RFQ_FA8903-16-Q-0005.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING AGENCY

13 June 2016

MEMORANDUM FOR CONTRACTORS

FROM 772 ESS/PKS, Bldg 1 2261 Hughes Ave, Ste 163 JBSA Lackland, TX 78236-9853

SUBJECT: Request for Quote (RFQ), FA8903-16-Q-0005, Long-Term Management and Remedial

Action-Operations at Environmental Restoration Program (ERP) Sites LF001, LF012 (WEST), LF014, LF015, LF016, LF017, SS043 and WP029, Leon Creek Mitigation Monitoring at ERP Site LF011 and Restoration Advisory Board Support at Joint Base San Antonio-Lackland (JBSA-Lackland), TX and Remedial Action-Operations at ERP Site LF002 at JBSA-Camp Bullis, TX

1. This RFQ is being issued in accordance with (IAW) FAR 13.5 and is a total small business set aside under NAICS 562910 (size standard 750 employees). The Government anticipates awarding a competitive Firm-Fixed Price (FFP) contract.

2. Notice to offerors/suppliers: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Request your quote remain valid for Government acceptance for a period of 120 days after the date quotes are due.

3. The purpose of this effort is to conduct Long-Term Management and Remedial Action- Operations at ERP Sites LF001, LF012 (WEST), LF014, LF015, LF016, LF017, SS043 and WP029, Leon Creek Mitigation Monitoring at ERP Site LF011 and Restoration Advisory Board Support at JBSA- Lackland, TX and Remedial Action-Operations at ERP Site LF002 at JBSA-Camp Bullis, TX. The requirement shall be completed in accordance with all applicable technical and regulatory requirements and the Performance Work Statement (PWS) dated 23 May 2016. The period of performance (POP) will be 12 months. Any options exercised will have a 12 month POP. The overall contract POP if all options are exercised will be 60 months.

4. QUOTE SUBMISSION INSTRUCTIONS.

4.1 Quotes shall be submitted no later than 2:00 PM CT on 14 July 2016. If your quote is received after the time and date listed, it will not be considered or evaluated for award. Contractors shall submit one (1) original and one (1) CD copy of the quote to the address indicated below addressed to the attention of the undersigned Contracting Officer. Your CD-ROM format shall be compatible with Adobe PDF or Microsoft Word/Excel. No electronic submissions will be accepted.

Mailing instructions are as follows:

United States Postal Service All Courier’s (FedEx, UPS, etc.)

772 ESS/PKS, Bldg 1 772 ESS/PKS, Bldg 1 ATTN: Christina G. Fernandez ATTN: Christina G. Fernandez 2261 Hughes Ave, Ste 163 3515 S. General McMullen, Rm 3026 JBSA Lackland, TX 78236-9853 San Antonio, TX 78226-2018

NOTE: The two addresses are NOT interchangeable; e.g., USPS will not accept packages from

FEDEX/UPS.

4.2 Quote shall be clear, concise, and shall include sufficient detail for effective evaluation. The quote should not simply rephrase or restate the Government’s requirements; but, rather shall provide convincing rationale to address how the offeror intends to meet the requirements.

4.3 Text for all sections shall be single-spaced, on 8 ½ x 11 paper with a minimum one-inch margin all around. The schedule shall not exceed 11 x 17 inches in size. Font size shall be no less than Times New Roman 10 pt. except for tables, figures, or charts, which can contain a smaller legible font. A page printed on both sides will count as two pages. If page limits are exceeded, the excess pages will be destroyed and will not be read or considered in the evaluation of the quote. All quote information shall be submitted in either MS Word or PDF format.

4.4 The quote shall not contain any extraneous information such as advertisements, or marketing information.

4.5 Three ring binders shall be clearly identified and TABBED as outlined below:

Binder: Contractual Documentation

Price Technical

Note: Price will be one of three sections presented in one three-ring binder. Price does not need to be submitted in a separate binder, but should be clearly marked.

Volume Paragraph Number Title Page Limit Original CD Copy

I

CONTRACT

DOCUMENTATION

4.5.1.1 Cover Letter

Unlimited

1 1

4.5.1.2 Tax Liability Form (Attachment

5)

4.5.1.3 Insurance (Attachment 8 or

Certificate of Insurance)

4.5.1.5 Representations and

Certifications

4.5.1. CONTRACTUAL DOCUMENTATION

4.5.1.1. Contractors shall provide a cover letter in their quote to include current points of contact (Contract Manager and Program Manager), mailing address, current e-mail address and phone number. Contractors shall also confirm quote validity for 120 days.

4.5.1.2. In accordance with FAR 52.209-11, contractors are required to complete the attached “Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)”, Attachment 5.

4.5.1.3. Insurance will be required in accordance with FAR 52.228-5 – Insurance – Work on a Government Installation. Notification of Compliance with Contract Insurance Requirements (Attachment 8) or Certificate of Insurance shall be provided in this section.

4.5.1.4. Contractors shall comply with Attachment 7, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2016-O0003) (OCT 2015). DFARS Clause 252.203-7997 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements will be incorporated at award.

4.5.1.5. Contractors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, with its offer (Attachment 11).

4.5.1.6. There is no page limit for this section.

4.5.2. PRICE

4.5.2.1. Cost and Pricing Data are not required under this competitive acquisition; but, if only one quote is received, cost and pricing data may be required (which may include other than cost and pricing data or certified cost and pricing data). The offeror, however, shall submit:

4.5.2.2. Complete SCHEDULE B (Attachment 6) and include the document in this section.

4.5.2.3. Any cost or pricing information submitted shall be addressed ONLY in the pricing section.

II

PRICE (FACTOR 1)

4.5.2.2 Schedule B (Attachment 6) Unlimited 1 1

III

TECHNICAL (FACTOR 2)

4.5.3.1 Technical Approach 10

1 1 4.5.3.2 Schedule Unlimited

4.5.3.3 Management Approach 3

4.5.3. TECHNICAL

Contractors shall include their technical narratives for FACTOR 2. The technical narrative portion shall be in the same exact order as the tasks identified within the PWS.

4.5.3.1. Contractor shall provide a technical approach that discusses the offeror’s approach to completing all of the environmental requirements in the PWS. This section is limited to 10 pages. At a minimum, the following should be addressed in the technical approach:

Approach to complete all environmental services and necessary reporting in accordance with the PWS and appropriate regulatory requirements Ability to meet the unique requirements for conducting work at JBSA-Lackland and

JBSA-Camp Bullis, TX and meeting the appropriate access and security requirements Compliance with and understanding of all applicable federal, state, and local statutes and regulations as they relate to environmental requirements

4.5.3.2. Contractor shall include a proposed schedule for completing the effort within the requested POP. The schedule shall illustrate the plan to meet the delivery dates. The schedule may be submitted in MS Project format, but must also be accompanied by a portable document format (pdf) version of the printed schedule. The schedule is not subject to the font size in 4.3 and does not count towards the page count.

4.5.3.3. Contractor shall submit a management approach detailing how they plan to accomplish all the requirements of the PWS. The management approach shall not exceed three (3) pages. At a minimum, the following shall be included:

Description of the field and management team, including key personnel, and how these will interact and operate Brief discussion of the experience of all proposed management, technical onsite and reach back personnel (to include subcontractors) for supporting the requirements outlined in the PWS; and the ability to meet the Government’s requested POP.

If teaming partner/subcontractor is proposed, offeror shall identify any teaming partner/subcontractor role for this effort and provide how they will manage the teaming partner/subcontractor proposed, and identify key teaming partner/subcontractor staff qualifications and experience as they relate to technical requirements

4.5.3.4. Technical approach volume is limited to 10 pages. Management approach is limited to three (3) pages. The total number of pages allotted for this section is 13. Note that each “face” of a sheet is considered a “page”.

5. EVALUATION OF QUOTES

5.1. The Government will review all quotes received to determine if they are responsive to the RFQ requirements. A responsive quote is one that meets all the terms, conditions, and specifications of the RFQ. Contractors must provide all documents listed and comply with all submission instructions in order for their quote to be considered “responsive” to this RFQ.

5.2. Selection shall be made on a Lowest Price Technically Acceptable (LPTA) basis. LPTA means that the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price determined reasonable. The LPTA evaluation approach process will be as follows:

Step 1 – Rank all quotes by price.

Step 2 – Evaluate the three (3) lowest priced quotes for technical acceptability and price reasonableness. If there are not at least three (3) quotes received under subject RFQ then evaluate the number of quotes received for technical acceptability and price reasonableness.

Note: For purposes of efficiency, if more than three (3) quotes are received, only the three (3) lowest priced quotes will be evaluated for technical acceptability. If any of the lowest priced quotes are rated technically unacceptable, the evaluation process will flow down and continue with the next lowest priced quote, one by one until a quote is determined technically acceptable or until no quotes remain to be evaluated. If less than three (3) quotes are received then all quotes will be evaluated for technical acceptability.

6. EVALUATION CRITERIA. Factors that will be evaluated under this RFQ include:

FACTOR 1 – PRICE

FACTOR 2 – TECHNICAL

FACTOR 2 will be used to determine whether the quote is TECHNICALLY ACCEPTABLE. Please note that any assumptions provided with your quote will be reviewed and may affect your technical acceptability.

6.1. The following ADJECTIVAL RATINGS will be used to assess whether a quote is

TECHNICALLY ACCEPTABLE.

6.1.1. ACCEPTABLE. Quote meets the requirements of the solicitation.

6.1.2. UNACCEPTABLE. Quote does not meet the requirements of the solicitation.

Quotes with an UNACCEPTABLE rating in Factor 2 - Technical will not be eligible for award.

6.2. FACTOR 1 – PRICE

6.2.1. Price analysis will be conducted. The three (3) lowest quotes will be evaluated for technical acceptability, price reasonableness, and completeness. If there are not at least three (3) lowest technically acceptable quotes, then the number of lowest technically acceptable quote(s) will be evaluated for price reasonableness and completeness.

6.2.2. The proposed price will be evaluated on bottom line price for the entire effort. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The three (3) lowest technically acceptable quotes will be compared to the average of the three (3) lowest technically acceptable quotes and may be compared to the Independent Government Estimate.

6.2.3. If there are only two (2) technically acceptable quotes, then the two (2) technically acceptable quotes will be compared to the average of the two (2) technically acceptable quotes and may be compared to the Independent Government Estimate.

6.2.4. If multiple quotes are received; but, there is only one (1) awardable quote, then the evaluation team may enter into discussions.

6.2.5. If only one (1) quote is received and is determined to be awardable the price evaluation team may request the offeror to submit cost and pricing data.

6.2.6. Total price shall be entered on Schedule B (Attachment 6). Please enter all amounts in whole dollars.

6.3. FACTOR 2 - TECHNICAL

6.3.1. The following will be used to assess whether a quote is TECHNICALLY ACCEPTABLE:

6.3.1.1. This factor is met when the offeror proposes an achievable, technically sound, realistic approach that clearly and completely demonstrates how they intend to complete the environmental requirements in accordance with the PWS. The Government will evaluate the technical approach based on the following:

Adequately demonstrates a technical approach for completing all environmental services and necessary reporting in accordance with the PWS and appropriate regulatory requirements

Adequately demonstrates the ability to meet the unique requirements for conducting work at JBSA-Lackland and JBSA-Camp Bullis, TX and meeting the appropriate access and security requirements

Adequately demonstrates compliance with and an understanding of all applicable federal, state, and local statutes and regulations as they relate to environmental requirements

6.3.1.2. This factor is met when the offeror proposes a schedule, within the period of performance, that is achievable, measureable, and demonstrates progress towards meeting delivery dates, as stated in the PWS.

6.3.1.3 This factor is met when the offeror adequately demonstrates a comprehensive management approach to ensure quality services and deliverables in order to achieve all of the requirements in the PWS. The Government will evaluate the management approach based on the following:

Quote clearly identifies roles and responsibilities for the team and how well the team will interact and operate; key personnel shall be clearly identified Quote clearly demonstrates the experience of all proposed management, technical onsite and reach back personnel (to include subcontractors) for supporting the requirements outlined in the PWS; and the ability to meet the Government’s requested POP

Quote demonstrates efficient and effective management of teaming partners/subcontractors and clearly identifies key teaming partner/subcontractor staff qualifications and experience as they relate to technical requirements

7. The Government may award without discussions. Contractors should submit their initial quote with this in mind. The Government, however, may conduct discussions, if the CO determines this is in the interest of the Government. Upon receipt of the quotes, the CO and technical representatives will review the initial quotes after which the CO will, decide to award without conducting discussions/negotiations or to hold discussions with one or more contractors. When discussions/negotiations are conducted, each offeror with whom discussions/negotiations were opened shall be given an opportunity to revise their initial quote to reflect any changes that result from the discussions/negotiations. The CO will award the contract to the offeror presenting the best value to the Government, based on either the initial or revised quote.

8. BASIS OF AWARD. The Government intends to award a single contract from this RFQ to the responsible offeror whose quote conforms to the RFQ’s requirements (includes all stated terms, conditions, and all other information required by the RFQ) and is determined to represent the BEST VALUE to the Government. BEST VALUE under this RFQ means the Government will select the technically acceptable quote with the lowest evaluated reasonable price under the LOWEST PRICED TECHNICALLY ACCEPTABLE process. This process does not permit tradeoffs and quotes are evaluated for acceptability, but not ranked using the non-cost/price factors.

9. CRITICAL MILESTONES

9.1. MILESTONES SCHEDULE

RFQ Released 13 June 2016 Questions Regarding RFQ Due 2:00 PM CT on 20 June 2016 Government Responses Released 6 July 2016 Quote Due Date 2:00 PM CT on 14 July 2016

10. Service Contract Act Wage Determinations: Wage Determination No. 2015-2521, Revision 3, revised 18 February 2016 is applicable to this requirement.

11. The combination of the Prime and any Contractor Team Arrangement partners under the contract must adhere to FAR 52.219-14, which states that at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

12. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88, or most current version. The provisions at FAR 52.212-1, Instructions to Offerors – Commercial and FAR 52.212-2, Evaluation – Commercial Items, apply to this acquisition.

The specific instructions and evaluation criteria are included in this RFQ letter.

The clauses at FAR 52.212-4, Contract Terms and Conditions – Commercial Items and 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items apply to this acquisition. The additional FAR clauses cited in FAR 52.212-5 that are applicable to this acquisition are included in Attachment 12. Additional FAR, DFARS, and AFFARS provisions and clauses that are applicable to this acquisition are also included in Attachment 12.

13. ANY QUESTIONS or CONCERNS regarding this requirement shall be submitted in writing to the CO, Christina G. Fernandez at christina.fernandez@us.af.mil and copy the Alternate Contracting POC, Thomas Steinman at thomas.steinman.1@us.af.mil NLT 2:00 PM CT on 20 June 2016. Note that questions will not be accepted after the date listed. All questions shall be submitted on Attachment 4.

As of the date of this letter, you are requested not to contact anyone other than the points of contacts identified in this paragraph to discuss this effort. Your quote and all communications shall be directed to the CO.

CHRISTINA G. FERNANDEZ

Contracting Officer mailto:christina.fernandez@us.af.mil mailto:thomas.steinman.1@us.af.mil

Attachments (12):

1. Performance Work Statement, dated 23 May 2016

2. Base Support Letter, dated 22 February 2016

3. Service Contract Act Wage Determination No. 2015-2521, Revision 3, revised 18 February 2016

4. Questions and Answers Template

5. FAR 52.209-11 “Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (Feb 2016)

6. Schedule B

7. Deviation 2016-O0003 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements

8. Notification of Compliance with Insurance Requirements

9. Exhibit AB CDRLs, dated 29 February 2016

10. CDUT Memo, dated 22 February 2016

11. FAR Clause 52.212-3, Offeror Representations and Certifications – Commercial Items

12. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive

Orders – Commercial Items and Additional Provisions and Clauses