RFP_Q A__5_(4-20-16).pdf

FA8770-16-R-0002

RFP Q&A #5

20 April 2016

1. Award Date states December 2016 and the start date states June 2016, these dates are conflicting what are the anticipating dates for award and start? (PWS 4.2 States that the period of performance has a start date of June 2016; Section L 5.3 states the award date is December 2016)

a. Air Force Response: The Period of Performance for the subject source selection is as follows:

0001 – 0005 Base - 19 December 2016 – 18 December 2017 1001 – 1005 Option 1 - 19 December 2017 – 18 December 2018 2001 – 2005 Option 2 - 19 December 2018 – 18 December 2019 3001 – 3005 Option 3 - 19 December 2019 – 18 December 2020 4001 – 4005 Option 4 - 19 December 2020 – 18 December 2021 5001 – 5005 EoS – 19 December 2021 – 18 June 2022

b. PWS 4.2 has been changed accordingly to reflect the above dates.

2. Please clarify the due date for the Past Performance Questionnaire. (Attachment 8, Statement 3)

a. Air Force Response: The Past Performance Questionnaire is due on or before April

22, 2016.

b. Attachment 8 has been changed accordingly to reflect the above date.

3. There is no reference to when questions can be submitted, please clarify when the

Questions are due to the Government.

a. Air Force Response: The Air Force will attempt to respond to all questions received up until the date of submission; however, all offerors are encouraged to submit questions prior to 12 April 2016 to allow the Air Force sufficient time to coordinate a response to the question and to allow all offerors sufficient time to take the response into consideration for the proposal submission.

4. Historically, CSRDs were individually funded activities. Going forward is the government intending to have all future CSRDs included in the proposed cost for CLINS x001 and x002 or will they continue to be funded separately. If not, how many CSRDs will there be each contractual year and what sizing estimates should be used for calculating purposes? (Attachment 5, Attachment 7)

a. Air Force Response: The PWS for the solicitation uses the current definitions for CSRDs and BCRs, and defines a CSRD in section 1.3.1:

“A CSRD is a collection of one or more change requests (BCRs, DRs or TCSRDs) that has been identified in ISMT. The Government will generate a change request whenever a change in requirements is identified. (PWS, Page 19)

Section 1.4 where the implementation of CSRDs is described:

“...maintenance releases that implement CSRDs that resolve DRs, and/or implement BCRs, TCSRDs...” (PWS Page 25)

Section 1.3.1.1 defines a BCR:

“A Baseline Change Request (BCR) is a change request in logic and/or functionality of the information system generated by the customer organization. BCRs cover updates to functionality (such as a regulatory or policy change that necessitates a system update), or the addition of new functionality to the system. The BCRs which update functionality are considered maintenance BCRs, and are part of the expected workload volume described in paragraph 1.7 Estimated Workload. BCRs which add new functionality to the system are generally larger in scope, and can require a Change Proposal and amendment to add the work to this effort. The contractor shall perform analysis and planning for tasks for all BCRs.” (PWS, Page 20)

Section 1.7 Estimated Workload (PWS, Page 43) describes the expected workload to be covered under this solicitation. This table uses the volume of DRs, BCRs, and TCSRDs (as defined in the PWS and tracked in ISMT). This table does not use the term CSRD, because all DRs, BCRs and TSCRDs are attached to CSRDs so the term “CSRD” is ambiguous. Note that this table states the expected number of releases a year, these releases implement the DRs, BCRs, and TCSRDs in the annual estimate.

Contractors should bid delivering releases per year, based on the Estimated Workload as described in section 1.7, using the definitions provided in the solicitation PWS.

5. The PWS notes June 2016 whereas the Model Contract and Section L estimate an award and start in December 2016. Is the December 2016 time frame the current estimate? If so, is the incumbent contract anticipated to be extended? Or is a bridge contract anticipated to be awarded?

a. Air Force Response: The Period of Performance for the subject source selection is as follows:

0001 – 0005 Base - 19 December 2016 – 18 December 2017 1001 – 1005 Option 1 - 19 December 2017 – 18 December 2018 2001 – 2005 Option 2 - 19 December 2018 – 18 December 2019 3001 – 3005 Option 3 - 19 December 2019 – 18 December 2020 4001 – 4005 Option 4 - 19 December 2020 – 18 December 2021 5001 – 5005 EoS – 19 December 2021 – 18 June 2022

b. PWS 4.2 has been changed accordingly to reflect the above dates.

c. At this time the Government is contemplating a six month Extension of Services on the current contract. Proposals should be submitted assuming a 19 December 2016 start date.

6. Section L, Para 5.2.4 CLIN Structure, Price Template, RFP Attachment 7, shall be completed as stated: 1) Enter labor category title, labor hours, and Fully Burdened Rates for every labor category used on CLIN x002 tab. RFP Attachment 7 does not have a column to insert Fully Burdened Rates. This column is missing for CLIN X001 (RMS Program) (Price Template, Tab 2) and CLIN X002 (LMDB Program) Rate Build (Price Template, Tab 3).

a. Air Force Response: Attachment 7 – Pricing Template has been revised to reflect a fully burdened rate column in Tabs 2 and 3.

7. Section L – Section 7.1 – Page 17 of 19 requires that the Model Contract (SF33) be signed along with Sections A, B and K. The Attachment 5 – Model Contract that the government provided is secured and a Standard Form 26 which is not editable. Will the government provided the SF 33 with the other sections in an amendment?

a. Air Force Response: Section L has been revised to reflect an SF 26 versus SF 33. An alternative SF 26 has been provided as an editable Attachment 5.

8. Section L, Page 12 of 19, requests offerors to provide a detailed Basis of Estimate (BOE) by CLIN with any supporting data and narrative that clearly explains how the prices were developed. In prior RFP responses for AFLCMC solicitations like this we were directed to provide a detailed BOE broken out against all PWS paragraphs. What level of detail does the government expect of a detailed BOE?

a. Air Force Response: The Government does not have a predetermined level of detail.

Your BOE should be sufficient enough to justify your CLIN price.

9. Section M uses the term Labor Rates while Section L uses the term Fully Burdened

Rates and Loaded Labor Rates. We want to confirm the terms Labor Rates and Fully Burdened Rates are the same thing.

a. Air Force Response: They are synonymous.

10. In paragraph 6.3 of Section L it says “the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information”. If the subcontractor is not providing a past performance for RMS would they still need to fill out and submit the consent form?

a. Air Force Response: If a subcontractor is not providing past performance they do not have to complete a consent form.

11. In Attachment 8 Past Performance it says “The completed Present/Past Performance

Questionnaire should be sent directly to the Government not later than 1200 EST on 17 March 2016 to be considered”. What is the correct date for PPQ submittals?

a. Air Force Response: The Past Performance Questionnaire is due on or before April 22, 2016.

12. Attachment 3, Section L, Instructions to Offerors, section 6.4 directs offerors to submit past performance information “on three (3) recent contracts for the prime contractor and three (3) for each major subcontractor, teaming partner, and/or joint venture partner.” Section 2.2, Table 1 states a “limit of 3 references (prime)” and a “limit of 3 references each (critical or major subcontractor).” Can the Government clarify if the number of references from the prime and each subcontractor is exactly three or a maximum of three?

a. Air Force Response: Offerors may submit a maximum of three references for the prime (not including major subcontractors or partners). Offerors may submit a maximum of three references for each major subcontractor or partner. Section L paragraph 6.2 defines “major subcontractors.”

13. Are any Computer System Requirement Document activities initiated during the current contract action continuing into the period of performance of this solicitation?

a. Air Force Response: There will not be any Computer System Requirement Documents activities that will be continued from the current contract onto the follow-on contract.

14. Please clarify if the RMS team is allowed to work from an alternate location in the event of the base closure due to inclement weather without prior approval?

a. Air Force Response: All RMS team and LMDB team contractor personnel are expected to follow the WPAFB Base Closure procedures. The USG is not expecting any deliverables or any work to be performed during base closures. At this time remote access is not approved.

15. With reference to Page 18 of RFP Attachment 3 Section L Sub-section 7.4.1. the

RFP asks the Offeror to provide a number of desks and workstations required for the proposed team, in addition to the Government provided desk space and workstations. Please clarify if Government will provide desks and workstations or should Offeror be responsible for that?

a. Air Force Response: The Government will provide the workstations.

16. Can the Offeror make formatting changes to the PPI Tool Report that is generated such as bolding and spacing to better organize and highlight relevancy to the PWS areas being addressed?

a. Air Force Response: The vendors should submit their data on CD as a database and should not modify or tailor the output of the tool. Additional spaces can be included in the fields of the database, but the output reports should not be modified.

17. Attachment 7 - Pricing Template has a category for Subcontractor hours and rates.

Is the Government expecting to see subcontractor hours broken out separately from the prime vendor’s hours and rates? Or is the subcontractor category meant to show subcontractor site hours only? Is it correct to assume that ALL (prime and subcontractor) onsite hours should be shown in the On-Site WPAFB category?

a. Air Force Response: The Government would like to see subcontractor hours broken out separately as shown in the pricing template. This will allow the Government to confirm that the prime contractor is performing the majority of the effort. Subcontractor hours should not be placed in the prime contractor on-site area.

18. Attachment 7, amendment 1 is the wrong spreadsheet for RMS/LMDB as it doesn’t map to Section B CLINS and it’s asking for Ktr site pricing and the header identifies the worksheets for EIDTR.

a. Air Force Response: The erroneous headers have been removed and the rate calculation cells have been adjusted for the Extension of Services for Tabs 2 and 3.

19. On tabs 2 and 3 of the attachment 7 – pricing template, there are references to

PWS sections that don’t exist in the PWS. Will the Government clarify the PWS references in the notes?

a. Air Force Response: The Pricing Template is revised via Amendment 2. As part of this amendment, the correct PWS exception references are: PWS Section 1.9.2 Future Environment Support and PWS Section 1.8 System Revitalization Support.

20. The PWS 1.6.1, Page 40 references an initial Startup Transition Plan CDRL A0001 to be included in the proposal. The CDRL A0001, states the Startup Transition Plan is due 10 days after award. There is no reference of this plan in Section L and M. Can you please clarify if the Start Up Transition Plan is required to be part of the original proposal submission?

a. Air Force Response: The Initial Startup Plan will be required within 10 days of award (not with the initial proposal) from the winning offeror.

21. Attachment 5, under the amended version, is currently in word but we are unable to edit the SF26 because it is not a table. Are we able to submit the Model Contract as a PDF instead of a word document?

a. Air Force Response: Yes, you are able to submit the Model Contract as a PDF instead of a Word Document.

22. On pg. 25 of the CDRLs - A025 says 10 days for ROMS and references PWS sections1.3, 1.3.1.1, 1.3.1.2, 1.3.1.3, 1.3.4. As you read the PWS, it says 15 days in one section and 5 days in another. Can you please clarify?

a. Air Force Response: Please default to the PWS. The Government has amended the CDRLs to correspond correctly.