DVT SIR - DRAFT Section D - Packaging and Marking - Clean.pdf

PART 1 – SECTION D – PACKAGING AND MARKING

Screening Information Request (SIR) 693KA8-23-R-00001

D-1 | P a g e S e c t i o n D

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

D.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (July 2019)

(AMS 3.1-1)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of clause)

D.2 PRESERVATION, PACKING, AND PACKAGING

Preservation, packaging, and packing for shipment or mailing of all deliverables hereunder must be in accordance with (IAW) best commercial practices at the most economical rate(s) sufficient to assure arrival to destination in a safe and undamaged condition.

The Contractor must be responsible for the preservation, packaging, and packing of all items to be delivered under the terms of this Contract in such a manner that adequate protection is provided against corrosion, deterioration, and physical damage during shipment and handling from the source of supply to the ultimate destination. The Contractor must be fully liable for any damage, deterioration, or losses incurred during shipment, handling, and installation that are attributable to improper packaging.

D.3 MARKING OF REPORTS/PACKAGES/DELIVERABLES

a) Each package, report, or other deliverable must be accompanied by a transmittal letter addressed to the Contracting Officer (CO). The transmittal letter must:

1. Provide the name and address of the Contractor;

2. Identify the Contract and Delivery/Task Order number under which the item is being delivered;

3. Identify the Contract Line Item Number (CLIN) or “Report Requirement” which requires the delivered item(s); and

4. Indicate whether the Contractor considers the deliverable to be a partial or full satisfaction of the requirement. If a partial delivery, provide a rational for the submission and solution for satisfying the deliverable requirement.

D.4 MARKING OF HARDWARE AND SOFTWARE

a) Hardware: The Contractor must mark each unit, intermediate, and exterior shipping container of all components, equipment, and spares with the following:

1. Serial number.

2. Part number.

3. Warranty expiration date.

4. CLIN.

5. Contract number.

b) Software: For each item specified for delivery, the following requirements apply:

1. Contractor-provided information is to be provided in Microsoft (MS) Word or another format mutually acceptable to the Contractor and Government.

2. Each electronic media item provided must have:

i) A unique volume label;

https://fast.faa.gov/contractclauses.cfm

D-2 | P a g e S e c t i o n D

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

ii) An individualized physical label containing the volume label and sufficient information to identify the general contents;

iii) An MS Word file named “CONTENTS” that contains an annotated list of the directories/files; and

iv) The write-protection tab in the “read-only” position.

3. Deliveries of electronic media to the same address and mail stop at the same time may be consolidated provided that suitable commercial packing and shipping containers must be used.

c) Except for those deliverables identified above, the Contractor must mark each deliverable item with the name of its firm, the FAA Contract Number, FAA Contracting Officer Representative (COR)/Task Order Representative (TOR), item identification, quantity of items, and notice of partial or final delivery as appropriate. The Task Order or Delivery Order will specify the F.O.B shipping point for all deliveries.

D.5 PACKAGING, HANDLING, AND STORAGE

Each system must be individually packaged for shipment to the FAA. Exchange and Repair items will be packaged in a reusable type container to facilitate round trip shipments between facilities and the repair source.

The Contractor must prepare item packaging IAW American Society for Testing Material (ASTM)

- D3951-15, titled “Standard Practice for Commercial Packaging,” Subsections, D5118, D6251, as well as MIL-STD-2073, Subsections J.4.7, J.4.8, J.4.9, J.4.12, J.4.14, C.5.2.5(b) (both ASTM- D3951-15 and MIL-STD-2073 are being referenced due to the request for a more indepth explanation of packaging requirements), for shipment and storage for a minimum of one (1) year from the time of receipt at destination. Unless otherwise directed by the Program Office, Contractor must prepare Quantity per Unit Pack (QUP) IAW ASTM- D3951-15, Subsection 5.1.2.

Site spare parts must be individually packaged and bundled into a site spare parts kit. One site spare parts kit must be packaged with each system. All spares shipped to the sites must be packaged and marked IAW ASTM-D-3951-15 Section 5.1.6.2. Common hardware items must be packaged in multiple unit pack quantities as normally supplied through retail channels or in standard commercial unit packed quantities compatible with unit of issue. All common hardware items must be packaged and marked IAW ASTM-D-3951-15 Section 5.1.6.2 for shipment and storage for a minimum of one year from time of receipt at destination.

Prohibited Packaging Materials The Contractor must not use materials that endanger the product by corrosion, static damage, or contamination. The Contractor must not apply to the product being shipped any preservative which, when removed from such product using a standard removal technique, would cause damage to such product. The Contractor must not use metal staples to secure polyethylene wrapped or bagged items. The Contractor must not use newsprint, styrene “chips,” “peanuts,” “popcorn,” or shredded paper for wrapping or cushioning.

D-3 | P a g e S e c t i o n D

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

Shipping Containers The Contractor must provide containers constructed to provide for handling and must afford the item protection. Contractor must use shipping containers uniform in size whenever possible. The Contractor must use containers of minimum tare weight and size consistent with the protection required. The Contractor must use containers that meet the minimum packaging requirements of the common carriers for acceptance for safe transportation at the lowest rate applicable. Disassembly of items to conserve size is desirable when reassembly can be done by unskilled labor using common hand tools and at no risk to the finish or function of the part. The Contractor must make maximum use of corrugated fiberboard containers that meet or exceed those specifications of ASTM- D5118 and close said containers by taping or banding so they may be opened without damage. If it is determined that the capacity of fiberboard is exceeded, the Contractor must use Wood Packaging Material (WPM), crates/pallets/skids/etc., that complies with the requirements in ASTM- D6251.

Closure by use of removable fasteners such as “Klimps” or steel banding is desirable unless other means are required for item protection. The Contractor must install all inner bracing on wooden crates with Philips head wood screws.

Shipping Containers made from Regulated WPM for Overseas or International Shipments The Contractor must process or treat coniferous and non-coniferous raw wood IAW the current version of International Standard for Phytosanitary Measures (ISPM) 15 - “Guidelines for Regulating Wood Packaging Material in International Trade,” which can be found at:

https://www.ippc.int/IPP/En/default.htm. In conjunction with ISPM 15, the Contractor must obtain certification from an accredited agency recognized by the Contractor’s National Plant Protection Organization. United States - Animal and Plant Health Inspection Service “APHIS” – http://www.aphis.usda.gov/ppq/wpm/.

Hazardous Materials/Dangerous Goods Packaging The Contractor must package, pack, and mark hazardous materials and dangerous goods for the most restrictive mode of transportation. The Contractor must pack dangerous goods per United Nation performance-tested specification packaging. Specifications/standards/publications to determine the packaging requirements for dangerous goods (depending on mode of transportation) must be IAW Code of Federal Regulations (CFR) Title 49: Transportation.

Electrostatic Discharge (ESD) Sensitive Items Packaging The Contractor must mark containers with the ESD sensitive devices attention label. The label used must be sized proportionate to the size of the container. The ESD sensitive devices symbol and the words “ATTENTION OBSERVE PRECAUTIONS FOR HANDLING ELECTROSTATIC DISCHARGE SENSITIVE DEVICES” must be marked in black on a yellow background. One label must be placed on the identification-marked side of an intermediate container. Two labels must be placed on an exterior container. One label must be placed on the identification-marked side (or surface), and one label must be placed on the opposite side (or surface). The minimum size of the label must be 0.625 inch (15.9 mm) measured vertically at the base of the triangle as follows:

https://www.fao.org/3/Y4838E/y4838e00.htm http://www.aphis.usda.gov/ppq/wpm/

D-4 | P a g e S e c t i o n D

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

Figure 1 Exterior and intermediate container label

Electrostatic Discharge (ESD) Barrier Materials The Contractor must package IAW MIL-PRF-81705 and MIL-STD-129R. Material must be as follows: Type III – Transparent, waterproof, electrostatic protective, and electrostatic shielding.

Class I – Suitable for hand-operated or automated sealing equipment.

D.6 MARKING

All equipment must be marked IAW International Organization for Standardization/International Electrotechnical Commission (ISO/IEC) 15438 Barcode Symbology Specifications and bar coded with the information listed below readable by commercially available software and readers. All components, equipment, and spares must be marked IAW MIL-STD -129R. In addition, each unit, intermediate, and exterior shipping container must be marked with the following:

a) National stock number (NSN);

b) Manufacturer name;

c) Item description;

d) Part number;

e) Commercial and Government Entity (CAGE) code;

f) Quantity and unit of issue;

g) Level of protection and date packed;

h) Purchase order number;

i) Contract number and CLIN;

j) Serial number;

k) Warranty expiration date;

l) Pieces Number and Total Pieces; and

m) Shelf Life (expiration date/inspection date/date of manufacture), if applicable.

Each package, report, or other deliverable must be accompanied by a transmittal letter, with a copy to the CO and COR/TOR.

For equipment delivered per Contract Section J-X, Contract Data Requirements List (CDRLs), the contractor must use 2D or Data Matrix standard, consisting of a data matrix barcode that encodes the Global Individual Asset Identifier as well as the CAGE code, part number, and serial number. Unless otherwise specified, the module size must be no smaller than 0.0075 inch (0.19

mm) and no larger than 0.025 inch (0.635 mm). Square symbol sizes must not exceed one inch (25.4 mm). The larger dimension of rectangular Data Matrix symbols, as permitted by ISO/IEC 16022, must not exceed one inch. The data elements must be encoded in the Data Matrix symbol using the syntax of ISO/IEC 15434.

D-5 | P a g e S e c t i o n D

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

The material should remain on the asset for the life of the product. An example of what is contained in a barcode:

[>RS05GS80040602970xxxxx RS12GS CAG 12345GSPNR ABC123GSSEQ 7890RSEOT where RS = record separator, Chr(30) GS = group separator, Chr(29) xxxxx = asset reference number, not to exceed 31 bytes EOT = end of transmission, Chr(4)

D.7 STORAGE AND TRANSPORTATION

Components, equipment, and spares must be transported by the most economical means considering dependability, safety, urgency of need, and the use of the least costly mode meeting these considerations. The Task Order or Delivery Order will specify the F.O.B shipping point for all deliveries.

Unless otherwise stated, an acceptable delivery method includes electronic mail and standard mail delivery. As such, all monthly reports and technical reports, manuals, and documentations (and any other deliverable as requested by the FAA) may be delivered in electronic format. If submitted by electronic delivery, an additional three (3) hard copies must all be delivered to the FAA COR/TOR addressed in Section G.32 (e) – “Contracting Officer Representative.”.

Exception: The Contractor must not send by unencrypted electronic mail any information that:

a) is classified (at the “For FAA Use Only” level or higher), or

b) the COR/TOR or CO has informed the Contractor is inappropriate for transfer by unencrypted e-mail, or.

c) is “sensitive security information.”

D.8. SHIPMENT

At least 30 calendar days before the date the Contractor expects to make a shipment of any unit (or portion thereof, when authorized), the Contractor must request shipping instructions from the CO or designated representative. The request for shipping instructions must be in writing and include the following information:

1. The expected date of shipment;

2. The number of units to be shipped;

3. Part number or NSN;

4. The Contract line item(s) involved;

5. The current Contract unit price of each Contract line item to be shipped;

6. Whether the Contractor desires commercial bill of lading forms and procedures be used;

7. The weight and dimensions of the shipment (if unknown, an estimate must be provided);

and,

8. A statement of any specialized carriage that may be necessary (e.g., whether padded van or flatbed is needed).

END OF SECTION D