DVT SIR - DRAFT Section F - Deliveries or Performance - Clean.pdf

PART 1 – SECTION F – DELIVERIES OR PERFORMANCE

Screening Information Request (SIR) 693KA8-23-R-00001

F-1 | P a g e S e c t i o n F

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

F.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (July 2019)

(AMS 3.1-1)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

(End of clause)

AMS Clause Number Title and Date 3.2.2.8-3 Delivery of Excess Quantity (April 1996) 3.10.1-9 Stop-Work Order (October 1996), Alternate I Stop Work Order

(October 1996) 3.10.1-24 Notice of Delay (March 2009) 3.11-29 F.O.B. Origin (April 1999) 3.11-30 F.O.B. Origin, Contractor’s Facility (April 1999) 3.11-34 F.O.B. Destination (April 1999) 3.11-48 F.O.B. Destination- Evidence of Shipment (April 1999)

AMS Full-Text Clauses and Provisions

Substitution or Addition of Personnel (Oct 2006) (AMS 3.8.2-22)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first [365] days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personnel qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual’s sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days or is expected to devote substantially less effort to the planned work, the Contractor must propose substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

https://fast.faa.gov/contractclauses.cfm

F-2 | P a g e S e c t i o n F

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least [14] days (if a security clearance must be obtained, at least [30] days) before the proposed date of substitution or addition. The Contractor’s request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the Contractor’s request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract, or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss, or damage as a result of the Contractor’s action. (End of clause)

F.2 PERIOD OF PERFORMANCE

The period of performance is 20 years with separate ordering periods under a single award IDIQ contract as described in Table 1. The Government will issue task order(s) for specific work activities in accordance with (IAW) G.X Delivery/Task Ordering Procedures. Each Delivery/Task Order will be negotiated for a specific cost/price, a specific period of performance, and delivery requirements.

Table 1

Period of Performance Years Date Base Ordering Period 5-years Date of Award through 60 months Ordering Period 1 5-years 61-120 months Ordering Period 2 5-years 121-180 months Ordering Period 3 5-years 181-240 months

F.3 PLACE OF PERFORMANCE

The effort required by this contract will be performed at various locations. The place of performance location will be identified at the Delivery/Task Order level.

F.4 EQUIPMENT DELIVERY AND INSTALLATION

Equipment Delivery and Installation including Item No., quantity, location, and delivery schedule, will be identified in the Task/Delivery Orders.

For all instances where the Contractor is installing equipment, the Contractor must deliver, install, and test each piece of equipment and all supporting equipment at the sites and in the quantities identified in this Contract. The Contractor must install IAW the FAA-approved Contractor plans. Notification of site readiness and availability and designation of a FAA-

F-3 | P a g e S e c t i o n F

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

Approved Site Coordinator will be communicated to the Contractor by the Contracting Officer

(CO).

Notification of Sites—The Contractor must notify the FAA Site Coordinator at each site as early as possible, but not fewer than 90 calendar days before the scheduled delivery and installation date.

a) Notification of Shipment to Installation Sites—The Contractor must notify electronically the appropriate FAA Site Coordinator and the CO when equipment/hardware will be shipped to the site. The notification must include the date of shipment, the Contract number, the equipment/hardware and quantities, and the name of the carrier.

b) Site Access—Authorization to permit Contractor personnel access to perform the installation work will be the responsibility of the FAA Site Coordinator.

F.5 DELIVERABLES AND SCHEDULE

All documentation must be provided per the requirements of this Contract and per the requirements within each specific Task/Delivery order Statement of Work. All deliverables and their delivery schedules are outlined in the Contract Data Requirements List (CDRL) definitions found in Section J, Attachment J-X.

F.6 PLACE OF DELIVERY—CONTRACT ADMINISTRATION DOCUMENTATION

All deliverables such as reports, analyses, related documentation, or correspondence will be addressed to the FAA CO/ CO’s Representative (COR)/Task Order Representative (TOR) or Quality Reliability Officer identified in Section G of this contract.

F.7 NOTICE REGARDING LATE DELIVERY

In the event the Contractor anticipates difficulty in complying with any delivery schedule, the Contractor must immediately notify the CO in writing with a copy to the COR/TOR, if applicable, giving pertinent details, including the date by which it expects to make delivery;

provided, however, that this data must be informational only in character and that receipt thereof must not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this Contract.

F.8 REQUEST FOR SHIPPING INSTRUCTIONS

a) At least 30 calendar days before the date the Contractor expects to make a shipment of any unit (or portion thereof, when authorized), the Contractor must request shipping instructions from the CO or designated representative. The request for shipping instructions must be in writing and include the following information:

1. The expected date of shipment;

2. The number of units to be shipped;

3. The Part Number or National Stock Number;

4. The Contract Line Item(s) involved;

5. The current contract unit price of each Contract Line item to be shipped;

F-4 | P a g e S e c t i o n F

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

6. Whether commercial bill of lading forms and procedures are desired to be used;

7. The weight and dimensions of the shipment (if unknown, an estimated must be provided); and,

8. A statement of any specialized carriage that may be necessary (e.g., whether a padded van or flatbed is needed).

b) The FAA Transportation Officer will issue shipping instructions. The Transportation Officer or his/her designee is the only person authorized to issue FAA shipping instructions.

The FAA shipping instructions must be an exact representation of any shipment being made, either Free on Board (F.O.B) point origin or destination, prior to any shipment.

The Task Order or Delivery Order will specify the F.O.B. shipping point for all deliveries. If any changes to a shipment are required, such as price, destination, quantity, etc., the Contractor must notify the CO so that the FAA Transportation Officer may issue new instructions that exactly represents the shipment. Failure of the Contractor to observe these requirements may delay the payment of an invoice(s).

c) The Contractor must expressly state if the shipment will be delivering Government property previously provided to the Contractor for modification, reconfiguration, or incorporation as a line item under the Contract. The request for shipping instructions is to include a copy of the original shipping document(s) received with the Government-furnished property (GFP) being returned.

d) If any Contract Line Item is to be delivered F.O.B. Point of Origin, the Transportation

Officer will furnish bills of lading to the Contractor or authorize the use of commercial bills of lading forms.

e) Partial shipments (shipments of less than one complete unit of a line item) are not authorized unless specifically approved in advance (on an individual basis) by the CO.

Authorization of a partial shipment is the Government’s prerogative and will not be authorized unless a definite benefit to the Government will be realized or to meet an unexpected or emergency situation.

f) If the transportation charges per shipment do not exceed $100, the Contractor may be authorized by the Transportation Officer to use a commercial bill of lading forms and procedures in lieu of Government Bills of Lading. In such cases, the Contractor must prepay transportation charges, and the charges must be included as a separate item on the invoice. A copy of the receipted freight bill must be included with the invoice.

F.9 TRANSFER AND ACCOUNTABILITY OF GOVERNMENT-FURNISHED

PROPERTY

a) Immediately upon receipt of any GFP, the Contractor must sign and return the Government transfer document to the Property Administrator and Property Manager with a copy to the COR/TOR. The Government transfer document is FAA Form 4650-12. The

F-5 | P a g e S e c t i o n F

“This contract may contain information considered sensitive unclassified information (SUI) and would merit protection from unauthorized disclosure under 5 U.S.C, Section 552(b)(4). No information shall be released except as authorized by the Contracting Officer.”

CO and the COR/TOR will sign FAA Form 4650-12, which will contain a control number (outgoing or incoming) assigned by the FAA Property Administrator.

b) The FAA may forward FAA Form 4650-12 to the Contractor in advance of the GFP shipment or it may accompany the shipment. If the Contractor receives GFP without a properly signed and numbered FAA Form 4650-12, the Contractor must report to the FAA Property Administrator in writing.

c) The Contractor must request a properly signed and numbered FAA Form 4650-12 from the FAA Property Manager before returning any GFP, which is accountable under this contract. This form serves as a relief from accountability for GFP, which has been returned to the Government or consigned elsewhere IAW the CO’s instructions.

d) The Contractor must maintain adequate records on GFP, which is furnished so any GFP incorporated into the Contract Line Item Numbers (CLINs) can be matched and identified to the specific CLIN. In its request for shipping instructions, the Contractor must specify the GFP that has been incorporated in each CLIN for which the shipping instructions are requested, referencing the FAA Form 4650-12 by which the GFP was furnished.

e) A factor the Government will consider regarding approval of final payment under this

Contract in preparation for final contract closeout is the accountability of all GFP furnished to the Contractor under this Contract and Delivery/Task Orders.

F.10 DATA ITEMS

All data items must be delivered by the Contractor IAW the delivery dates specified in Section J-X, Contract Data Requirements List.

F.11 CDRL SUBMISSIONS

The days listed in the CDRL are calendar days. Regarding all CDRLs, if the delivery date falls on a Saturday or holiday that is on a day other than a Monday, the FAA’s deliverable will be received on the preceding workday. If the delivery date falls on a Sunday or a Monday holiday, the deliverable must be received on the following workday.

The FAA created a website for CDRL submissions on this Contract. The FAA will provide a username and password to access the website. All CDRLs must be uploaded onto the website, and the Contractor can disregard the instructions in Box 14, Distribution, listed on each CDRL.

The website is: TBD_________________________

F.12 DEFINITION OF “DAYS”

All references in the Contract to “days” must be interpreted as “calendar” days unless specifically identified otherwise in the Contract.

END OF SECTION F