RFP_Attachment_4.D_-_AssignManagementInformationToIM_ARLineItem.pdf

Item Master – IM.02 – Assign management information to IM AR Line Item.vsd last modified: Monday, October 1, 2018

It em

L if ec yc le M an ag em en t (I

LM

T e am Tr ad in g Pa rt ne r

It em

M as te r

R ol e D

LI

S

C og n iz an t

A u th o ri ty

B as ic I te m

M as te r U se r

Subject to A4NL and Item Master SME approval

Model Object Key

Process Description

This process supports the review and evaluation of the Item Master Assistance Request (IM AR) Line Item. AF Item Record access requests that do not require authorization or have been preauthorized are staged for AF Item Record implementation, while all other AF Item Record access requests are submitted to the appropriate Cognizant Authority (CA) for approval. IM AR Line Items for actions other than access are staged for support by an assigned ILM Team. This assignment identifies the owning catalog management team and is used for routing. IM AR Line Items for new Item records are reviewed against the AF Item Master and Federal catalog for Like Items (Items with similar form/fit/function). Like Item selection is confirmed with both the Cognizant Authority and requestor of the Item Master Assistance Request. This process determines the Item Master response time based on predetermined business rules of the task.

The management information assignment process enables:

• Centralized and standardized Item management processes across the enterprise

• Prevention of duplicative AF Item Records

• Identification of Federal Cataloging requirements

DOT_LPF-P

action unconditional resource flow conditional resource flow when: condition

Activity

MT###

M### measure point mission thread path

Role

IM AR

Look for Like Items in Federal catalog and AF Item Master

Search Federal catalog for Like Item

Federal catalog: Like Item request

Assemble information about

Like Items

Evaluate Like Item suitability

Select most suitable Like Item

Federal catalog:

Like Item response

Like Item result: CA review required

Like Item result: Suitable Like Item

Assign response time

Establish Federal catalog requirement

Review IM AR for number of IM AR

Line Items

Like Item result [Selected]

IM AR Line Item [Assigned] When: Line Item is a request for an Item record attribute update

AND

When: AF is PICA of Item

IM AR Line Item: Federal catalog requirement [Assigned] When: Line Item is a request for an Item record attribute update

AND

When: AF is not PICA of Item

IM AR Line Item: CA approval not required When: Line Item does not require CA approval

AND

When: Line Item is a request for item record access

IM AR Line Item: CA approval required When: Line Item requires CA approval

AND

When: Line Item is a request for item access

IM AR Line Item: New When: Line Item is a request for new AF Item record

AF Item Master: Like Item response

Determine if IM AR Line Item is request for Item record access, Item record update or new Item record

IM AR Line Item

Review Like Item selection

Like Item result: AF item When: Like Item selected by Basic User is in the AF Item Master

Like Item result [Reviewed] When: No suitable Like item found

OR

When: Like item that AF is not a user of found in Federal catalog

IM AR Line Item: Update When: Line Item is a request for an update to a new AF Item record

IM AR Line Item:

Federal catalog requirement

When: Line Item is a request for item record access start trigger end condition

Sending Process – Sending activity

Receiving Process – Receiving activity

Parent Process – Sending activity

Parent Process – Receiving activity

IM AR Line Item requires management data for processing

Manage Item Master – Request Item Master assistance

Manage IM AR – Evaluate access request

Manage IM AR – Grant access to Item Master record

Manage Item Master Assistance Request – Manage Federal Catalog Action

Manage Item Master Assistance Request – Manage Item Master

IM AR Line Item management information assigned

1052084632C Stamp