23 - SIN 411-3 Transportation Consulting Services SOW

Transportation, Delivery and Relocation Solutions (TDRS) Solicitation FBGT-GG-050001-B Refresh 19

Statement of Work for:

SIN 411-3 – Transportation Consulting Services

TABLE OF CONTENTS

SIN Description

1. Scope & Complexity

2. Pricing:…………………………………………………………………………………………………….3

3. General Requirements:

4. Reports

5. Specific Requirements:

6. Government Furnished Property……………………………………………………………………….5

7. Additional Clauses Specific to Transportation Consulting Services

SIN 411 3– TRANSPORTATION CONSULTING SERVICES

SIN Description SIN 411-3 Transportation Consulting Services, NAICS Code 541614, Open to All Sources:

The Federal Government spent over $1.3 million in transportation consulting services in Fiscal Year 2017. The Contractor shall provide transportation consulting and related services to assist the Government in meeting all of its transportation needs. This may include, but is not limited, transportation management, transportation security, transportation technology and to the following:

Analysis Assessment Auditing

Benchmarking Change management Consulting Data collection and analysis E-commerce Facilitation Marketing Market research

Operational overviews Outsourcing Tariffs/Tenders Performance metrics Policy development/review Preferred supplier programs Development/Assessment Product evaluations Re-engineering Requirements development Reporting Risk assessment

Security Studies Surveys

Technology Testing Training Transportation Transportation audit Analysis/ studies Transportation Integration Transportation management

Typical tasks may include, but are not limited to:

Develop strategies to support strategic sourcing in the transportation realm

Study current transportation management processes and recommend efficiencies Identify security needs relative to transportation Provide the integrated transportation solutions agencies may require in responding to emergencies, disasters, drills, continuity of operations events, supplemental transportation needs, etc.

Analyze transportation data to facilitate program management Re-engineer relocation processes Assess preferred supplier programs Assess tariff/tender programs for overall best value Develop requirements and/or specifications for transportation needs Assist in the evaluation of transportation proposals, services, contractor performance or products

Conduct customer satisfaction surveys Test technologies Provide trend analysis of agency transportation spends to enable budget forecasting

Facilitate meetings This SIN does not include actual transportation system development or guard/security services associated with transportation.

1. Scope & Complexity:

The Contractor shall:

Provide a full range of services necessary to satisfy ordering agencies’ transportation consulting requirements. The Government is seeking services that industry normally accords to its clients. Be capable of providing services for ordering agencies with multiple organizational levels and geographic locations nationwide and/or worldwide as specified in the Scope of Contract clause. Be capable of coordinating transportation efforts with and among multiple Federal and State/local entities including the Department of Defense, Department of Transportation, Department of Homeland Security, General Services Administration and others.

Be capable of handling multiple task orders simultaneously.

2. Pricing:

GSA seeks pricing based on commercial practices to the extent practicable. Consulting and other professional services are not subject to the Service Contract Act.

- Proposed Pricing shall be inclusive of the Industrial Funding Fee (IFF)

Description Unit of Issue

Commercial Rate

Most Favored Customer Rate

Price Offered to Government

Percentage Discount from Commercial

Prices

Transportation Consulting Services Identify labor category(ies)

*Other [describe]

3. General Requirements:

The Contractor shall:

Provide transportation consulting services as ordered by agencies and specified herein to assist agencies in realizing cost and program efficiencies, streamlining processes and optimizing outcomes to better support the agencies’ missions.

Ensure that its staff maintains any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement.

Perform services and ensure deliverables that are compliant with Government transportation and relocation regulations.

Ensure the continued high level performance of the contract when deemed essential to the national security of the country.

Provide a single access point for arrangement, coordination, booking, tracking, delivery, security, quality control, problem resolutions, claims resolution, and reporting of all activities associated with transportation solutions.

4. Reports

The Contrac to r shal l :

(1) Provide all reports (web based, electronically, hardcopy or as requested) on contract usage that they offer commercially.

(2) Include all passenger information for transactions paid by all forms of payment, including, but not limited to Government Charge Card in all reports is not limited to, the number of passengers and packages transported by day and time; passenger lists; mileage;

etc. The Contractor shall identify commercial reports that are available to enhance an agency’s ability to manage its transportation consulting. Reports should be available on a monthly, quarterly and yearly basis, and have the ability to roll up data at an aggregate level for the agency.

(3) Provide the GSA Contracting Officer with a quarterly report, electronically, on contract usage that details each ordering agency’s ground passenger expenditures for the given report period, and provide a cumulative total across all agencies serviced, by type of service ordered for the fiscal year report period. Please note, the Government operates on a fiscal year basis of October 1 through September 30 of each year. The report is due by the 15 th calendar day after the end of each report period as indicated below:

Service Provided Between Services Report Due to GSA By January 1 and March 31 April 15 April 1 and June 30 July 15 July 1 and September 30 October 15 October 1 and December 31 January 15

The information shall be provided in an electronic commercial format readable in Microsoft Excel 2003, SP-2 and e-mailed to both 1) the Contracting Officer; 2) transportation.programs@gsa.gov; and 3) onthego@gsa.gov

The Title of the Email must state:

1) the Contract Number;

2) Your Company’s Name;

3) The Special Item Number (SIN); and

4) The words “Quarterly Transportation Consulting Services Report, by Agency”;

Please note, GSA envisions moving to a web-based reporting mechanism to standardize and simplify reporting requirements and may, at GSA’s option, require reports be filed through an automated reporting tool provided by

GSA.

Type of Service Agency

Number of Transactions* (List by type of Service Ordered)

Dollar Value of Transactions*

(List by type of service ordered)

(5) Failure to Submit Reports. The failure to submit a report in two (2) consecutive quarters and or three (3) of four (4) quarters may result in negative evaluation when considering performance rating for renewing options and may result in termination of the Contract. Contractors with contracts on file for this SIN are required to submit a report even if no services were provided during the quarter.

(6) Fraudulent Use. The contractor shall provide the GSA Contracting Officer a quarterly report listing any suspected fraudulent use of the Transportation, Delivery, and Relocation Solutions Schedule 48 by authorized or unauthorized users (e.g. using the TDRS schedule for personal use vs. official government purposes). Contractors may report suspected fraudulent use to the GSA Contracting Officer at any time.

The Contractor shall include such information that would identify the possible fraud that occurred. The information, if applicable, should include the name of the agency, account number if applicable, name and address of account, point of contact and phone number for the account, billing and payment information, the reason why it suspects fraudulent use, and any action taken by the Contractor. The Contractor shall provide any other additional relevant information.

5. Specific Requirements:

The Contractor shall:

Coordinate preparedness efforts and resources to support timely response and recovery.

Work cooperatively with other Federal, State and local government agencies and other contractors in providing services under this contract.

Participate in training and readiness exercises.

Provide risk analysis and risk assessments.

Conduct vulnerability assessments.

Assist in the development of emergency transportation response plans.

Study current emergency transportation regulations and processes and recommend efficiencies.

Perform legal and regulatory review to identify impediments to emergency activities.

Provide technical advice in areas of storage and transportation.

Comply with the provisions of the National Response Plan during related events.

Assist in the development of transportation management plans.

Analyze existing transportation programs and identify operational efficiencies.

Study current transportation regulations and processes and recommend efficiencies.

Conduct benchmarking studies.

mailto:transportation.programs@gsa.gov mailto:_onthego@gsa.gov

Perform legal and regulatory review to identify improvements or impediments to transportation activities.

Provide technical advice in areas of storage and transportation.

Assess damages to the transportation infrastructure as a result of a disaster, providing contingency plans in the short-term and recovery plans in the long-term.

Assess agency transportation needs and recommend movement of freight and passengers in the most cost-efficient manner.

Utilize personnel in the performance of the above cited services who have been appropriately screened through background checks in order to comply with agency security requirements as required.

Assist agencies in developing performance measures and indicators to optimize transportation outcomes. Perform strategic, business and action planning regarding fulfilling agency transportation needs.

Identify strategic sourcing efforts and strategies to promote cost and program efficiencies.

Promote central transportation management in the interest of realizing efficiencies.

Leverage commercial and Government transportation management best practices and recommend adoption of commercial standards and practices wherever possible.

Identify strategies to reduce the cost of Federal transportation management to achieve dramatic savings by avoiding unnecessary duplication of efforts among federal agencies and their organizational elements.

Provide Government-wide consolidated and aggregated data to support world class transportation management and afford greater visibility into Federal transportation processes for continued management improvement and cost savings.

6. Government Furnished Property:

The Contractor Shall:

Utilize, if required to do so, Government owned property in the performance under this contract.

Be responsible for the proper care, maintenance and use of the property in its possession.

Ensure all Government property is used only under the authority of this contract.

Be liable, within the acquisition guidelines, for the loss or damage of Government furnished property.

7. Additional Clauses Specific to Transportation Consulting Services

52.245-4 GOVERNMENT-FURNISHED PROPERTY (SHORT FORM) (JUN 2003)

(a) The Government shall deliver to the Contractor, at the time and locations stated in this contract, the Government-furnished property described in the Schedule or specifications. If that property, suitable for its intended use, is not delivered to the Contractor, the Contracting Officer shall equitably adjust affected provisions of this contract in accordance with the Changes clause when—

(1) The Contractor submits a timely written request for an equitable adjustment; and

(2) The facts warrant an equitable adjustment.

(b) Title to Government-furnished property shall remain in the Government. The Contractor shall use the Government-furnished property only in connection with this contract. The Contractor shall maintain adequate property control records in accordance with sound industrial practice and will make such records available for Government inspection at all reasonable times, unless the clause at Federal Acquisition Regulation 52.245-1, Property Records, is included in this contract.

(c) Upon delivery of Government-furnished property to the Contractor, the Contractor assumes the risk and responsibility for its loss or damage, except

(1) For reasonable wear and tear;

(2) To the extent property is consumed in performing this contract; or

(3) As otherwise provided for by the provisions of this contract.

(d) Upon completing this contract, the Contractor shall follow the instructions of the Contracting Officer regarding the disposition of all Government-furnished property not consumed in performing this contract or previously delivered to the Government. The Contractor shall prepare for shipment, deliver f.o.b. origin, or dispose of the Government property, as may be directed or authorized by the Contracting Officer. The net proceeds of any such disposal shall be credited to the contract price or shall be paid to the Government as directed by the

Contracting Officer.

(e) If this contract is to be performed outside the United States and its outlying areas, the words "Government" and "Government-furnished" (wherever they appear in this clause) shall be construed as "United States Government" and "United States Government-furnished," respectively.