FA9301-17-R-0002,_Custodial_Pre-proposal_Conference.pptx

Aimee L. Amador Contracting Officer 3 May 2017 Pre-proposal Conference Custodial Services

Air Force Materiel Command

Deliver and Support Agile War-Winning Capabilities

AGENDA

Administrative Restrooms Break Area Slides Will be Posted on FedBizOpps www.fedbizopps.gov

Purpose Partner with Industry Fair, Open, Communications Complete Understanding of Source Selection Process Enhance Competition Facilitate Quality Proposals

Formal Question Submission Will Respond to Questions During Conference Question Forms Provided One Question Per Sheet Formal Answers Will be Posed on FedBizOpps Submit Question Forms to Contracting Personnel Submit Questions by May 5, 2017

Briefers Requirements Overview Ms. Donna Burkholder, 412 CE/CEOES

Contracting Overview Ms. Aimee Amador, AFTC/PZIOB

Edwards AFB Custodial Services Requirements New Contract Period of Performance: 1 Oct 17 – 30 Sep 18 Four 1-Year Options 1 Oct 18 – 30 Sep 19 1 Oct 19 – 30 Sep 20 1 Oct 20 – 30 Sep 21 1 Oct 21 – 30 Sep 22 Option to extend services up to six months Firm-Fixed Price Requirements Contract Performance-based custodial services at EAFB, AFRL, and AFP42

Description of Work:

The contractor shall provide all management, vehicles tools, equipment, products, materials, supplies and labor necessary to ensure that custodial services are performed at Edwards AFB (EAFB), Air Force Research Laboratory (AFRL) and Air Force Plant 42 (AFP42) in a manner that will maintain a satisfactory facility condition and present a clean, sanitary, neat and professional appearance.

AFCOLS Level of Service Air Force Mandated Service Standards Appendix A details cleaning requirements/frequencies by AFCOL/LOS Appendix B groups buildings by AFCOLS/LOS Together, Appendix A and B forms the estimated square footage, the cleaning requirements and frequencies

Financial Support: Not a typical finance operation.

General All – As stated ROSS, ARES, and Division: PWS identifies special or “unique” support requirements.

STINFO: More than an editor and tracker.

Graphics Support: Point out contractor provides materials and Gov’t provides equipment/maintenance

Edwards AFB Custodial Services Requirements Variation in estimated quantities Actual square footage may vary from the estimated square footage A modification to the monthly CLIN prices will not be entertained unless actual square footage varies more than 1% above or below the estimate

SBIR 14.1 Solicitation and on, companies complete a declaration at time of proposal submittal whether an NDA is needed or not needed.

School Age Programs, Youth Centers, and Child Development Centers Special and strict requirements Detailed in Section 1.4 of the PWS NACI Clearances List of buildings requiring NACI clearances at Appendix D of the PWS The successful offeror is responsible for obtaining NACI clearances, and/or providing for NACI cleared escort services – plan for long lead times to clear personnel

Briefers Requirements Overview Ms. Donna Burkholder, 412 CE/CEOES

Ms. Aimee Amador, AFTC/PZIOB

Risks Contracting Particulars Proposal Preparation Source Selection Particulars Milestones

Risks Inability to attract, hire, and retain qualified personnel (to include NACI) Inability to perform PWS functions Funding instability Risk of hazardous materials handling violation Risk of AFCOLS changing after award

CLIN Structure

Contracting Particulars Cont.

Competitive Procedures 100% SDVOSB set-aside FAR part 15 procedures Contract Type/Period of Performance FFP Requirements type contract Base Year with Four 1-Year Options Basic ordering period 1 Oct 2017 – 30 Sep 2018 End date 30 Sep 2022 if all option years are exercised

Proposal Preparation Instructions

52.212-01 – INSTRUCTIONS TO OFFERRORS

Proposal Preparation Instructions Type of Volumes / # Copies Volume 1 – Price Proposal (3 copies plus 1 electronic) Volume 2 – Past Performance Information (6 copies plus 1 electronic) Volume 3 – Technical Proposal (3 copies plus 1 electronic) Size Limitations – (Front & Back Counted as 2 pgs.)

Volume 1 – No limit Volume 2 – 6 pages per contract submitted Volume 3 – No limit Formatting Each volume shall have a detailed table of contents Each volume shall be written on a stand-alone basis Information not found in designated volume will be assumed to have been omitted from the proposal Media One certified virus free electronic copy in Adobe(.pdf) or Microsoft Word 2013 or earlier. Excel files must be Excel 2013 or newer.

Proposal Preparation Instructions (Cont.)

52.212-01 – INSTRUCTIONS TO OFFERRORS (Cont.)

Volume I – Price Proposal All cost/pricing information shall only be in Volume 1 Complete SF 1449 blocks 12, Discount Terms; 17a Contractor Name, Address, Cage Code, Telephone No., Fax No.; 30a, Signature of Offeror/Contractor; 30b., Name and Title of Signer; 30c. Date Signed, and applicable Reps and Certs. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP.

Electronically fill out all attached exhibits and then insert proposed unit and extended prices in the Schedule for each Contract Line Item Number (CLIN).

Complete all the necessary fill-ins in the SF 1449 – Continuation Sheet.

Volume II – Past Performance Information Use Attachment 5 to submit current, recent and relevant contract past performance information No more than 3 for prime and no more than 3 for each major or critical subcontractor or teaming/joint venture Offerors are required to thoroughly explain what aspects of the contracts are deemed relevant to the proposed Base Custodial Services. Specifically relate them to sections and paragraphs within the Performance Work Statement Offerors are required to thoroughly explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as exceeded performance periods offerors must thoroughly explain the relationship of each partner, e.g. managing partner under the contract submitted, and include copies of the teaming and/or joint venture agreement for these contracts.

Volume II – Past Performance Information (cont.)

Contractors must provide, with the proposal, a signed letter of consent from all subcontractors consenting to the release of their past performance information to the prime contractor The offeror shall send out and track the completion of the Past Performance Questionnaire in Attachment 6 for each contract point of contact identified in the Performance Information Forms The offeror is solely responsible for timeliness Due by the closing date of the solicitation

Volume III – Technical Proposal Submit a Mission Essential Contractor Services Plan The plan, in accordance with DFARS 252.237-7023, Continuation of Essential Contractor Services, will address how mission essential Base Custodial Services will be provided during periods of crisis The plan must adequately demonstrate a sound, logical approach and follow the template provided at Attachment 4 of the solicitation

Proposal Evaluation Criteria FAR 52.212-2, Evaluation--Commercial Items Performance Price Tradeoff (PPT) in Accordance with FAR 15.3 Evaluation Factors Price Technical Past Performance Order of Importance Past performance is approximately equal in importance to price when being evaluated.

Technical factor is past/fail

Proposal Evaluation Criteria Cont.

Offerors shall be ranked according to price Evaluate Lowest-Priced Offeror Determine if technically acceptable (pass/fail) If technically acceptable, review Past Performance If not technically acceptable, go to next Lowest-Price Offeror Past Performance reviewed to determine if Substantial Confidence exists:

If yes > continue to Source Selection Authority If no > the next lowest price offeror will be evaluated, and so forth Recommend Award to Offeror with Performance Assessment Rating of:

Substantial Confidence Source Selection Authority’s Best Value Assessment

Proposal Evaluation Criteria Cont.

Past Performance Confidence Assessments

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Contacts Ms. Aimee Amador, Contracting Officer 5 S. Wolfe Avenue, Bldg 2800 Edwards AFB, CA 93524 Phone: (661) 277-0049 Email: aimee.amador@us.af.mil

Mr. Matthew Bawden, Contract Specialist 5 S. Wolfe Avenue, Bldg 2800 Edwards AFB, CA 93524 Phone: (661) 277-4976 Email: matthew.bawden.3@us.af.mil

Major Milestones

Edwards AFB & Air Force Research Laboratory

Air Force Plant 42

Questions?

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