Combined Synopsis Solicitation_Hirsch Velocity Badge System.pdf

DEPARTMENT OF THE AIR FORCE

377TH AIR BASE WING (AFGSC)

377 MSG/PKB – KIRTLAND AFB, NEW MEXICO

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Hirsch Velocity Access Badging System

Solicitation Number: FA9401-26-Q-0128

Solicitation Issue Date: Friday, 31 July 2026

Response Deadline: Monday, 10 August 2026 no later than 10:00 hours (MST)

Points of Contacts: Amanda Decker, amanda.decker.4@us.af.mil, 5052631233

Alternate POC: Julia Kirby, julia.kirby.1@us.af.mil, 5058461146

Contracting Officer: Anna Hartkopp, anna.hartkopp.1@us.af.mil

GENERAL INFORMATION

1. This is a combined synopsis/solicitation notice for commercial products/services prepared in accordance with the format in the Revolutionary FAR Overhaul (RFO) Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a: Request for Quotation (RFQ).

3. 3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular ((FAC) 2026-01, dated 17 Mar 2026.

4. This acquisition is set-aside 100% for Small Business Competition.

5. North American Industry Classification System Code (NAICS) is 334290 – Other Communications Equipment Manufacturing..

6. The size standard of 800 employees. All qualified small businesses under this industry are encouraged to submit quotes.

REQUIREMENT INFORMATION

Description:

*See SoN for complete details*

This requirement is for the procurement of Hirsch Velocity software licensing along with the necessary hardware installation and service/maintenance for the duration of the software license. This will be for a base year license, hardware installation and service/maintenance along with an additional four (4) option years.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; Kirtland AFB, New Mexico 87117 (exact customer address will be provided in the resulting contract).

mailto:amanda.decker.4@us.af.mil mailto:anna.hartkopp.1@us.af.mil

377 MSG/PKB – KIRTLAND AFB, NEW MEXICO

***See Statement of Need for CLINS required***

INSTRUCTIONS TO OFFERORS

RFO provision 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. As prescribed in RFO 12.205(a)(1), the following instructions are additionally included:

1. Questions may be submitted to the POCs and Contracting Officer listed above no later than 05 August 2026.

Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

3. Quotes must be valid for 30 days.

4. All price quotations must be submitted on a separate document. All technical submissions must also be submitted on a separate document.

5. RFO 52.240-90 Security Prohibitions and Exclusions Representations and Certifications” as prescribed in RFO 40.205(a)” The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

6. Complete the below contractor identification information.

Company Name: Point of Contact:

Address: Telephone Number:

Discount Terms SAM Registered: Yes/No Small Business: Yes/No DUNS # CAGE #: Veteran-Owned: Yes/No Woman-Owned: Yes/No Estimated Delivery:

Signature/Date:

Printed Name:

EVALUATION CRITERIA

RFO 52.212-2 Evaluation-Commercial Items.

As prescribed in 12.205(a)(2), insert a provision substantially as follows:

Evaluation—Commercial Products and Commercial Services (Deviation Date)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Technical Acceptability, technical evaluation team will evaluate by assigning a rating of “acceptable” or “unacceptable”. The Government will evaluate the lowest priced offer for technical acceptability in accordance with the solicitation. If this is not technically acceptable, the Government will evaluate the next lowest priced proposal

377 MSG/PKB – KIRTLAND AFB, NEW MEXICO

until one proposal is technically acceptable, or until all offers have been evaluated. Only those proposals considered technically acceptable will receive further consideration for award.

2. Price – Price will be evaluated to be determined to be fair and reasonable in accordance with RFO 12.204.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

Evaluation – Evaluation factors will be determined to be fair and reasonable in accordance with RFO 12.204

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

CLAUSES AND PROVISIONS

RFO 52.212-1 Instructions to Offerors – Commercial shall be included as prescribed in 12.205(a)(1).

RFO clause 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services applies to this acquisition.

The following checked clauses are hereby included by reference:

52.204-27 Prohibition on a ByteDance Covered Application.

52.204-28 Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts.

52.204-30 Federal Acquisition Supply Chain Security Act Orders—Prohibition.

52.219-1 Small Business Program Representations.

52.219-6, Notice of Total Small Business Set-Aside 52.219-28 Postaward Small Business Program Representation.

52.222-3 Convict Labor.

52.222-36, Equal Opportunity for Workers with Disabilities 52.222-50, Combating Trafficking Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.223-23 Sustainable Products.

52.225-13 Restrictions on Certain Foreign Purchases 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.222-41 Service Contract Labor Standards.

52.222-42 Statement of Equivalent Rates for Federal Hires.

52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment.

52.222-90, "Addressing DEI Discrimination by Federal Contractors" (APR 2026).

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at https://www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.204-7, System or Award Management 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2024) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Oct https://www.acquisition.gov/

377 MSG/PKB – KIRTLAND AFB, NEW MEXICO

2025), Alt I 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation (Dec

2016) 52.232-39 Unenforceability of Unauthorized Obligations (Jan 2023) 52.247-34, F.O.B Destination 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984) 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials (Sep 2014) 252.223-7008 Prohibition of Hexavalent Chromium (Jan 2023) 252.225-7048 Export-Controlled Items (Jun 2013) 252.243-7001 Pricing of Contract Modifications (Dec 1991) 252.232-7006, Wide Area Work Flow Payment Instructions 252.211-7003 Item Unique Identification and Valuation (Jan 2023).

All price quotations must be submitted on a separate document. All technical submissions must also be submitted on a separate document and will not exceed the SAT:

(a) Insert the provision at 52.204-5, Women-Owned Business (Other Than Small Business), in solicitations that—

(1) Are not set aside for small business concerns;

(2) Exceed the simplified acquisition threshold; and

(3) Are for contracts that will be performed in the United States or its outlying areas.

(b) When offerors are required to be registered in SAM, insert—

(1) The provision at 52.204-7, System for Award Management—Registration, in the solicitation. Use the provision with its Alternate I for acquisitions described at 4.203-1(b)(4); and

(2) The clause at 52.204-13, System for Award Management—Maintenance, in the solicitation and contract. Use the clause with its Alternate I for acquisitions described at 4.203-1(b)(4).

(c) When offerors are not required to be registered in SAM, insert—

(1) In the solicitation—

(i) The provision at 52.204-90, Offeror Identification; and

(ii) Each provision listed in paragraph (c)(1) of the provision at 52.204-7, if applicable based on each provision prescription; and

(2) In the solicitation and contract, the clause at 52.204-91, Contractor Identification.

(d) Insert the clause at 52.204-9, Personal Identity Verification of Contractor Personnel, in solicitations and contracts when contract performance requires contractors to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

(e)Insert the clause at 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards, in solicitations and contracts valued over $40,000—

(1) That are not for the acquisition of commercial products or commercial services; and (2)When the award is required to be reported in FPDS.

(f)

(1) The clauses in paragraphs (f)(2) and (3) of this section provide requirements for obtaining information from agency service contractors. The clauses are not required for—

(i) Actions entirely funded by the Department of Defense;

(ii) Contracts for commercial services; or

(iii) Classified solicitations, contracts, or orders.

(2) Insert the clause at 52.204-14, Service Contract Reporting Requirements, in solicitations and contracts for services (including construction) that meet or exceed the thresholds at 4.303(b), except for indefinite-delivery contracts.

(3) Insert the clause at 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts, in solicitations and indefinite-delivery contracts for services (including construction) where one or more orders issued thereunder are expected to each meet or exceed the thresholds at 4.303(b).

(g) Insert the clause at 52.204-19, Incorporation by Reference of Representations and Certifications, in all solicitations and contracts.

ATTACHMENTS

Attachment 1 – Statement of Need

DescriptionJSpecifications/Statement of Work

FA940126Q0032