FAR 13.5 JA Brand Name 2050 Dorm Pelco Cams 24AUG23PDF_Redacted.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CONTROLLED UNCLASSIFIED INFORMATION

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I. Contracting Activity.

92d Contracting Squadron, 110 W Ent St. Ste 200, Fairchild AFB WA 99011

II. Nature and/or description of the action being processed.

This action will be for a 100% small business set aside, Firm Fixed -Priced contract for all, some, or none of the assorted lots of Brand Name Pelco cameras and is being executed under the authority of AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901). This contract will be structured with 3 CLINS. CLIN 0001 will be for 21 cameras in Dorm 2257 for an estimated cost of CLIN 0002 will be for 21 cameras in Dorm 2259 for an estimated cost of $ and CLIN 0003 will be for 31 cameras in Hanger 2050 at an estimated cost of $ The lead time for this requirement is 120 Days ADC.

III. Description of supplies/services required to meet agency needs.

92 MXS and 92 CES on Fairchild AFB WA have a requirement BRAND NAME PELCO cameras with associated mounts, licenses, memory storage, and installation in multiple dorm buildings on base with integration into existing VideoXpert systems.

The requirement is for a combination of fixed; Pan, Tilt, and Zoom (PTZ); Internet Protocol (IP) Power Over Ethernet (POE) cameras; Infrared (IR) minimum of 150 meters, low-light performance, auto-focusing; Video encoding H.264/H.265 and frame rate up to 60 frames; and licenses to be installed on an existing VideoXpert Version 3.20. Additionally, there is a requirement for PELCO VXS2-T144-12, VideoXpert Storage Server, T-series, RAID 6, 144TB with necessary licenses. PELCO cameras, upgrades, and system management software are the only brand that can interface with the existing FAFB VideoXpert network. There are no actions that can be taken at this time to eliminate the BRAND NAME requirement without replacing the entire system ($2M).

PELCO cameras are available from a variety of authorized distributors for purchase and installation. The 92 SFS/S5E ESS will perform camera troubleshooting, maintenance, repair, replacement, and software upgrades.

The 92 CS will provide infrastructure troubleshooting and support. These cameras are necessary to improve safety and security in and around the dormitories and Building 2050. 92 SFS will have a clear view of the exterior, interior halls, and stairwells in the buildings in a variety of lighting and weather conditions increasing the safety and security of the facilities and residents. Without installation of these cameras, response times to emergencies may be slower and residents face increased risks.

IV. Statutory authority permitting other than full and open competition.

This is a brand name requirement and is being executed under the authority of AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

This is a brand name requirement and J&A has been approved under the authority of AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901). Fairchild Commanders and Fairchild Command and Control Center rely heavily on a 200 plus Pelco camera Endura video surveillance system that monitor the daily operations and access control points for alert aircraft, emergency responses and mission sensitive support of USSTRATCOM, USNORTHCOM, and USTRANSCOM missions totaling well over $6 billion in assets." This system is proprietary to PELCO. any alternative camera products would require a new

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 3 of 7March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 3 of 7 system and that would be cost and time prohibitive to our mission. There are no actions that can be taken at this time to eliminate the BRAND NAME requirement without replacing the entire system. PELCO cameras are available from a variety of authorized distributors for purchase and installation. The 92 SFS/S5E ESS will perform camera troubleshooting, maintenance, repair, replacement, and software upgrades. The 92 CS will provide infrastructure troubleshooting and support. These cameras are necessary to improve safety and security in and around the dormitories. 92 SFS will have a clear view of the exterior, interior halls, and stairwells in the buildings in a variety of lighting and weather conditions increasing the safety and security of the facilities and residents. Without installation of these cameras, response times to emergencies may be slower and residents face increased risks.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

This requirement will be solicited as a 100% SB set-aside via SAM.gov a source sought was also posted on SAM.gov prior to soliciting. Soliciting this requirement as a 100% SB Set-aside via the GPE SAM.gov will allow for the maximum number of eligible firms to view and potentially quote on this requirement.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

There is a history of successfully achieving adequate competition when soliciting requirements for Pelco Camera installation under a 100% SB set-aside. It is anticipated that this solicitation will result in adequate competition and a price fair and reasonable will be determined based in competitive quotations IAW FAR 13.106-3(a)(1).

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

The mandatory sources were checked in accordance with FAR 8.002(a)(2). There was no indication this requirement could be filled using a mandatory source to include UNICOR's schedule and Ability One's procurement list. Additionally, the Launch Pad categories were checked and there are no mandatory use categories for security cameras. Therefore, it is determined the requirement cannot be satisfied by any of the listed mandatory sources.

There are GSA contracts available for the required equipment, however the install component of the requirement is over 50% of the projected cost of this requirement and would have to be quoted as "open market". Given this condition GSA is not an appropriate solicitation method for this requirement.

Utilizing the SBA's Dynamic Search a list of potential SB sources capable of performing the requested services under NAICS 334220 showed 111 small businesses within the Northwest Region (WA, OR, ID) with the potential capability of satisfying this requirement. Additionally a 100% SB set-aside was used in 2022 to purchase the same requirement. This solicitation generated multiple offers and was awarded to a SB.

A sources sought was posted to SAM.gov providing a draft SOW for this requirement from 9 August 2023 to 15 August 2023 this posted resulted in one SB vendor responding stating they had interest in the requirement.

There is also history of successfully achieving adequate competition when soliciting requirements for Pelco Camera installation under a 100% SB set-aside. In 2021 two contracts were awarded for installing Pelco Camera's in two Dormitory Buildings on Fairchild AFB. These solicitations generated multiple offers and was awarded to a SB under contracts FA462021F017 and FA462021F018.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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Based on high volume of potential vendors found on SBA, the interest of the vendors directly and the competition received on a recent requirements for similar items, adequate competition is anticipated under a 100% SB set-aside.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None

X. List of any sources that expressed, in writing, an interest in the acquisition.

In 2021 two contracts were awarded for installing Pelco Camera's in two Dormitory Buildings on Fairchild AFB.

These solicitations generated multiple offers and was awarded to a SB under contracts FA462021F017 and FA462021F018. Another contract was awarded in 2022 for Pelco Cameras under FA462022F0089 all the vendor that quoted on these previous requirements were contacted and they all stated they were interested in the current requirement. These vendors were: Sentrillion, Access Unlimited, ABSCO Solutions, SCDATACOM and Integrated Security Solution. Additionally Joint Communications Solutions Group LLC responded to the sources sought posted to SAM stating that they were capable and interested in bidding on the current requirement.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

PELCO cameras, upgrades and system management software are the only brand that can interface with the existing FAFB VideoXpert network, there are no other actions the agency can take at this time to prevent barriers to competition for this existing need, until a new system is installed. 92 CONS will communicate with our mission partners prior to making any future awards to assure no significant changes to our camera system have occurred which would allow for differentiation in camera systems outside of the Pelco brand.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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Contracting without providing for full and open competition shall not be justified on the basis of lack of advance planning by the requiring activity or concerns related to the amount of funds available (e.g., funds will expire) (10 U.S.C. 3204)

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

(FAR 6.303-2(b)(6))

Describe all efforts taken (or to be to be taken) to ensure that offers are solicited from as many potential sources as practicable under the circumstances. Although Market Research is covered in Section VIII, the information in Section VI should correlate with the Market Research described in Section VI. The following issues should be addressed in this paragraph:

Sources Sought Synopsis (used as part of market research). If a sources sought synopsis was issued, state the date the synopsis was issued and a brief description of its content. If any responses were received, describe in detail the results of the screening process and the rationale for determining the unacceptability of any synopsis respondents. Reference FAR 13.105, Synopsis and Posting Requirements.

Other Actions. In this paragraph, discuss any other actions taken or planned to facilitate competition for this acquisition. The discussion should include actions tried or considered even if the actions were unsuccessful. If the efforts were unsuccessful, so state and describe why.

Qualifying Country Sources. If qualifying country sources have expressed interest, but are to be excluded, provide supporting rationale.

VII. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable. (FAR 6.303-2(b)(7))

Include a statement by the contracting officer that the anticipated cost will be considered fair and reasonable and provide the basis for this determination. The steps that will be taken to ensure the final contract price will be fair and reasonable are also described here. Describe the extent of cost or price analysis anticipated including the requirements for certified cost or pricing data, technical evaluations, and audits.

VIII. Description of the market research conducted and the results, or explain why market research was not conducted. (FAR 6.303-2(b)(8))

Generally, some form of market research should be conducted. Discuss any market research conducted pursuant to FAR Part 10 and describe results of that research. Market research is any effort undertaken to determine if sources capable of satisfying the agency's requirements exist and to determine if commercial items or non-developmental items are either available or can be modified so that they will satisfy the agency's needs. Market research should be focused not only on identifying alternate sources, but also on alternate equipment or substitutes that might fulfill the Government needs with only minor modification.

Regardless of the approach used, the results should provide a high level of confidence that no other qualified sources exist.

When other exceptions from the requirement to obtain full and open competition are relied upon, the market research might be limited to an examination of the acquisition history and experience with the marketplace under previous acquisitions for the same or similar items.

If no market research was conducted, so state and provide the rationale.

IX. Any other facts supporting the use of Other Than Full and Open Competition. (FAR 6.303-2(b)(9)(i))

Provide any other facts supporting the use of other than full and open competition, including an explanation of why technical data packages, specifications, engineering descriptions, statements of work, statements of objectives, or purchase descriptions suitable for full and open competition have not been developed, are not being developed, are not being used, or are not available.

X. List of sources, if any, that expressed interest in the acquisition. (FAR 6.303-2(b)(10))

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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If a sources sought synopsis was done and all interested sources are included in Section VI, it is acceptable to state, “See Section VI above.”

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required. (FAR 6.303-2(b)(11))

Describe any actions taken or to be taken to foster competition for future acquisitions of the supplies or services being acquired.

Describe potential actions that could be taken to remove the barriers to competition that have been identified in the justification and include a milestone schedule, where available, for accomplishing these actions. For example, if a follow-on competitive acquisition is planned, so state and provide the planned award date, or state that the Government will attempt to acquire rights in technical data and computer software sufficient to compete follow-on acquisitions as a priced option in the contract action that is the subject of this Justification, or (if applicable) state how the Government intends to challenge nonconforming markings on technical data and computer software delivered to it under previous contracts so those markings can be removed in order that the technical data and computer software may be used in support of a follow-on competitive acquisition, or describe plans to qualify additional sources.

Address efforts to ensure competition for future spare parts and maintenance in support of systems or equipment covered by the justification, even when these acquisitions will be accomplished by other organizations. Include a discussion on available breakout data.

If no actions are planned, so state and provide reasons. If approval is sought for more than one year, explain why a sole source effort is required for the planned time duration.

For a non-competitive follow-on acquisition to a previous award for the same supply or service supported by a Justification citing the same authority, include a discussion of the actions planned to overcome barriers to competition established in the previous justification, the status of those actions, and the results of those actions. The approval authority shall determine whether the planned actions were completed. If the planned actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 13.501(a)(2)). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level.

[DFARS 213.501(a) and DFARS PGI 206.304(a)(S-70)(ii)]

XII. Certification by the Contracting Officer. (FAR 6.303-2(b)(12))

As evidenced by his/her signature, the contracting officer has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. Certification by the technical/requirements personnel. (FAR 6.303-2(c))

As evidenced by their signatures, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.