N-ITSS_Section_L_v8 _rev_1.docx

SECTION L

Instructions, Conditions, and Notices to Offeror’s or Respondents

PROGRAM INFORMATION

Program Structure and Objectives The National Air and Space Intelligence Center (NASIC) Communications and Information (SC) Directorate, Geospatial and Signatures Intelligence Group (GS) and Security Office (SO) have a requirement to purchase a full spectrum of technical support to NASIC to maintain, enhance and operate the current infrastructure and incorporate new capabilities required to meet future requirements. The NASIC IT Support Services (N-ITSS) contractor personnel shall augment the NASIC workforce by providing support in the areas of IT Help Desk; network hardware installation and maintenance; server installation, maintenance and administration; desktop and workstation installation, maintenance and administration; fax, copier, printer and multi-function device installation and maintenance; access control system maintenance; intrusion detection system maintenance; storage systems installation, maintenance and administration; storage back-up systems installation, maintenance and administration; multimedia equipment installation and maintenance; video-teleconference facility management; IT asset management support and overall network administration. The contractor shall provide support as detailed in the PWS on a flexible 24x7 schedule to maintain availability of the supported systems for 24x7 operations.

The Government intends to issue Task Orders through the N-ITSS Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The Offeror’s[footnoteRef:1] proposal should be structured to reflect an overall understanding of the technical requirements and a Program Management (PM) strategy for managing the contracted work force. [1: Offeror = Prime and all Teaming Partners.]

GENERAL INSTRUCTIONS

The Offeror’s proposal must include all data and information requested by this Information to Offeror’s (ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements List (CDRL), and Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offeror’s shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror’s proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

The proposal acceptance period is specified in Section A of the model contract/solicitation. The Offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

Point of Contact The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation.

Debriefings The CO will promptly notify Offeror’s of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offeror’s excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offeror’s excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful Offeror’s in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offeror’s may request and receive a debriefing. Offeror’s desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

Discrepancies If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

Electronic Reference Documents All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/. Potential Offeror’s are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

Communications Exchanges of source selection information between Government and Offeror’s will be controlled by the CO. Email may be used to transmit such information to Offeror’s only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information will be transmitted via USPS, FedEx, UPS or pick-up by local company representative.

PROPOSAL PREPARATION INSTRUCTIONS

Organization/Number of Copies/Page Limits The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 2.2 - Proposal Organization

Number

Page Limitations Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the Offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offeror’s. Each page shall be counted except the following: cover pages, table of contents, tabs and glossaries.

Page Size and Format

a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced typed with 1.5 line spacing. Except for the reproduced sections of the solicitation document, the font shall be Times New Roman and the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1- inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point. These limitations shall apply to both electronic and hard copy proposals.

Pricing Related Data All pricing information shall be addressed in the Price volume.

Classified Information All components of the RFP and the Proposals are unclassified.

Cross-Referencing To the greatest extent possible, each volume shall be written on a standalone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The Offeror shall provide a cross reference matrix similar to Attachment 1 of this ITO indicating the proposal reference information as it relates to the ITO, PWS, CLIN numbers, and CDRL references found therein.

Indexing Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

Binding and Labeling Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the Offeror’s name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

Electronic Offers The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD-R/DVD-R the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The Offeror shall submit volumes I through V in electronic format, using recordable CD/DVDs. Each volume shall be in a different directory on a CD/DVD. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation. The electronic copies of the proposal shall be submitted using the following instructions:

a) Electronic storage media shall be submitted in one of the following formats:

a. CD or DVD.

b) Submitting documents using Microsoft Office 2010 or greater:

a. Word documents – Set "Save as type" to "Word Document (*.docx)"

b. Excel spreadsheets – Set "Save as type" to "Excel Workbook (*.xlsx)."

c. PowerPoint presentations – Set "Save as type" to "PowerPoint Presentation (*.pptx)."

c) Submitting documents using Microsoft Office 2007:

a. Word documents – Set "Save as type" to "Word Document (*.docx)"

b. Excel spreadsheets – Set "Save as type" to "Excel Workbook (*.xlsx)."

c. PowerPoint presentations – Set "Save as type" to "PowerPoint Presentation (*.pptx)."

d) Submitting documents using Microsoft Office 2003:

a. Word documents – Install the Office Compatibility Pack from www.microsoft.com and Save As "Word Document (*.docx) "

b. Excel spreadsheets – Install the Office Compatibility Pack from www.microsoft.com and Save As "Microsoft Excel Workbook (*.xlsx) "

c. PowerPoint presentations – Install the Office Compatibility Pack from www.microsoft.com and Save As "Microsoft PowerPoint 2007 Presentation (*.pptx) "

e) Submit any Microsoft Project files in Microsoft Project 2007 or greater. There are no special “save” functions required for later versions of Project.

f) Submit PDF documents using only Adobe Acrobat X (10.0) or later. Do NOT submit any documents in PDF format that are copied as "images. " When creating PDF files always create to enable textual search and copy functions.

g) Do NOT submit documents using file compression software (such as .zip format).

Distribution The "original" proposal shall be identified. Proposals shall be addressed to the CO and mailed or hand carried to:

AFLCMC/PZITB

Attn: John Schnieders 2275 D. St., Bldg. 16, Rm. 128 Wright-Patterson AFB, OH 45433

(937) 656-7354 john.schnieders@us.af.mil Reference: FA8604-16-D-7001

PROPOSAL ORGANIZATION

Volume I Executive Summary In the executive summary volume, the Offeror shall provide the following information:

Narrative Summary The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

Table of Contents Include a master table of contents of the entire proposal.

Volume II - Technical Volume

General The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Format and Specific Content All specific Technical subfactors set forth in Section M and instructions set forth in Section L must be addressed. Describe your proposed approach to meeting the requirements of each Technical subfactor.

Volume II Technical Subfactor 1 Program Management

Subfactor 2 Operations and Maintenance

Subfactor 3 Transition Schedule and Plan

Technical In the technical volume, address your technical solution for meeting the Government’s minimum performance or capability requirements of each technical subfactor.

Volume Organization The Technical volume shall be organized according to the following general outline:

a) Table of Contents

b) List of Table and Drawings

c) Glossary

d) Cross Reference Matrix

e) Subfactor One

f) Subfactor Two

g) Subfactor Three

Subfactor One: Program Management The Offeror shall present its approach to manage and execute the N-ITSS requirements IAW the Government Performance Work Statement. The Offeror shall describe/provide the following:

IDIQ Management (Task Order PWS Management) Their ability to manage the N-ITSS IDIQ contract (minimum $5.46M awarded and 2-5 Task Order RFPs annually) within the Wright Patterson Air Force Base local area including local management presence. Further, identify how you will manage personnel across various task orders and shifts to ensure seamless, uninterrupted quality support to the customer.

Offeror shall address the following elements:

a) An effective and holistic operations and maintenance strategic plan for execution of daily operations (e.g. resource allocation within each functional area and task assignments)

b) Provide a skills-to-technology matrix showing the labor category/skill proposed with the industry-recognized certifications possessed and descriptions mapped to the PWS requirements. See attachment 7 for format.

Management Plan (Personnel) Describe integrated process to attract, recruit, hire, train and retain qualified management and technical personnel to ensure Prime Offeror’s team possesses or can readily obtain personnel with the appropriate levels of education, experience and expertise to accomplish N-ITSS tasks. Identify Prime approach to ensure continuation of services during personnel absences due to sickness, leave, voluntary or involuntary termination from employment such that impact to the Government is minimal. Provide approach for maintaining currency of any required certifications or specialized training.

Offeror shall address the following elements:

a) Staffing Maintenance and Recruitment (including when there is loss of staffing)

b) Staffing Plan (Resumes for key personnel (including PM and SME team leads identified in section 11 of all 3 task order PWS’s), CMEs per functional area of each PWS, organizational chart delineating oversight, information flow, and lines of communication for accompanying contract workload)

c) Personnel Training/Cross Training plan (including current manufacturer/vendor/OEM training for the functional area the contractor supports (minimum 2 courses per year))

d) Backup Maintenance Plans (Specifically how the Offeror plans to handle unexpected loss of personnel or subcontractors)

Security Describe Prime Offeror’s procedures for obtaining appropriate company and personnel security clearances. Identify process for ensuring personnel understand and comply with applicable security requirements for a TS//SCI contract. Cite specific process, policies and actions taken to address security related issues to include violations and infractions. The Offeror must possess, or acquire prior to award of a contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to this solicitation.

Subfactor Two: Operations and Maintenance

The Offeror’s proposal must provide detailed information describing working knowledge and experience with:

a) CFP/Helpdesk (SC and GSP): Managing and operating a 24x7 Communications Focal Point (Service Desk), resolving/escalating incidents and/or problems, executing checklists and/or operating procedures, notifying senior government leaders for CFP/help desk tasks described in PWS section 3.1 for Task Order 1 & 2. Proposal shall include prior experience metrics including number of technicians supporting service desk, number of supported customers, average tickets processed/month.

b) Infrastructure Engineering and Installation: Designing an enterprise size premises fiber-optic network infrastructure and leading a team of five or more fiber technicians to install and maintain an enterprise size premises fiber-optic network infrastructure in accordance with PWS section 3.2 for Task Order 1. Proposal shall cite two separate examples where the Offeror designed and implemented the premises fiber-optic network infrastructure to include installation methods used and the types and quantity of cabling and connectors installed.

c) Network Administration (Network Hardware Support): Designing, installing, configuring, and maintaining an enterprise network infrastructure comprised of core and distribution switches and firewalls as well as installation of fiber-optic network infrastructures in accordance with PWS section 3.2 for Task Order 2. Proposal shall cite two separate examples where the Offeror designed and implemented the premises’ enterprise network infrastructure to include installation methods used and the types and quantity of cabling and connectors installed.

d) System Administration (SC and GSP): Administering multiple heterogeneous enterprise systems (Linux, Unix, Windows) involving heavy scripting (Perl, Python, Bash, PowerShell, etc) to streamline complex tasks/jobs running within the infrastructure as described in PWS section 3.4 for Task Order 1 and PWS section 3.4 and 3.5 for Task Order 2. Proposal shall include prior experience metrics including number of supported users, number of system administrators, list of enterprise services and operating systems supported, and experience on at least three separately governed systems, e.g., NIPRNet, SIPRNet, JWICS, mission networks, and other secure networks.

e) Enterprise Storage and Backup Services: Providing maintenance, administration, updates, configuration, integration and diagnostics of Storage Area Networks (SAN). Proposal shall demonstrate experience in Quantum tape backup systems, Hitachi VSP, Hitachi Unified storage, Oracle Unified storage, and Dell Compellent, and Brocade SAN switches. Proposal shall include prior experience metrics including number of supported users, number of LUNs maintained, list of management software used, size of storage pools maintained, and enterprise backup software employed. Proposal shall cite two separate examples where the Offeror installed, maintained, administered, and updated Brocade enterprise-level data center and campus SAN fabric switches using Fibre-Channel and iSCSI, CIFS, ZFS and NFS protocols.

Based on scope, the proposal shall cite separate examples of the Offeror’s intent to fulfill Task Order 1 as described in PWS section 3.5 and Task Order 2 as described in PWS section 3.6.

f) VTC: Video Teleconferencing (VTC) installation, maintenance, scheduling and troubleshooting. Proposal shall demonstrate experience with Crestron, Tandberg and Cisco and shall include experience in working with high ranking customers and their staff as described in PWS section 3.6 in Task Order 1.

g) Multimedia: A wide range of installation, remedial and preventative hardware and software maintenance on various electronic equipment and network systems to include Sony Analog / Digital Video Editing Equipment, Audio Visual Technical Support (projectors, screens, TV's), Audio/Video Editing Stations, Tandberg Video Teleconferencing Systems and Crestron control systems. Proposal shall demonstrate experience with the installation, integration, troubleshooting and repair of LED, LCD, CRT and DLP video displays systems to include multiple manufacturers of flat screens, CRT screens and projectors as described in PWS section 3.7 in Task Order 1.

h) Security Engineer Support: Developing, enhancing, and executing security operations, as well as assessing hardware and software in its heterogeneous state, identify concerns/vulnerabilities, and execute according with the PWS section 3.8 for Task Order 2. Proposal shall cite one example where the Offeror designed, implemented, maintain security operations within an SCI facility.

i) Data Center Support: Developing/designing, innovating, and implementing complex computing solutions while contributing to development of next-generation cluster-processing systems and components all while adhering to the framework, algorithms, and tooling in a heterogeneous enterprise system (Linux, UNIX, and Windows) tasks as described in PWS sections 3.9 for Task Order 2. Proposal shall include prior experience statistics including number of supported users, number of system administrators, list of enterprise services and operating systems supported, and experience on at least two separately governed systems, e.g., NIPRNet, SIPRNet, JWICS, mission networks, and other secure networks.

j) Physical Access Control/Intrusion Detection: Bosch & Linux video recording systems, Bosch CCTV, portal electrical latch assembles, TOA call box installation and maintenance and electronics repair capability in accordance with PWS section 3.1 for Task Order 3. Proposal shall cite one example where the Offeror designed, implemented, and maintained the physical access control and intrusion detection systems for an SCI facility.

Subfactor Three: Transition Schedule and Plan The Offeror shall provide and discuss their approach for accomplishing all activities associated with phase-in in accordance with PWS section 11 for each Task Order. The proposal shall clearly detail how the Offeror will assume responsibility from the incumbent for the support required in each functional area of the PWS para 3. This transition plan must include a schedule of actions to be taken to ensure that there is no gap or reduction in service when the incumbent’s contract expires. This transition plan should include phasing-in new personnel over the transition period such that a small cadre of senior contractor personnel is present at the beginning of the transition period with the entire contingent present by the end of the transition period.

For the purposes of calculating the Total Estimated Price (TEP), the transition price for task order 1 shall be included in the Total Evaluated Price Workbook as described in section 6.3.2 below.

Volume III - Past Performance

Past Performance Information (PPI) Tool Each Offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 2 that contains instructions for use of the PPI Tool. This information is required of the Offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform any part of the proposed effort based on the total proposed price or perform aspects of the effort the Offeror considers critical to overall successful performance. Offeror’s are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

Consent/Authorization Letters Along with the information required in this section, the Offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance. See attachments 5 and 6 for sample consent and client authorization letters.

Recent and Relevant Contracts The Offeror shall submit information in accordance with Attachment 2: Past Performance Information on a minimum of three (3) recent contracts, but no more than five (5), holistically covering all functional areas and that you consider most relevant in demonstrating your ability to perform the proposed effort. As previously mentioned, Offeror includes the Prime and any significant Teaming Partners. Each contract shall have active work/services that was/were performed during the last three (3) years from the final solicitation release date. This includes contracts that were awarded prior to this period, but still had active performance during the last three years. NOTE: Underlying task/delivery order periods of performance will determine the recency of an IDIQ contract or BPA (in other words, there must have been active performance that meets the recency definition). Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M Evaluation Factors, section 2.3 Past Performance Factor.

Specific Content Offeror’s are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unsatisfactory rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the Offeror to be considered more favorably than without evidence of problem resolution. For example, submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required. Categorize the relevant information into the specific Technical subfactors and Price factor used to evaluate the proposal. Fill in Attachment 9 – Past Performance Teaming Matrix to show who will be doing the work in each functional area of each task order. The Offeror’s (Prime and teaming partners as a whole) Past Performance information should demonstrate experience in each of these functional areas.

The Offeror shall send the questionnaires for relevant projects that are in progress or completed in the past three (3) years to the individuals who will provide the reference. For Government contracts, send to the Contracting Officer or Contracting Officer’s Representative. For commercial references, send to personnel with duties similar to those for Government contracts. It is the responsibility of the Offeror to follow-up and encourages references to submit the questionnaire. The completed questionnaire shall be submitted via e-mail directly from the person providing the reference. See attachment 4 for questionnaire/assessment and additional instructions.

Organizational Structure Change History Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Volume IV - Price

General Instructions

Price Reasonableness and Balance This section is to assist you in submitting data other than certified pricing data that is required to evaluate the reasonableness and balance of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the Offeror.

Price Data Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

Pricing Data Requirements In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5 . If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit additional pricing data.

Rounding All dollar amounts provided in response to these instructions shall be stated in U.S. currency in current fiscal year dollars for the first year and then-year dollars for future years. Labor rates should be rounded to the nearest penny.

Volume Organization The Price volume shall consist of the following sections:

SECTION 1 Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement.

SECTION 2 – Complete and submit the Total Evaluated Price Workbook (Attachment 8) indicating labor categories, quantities of each and fully burdened labor rates. Also include estimating methodology and any other supporting data deemed necessary to support reasonableness.

SECTION 3 List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Price volume, if any. Provide complete rationale for any exceptions.

Estimating System Provide a summary description of your standard estimating system or methods.

Purchasing Offeror shall state if they have a purchasing process in place to support Equipment & Material requirements.

Accounting System Offeror shall state if they have an approved accounting system, and if so, provide a copy of the audit report.

Total Evaluated Price Workbook The TEP will be your summation of all five years for all three task orders for Labor, Equipment & Material, Travel, and Emergency Support.

a) After opening attachment 8 (Total Evaluated Price Workbook), go to 'Contractor Labor Rates Summary' tab and insert labor categories (examples highlighted in yellow) and the fully burdened hourly labor rates (Prime and Sub) for each functional area. All labor categories required for each of the three task orders should be included here.

b) Go to the 'Transition Price (TO 1)' tab and insert the full burdened hourly labor rate (highlighted orange) for each of the functional SME's that will be utilized during the first 30 day transition time period (IAW Task Order 1 PWS section 11). Note: Hours based on 1,920 hours per year. Fully burdened hourly labor rates shall coincide with 'Contractor Labor Rates Summary' tab.

c) Go to each of the three Proposal Labor Price tabs and insert Contractor Labor Category, FTE quantity (# of employees) needed for that labor category within each functional area and the fully burdened hourly labor rates. Contractor Labor Category should align with the 'Contractor Labor Rates Summary' tab previously filled out. Also in tabs four through six, provide the fully burdened hourly labor rates for years two through five with the assumption that the number of contractors and functional areas will remain the same for each year for the three task orders.

NOTE: Equipment & Material, Travel, and Emergency Support are Government provided Cost CLINs on the contract having not to exceed (NTE) dollar amounts, which are automatically calculated into your TEP.

All data provided in tabs two through six will roll up into tab one (Summary TEP) to show your Total Evaluated Price. The labor category and fully burdened labor rates for each year will be added to Section J of the IDIQ with the award of the contract.

Volume V Contract Documentation

Model Contract/Representations and Certifications The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror’s proposal shall include a signed copy of the solicitation to include Section A through K.

Exceptions to Solicitation Requirements Offeror’s are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offeror’s must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 7.2.

Table 7.2 - Solicitation Exceptions

Solicitation Document Page/ Paragraph Requirement/ Portion Rationale

Page and Paragraph Numbers

why the requirement can/will not be met

Other Information Required

Authorized Offeror Personnel Provide the name, title, email address and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Government Offices Provide the mailing address, email address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

GFP and/or Base Support Requirements The Government plans to provide the items listed in the Task Order PWSs section 5.3.

List of Attachments Section L attachments listed below are provided as separate files.

Attachment 1: Cross Reference Matrix Attachment 2: Past Performance Information Tool Attachment 3: Past Performance Cover Letter Attachment 4: Past Performance Questionnaire Attachment 5: Past Performance Client Authorization Letter Attachment 6: Past Performance Consent Letter Attachment 7: Skills-to-Technology Matrix Attachment 8: Total Evaluated Price Workbook Attachment 9: Past Performance Teaming Matrix