Attach_1_-_SOW.pdf

NOT AEDC STINFO

ATTACHMENT #1

STATEMENT OF WORK

FOR

MECHANICAL INSTALLATION, MAINTENANCE AND REPAIR

IDIQ

PREPARED BY

Engineering Section, Test Support Division, Civil Engineer

Branch

ARNOLD AIR FORCE BASE

TENNESSEE 37389

DATED: 15 April 2015

TABLE OF CONTENTS

SECTION:

1. General Scope

2. Referenced Codes, Standards and Testing

3. Location

4. Work Conditions

5. Performance Capabilities

6. Security Requirements

7. Safety

8. Environmental

9. Quality Control

10. Site Meetings and Pre-proposal Conferences

11. Submittals

12. Delivery, Storage and Handling

13. Construction Site Fencing and Barricades

14. Scheduling

15. Inappropriate Worker Behavior

1.0 GENERAL SCOPE

This is an indefinite delivery, indefinite quantity contract (IDIQ) for mechanical construction efforts at Arnold AFB, TN. Each construction project will be awarded by an individual Task Order (TO) issued against the basic contract and specifying work in support of equipment installation and real property maintenance, repair, alteration, and new construction. The contractors shall furnish all materials, equipment and personnel necessary to manage and accomplish the work unless otherwise directed by the government.

A. This contract includes task orders in the following areas of mechanical installation, minor construction, maintenance and repair: Heating Ventilation and Air Conditioning (HVAC), HVAC Direct Digital Controls (DDC), Water and Steam Distribution.

1. HVAC efforts may include but are not limited to replacing, providing and installing new air handlers, package units, duct work, chillers, pumps, condensers, chilled water, hot water, and gas piping. This may also include replacing/installing conductors and breakers, pouring a concrete pad for new units, or providing structural support for elevated units.

2. HVAC DDC projects are currently sole-sourced. All DDC work will be limited to interfacing new systems into existing DDC systems.

3. Water System efforts may include but are not limited to installation, repair, and insulation of potable and raw water pumping and piping systems. Systems will include pumps, motorized and manual valves, manual and automated strainers.

4. Steam System efforts may include but are not limited to installation, repair, and insulation of steam distribution piping systems. Maintaining boiler systems, pumps, steam traps, relief valves, expansion tanks, and piping systems.

B. For purposes of this document, installation means installation of contractor or Government provided equipment.

2.0 REFERENCED CODES, STANDARDS, AND TESTING

A. Codes and standards referred to in this specification shall be the latest adopted issue at the date of proposal, unless otherwise specifically indicated.

B. All mechanical and electrical work shall conform to National Fire

Protection Association (NFPA) codes as stipulated by the individual orders.

C. All materials and equipment used in the work shall be subject to inspection and testing in accordance with accepted standards to establish conformance with specifications and suitability for uses intended, unless otherwise specified in the contract.

D. If the contract documents, the government instructions, state laws, or regulations, require that any work be inspected or tested, the contractor shall give the government 10 days notice of readiness of the work for inspection or testing and the date fixed for inspection or testing. The contractor shall at all times permit the government to visit and inspect the work and shall maintain proper facilities and provide safe access for such inspection. Work requiring testing, inspection or verification shall not be covered up without such test, inspection, or approval.

E. Final Approvals. The contractor shall obtain all final approvals for the work, in the form of such certificates that are required by all governmental agencies having jurisdiction over the work.

3.0 LOCATION

A. The work will be located in various facilities and locations at Arnold Air Force

Base, Tennessee. Project sites will include office buildings, utility systems and industrial areas.

4.0 WORK CONDITIONS

A. Furnish new components and devices, complete, with all necessary materials for installation to meet this objective. Schedule all work in advance with the

Government representative. Do not interrupt existing utilities or commence work requiring power outages without signed authorization from the Government representative. Each outage shall be submitted to the Government Representative for Government approval in accordance with each task order. Outage dates will be given on holidays and/or weekends depending upon the Government’s schedule for facility usage. Submit a contract progress schedule outlining a detailed phasing of work no later than 30 days before start of work. Schedule shall include the major elements of work, including work that will be accomplished during the outages, systems that each outage will be affecting, material submittals, procurement dates, mobilization, on-site work, and detailed construction progress milestones.

B. Keep work area clean and free from waste and debris. Dispose of waste as directed by the Government representative.

C. Do not close or obstruct egress width to any building or site exit without written permission from the Government representative.

D. Do not disable or disrupt building fire or life safety systems without written permission from the Government representative.

E. Conform to procedure applicable when any hazardous or contaminated materials are discovered.

F. Cease operations immediately for any unsafe conditions and notify the

Government representative. Do not resume operations until authorized by the

Government representative.

G. Provide temporary barricades and other forms of protection as required to protect

Government personnel and the general public from injury due to the work.

H. Provide protective measures as required to provide free and safe passage of

Government personnel and the general public to and from occupied portions of the building.

I. Remove protections at the completion of work.

J. Do not close, block, or otherwise obstruct streets, walks, or other occupied or used facilities without written permission from the Contracting officer.

K. All scaffolding shall be in accordance with AEDC Safety Standard D10.

L. Do not interrupt existing utilities or commence power outages without signed authorization from the Government representative.

5.0 PERFORMANCE CAPABILITIES

A. The operational schedule at Arnold AFB may limit job site access. The contractor shall have personnel on-site within 48 hours of being notified that the job site will be available.

6.0 SECURITY REQUIREMENTS

A. All Contractor personnel shall be U.S. citizens.

B. Government shall provide all escorts required for access to secure areas while working on construction areas at Arnold AFB.

C. All Contractor personnel must be escorted at all times in a controlled/restricted area by an escort furnished by the Government. Work requiring escorts will be scheduled 15 calendar days prior to starting work unless this requirement is waived by the Contracting Officer.

D. Projects in a secured area may require a local agency check by the Base Security

Police of the Contractor, his employees, and all sub-tier contractors prior to commencement of on-site work. The Contractor should allow approximately 30 calendar days to accomplish the check.

7.0 SAFETY

A. All work shall be accomplished in compliance with AEDC Safety Standards A6 with supplement, A10, B1, B2, B3, B4, B5, B6, D6, D8, D9, D10, E18, F2, F5

Annex A, F6, along with AEDC Safety Standards as determined by Contractor.

Provide a safety and health program in compliance with CoE EM 385-1-1.

AEDC safety standards are available upon contractor request.

8.0 ENVIRONMENTAL

A. Contractor shall comply, and assure that all sub-contractors comply with all applicable federal, state and local laws, regulations, ordinances, policies and standards related to environmental matters. Copies of local policies and procedures can be reviewed at Base Environmental Office, Building 100 Suite B-

310, or phone (931) 454-6290.

B. The use of materials which have been identified by Government agencies as being hazardous or creating potentially hazardous conditions will not be allowed on any project. Specifically, products containing lead, asbestos, polychlorinated biphenyl

(PCB), and ozone depleting chemicals are prohibited. The contractor shall assume a strict and cautious position in responding to reports of other materials which may be identified as hazardous during the construction period.

C. If any material originally specified or approved for use in the work should become listed as suspected or verified as being hazardous, the Contractor shall immediately notify the Contracting Officer and initiate efforts to postpone the installation or use of the material until the matter can be investigated.

D. Some projects will include abatement of asbestos and other hazardous material.

9.0 QUALITY CONTROL

A. Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from recurring.

B. The Government will appoint a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the contractor's performance through daily on-site inspections and receipt of complaints from site personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the

Government may decrease the number of quality control inspections if merited by performance.

10.0 SITE MEETING AND PRE-CONSTRUCTION CONFERENCES

A. After the award of the Contract and after the issuance of the first discrete task order under this Contract, the government will conduct a conference to acquaint the Contractor with government policies and procedures that are to be observed during the prosecution of the work and to develop mutual understanding relative to the administration of the Contract. At this time the contractor should familiarize themselves with the general state of the facilities, any special conditions that they may encounter.

11.0 SUBMITTALS

A. All items indicated in the specification for each task order shall be submitted for approval:

a. Any other items required, per specifications, shall be submitted for approval when requested by the Contracting Officer or the designated representative.

b. Submittals that may be required by this Contract shall be made in four printed copies. Copies of the printed submittals will not be returned to the

Contractor.

c. The Contractor must submit for approval those items that deviate from the specifications. Submission will be on an AF Form 3000.

B. At the pre-construction conference, the Contractor, Contracting Officer’s

Technical Representative, and the Contract Administrator will review the submittal requirements. The Contractor must be prepared to discuss the delivery dates for those submittals that are required, or for the items the Contractor plans to submit for approval. Once approved, the submission deadlines shall be incorporated into the Schedule of Materials submittals.

C. The Contractor is reminded that any item(s) installed prior to the Contracting

Officer's approval is being done at his/her own expense. If any item does not meet the Contract requirements as determined by the Contracting Officer, the

Contractor will be required to remove these items at his/her own expense.

D. Equipment submittals, unless otherwise specified, shall conform with the following:

a. Submittals shall be complete with the manufacturer's product description literature. SUBMITTALS WITH INSUFFICIENT LITERATURE WILL

BE DISAPPROVED.

b. Submittals shall include a complete listing of all associated parameters contained in the Technical Specifications and Drawings (materials, finishes, capacities, temperatures, pressures, electrical characteristics, etc.). THE CONTRACTING OFFICER OR HIS/HER TECHNICAL

REPRESENTATIVE WILL NOT TRANSFER INFORMATION FROM

THE TECHNICAL SPECIFICATIONS AND DRAWINGS TO THE

SUBMITTALS. INCOMPLETE SUBMITTALS WILL BE

DISAPPROVED.

c. Submittals shall be clearly marked to differentiate between the applicable and extraneous portions. THE CONTRACTING OFFICER OR HIS/HER

TECHNICAL REPRESENTATIVE WILL NOT MARK THE

SUBMITTALS. UNMARKED SUBMITTALS WILL BE

DISAPPROVED.

12.0 DELIVERY, STORAGE AND HANDLING

A. Deliver all equipment properly packaged in factory containers and/or mounted on shipping skids.

B. Contractor shall store all equipment in a clean, dry space, and protect from dirt, fumes, moisture, construction debris, and traffic. Ensure that all equipment is prepared for anticipated storage conditions.

C. Where equipment is stored outdoors, ensure electrical components are stored above grade and enclose with watertight wrapping. Provide 120V temporary power to space heaters or provide temporary heat where required.

D. For large equipment to be stored on site, notify Government Representative a minimum of two weeks prior to delivery. Contractor shall offload equipment at a location designated by the Government Representative.

E. All handling, loading, and offloading of all equipment shall be done by the

F. Handle and store all equipment in accordance with manufacturer’s instructions.

13.0 CONSTRUCTION SITE FENCING AND BARRICADES

A. The Contractor shall limit the area and nature of the construction operations to that which is authorized in the plans or specifications or approved by the government

B. The Government shall at all times have access to the work, and the Contractor shall maintain such access during the work

C. The Contractor shall use construction fencing to enclose a work area whenever there is potential hazard to passersby such as open excavation, heavy equipment, falling debris, hazardous materials, etc. Fencing shall be considered Contractor supplied equipment and should be factored into the Contractor’s coefficient, unless the Contracting Officer deems the individual task order requirements so extensive as to warrant separate payment under the individual task order.

Construction fencing shall be maintained in good condition throughout each performance period.

D. The Contractor shall provide and maintain an adequate supply of movable barricades for use on job sites. Each barricade shall be self-supporting, wood or metal construction, minimum of 42” high, with reflective surfaces. These barricades shall be considered Contractor supplied equipment and should be factored into the Contractor’s coefficient. They shall be maintained in good condition throughout the contract period and remain the property of the

E. Barricades on streets or in areas with heavy pedestrian traffic must have battery-powered flashers for night use. Cones may only be used to temporarily block pedestrian traffic. Extended pedestrian blockages or road traffic must use barricades with tape strung between. All barricades (up to 100 linear feet), cones, etc., are part of the Contractor supplied equipment/supplies and shall be factored into the Contractor’s coefficient, unless the Contracting Officer deems the individual task order requirements so extensive as to warrant separate payment under the individual order.

F. All open excavation shall be secured with barricades, webbed fencing, or flashing lighted barricades on all sides, and have nylon web construction fencing completely surrounding the site, a minimum of 5’ away from the hole.

G. All excavation sites shall be covered at all times the job site is not manned, and shall have temporary nylon web fence and, if directed, barricades, installed around sites. All tools shall be secured in such a way as to prevent any injury to personnel, and clearly barricaded/fenced off with warning tape surrounding the items. Plywood used for barriers; barricades and fencing (up to 100 linear feet);

cones, etc., are part of the Contractor supplied equipment/supplies and shall be factored into the Contractor’s coefficient, unless the Contracting Officer deems the individual task order requirements so extensive as to warrant separate payment under the individual task order.

14.0 SCHEDULING

A. Projects greater than or equal to 60 days in duration require an AF-3064 progress schedule submitted to the contracting representative.

B. The schedule can be altered for reasons including but not limited to government delay, inclement weather, and unforeseen circumstances only by the decision of the contracting officer

C. The Contractor may be paid for materials on site; however, they must appear on the Contract Progress Schedule and be inventoried by the Contracting

Officer’s Technical Representative prior to payment.

D. Provisions must be made to leave each entrance secured at the end of work each day and to minimize the duration of time each entrance is worked on from start to completion. Any work, which affects the use of a required building exit, must be coordinated with the Government.

15.0 INAPPROPRIATE MATERIAL AND WORKMANSHIP

A. The Contractor assumes responsibility for the actions of all his employees, sub-contractors, and suppliers when on Arnold AFB. In accordance with contract clause 52.236-5, entitled Material and Workmanship, the

Contracting Officer may require, in writing that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.