PWS HVAC-9 SEP.docx

PERFORMANCE WORK STATEMENT (PWS)

HVAC SUPPLY AND RETURN VENT CLEANING, SANITIZATION, AND MOLD-INHIBITOR TREATMENT

Air Force Institute of Technology (AFIT) Complex Wright-Patterson Air Force Base (WPAFB), Ohio

1.0 GENERAL INFORMATION & SCOPE OF WORK

1.1 Scope of Work

The Contractor shall furnish all management, supervision, labor, personnel, equipment, tools, materials, supplies, transportation, and incidentals necessary to perform comprehensive dry cleaning, anti-bacterial sanitization, and mold-inhibitor treatment for all designated drop-ceiling HVAC supply and return vents across the Air Force Institute of Technology (AFIT) Complex at Wright-Patterson Air Force Base (WPAFB), Ohio.

1.2 Primary Objective

The primary objective of this requirement is to restore and maintain optimal indoor air quality (IAQ) and hygiene throughout the facility air distribution system, eliminating surface dust, particulate build-up, and biological contaminants in compliance with National Air Duct Cleaners Association (NADCA) standards and Occupational Safety and Health Administration (OSHA) safety guidelines.

2.0 PLACE OF PERFORMANCE & WORKLOAD INVENTORY

2.1 Place of Performance

All work under this contract shall be performed at the Air Force Institute of Technology (AFIT) Campus located at:

· Address: 2950 Hobson Way, Area-B, Wright-Patterson AFB, OH 45433

· Covered Facilities (6 Buildings): Buildings 20640, 20641, 20642, 20643, 20644, and 20646.

2.2 Estimated Quantities

The estimated quantities of overhead drop ceiling diffusers/vents subject to this PWS are summarized below:

2.3 Excluded Areas

Work under this contract shall NOT be performed in the following designated auditorium spaces:

1. Kenny Auditorium

2. Bain Auditorium

3. CE Auditorium

3.0 SPECIFIC TASKS AND TECHNICAL REQUIREMENTS

The Contractor shall execute all tasks sequentially, professionally, and in a workmanlike manner:

3.1 Protection of Government Property

Prior to beginning overhead work in any room or hallway, the Contractor shall protect all underlying government property (floors, carpeting, desks, chairs, computer workstations, research apparatus, and wall finishes) using clean, durable drop cloths and protective containment shields. Any damage resulting from Contractor operations shall be repaired or replaced at the Contractor's sole expense.

3.2 Mechanical Vent Cleaning & Dry Dusting

· The Contractor shall dry dust and mechanically remove all accumulated surface dirt, particulate matter, lint, and debris from all designated drop-ceiling supply and return grilles and diffusers.

· The Contractor shall provide appropriate access equipment to reach all required ceiling interfaces. All designated work areas are accessible utilizing a standard commercial ladder rated for heights of 12 feet or less, in accordance with applicable occupational safety standards.

· All cleaning operations shall strictly adhere to the current NADCA ACR Standard (Assessment, Cleaning, and Restoration of HVAC Systems).

3.3 Anti-Bacterial Sanitization

· The Contractor shall sanitize all cleaned supply and return vents utilizing an EPA-registered, hospital-grade anti-bacterial solution certified safe for indoor commercial HVAC applications.

· The Contractor shall ensure complete surface contact and dwell time in accordance with manufacturer specifications.

3.4 Mold Prevention & Inhibitor Application

· Following sanitization, the Contractor shall apply an EPA-registered, commercial-grade mold and mildew inhibitor to all treated supply and return vents to suppress biological and microbial regrowth.

· Chemical products shall be non-corrosive, non-staining, and low in Volatile Organic Compounds (VOCs).

3.5 Post-Work Cleanup and Carpet Restoration

· Immediately upon completing overhead work in each zone or room, the Contractor shall clean and vacuum all affected carpet and hard flooring beneath treated vents using HEPA-filtered vacuum equipment to eliminate all fallen dust, debris, and residue.

· All work areas must be returned to a clean, usable condition prior to the conclusion of each work shift.

4.0 CONTRACTOR SUBMITTALS AND DELIVERABLES

The Contractor shall submit the following deliverables to the Contracting Officer (CO) and Program/Facility Manager:

Note: All chemical submittals (D-003) for cleaning, sanitizing, and mold-inhibiting agents must be formally approved prior to bringing products onto Wright-Patterson AFB.

5.0 QUALITY ASSURANCE & SERVICES SUMMARY (SS)

The Program/Facility Manager will evaluate contractor performance according to the following Services Summary table. A final joint inspection between the Contractor and the Facility Manager is mandatory prior to contract acceptance.

Ref

6.0 GENERAL OPERATIONAL & SECURITY REQUIREMENTS

6.1 Period of Performance (PoP)

The Contractor shall complete all work described in this PWS within 120 calendar days from the contract start date.

6.2 Hours of Operation

· Standard Hours: Performance may be scheduled during normal business hours (0700 and 1600 hours, Monday through Friday), after normal business hours, and/or on weekends, as directed by the facility manager or designated government representative. The contractor shall maintain sufficient scheduling flexibility to perform services during the period necessary to avoid disruption to classroom activities and facility operations.

· Federal Holidays: Work shall not be scheduled on recognized Federal Holidays (New Year's Day, Martin Luther King Jr. Day, Washington's Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day).

· After-Hours / Weekend Requests: Any work outside standard hours must be requested in writing and approved by the Program/Facility Manager at least 72 hours in advance.

6.3 Security & Base Access

· All contractor personnel must undergo identity vetting and obtain base access passes through the 88th Security Forces Squadron (88 SFS) Pass and Registration Office.

· Personnel shall display valid credentials at all times while on base.

· Contractor personnel shall adhere strictly to Operational Security (OPSEC) guidelines and remain within authorized work zones at the AFIT campus.

6.4 Safety & Hazard Communication

· All operations must comply with OSHA standards, AFOSH guidelines, and local environmental requirements.

· The Contractor shall place high-visibility safety barricades and overhead warning signs beneath active work areas to alert building occupants.

6.5 Government Furnished Property (GFP)

None. The Government will not provide tools, equipment, lifts, cleaning chemicals, or consumable materials for this contract.

7.0 SOLICITATION PROVISIONS & ATTACHMENTS

7.1 Pre-Proposal Site Visit

A formal pre-proposal site visit will be conducted at the AFIT Complex to allow prospective offerors to assess ceiling heights, diffuser types, and physical layouts. While attendance is optional, offerors are strongly urged to attend.

Failure to attend will not constitute grounds for subsequent claims or equitable adjustments.