12._TLOSS_Sec_L.pdf

SPACE AND MISSILE SYSTEMS CENTER

REMOTE SENSING SYSTEMS DIRECTORATE

Tools, Applications, and Processing (TAP) Laboratory and Overhead Persistent Infrared (OPIR) Battlespace

Awareness Center (OBAC) Support Services (TLOSS)

Section L

INSTRUCTIONS TO OFFERORS (ITO)

AND INSTRUCTIONS FOR PROPOSAL PREPARATION

REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS TO OFFERORS

1.0 PROGRAM STRUCTURE AND OBJECTIVES

1.1 Contract Line Item Number (CLIN) Structure and Contract Type

The Offeror’s proposal shall meet the following CLIN Structure and Contract Types:

Table 1-1: CLIN Structure and Contract Type

CLIN Number CLIN Title Contract Type

0001 SOFA Specific Support Services - BASE CPFF

0002 TAP Lab and OBAC Support Services - BASE CPFF

0003 3rd Party Developed Capability Sustainment - BASE CPFF

0004 Other Direct Costs/Travel - BASE CR

1001 SOFA Specific Support Services - Option 1 CPFF

1002 TAP Lab and OBAC Support Services - Option 1 CPFF

1003 3rd Party Developed Capability Sustainment - Option 1 CPFF

1004 Other Direct Costs/Travel Option 1 CR

2001 SOFA Specific Support Services - Option 2 CPFF

2002 TAP Lab and OBAC Support Services - Option 2 CPFF

2003 3rd Party Developed Capability Sustainment - Option 2 CPFF

2004 Other Direct Costs/Travel Option 2 CR

3001 SOFA Specific Support Services - Option 3 CPFF

3002 TAP Lab and OBAC Support Services - Option 3 CPFF

3003 3rd Party Developed Capability Sustainment - Option 3 CPFF

3004 Other Direct Costs/Travel Option 3 CR

5001 Data and Reports EXHIBIT A NSP

5002 Data and Reports EXHIBIT B NSP

5003 Data and Reports EXHIBIT C NSP

5004 Data and Reports EXHIBIT D NSP

6001 SOFA Specific Support Services - Extension CPFF

6002 TAP Lab and OBAC Support Services - Extension CPFF

6003 3rd Party Developed Capability Sustainment - Extension

CPFF

6004 Other Direct Costs/Travel - Extension CR

7000 Intellectual Property Rights FFP

1.2 Start Date

For proposal purposes only, the estimated start date is April 1st, 2020. The actual start date will be determined by the contract award date and successful offeror’s lead time required to begin performance.

2.0 GENERAL INSTRUCTIONS

2.1 Instructions to Offerors

This section of the Instructions to the Offerors (ITO) provides general guidance for preparing proposals and specific instructions for format and development of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The Offeror shall be compliant with the requirements of this solicitation as stated in the Performance Work Statement (PWS), Contract Data Requirements List CDRL exhibits, and Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

The proposal shall include clear, concise, and sufficient details for effective evaluation and for substantiating the validity of the Offeror’s claims. The proposal should not simply restate the Government’s requirements. The proposal shall provide convincing rationale to describe the requirements and address the means by which the Offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of its capabilities, facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal as well as the Offeror’s Past Performance. The Government has the right to consider any source of information submitted as part of the Offeror’s proposal.

2.2 Proposal Detail

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.3 Proposal Acceptance Period

Proposal shall remain valid for no less than 180 calendar days from the proposal submission. The proposal acceptance period shall be specified in Block 12 of Section A of the model contract/solicitation. The Offeror shall make a clear statement in Section A of the contract volume that the proposal is valid until this date.

2.4 Proposal Retention FAR Subpart 4.8

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of each Offeror’s proposal.

2.5 General Information

2.5.1 Points of Contact

The Procuring Contracting Officer (PCO) is the primary point of contact for this acquisition.

Any questions or requests for clarification shall be sent electronically to the PCO at:

brent.jorgensen.1@us.af.mil.

Proposals shall be sent to the following address:

Space and Missile Systems Center c/o Brent Jorgensen, SMC/DCK 483 N. Aviation Blvd El Segundo, CA 90245

2.5.2 Debriefings

The PCO will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The PCO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.5.3 Discrepancies, Errors, and Omissions

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the Offeror is asking the PCO to consider as related to the omission or error.

The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions as defined in FAR 15.306.

2.5.4 Communications

The PCO shall serve as the sole focal point for all solicitation-related inquiries from actual or prospective Offerors.2.5.1Government and non-Government advisory personnel will not interact in communications with industry concerning the source selection, unless the PCO has authorized such communications.

During the source selection, exchanges with industry may include clarifications, communications, and discussions as defined in FAR 15.306, as supplemented by the DFARS and AFFARS. Exchanges with industry may be via E-Mail (NIPRNET), facsimile, U.S. Postal delivery (if appropriate), by telephone (secure or unsecure) or face-to-face meetings. Exchanges shall be controlled by the PCO as the single point of contact to preserve the integrity of the source selection process. Unclassified email may be used to transmit such information to/from Offerors only if the email can be sent and received on unclassified and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Under no circumstances shall there be any classified information transmitted to/by the PCO. Oral exchanges via telephone, VTC, or face-to-face shall be controlled by the PCO ensuring only authorized individuals for the Government and the Offeror participate.

2.5.5 Solicitation Requirements, Terms, and Conditions

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as Factors and Sub-factors. Failure to comply may result in the Offeror being determined as non-responsive and eliminated from the competition. The Government reserves the right to award a contract without discussions with Offerors. The Government also reserves the right to amend the RFP and request additional information if the PCO determines it to be necessary to conduct the proposal evaluation.

2.5.6 USE OF COVERED GOVERNMENT SUPPORT CONTRACTORS

DURING SOURCE SELECTION

(a) Purpose. The purpose of this section is for the Offeror to grant the Government a license to release all or part of the Offeror’s proposal to covered government support contractors (as that term is defined in DFARS 252.227-7013(a)(5)) identified in subsection (c)(1) below who will assist the Government in evaluating proposals during the source selection.

(b) Background. DFARS 252.227-7016(b) states that, by submission of its offer, the Offeror agrees that the Government may use information contained in the Offeror’s proposal only for evaluation purposes prior to award and shall not disclose that information to any person unless that person has been authorized by the head of the agency, their designee, or the Contracting Officer to receive such information.

(c) License.

(1) If the Offeror agrees the Contracting Officer may release all of the Offeror’s proposal submitted in response to this solicitation to The Aerospace Corporation to assist the Government in evaluating proposals during this source selection, the Offeror shall complete subsection (d) and include it in Volume 3 of their proposal.

(2) If the Offeror agrees the Contracting Officer may release portions of the Offeror’s proposal submitted in response to this solicitation to The Aerospace Corporation to assist the Government in evaluating proposals during this source selection, the Offeror shall identify the specific portions of the proposal whose release to that firm the Offeror objects, complete subsection (d), include it in Volume 3 of their proposal, and provide a detailed statement of the basis for the objection to the PCO within 10 calendar days of the issuance of this solicitation.

(3) If the Offeror does not agree to provide such a license to the Government, it shall provide a detailed statement of the basis for the objection to the PCO within 10 calendar days of the issuance of this solicitation.

(d) Representation. I understand that all or a portion of my proposal submitted to the Government in response to this solicitation may be released to The Aerospace Corporation to assist the Government in evaluating proposals during the source selection. Unless otherwise stated herein, I consent to that release to that firm for that purpose for the duration of this source selection (including during the pendency of any resulting bid protest).

Firm:

Name (individual authorized to commit Offeror):

Title:

Date:

2.5.7 Proposed Use of Associate (Supporting) Organizations

It is recognized that the Offeror may propose the use of other divisions, subcontractors, teaming partners, joint venture partners, or other business entities to perform part of the program effort.

Hereafter, all supporting organizations of whatever relationship with the Offeror will be referred to collectively as “associate organizations.”

2.5.8 Funding Availability

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

2.5.9 Proposal Preparation Costs

Offerors are hereby advised that the Government will not pay for any proposal preparation costs resulting from this solicitation. The cost of preparing proposals is NOT an allowable direct charge to any resulting contract that may be awarded as a result of this action, or any other contract with the Government.

3.0 PROPOSAL PREPARATION INSTRUCTIONS

3.1 Proposal Organization

The Offeror shall prepare the proposal as set forth in Table 3-1: Proposal Organization below. A complete proposal consists of four separate volumes, all of which shall be within the required page limits specified in the table. The format of the proposed volumes shall correlate directly with the instructions in Section L.

Table 3-1: Proposal Organization

Vol. Title Page Limit

Included in Volume

Page Limit I Technical Volume 27

Table of Contents, Table of Tables, and Table of Figures N

Glossary of Abbreviations and Acronyms N

Technical Subfactor I: Sample Problem Response 10 Y

Technical Subfactor II: Staffing Plan 10 Y

Technical Subfactor III: 3rd Party Application Sustainment 5 Y

Technical Subfactor IV: Intellectual Property (IP) Rights 2 Y

II Past Performance Volume 5

See paragraph 5.0 for instructions

III Cost Volume None

See paragraph 6.0 for instructions

IV Contract Volume None

Sections A through K

Solicitation with blanks completed by Offeror. See instructions in Section L

Any other information required by Section L

3.1.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, excess pages will not be read or considered in the proposal evaluations. Page limitations do not apply to Title pages; Table of Contents, Tables of Tables, Tables of Figures; and Glossary of Abbreviations and Acronyms.

When both sides of a sheet display printed material, it shall be counted as two (2) pages.

Not all sections of the proposal will be included in the page limit. Table 3-1 has a column labeled “Included in Page Limit” which identifies whether a section is considered part of the overall page limit. Those sections with a “Y” in this column are counted as part of the page limit. Those sections with an “N” in this column are excluded from the page limit. Any additional attachments that the Offeror provides may be considered part of the page count.

3.1.2 Page Size and Format

The following limitations shall apply to both electronic and hard copy proposals:

Page size (for text sections of the proposal) shall be 8.5 x 11 inches, not including foldouts.

Pages shall use single line spacing and a single column (double columns are permitted if pages are printed landscape). Use at least 1-inch top and bottom margins and 3/4-inch side margins.

Pages shall be numbered sequentially by volume at the bottom of each page. Sectionalized page numbering within sections may be used. Foldout pages may also be used; however, they shall not exceed 11 x 17 inches and must fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. Foldouts shall count as two (2) pages each and must be uncomplicated and legible. Foldout pages, tables, charts, figures, and other similar shall not be used to display large amounts of text under any circumstances.

Font size (for text sections of the proposal), shall be no less than 10-point Times New Roman or Arial font. Matrices, focus boxes, spreadsheets, tables, or any other list-style presentation that primarily contains text shall be no less than 10-point Times New Roman or Arial font. Kern modifications or other techniques to reduce character size or spacing are not allowed.

Legible tables, charts, and figures shall be used wherever practical to depict organizations, systems, diagrams, processes, schedules, plans, etc. Text may be used sparingly within these items to describe the depicted pictures or graphics and shall use single line spacing with not smaller than 8-point Times New Roman or Arial font.

Any documentation provided which violates these page size and format limitations may not be read or considered in the proposal evaluations.

3.1.3 Binding and Labeling

The Government requires two (2) hard copies and two (2) soft copies of the proposal for this solicitation. All soft copies of the proposal shall have separate files for each volume of the proposal and will be delivered on a CD-ROM or DVD. Be sure to apply all appropriate security markings and markings prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Offeror Bid or Proposal Information and Source Selection Information.

3.1.4 Table of Contents, Table of Tables, and Table of Figures

Each volume of the proposal shall have a complete Table of Contents, Table of Tables, and Table of Figures.

3.1.5 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

3.1.6 Cross Referencing

Each proposal volume shall be written on a stand-alone basis. Cross-referencing between volumes is not permitted and will be ignored.

3.1.7 Delivery

Two (2) hard copies and two (2) electronic copies of the proposal shall be submitted as detailed in Paragraph 3.1.3. Proposals received after the cutoff date and time specified herein shall be treated in accordance with FAR 15.208. Early delivery of proposals is permitted, shall be coordinated with the PCO, and will not influence the evaluation. A transmittal letter may be used to forward the proposal to the PCO. This letter will be used administratively and will not be evaluated.

The Offeror must provide the past performance questionnaires to the relevant government contacts for the contract(s) being cited for past performance 14 days prior to the date set for receipt of proposals.

Offerors shall submit the proposals no later than the date and time specified in the cover letter of this solicitation. Electronic copies of the proposal shall be delivered on CD-ROM or DVD to the PCO’s. The Offeror shall notify the PCO and buyer of an approximate time of delivery no later than five business days prior to proposal delivery. All electronic files shall be accessible and consistent with MS Word 2016, MS Excel 2016, or Adobe Acrobat version XI. Hypertext links may be used to facilitate navigation within the documents. Use separate files to permit rapid location of all portions, including exhibits, annexes, and attachments, if any. Each volume shall be in a different CD-ROM or DVD directory.

3.2 Classified Information

Under no circumstances will classified information be provided as part of the offeror’s proposal or correspondence with the PCO.

3.3 Air Force Space Contractor Responsibility Watch List (CRWL)

A: In accordance with Section 1612 of the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2018 (P.L. 115-91) and SMC Instruction (SMCI) 64-101, the contracting officer may not award a contract to a contractor included on the CRWL without making a determination of responsibility and obtaining the approval of the SMC Commander. A contractor that has been notified that it has been added to the CRWL may respond to this solicitation but must submit documentation in this volume describing how it has addressed the conditions that resulted in its inclusion on the CRWL and why those conditions will not impact performance on a contract resulting from this solicitation. The Contracting Officer will consider this information as well as other available information in making the determination of responsibility or nonresponsibility required by FAR 9.103.

B: In addition, in accordance with Section 1612 of the NDAA for FY18 (P.L. 115-91), SMCI 64- 101, and the SMC Class Deviation of FAR clause 52.244-2, Subcontracts, in this solicitation, the offeror must receive written consent of the Contracting Officer prior to subcontracting with subcontractors on the CRWL whose subcontracts are valued in excess of $3M or 5% of the prime contract value, whichever is lesser. The Contracting Officer may not provide this consent without obtaining the approval of the SMC Commander. Offerors must inform proposed subcontractors that they must notify the offeror if they have been notified by the SMC Commander that they have been included on the CRWL. In order to be considered for a subcontract, a proposed subcontractor that has been notified that it has been added to the CRWL must submit documentation in this volume describing how it has addressed the conditions that resulted in its inclusion on the CRWL and why those conditions will not impact its performance on a subcontract to a contract resulting from this solicitation. The proposed subcontractor may submit CRWL related documentation through the offeror or directly to the Contracting Officer as long as the information is received prior to the proposal due date. In addition, the offeror must submit its determination of subcontractor responsibility in this volume. The Contracting Officer will consider information provided by the offeror and the proposed subcontractor as well as other available information in determining whether to grant consent to subcontract.

4.0 VOLUME I – TECHNICAL VOLUME

4.1 General Instructions

a. The Technical Volume shall be specific and complete. Using the instructions provided below, the Offeror shall provide as specifically as possible the actual methodology proposed for accomplishing and satisfying the Technical Subfactors. All requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that the Offeror’s firm shall perform all the requirements specified in the solicitation. It is not necessary or desirable to state this in the proposal. The proposal shall not simply rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the Offeror will meet these requirements.

b. The Government cannot assess as a “strength” any aspect of an Offeror’s proposal associated with any subfactor that does not satisfy the definition of a “strength” in Section M-3.1 of this RFP. In justifying a proposal strength, it is incumbent upon the Offeror to identify in a table its suggested strengths (including the location by page and paragraph number where those suggested strengths may be found in the Offeror’s Technical Volume), and explain how a particular aspect of its proposal (1) has merit, or (2)(a) exceeds a specified performance or capability requirement (and identify that requirement and how it is being exceeded in objective, quantifiable terms), and

(b) why this aspect of its proposal will be advantageous to the Government during contract performance. It is the Offeror’s responsibility to ensure that any aspect of its proposal that it believes to be a “strength” satisfies all elements of a “strength”. The Government reserves the right to identify strengths not identified by the Offeror in its proposal.

4.2 Specific Content

The Technical Volume shall address, at a minimum, the following for each of the three Technical Subfactors:

4.2.1 Subfactor 1: Sample Problem Response

The following scenario is hypothetical in nature. Do not include any effort for this scenario in the Cost/Price Volume.

You are the TAP Lab/OBAC Support Services Contractor. The Government has awarded an application development contract to J-Cubed Sciences to create ENHANCE, a new tracking algorithm in the TAP Lab that will be used to track the emerging threat of Hypersonic Glide Vehicles (HGVs). This algorithm has reached TRL 6 and is now ready for development and integration into the SOFA baseline in the TAP Lab and will eventually be transitioned into OBAC operations in SEGA. While the TAP Lab is currently running the latest delivered SOFA baseline version, SOFA 3.1, the SEGA system is operating on SOFA 2.5 (3 versions behind) and has no timeline to catch up to the latest delivered. The Government expects this new algorithm to reach initial deploy in the OBAC within 3 months.

When answering the questions below, the Offeror shall describe its approach to CI/CD methodologies that fully enables rapid deployment within the TAP Lab and OBAC. Include any relevant schedule milestones particular to this scenario and identify any assumptions made.

a) Describe the processes the Offeror will lead and execute and describe the roles and responsibilities of the parties involved (to include the Government) to make this algorithm operational at the OBAC initial deploy environment.

b) Describe the approach to updating the SOFA baseline within SEGA to match the TAP. Is it necessary? If not, what are the risks to operating on diverse baselines?

c) Based upon the Offeror’s knowledge of software development and deployment, is the 3-month requirement from the Government a reasonable timeframe?

4.2.2 Subfactor 2: Staffing Plan

4.2.2.1 Staffing Plan Requirements

The Offeror shall propose its plan for staffing this contract. This plan shall describe how the Offeror will recruit talent, incentivize performance, and retain qualified employees. This plan shall include a matrix (as described in 4.2.2.2 and Table 4-1) that describes all positions proposed on the contract in support of all requirements in the PWS. For each type of position include the qualifications and experience for all labor categories. Include all subcontractor positions. State the amount of lead time the Offeror needs to hire all qualified employees between the date of contract award and the commencement of the period of performance for CLINs 0001-0003 and 5001-5004.

4.2.2.2 Staffing Matrix Format

The Offeror shall use the format specified in Table 4-1 for the Staffing Matrix.

Table 4-1: Staffing Matrix Format

Position Description

Number of FTEs

Prime/Sub Qualifications Experience Required

Security Clearance Required

Staff Availability Date

PWS Paragraph

High level title and description of position and labor category

How many FTEs of each position

Is position a prime or subcontractor filled position

Education and Certifications

Number of years of experience

How long after ATP will this position be filled

Relevant Paragraph (s)

Notional Example

OBAC

System Administrator

– Daily System Management of OBAC systems (Engineer II)

2 Prime BS in Computer Science or related field.

RedHat Certified System Administrator Certification.

5-10 years TS/SCI 45 calendar days after contract award

4.3.2.7

4.2.3 Subfactor 3: 3rd Party Developed Capability Sustainment

The Offeror shall propose its approach for sustainment of software applications and other software capabilities developed by 3rd party developers as required in PWS paragraph 4.7.1. Describe the processes the Offeror will lead and execute to sustain the capabilities throughout the lifecycle, as well as the roles and responsibilities of all parties involved (to include the government).

4.2.4 Subfactor 4: Intellectual Property Rights

a. The Offeror shall provide a completed Attachment 5 to Volume IV that demonstrates the intellectual property rights the Offeror proposes to grant to the Government satisfies the Government’s minimum needs as described in this RFP.

b. The Offeror shall describe the analysis it conducted (including all assumptions made) to determine that the quantity of proposed seats associated with the licenses the Offeror will grant to the Government listed in its completed Attachment 5, Table 2, Column 4, will be sufficient.

The quantities proposed shall include all entities on site (e.g., Government personnel, covered government support contractors).

For the Volume I submission, the Offeror shall summarize what it is proposing in Attachment 5 and any associated analysis of how it came to the quantities identified in Table 2 of Attachment 5.

5.0 Volume II – Past Performance

5.1 General

Each Offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Paragraphs –3.1 and it’s subsections. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

5.2 Early Proposal Information

Each Offeror is requested to submit the Past Performance Volume (Volume II) 14 days prior to the date set for receipt of proposals. Failure to submit early proposal information will not result in Offeror disqualification.

5.3 Contracts Performed in the Past Three Years

The Past Performance Volume shall provide information for no more than three contracts the Offeror has performed within the past three years of the issue date of this solicitation. Two of the three contracts may describe past performance performed by teaming/joint venture partners the Offeror considers to be relevant in demonstrating their ability to perform the requirements of this solicitation.

5.3.1 General Content

The Offeror shall submit a Past Performance Volume that contains the following information:

Table of Contents.

In one page, the Offeror shall describe its role and the role of each subcontractor, teaming partner, and joint venture partner for each Past Performance Questionnaire.

Past Performance Questionnaire.

Consent letters. The Offeror shall submit letters signed by each subcontractor, teaming partner, and joint venture partner authorizing the Government to release past performance information to the Offeror so the Offeror may respond to such information. These letters are excluded from the page count.

Client authorization letters. The Offeror shall submit letters signed by commercial customers authorizing the release of information regarding the Offeror’s performance of contracts with those commercial customers. These letters are excluded from the page count.

Organization Structure Change History.

5.3.2 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. The Offeror shall describe how its past performance is relevant to the Technical subfactors (excluding the sample problem) and the Cost/Price factor. This may allow the Offeror to be considered a higher confidence candidate. Categorize the relevant information into the specific Technical subfactors and Cost/Price factor used for the proposal.

5.4 Past Performance Questionnaire

The Offeror shall provide the following information for each of the contracts listed for Section L -

5.3 using the format prescribed in Section L, Attachment L1:

a. Company/Division name

b. Product/Service

c. Contracting Agency/Customer

d. Contract Number

e. Contract Dollar Value

f. Period of Performance

g. Verified, up-to-date name, address, and telephone number of the contracting officer

h. Comments regarding compliance with contract terms and conditions

i. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

5.5 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment.

6.0 Volume III – Cost/Price Factor

6.1 SECTION 1 - Introduction

The Cost/Price Factor volume shall contain the information requested in the paragraphs below.

The Offeror shall submit other-than-certified cost or pricing data (per FAR 15.403-1(b), 15.403- 3(a), and FAR 15.403-5) for the Government evaluation. The proposal must contain sufficient details for the Government evaluation of reasonableness, realism, and unbalanced pricing, and for the Government’s calculation of the Most Probable Cost which will become part of the Total Evaluated Price for the best value decision. Compliance with these requirements is mandatory and failure to comply may result in a determination of non-compliance. The burden of proof for credibility of proposed amounts rests with the Offeror. The cost/price evaluation will be an assessment of the data submitted in the Cost/Price Volume; the Government will not be responsible for evaluating Offeror data submitted outside the Cost/Price Volume. If, after receipt of proposals, the PCO determines that there is insufficient data available to complete the cost/price evaluation, the Offeror shall be required to submit additional cost or pricing data. The use of Offeror formats is encouraged provided that all the required information is submitted.

The Government issued this solicitation with the anticipation of adequate price competition;

therefore, any cost/price documentation requested shall not be certified cost or pricing data.

However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from the Offeror and its associate organizations and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic price/cost. Furthermore, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. The Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

6.2 Cost/Price Volume Organization (Volume III of the Proposal)

The Offeror shall provide a consolidated Cost volume, organized as follows:

Table 6-1: Cost/Price Organization

Topic File Name

Table of Contents

Section 1 – Introductory Section Summary.doc

Section 2 – Rates and Factors rates_and_factors.doc

Section 3 - Printed Cost Element Summaries for Cost CLINs Cost_Element Summaries.doc

Section 4 - Discussion of Cost Elements for Cost CLINs Discussion_Cost.doc

Section 5 - Discussion of Business Systems, GFE Requirements, Offeror Unique Cost Reduction

Unique_Cost.doc

Section 6 –Cost/Price Attachments

Attachment CP1 to Volume III: Working Excel Files

Attachment CP2 to Volume III: Prime’s Cost/Price Analysis of Sub/IWTA/Team 1 Information

Attachment CPx to Volume III: Prime’s Cost/Price Analysis of Sub/IWTA/Team x Information

6.2.1 Rounding

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

6.3 Electronic File Submission

The official copy of the Offeror's Cost/Price Volume shall be submitted in the following electronic formats as applicable: PDF Acrobat XI compatible (with "Select", "Print", and "Copy" enabled to allow for text and graphics transfer), Microsoft (MS) Word 2016, MS Excel 2016, MS Project 2016, and MS PowerPoint 2016. All electronic files shall be compatible with Microsoft Windows 10.

All files constructed in Microsoft Excel shall use formulas instead of just pasted values to preserve any calculation logic within the file, including summaries and totals. The Offeror shall provide unrestricted electronic copies of all cost/pricing models that are used in developing its estimates. All Excel files shall have fully functional, working formulas. Offerors shall use the “group and Outline” feature of MS excel to facilitate the ease of proposal analysis. If the model requires multiple MS Excel spreadsheets, the “link cell” feature shall be used and all spreadsheets provided. No hidden tabs are permitted. The cost/price proposal submitted shall be consistent with the Offeror’s approved estimating system and shall duplicate the logic and mathematical formulas reflected in the official copy of its proposal. A proposal that does not comply with these requirements will be rejected as not compliant with the RFP.

6.4 Introductory Section of the Cost/Price Volume

As an introduction, the Offeror shall provide comprehensive narrative support for the Cost/Price proposal volume. The narrative shall explain the methodology and assumptions used in proposing the dollar amounts. Any apparent imbalances in the pricing, any unrealistically low amounts, and any apparent pricing anomalies shall be clearly explained. The Government expects that consistency exists between the Technical and Cost/Price volume; any offeror-intended inconsistency shall be clearly explained and convincingly demonstrate how the promised performance will be achieved at the proposed cost/price. The narrative should explain the proposed labor and skill mix for the first year (Base Year) and then changes (if any) for the Option Years.

Table 6-2: Proposal Methodology by CLIN

CLIN

Numbers

CLIN Title Contract Type

Rationale for Proposed Costs

0001, 1001, 2001, 3001

SOFA Specific Support Services

– BASE and Option Years.

CPFF Offeror to Comment

0002, 1002, 2002, 3002

TAP Lab and OBAC Support Services - BASE and Option Years

CPFF Offeror to Comment

0003, 1003, 2003, 3003

3rd Party Developed Capability Sustainment - BASE and Option Years

CPFF Offeror to Comment

0004, 1004, 2004, 3004

Other Direct Costs/Travel - BASE and Option Years

CR N/A

5001 Data and Reports EXHIBIT A NSP N/A

5002 Data and Reports EXHIBIT B NSP N/A

5003 Data and Reports EXHIBIT C NSP N/A

5004 Data and Reports EXHIBIT D NSP N/A

6001 SOFA Specific Support Services

- Extension

CPFF Offeror to Comment

6002 TAP Lab and OBAC Support Services - Extension

CPFF Offeror to Comment

6003 3rd Party Developed Capability Sustainment - Extension

CPFF Offeror to Comment

6004 Other Direct Costs/Travel - Extension

CR N/A

7000 Intellectual Property Rights FFP Offeror to Comment

6.4.1 Offeror Summary Table (Prime Plus Associate Organizations greater than 20% of Total Proposed Price (TPP))

The Offeror shall complete the table below, listing all companies – prime, subcontractors, and team members – who will be involved with the performance and management of the contract. If the relationship is not a prime-subcontractor relationship, provide legal definition of the relationship between the entities.

Table 6-3: Offeror and Associate Organizations Summary Table

Company Name

CAGE

Code

Relati-on-ship

DCMA

Cognizant office

Place of Perform -ance

Brief Work Description (Program

Total Proposed Amount

Percentage of Total Proposal

(Address, Name, and Phone Number of

ACO)

Responsibil ity)

Dollars (Sum of all

CLIN

Prices)

6.4.2 Offeror TPP Calculation

The Offeror shall complete and submit the table below, in calculating the Offeror’s TPP.

The Offeror shall comply with the following parameters in submitting the proposal amounts.

a. CLIN 0001, 1001, 2001, 3001 (SOFA Specific); 0002, 1002, 2002, 3002 (TAP Lab/OBAC Support Tasks); 0003, 1003, 2003, 3003 (3rd Party Capability Sustainment):

The contract type shall be Cost-Plus-Fixed-Fee. The proposed fixed fee shall not exceed 10% of an estimated cost that excludes the cost of money.

b. CLINs 0004, 1004, 2004, 3004 (ODC and Travel). The contract type shall be Cost- Reimbursable. The ODC values in the table below reflect expected material purchases, lease agreements, travel, and other ODCs to be paid by the Offeror in order to perform the contract. The Offeror shall use the ‘plug’ numbers identified below in its Cost Volume. (No Fee)

c. CLIN 6001-6004 (Extension Options). The contract type shall be Cost + Fixed Fee. The proposed fixed fee shall not exceed 10% of an estimated cost that excludes the cost of money

d. CLIN 7000 (IP Rights). The contract type shall be Firm Fixed Price. The Offeror shall total the amounts it identifies in Tables 1 through 3 of its completed Attachment 5 and insert that amount into the total CLIN amount box.

Table 6-4: Offeror’s Total Price Calculation

CLIN

(A)

Title

(B)

Contract Type

(C)

Proposed Cost

(D)

Proposed Fee

(E)

Total CLIN Amount

0001 SOFA Specific Support Services - BASE

CPFF Offeror to fill in Offeror to fill in

D+E

0002 TAP Lab and OBAC Support Services - BASE

CPFF Offeror to fill in Offeror to fill in

D+E

0003 3rd Party Developed Capability Sustainment -

BASE

CPFF Offeror to fill in Offeror to fill in

D+E

0004 Other Direct Costs/Travel

- BASE

CR $8,550,000 N/A D

1001 SOFA Specific Support Services - Option 1

CPFF Offeror to fill in Offeror to fill in

D+E

1002 TAP Lab and OBAC Support Services - Option

CPFF Offeror to fill in Offeror to fill in

D+E

1003 3rd Party Developed Capability Sustainment - Option 1

CPFF Offeror to fill in Offeror to fill in

D+E

1004 Other Direct Costs/Travel Option 1

CR $2,500,000 N/A D

2001 SOFA Specific Support Services - Option 2

CPFF Offeror to fill in Offeror to fill in

D+E

2002 TAP Lab and OBAC Support Services - Option

CPFF Offeror to fill in Offeror to fill in

D+E

2003 3rd Party Developed Capability Sustainment - Option 2

CPFF Offeror to fill in Offeror to fill in

D+E

2004 Other Direct Costs/Travel Option 2

CR $1,950,000 N/A D

3001 SOFA Specific Support Services - Option 3

CPFF Offeror to fill in Offeror to fill in

D+E

3002 TAP Lab and OBAC Support Services - Option

CPFF Offeror to fill in Offeror to fill in

D+E

3003 3rd Party Developed Capability Sustainment - Option 3

CPFF Offeror to fill in Offeror to fill in

D+E

3004 Other Direct Costs/Travel Option 3

CR $5,250,000 N/A D

5001 Data and Reports

EXHIBIT A

NSP NSP NSP NSP

5002 Data and Reports

EXHIBIT B

NSP NSP NSP NSP

5003 Data and Reports

EXHIBIT C

NSP NSP NSP NSP

5004 Data and Reports

EXHIBIT D

NSP NSP NSP NSP

6001 SOFA Specific Support Services - Extension

CPFF Offeror to fill in Offeror to fill in

D+E

6002 TAP Lab and OBAC Support Services - Extension

CPFF Offeror to fill in Offeror to fill in

D+E

6003 3rd Party Developed Capability Sustainment - Extension

CPFF Offeror to fill in Offeror to fill in

D+E

6004 Other Direct Costs/Travel

- Extension

CR $1,125,000 N/A D

7000 Intellectual Property Rights

FFP N/A N/A Offeror to fill in

TPP Sum of above

6.5 Cost Elements and Supporting Details for all CPFF CLINs

6.5.1 Cost Element Summary Pricing Models for priced CPFF CLINs

The Offeror shall provide a Cost Element Summary for each priced CPFF CLIN by government and contractor fiscal year. The Cost Element Summary must show at least the following information, as applicable: labor hours and cost for direct labor, indirect labor (e.g. fringe, overhead, G&A), cost of money, and fee. The format should be base times rates equals dollars, by company accounting year, consistent with the Offeror’s rate structure. Company accounting year is the 12-month period in which the company’s rates are defined (e.g., Oct-Sep, Jul-Jun, or Jan-Dec). The Offeror’s shall define the time period for the company’s accounting year. Provide adequate explanation for each proposed cost element. The base upon which the rate is applied should be clearly traceable and explained. Submit the Cost Element Summaries, in MS Excel, with working formulas. Each CLIN will be described on a separate worksheet in the Excel file.

Table 6-5 is provided as an example below.

Table 6-5: Cost Element Summary (Example)

CLIN: XXXX

Labor Hour Summary FY 20XX FY 20XX Total

Prime Hours

Interdivisional Hours

Subcontractor Hours

Total of All Hours

CLIN: XXXX FY 20XX

FY 20XX

Total Total

Cost Elements Base Rates Dollars Base Rates Dollars Hours Dollars

Prime Labor Hours

PM 100 $80.00 $8,000 100 $80.00 $8,000

Eng 1 100 $70.00 $7,000 100 $70.00 $7,000

Eng 2 100 $60.00 $6,000 100 $60.00 $6,000

Eng 3 100 $50.00 $5,000 100 $50.00 $5,000

Admin 1 100 $40.00 $4,000 100 $40.00 $4,000

Admin 2 100 $30.00 $3,000 100 $30.00 $3,000

Admin 3 100 $20.00 $2,000 100 $20.00 $2,000

Total Hours 700 $50.00 $35,000 700 $50.00 $35,000 1,400 $70,000

Fringe $35,000 40.00% $14,000 $35,000 40.00% $14,000 $28,000

Overhead $35,000 80.00% $28,000 $35,000 80.00% $28,000 $56,000

Subcontractor 1 $4,000 $4,000 $8,000

Subcontractor 2 $3,000 $3,000 $6,000

Interdivisional 1 $3,000 $3,000 $6,000

Interdivisional 2 $3,000 $3,000 $6,000

G&A $35,000 50.00% $17,500 $35,000 50.00% $17,500 $35,000

Subtotal Cost $107,500 $107,500 $215,000

COM $1,075 $1,075 $2,150

Total Cost Plus COM $108,575 $108,575 $217,150

Fixed Fee $107,500 6.00% $6,450 $107,500 6.00% $6,450 $12,900

Total CPFF $115,025 $115,025 $230,050

6.6 Cost Elements by CPFF CLIN

6.6.1 Labor Hours Discussion by CPFF CLIN

Explain the labor hours proposed for the prime in this section. Labor hours for the subcontracts shall be discussed in the subcontract section.

The Offeror shall provide Bases of Estimates (BOEs) by CPFF CLIN. Please ensure the hours in the Basis of Estimates (BOEs) are fully and clearly traceable to the hours in the cost element summaries and provide visibility into how the basis for these cost elements was developed. The BOEs shall clearly identify the types, quantities and skill mix of labor hours proposed as well as detail the rationale and justification for the estimates used. The labor hours must be separated out by the different types of labor and time-phased by Offeror’s Accounting Year. All calculations shall be shown and easily identifiable. From the information requested, the Government should be able to replicate the calculation of all the proposed hours and dollars. A sample is shown in

Table 6-6 below. BOEs shall reflect and be traceable to the proposed technical solution in the technical volume.

Table 6-6: BOE format

CLIN XXXX CLIN Title

CLIN Period of Performance Dates

BOE Title Total BOE Hours

Task Number (1) Task Title/Description Hours PWS Reference (s)

Task Number (n) Task Title/Description Hours PWS Reference (s)

Basis of Estimate:

Task 1:

Task Description. Include a detailed description of all the tasks along with any assumptions used in the BOE (e.g. length of time required to perform the task).

Labor Hour Estimating Rationale. Include the methodology used for estimating the number of labor hours proposed for each task.

Show the calculation of the hours.

Task n:

Task Description. Include a detailed description of all the tasks along with any assumptions used in the BOE (e.g. length of time required to perform the task).

Labor Hour Estimating Rationale. Include the methodology used for estimating the number of labor hours proposed for each task.

Show the calculation of the hours.

Skill Mix

Task Skill Mix Category CY20 … CY N Total Hours

1 Engineering 1

1 Engineering 2

2 Admin 3 n Etc.

Total

6.6.2 Labor Hour Estimating Rationale:

The proposal shall show the data (and sources) that serve as the foundation for the labor estimate, the analyses, and the calculations that resulted in the proposed labor hour estimate.

a. Historical Experience. If the source of the data is from an analogous program(s), the offeror shall explain why the program(s) is/are relevant. The offeror shall explain how the past experience relates to the current effort, including similarities and differences, and show the calculation for any adjustments to prior cost data for the current effort. All calculations need to be clear, error-free, and contain the logic trail. If factors are used in estimating the hours, the offeror shall explain the independent and dependent variables, and the historical data that demonstrate the existence and accuracy of the relationship between the independent and dependent variables. The offeror shall explain the steps and the mathematical calculations that resulted in the proposed estimating factor.

b. Learning Curve Estimate. If learning is applicable, the offeror shall include information on learning/improvement curve applications, identify the specific area subject to learning, the curve theory type (unit or cumulative) and the slope of the curve as a percent, including the rationale for the percent chosen. Also, the offeror shall identify the data used to develop the first unit cost and slope and explain how this data related to the current effort and how entry on the learning curve was attained (i.e. how the first unit cost was derived). The offeror shall show the calculations.

c. Discussion. In all cases, include a discussion of the proposed labor-skill mix and time phasing of the effort over the period of performance.

6.6.3 Rates and Factors

6.6.3.1 All rates (Direct and Indirect Rates for CPFF CLINs) for Service Contract Act (SCA) applicable Labor

In accordance with FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES, the Government has identified three (3) classes of service employees expected to be employed under this contract. An Offeror shall not bid rates for wages (direct rate) and fringe benefits (indirect rate) lower than the U.S. Department of Labor’s Wage Determination No.

2015-5416 Revision No. 10 and as shown in Table 6-7Error! Reference source not found.

below:

Table 6-7: Minimum Wage Table

Employee Class Wage Rate Fringe Benefit (per hour)

11150 - Janitor $13.68 $4.22

27101 - Guard I $13.92 $4.22

27102 - Guard II $21.32 $4.22

Offerors may bid any additional indirect rates in accordance with their disclosure statement.

6.6.3.2 All rates (Direct and Indirect Rates for CPFF CLINs) for Non-SCA applicable Labor

FPRAs: The offeror is expected to use the Forward Pricing Rate Agreements (FPRAs), if available. If FPRAs are used, the offeror shall submit the FPRAs as part of the proposal.

FPRRs: If there is no FPRA, and Forward Pricing Rate Recommendations (FPRRs) are available for use by the offeror, the proposal costs may use the FPRRs, and if the FPRRs are used, the offeror shall submit the FPRRs.

No FPRA; No FPRR:

Direct Rates: If neither the FPRA nor FPRR is used to price the Offeror’s proposal, Offerors shall not bid direct rates lower than the Bureau of Labor Statistics (BLS) nationwide rates with the associated percentiles identified in Table 6.8 for…