Attachment 8_Q and A_02May22.pdf

Attachment 8: Questions & Answers

Solicitation: FA8625-22-Q-2033

DEPARTMENT OF THE AIR FORCE

AIR FORCE LIFE CYCLE MANAGEMENT CENTER (AFMC)

WRIGHT-PATTERSON AIR FORCE BASE OHIO

02 May 2022

FROM: AFLCMC/WLNK (Hannah Wood)

2240 B Street, Bldg 11, Rm B01

Wright-Patterson AFB, OH 45433-7142

SUBJECT: Response to Inquiries regarding FA8625-22-Q-2033 – Rwanda CLS

**Updated answers are highlighted**

QUESTIONS:

1. QUESTION: In regard to the Jeppesen requirement (2.4) what is the Avionic Manufacturer, Model and System ID?

ANSWER:

Avionic Manufacturer: Garmin

Avionic Model: G1000 NXi integrated avionics system

System ID: Not required to obtain quote

2. QUESTION: Contacts for subscriptions quotes?

ANSWER:

Jeppesen: Moises (Moe) Valdovino moises.valdovino@boeing.com

CAMP Systems International: Rachel Morrissette accountservice@campsystems.com

Pratt & Whitney: Marc Ely marc.ely@pwc.ca

3. QUESTION: It is unclear based on the information available what type of Garmin MFD is installed in the aircraft. What current software is loaded on the RAF computers or IPads. or version? Are the RAF currently using a Jeppesen Distribution Software for data download and transfer or updating through the on board wifi access?

ANSWER: See Attachment 9 for Rwanda’s Avionics System specifications.

5/2/2022 Update: Windows 10 is the current software loaded on the RAF computers. RAF is currently using a Jeppesen Distribution Software for data download and transfer.

4. QUESTION: Jeppesen Chartview may require the additional software for Jeppsen distribution manager which may require a subscription and will not work on older windows and MAC versions.

ANSWER: See Attachment 9, Avionics System. Rwanda already has the subscription service and software for all Jeppensen products provided. Contractor will be adding additional time to existing Jeppensen Rwanda accounts.

mailto:moises.valdovino@boeing.com mailto:accountservice@campsystems.com mailto:marc.ely@pwc.ca

5. QUESTION: Is internet provided at the Area of Responsibility, or does a contractor have to provide a separate quote for the service?

5/2/2022 Update: ANSWER: Internet is provided in the AoR. Quotes should NOT include pricing for internet service.

6. QUESTION: What are the requirements in order to obtain the access badging? If a background check is required, what background check sources are acceptable?

5/2/2022 Update: ANSWER: The US Embassy will work with the Rwandan government to get access for the Contractors as part of the deployment process. Selected Contractor personnel should have the ability to pass a background check which we believe will occur as part of the deployment process through the CRC or approved alternate commercial deployment center location.

Supporting Information:

DoDI 3020.41 Enclosure 2 – 3. DEPLOYMENT AND THEATER ADMISSION

REQUIREMENTS AND PROCEDURES:

f. CAAF Identification, Training, and Security Clearance Requirements. Contracts shall require eligible CAAF to be issued an identification card with the Geneva Conventions

Accompanying the Force designation in accordance with DoDI 1000.01 and 1000.13

(References (bu) and (ak)) and Volume 1 of DoD Manual 1000.13 (Reference (al)). CAAF shall be required to present their SPOT generated LOA as proof of eligibility at the time of

ID card issuance. All CAAF shall receive training regarding their status under the law of war and the Geneva Convention. In addition and to the extent necessary, the contract shall require the defense contractor to provide personnel who have the appropriate security clearance or are able to satisfy the appropriate background investigation to obtain access required for the applicable contingency operation.

USAFRICOM Reporting Instructions:

Personnel deploying in support of USAFRICOM operations shall have a minimum U.S.

SECRET clearance with an investigation that is no older than 10 years on the planned date of departure from theater.

DoDI 3020.41:

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/302041p.pdf?ver=2019-

02-25-133949-097

USAFRICOM Reporting Instructions:

https://www.africom.mil/document/25127/africom-reporting-instructions-updated-jan-2015

DoD Foreign Clearance Guide - Rwanda specific Requirements:

https://www.fcg.pentagon.mil/fcg.cfm

7. English is the required language for the publications and the personnel, do all RAF personnel speak and read English or will an interpreter be necessary in some cases? If so will this person be provided by the RAF or will the contractor provide?

ANSWER: No interpreter required https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/302041p.pdf?ver=2019-02-25-133949-097 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/302041p.pdf?ver=2019-02-25-133949-097 https://www.africom.mil/document/25127/africom-reporting-instructions-updated-jan-2015 https://www.fcg.pentagon.mil/fcg.cfm

8. QUESTION: Does the Rigali AB have security requirements for accessing the location with electronic devices, bags, personal items? Will the contractor employees badging allow daily transport in and out of the base with laptops, phones, tooling and materials as needed?

5/2/2022 Update: ANSWER: Yes, all visitors to the airbase must pass through a security screening. Contractor employee badging allow daily transport in and out of the base with laptops, phones, tooling and materials as needed.

9. QUESTION: Is the expectation that all years of subscriptions are to be provided at the time of the

POP start? In cases where products are not sold in 2 year packages and prices/packages are not set for future years. Will accommodations be available in the next SOW revision? e.g. CAMP is available in 1 year subscriptions.

ANSWER: The PoPs start dates for the subscriptions are as follows:

Subscription PoP Begin Date SOW Ref CLIN

CAMP 1 Jun 2023 2.1 0002 & 1002

Aircraft Tech Pubs 26 Nov 2022 2.2 0003 & 1003

Aircraft Engine Tech Pubs 23 Jul 2023 2.3 0004 & 1004

Jeppesen 2.4 0005 & 1005

Aircraft 5607 12 Jul 2023

Aircraft 5608 1 Aug 2023

Pilot’s Operating Handbook 26 Nov 2022 2.5 0006 & 1006 ** These corrected dates are reflected in V4 of Attachment 2, Price Schedule**

5/2/2022 Update: Added Pilot Operating Handbook to chart (previously only in SOW &

Pricing schedule) and updated to reflect corrected start date. Date for Aircraft Engine Tech

Pubs corrected in Q&A Chart. Chart now follows same order as SOW and Price Schedule and includes applicable references.

All subscriptions should be quoted in yearly increments. IAW Attachment 1, Statement of

Work, Rev B (and Attachment 2, Pricing Schedule, V4, which will become the eventual

CLIN structure) the PoP shall be one year with the option to extend each subscription by one year. Since the second year is an option, it is not recommended to quote on the basis of a two-year package.

10. QUESTION: New delivery aircraft: Will the aircraft have all avionics updates, SB/AD compliance, FAA Circular compliance at the time of delivery? Will deferred maintenance be accepted by the USG on aircraft delivery?

ANSWER: Aircraft 1 was delivered July 2021 and Aircraft 2 was delivered August 2021.

All aircraft were in compliance at delivery, and will be in compliance upon this CLS effort’s

PoP start date. Part of the previous contract for the two C208Bs was one year of integrated logistics support (ILS FSRs), which have been in country since Aircraft 1 delivery. That

PoP expires at the end of July 2022 when this efforts PoP is scheduled to begin. There is no deferred maintenance.

11. QUESTION: Are 208B's in place now in RAB? If so how many? Are those aircraft outside the contract scope? If not, will they be up to date on all maintenance at the time of transition and will additional requirements be released to combine this fleet of two aircraft with the original fleet under this contract? If not, is another contractor in place to advise on those aircraft? Context:

SOW Rev A 9 Mar 22 states throughout "...RAF currently has..." in relation to CAMP and publications.

ANSWER: Both Aircraft will have been in country approximately one year upon the start of the CLS effort. These are the only two C208B Aircraft in Rwanda’s fleet. These Aircraft have been being maintained and kept up-to-date by the RAF and current contractor FSRs who have been in country since initial delivery one year ago.

12. QUESTION: Is the CONUS Replacement Center (CRC) a must or can the AFRICOM

Deployment and Medical Requirements be met via alternate commercial deployment centers?

5/2/2022 Update: ANSWER: SOW Rev D updates 3.2.10 regarding the CRC requirement.

“All personnel employed through this contract shall process through a CONUS

Replacement Center (CRC) or an alternate Government-authorized, contractor-performed deployment processing facility prior to deployment in accordance with DFARS

DEVIATION clause 252.225-7980. Use of an alternate contractor-performed deployment processing facility must be requested and approved through the Contracting Officer, and shall be at no additional cost to the USG.” (See also Q&A 29)

13. QUESTION: Jeppesen Chartview subscription does not identify a required start date. Please identify subscription start dates.

ANSWER: The PoPs start dates for the subscriptions are as follows:

Subscription PoP Begin Date SOW Ref CLIN

CAMP 1 Jun 2023 2.1 0002 & 1002

Aircraft Tech Pubs 26 Nov 2022 2.2 0003 & 1003

Aircraft Engine Tech Pubs 23 Jul 2023 2.3 0004 & 1004

Jeppesen 2.4 0005 & 1005

Aircraft 5607 12 Jul 2023

Aircraft 5608 1 Aug 2023

Pilot’s Operating Handbook 26 Nov 2022 2.5 0006 & 1006 ** These corrected dates are reflected in V4 of Attachment 2, Price Schedule**

5/2/2022 Update: Added Pilot Operating Handbook to chart (previously only in SOW &

Pricing schedule) and updated to reflect corrected start date. Date for Aircraft Engine Tech

Pubs corrected in Q&A Chart. Chart now follows same order as SOW and Price Schedule and includes applicable references.

14. QUESTION: SOW states initial PoP is 2 years for all subscriptions w/ 1 base +4 for CLS. Pricing spreadsheet includes only 12 months in Base for subscriptions and 2nd year is considered Option

Year 1.

ANSWER: The Statement of Work, Rev B, has been updated to reflect the correct subscription requirement, which is a PoP of one year with one pre-priced option year. The

Price Schedule, V4, reflects the specific PoPs. All documentation is now consistent with requested requirements and reflects all the correct PoPs.

5/2/2022 Update: The CLS PoP has been updated on the SOW and Price Schedule to now reflect 1 year + 3 pre-priced option years.

15. QUESTION: SOW 3.1.3 requires “operation and maintenance of all associated [GSE].” Will government provide a list of GSE to support quote development?

ANSWER: GSE list provided as Attachment 10 to the RFQ.

16. QUESTION: What skill level will the aircraft mechanics be at that will maintain the C-208 aircraft? Experienced Certified Mechanics but new to the C-208? Newly certified mechanics?

Etc…

ANSWER: Skill level of RAF aircraft mechanics will be approximately one year upon this

CLS effort’s start. The previous contract provided RAF mechanics with the following training: Level I/II maintenance training (including explanation and demonstration of the procedures to preform Level I and II maintenance (operator level maintenance), maintenance procedures required for normal operation, how to run BIT tests, operator level preventive maintenance tasks, as well as Grand Caravan Familiarization Training.

17. QUESTION: Is the requirement to have the 2 mechanics, requested in the RFP, available at all times except the 14 holidays? Or will there be time off periods for sickness or vacations provided at least 1 mechanic is available?

ANSWER: Absences for an extended period is not acceptable. Short absences for sickness etc does not require a backfill unless mission tempo has a requirement.

18. QUESTION: Within the Statement of Work there is no mention of general, back shop, nor special tools. Will all tools be provided, or will there be a requirement to provide pricing within proposed response?

ANSWER: All tools/tooling is provided and property of Rwanda. Quotes should NOT include pricing for tools.

19. QUESTION: Other than forecasting support outlined within para 3.1.7, there is no mention of spare part or Repair of Repairable (ROR) procurement. IS there a requirement for the contractor to include pricing as part of CLS CLINs for bench stock, consumables, major aggregates, and

TBO items in support of scheduled and unscheduled maintenance based upon a 1200-hour annual per aircraft flying hour program?

ANSWER: No, quotes should NOT include pricing for bench stock, consumables, major aggregates, and TBO items.

20. QUESTION: Within the Statement of Work there is no mention of office space, infrastructure

(internet for reporting, phone lines, desks, supplies), computers/printers. Will these be provided, or will the contractor need to ensure that this is addressed as part of their response?

5/2/2022 Update: ANSWER: Quotes should NOT include pricing for office space/equipment. Office space is provided by RAF for Contractor use during performance which includes: internet, 3 chairs, and 2 desks. (One desk is debrief station, the other is the maintenance desk with a computer for maintenance programs.)

21. QUESTION: Para 3.1.3 – identifies the requirement to support the maintenance of Ground

Support Equipment (GSE). IS there a list of GSE on hand that will require maintenance support?

ANSWER: GSE list provided as Attachment 10 to the RFQ.

22. QUESTION: Other than providing support to the Rwanda Air Force with reporting via CAMP and the CDRLS identified associated with subscriptions – are there are any other reporting requirements the contractor will be required to provide to the USG (maintenance status reports, inventory management reports, etc)?

ANSWER: The contractor to support RAF with aircraft records management. We require a monthly activity report from the contractor. (See Section 3.4 of SOW)

23. QUESTION: Will the two (2) Maintenance CLS Personnel per period of performance outlined within Section 3 – CLS of the amended Statement of Work be required to complete Inspections and Sign Off on completed maintenance tasks by contract personnel as well as Rwanda Air Force maintainers or only be required to support the completion of scheduled and unscheduled maintenance tasks? Who will be available or required to sign off as Inspection Authority for maintenance actions?

ANSWER: Contract FSRs will only be required to support the completion of scheduled and unscheduled maintenance. RAF is responsible for all sign offs.

24. QUESTION: Are contractors performing in Rwanda for this effort exempt from Rwandan

Value Added Tax (VAT)?

ANSWER: Contractors will be exempt from the Rwandan VAT. The USG has an established agreement with the Rwandan Government.

5/2/2022 Update: Additional Questions from the 18 April Q&A deadline:

25. QUESTION: If non-US personnel are supporting the contract, with FAA licenses and

English-speaking capability, is there any need to support CRC per DFARS DEVIATION clause 252.225-7980? We are specifically proposing the use of some non-US personnel to fulfill this contract. The regulation as we know it, requires US personnel to attend CRC prior to deployment however these personnel would not be US persons so need to ensure they are not required to attend.

ANSWER: Use of non-US citizens is authorized; however, it does not negate the requirement for contracted personnel to process through a deployment center.

Furthermore, the CRC is provided as a preferred suggestion in the SOW, but another facility may be authorized if approved by the Contracting Officer.

DFARS DEVIATION 252.225-7980 defines “Contractors authorized to accompany the

Force,” or “CAAF” as “contractor personnel, including all tiers of subcontractor personnel, who are authorized to accompany U.S. Armed Forces in applicable operations and have been afforded CAAF status through a letter of authorization. CAAF generally include all

U.S. citizen and third-country national employees not normally residing within the operational area…”

(f) Processing and departure points. CAAF and, as specified in the statement of work, non-

CAAF personnel shall—

(1) Process through the deployment center designated in the contract, or as otherwise directed by the Contracting Officer, prior to deploying.

26. QUESTION: Because of the rapid changes in the global economic markets and the high risk of severe inflation at the door-step, are we able to tie our financial proposal to the inflation rate, especially for the longer-term segment of the project with the base + 4-year options.

ANSWER: We have removed the fourth option year. At this time it is uncertain whether inflation will continue or level back out in coming years, but the USG will continue to monitor market conditions. Recommend applying risk based on own company methodology.

27. The SAM.GOV Announcement states: "In order for the quote to be considered by the

Government, it must meet the salient functional, or performance characteristics specified in this solicitation. Clearly identify any brand names identified in Attachment 1, Statement of Work. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the

Government’s requirement” (2) Technical Evaluation: The evaluation team will review the descriptive literature to determine if quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis

QUESTION: Would the Government please indicate whether the bidder is required to provide narrative responses to the SOW requirements, in addition to the descriptive literature associated with the services to be provided?

ANSWER: No narrative responses to the SOW requirements are required in addition to the descriptive literature associated with the services.

28. QUESTION: Would the Government clarify whether all personnel assigned to the contract are required to be US citizens?

ANSWER: No, personnel assigned to the resulting Contract do not have to be US Citizens.

However, they must have the ability to read, write and speak English.

(Revise SOW remove references to “US personnel”)

29. QUESTION: States that “personnel employed through contract will report through a

USG approved CONUS Replacement Center (CRC)” and the answer the Question 12

(Attachment_8_Q_and_A_(08Apr2022) states that “CRC is not a requirement”. Please clarify the requirement for attendance at a CRC, at either a USG approved or alternate commercial deployment center location.

ANSWER: The CRC is the suggested/preferred deployment center; however, the CO may approve an alternate commercial deployment center location. Contractor personnel are required to process through a USG approved deployment center IAW DoDI 3020.41.

DoDI 3020.41 (4)(c)(1) That CAAF deploying from outside the operational area be processed through formal deployment (replacement) centers or a DoD-approved equivalent process prior to departure, and through in-theater reception centers upon arrival in the operational area, as specified in Enclosure 2.

DoDI 3020.41 Enclosure 2:

e. Deployment Center Procedures (1) Affected contracts shall require that all CAAF process through a designated deployment center or a Government-authorized, contractor-performed deployment processing facility prior to deploying to an applicable contingency operation. Upon receiving the contracted company’s certification that employees meet deployability requirements, the contracting officer or his/her representative will digitally sign the LOA. The LOA will be presented to officials at the deployment center. The deployment process shall be for, but not limited to:

(a) Verifying accountability information in SPOT or its successor.

(b) Issuing applicable Government-furnished equipment.

(c) Verifying medical and dental screening, including required military-specific vaccinations and immunizations (e.g., anthrax, smallpox).

(d) Verifying and, when necessary, providing required training (e.g., Geneva Conventions;

law of armed conflict; general orders; standards of conduct; force protection; personnel recovery; first aid; operations security; anti-terrorism; counterintelligence reporting; the use of chemical, biological, radiological, nuclear (CBRN) protective ensemble), country and cultural awareness briefings, and other training and briefings as appropriate.