Attachment 2 - PWS v2.pdf

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PERFORMANCE WORK STATEMENT

(PWS)

EXTERIOR WINDOW CLEANING SERVICES

AIR FORCE INSTITUTE OF TECHNOLOGY (AFIT), WRIGHT-PATTERSON AFB, OH

1.0 DESCRIPTION OF SERVICES

The Contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and safety apparatus necessary to perform high-quality, professional exterior window cleaning services.

1.1 Scope of Work

The Contractor shall clean all exterior glass surfaces, window frames, sills, and tracks on the designated facilities. The completed work must ensure that all surfaces are free of dirt, grime, mineral deposits, smudges, streaks, bird droppings, paint overspray, and any other environmental residue. The finished product shall provide a clear, streak-free appearance.

1.2 Schedule and Performance Period

• Performance Window: All services shall be completed during the single dedicated period of September 25–30, 2026.

• Contract Type Clarification: Although the parent agreement references a "Base Period – 1 Year Service Agreement," this specific task order is strictly limited to a single, comprehensive exterior cleaning event during the designated September 2026 window.

• Exclusions: Ongoing preventative maintenance inspections, standard replacement parts, software services, emergency service call responses, and recurring progress reports are explicitly excluded from this scope.

2.0 PLACE OF PERFORMANCE & HOURS OF OPERATION

2.1 Place of Performance

All work shall be performed at the Air Force Institute of Technology (AFIT) campus, located at:

2950 Hobson Way, Wright-Patterson AFB, OH 45433

The contract covers the following six (6) buildings:

• Buildings 20640, 20641, 20642, 20643, 20644, and 20646

2.2 Hours of Operation

• Standard Operating Hours: The Contractor shall perform all work between 0700 and 1600 hours, Monday through Friday.

• Federal Holiday Exclusions: No work shall be scheduled or performed on Federal Holidays:

• New Year’s Day, Martin Luther King Jr. Day, Washington's Birthday

(Presidents' Day), Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

• After-Hours and Weekend Requests: Any deviation from the standard hours must be requested in writing and approved by the Contracting Officer (CO) or Contracting Officer’s Representative (COR) at least 72 hours in advance.

3.0 GOVERNMENT FURNISHED PROPERTY & UTILITIES

3.1 Government-Furnished Utilities

• Water Supply: The Government will provide the Contractor with access to standard utility water connections located on the exteriors of the designated facilities, where available.

• Operational Status and Accessibility: The specific availability, active operating status, and physical accessibility of exterior water sources relative to the window-cleaning work zones for each of the six (6) buildings are detailed in the attached site documentation (see Section 7.0 for individual building logs and references).

• Limitations: The Government does not guarantee specific water pressure or temperature. No other government tools, equipment, or storage facilities will be provided except as specified in Section 3.4.

3.2 Contractor-Furnished Property & Equipment

The Contractor shall provide all necessary hoses, couplings, safety barricades, and water purification/filtration systems (e.g., deionized water equipment) required to successfully perform the work.

3.3 Protection and Restoration of Property

The Contractor shall return all government facilities, landscaping, and grounds to their original pre-work condition, fair wear and tear excepted. No modifications to building structures or utilities are permitted.

3.4 Equipment Staging and Overnight Security

• Heavy Equipment (Lifts & Rigging): The Government cannot accommodate or provide secure, overnight lockup for large heavy equipment, including articulating boom lifts (e.g., JLG lifts) or heavy rigging on-base. The Contractor shall remain solely responsible for securing all heavy equipment left at the work site during the 5-day performance window.

• Small Equipment & Tools: The Government can assist with securing and locking up smaller, portable safety equipment, hand tools, or supplies overnight in a designated government-controlled secure space. The Contractor shall coordinate daily storage requirements and access with the COR or AFIT Facility Manager.

4.0 SITE ACCESS & SPECIAL EQUIPMENT REQUIREMENTS

4.1 Access Equipment Specifications

• Primary Lift Requirement: The Contractor shall utilize an articulating boom aerial lift capable of safely elevating personnel and materials to reach all glass surfaces across all elevations.

• Ground and Turf Capabilities: Due to the physical layout of the AFIT campus, the aerial lift equipment must be specifically rated and physically capable of traveling, maneuvering, and stabilizing on unpaved, grassy, and turf areas without causing structural sinkage or damage.

4.2 Site Constraints and Damage Prevention

• Access Restraints: The Contractor shall exercise extreme care when navigating narrow pedestrian pathways, sensitive base landscaping, and adjacent surface areas.

• Damage Liability: The Contractor shall be solely liable for repairing, restoring, or replacing any government property, landscaping, turf, utilities, or personal vehicles damaged during the execution of this contract.

5.0 ENVIRONMENT, SAFETY, AND HEALTH (ESH)

5.1 Safety and Fall Protection Standards

• OSHA Compliance: The Contractor shall conduct all operations in strict compliance with the Occupational Safety and Health Administration (OSHA) regulations, specifically OSHA 1910.27 (Scaffolds and Rope Descent Systems) and OSHA 1910.66 (Powered Platforms).

• Pedestrian Protection: The Contractor shall place highly visible warning signage, physical safety barriers, or caution tape around all active work areas to protect personnel, students, and visitors from falling water, equipment, or chemical drift.

5.2 Hazardous Materials (HAZMAT) Management

• Environmentally Friendly Products: All cleaning agents used shall be commercial-grade, biodegradable, non-corrosive, and environmentally safe.

• WPAFB HAZMAT Approval: Prior to bringing any chemical onto Wright- Patterson AFB, the Contractor shall obtain formal authorization from the WPAFB HAZMAT Cell (88 SUPS/LGSCH, Bldg 1, Area C, Phone: 937-257-9716).

• HM Cell Form 013: The Contractor shall submit a completed Form "HM Cell 013" alongside the Safety Data Sheet (SDS) for each substance.

• Storage and Disposal: No chemical agents or hazardous materials shall be stored on Wright-Patterson AFB overnight. All chemicals must be transported onto the base daily and removed at the end of each work shift. The Contractor shall maintain and submit a weekly usage log to the HM Cell.

• Spill Reporting: In the event of any chemical spill or environmental release, the Contractor shall immediately notify the Base Civil Engineers at 937-257-6764.

All spill remediation costs shall be borne by the Contractor.

5.3 Accident and Incident Reporting

• Immediate Notification: The Contractor shall report any accident resulting in bodily injury or damage to government property to the CO or COR within 1 hour of the occurrence.

• Scene Preservation: The Contractor shall secure and preserve the scene of any major accident to facilitate a proper investigation.

6.0 SECURITY REQUIREMENTS & PERSONNEL

QUALIFICATIONS

6.1 Base Access and Identification

• Access Request Forms: Contractor personnel requiring access to Wright- Patterson AFB shall complete and submit a "Request for Identification Credential" (WPAFB Form 1440) for each employee.

• Processing Lead Time: The Contractor shall submit all WPAFB Form 1440 access requests a minimum of 10 to 15 business days prior to the scheduled start date (September 25, 2026) to allow sufficient lead time for administrative vetting and credential issuance.

• Credential Pickup: Completed requests must be submitted to the WPAFB Pass and Registration Office (Building 268) to obtain a valid AFMC Form 87 entry badge.

• Escort Requirements: Contractor personnel shall remain strictly within authorized work zones. Government escorts shall be available and provided to the Contractor if access to secure roofs or restricted interior areas is necessary. The Contractor shall coordinate these requirements with the AFIT Facility Manager/COR at least 48 hours in advance of the required access. No physical keys or combinations shall be issued directly to the Contractor.

6.2 Contractor Representatives & Personnel

• Designated Representative: The Contractor shall designate a primary and alternate contract representative in writing to the CO.

• Communication Standards: Designated representatives must be fully proficient in reading, writing, speaking, and understanding English.

• Response Requirements: The Contractor’s representative must be reachable by telephone and shall respond to official government inquiries within 4 hours during regular operating hours.

• Conflicts of Interest: The Contractor shall not employ any active US Government or Department of the Air Force employee if such employment constitutes a conflict of interest under the Joint Ethics Regulation (DOD 5500.7R).

7.0 SPECIFIC BUILDING SPECIFICATIONS & PHOTO LOGS

7.1 Baseline Technical Matrix

The baseline requirements and access conditions for each building are summarized below. The Contractor shall cross-reference the designated physical photo logs attached to the primary project file for exact window layouts, elevation heights, floor counts, water access, and physical site restrictions.

Building

ID

Stories & Max Height

Total Windows / Approx. Glass Area

Roof Access / Special Equip.

Required

Operational Exterior Water Source?

Key Access & Site Obstacles

Bldg 20640

See Photo/Story Log

See Count/Dimension Log

See Photo Log for Roof Access

See Utility/Water Log (Attached)

Turf/grass travel;

articulating boom.

Bldg 20641

See Photo/Story Log

See Count/Dimension Log

See Photo Log for Roof Access

See Utility/Water Log (Attached)

Turf/grass travel;

articulating boom.

Bldg 20642

See Photo/Story Log

See Count/Dimension Log

See Photo Log for Roof Access

See Utility/Water Log (Attached)

Turf/grass travel;

articulating boom.

Bldg 20643

See Photo/Story Log

See Count/Dimension Log

See Photo Log for Roof Access

See Utility/Water Log (Attached)

Turf/grass travel;

articulating boom.

Bldg 20644

See Photo/Story Log

See Count/Dimension Log

See Photo Log for Roof Access

See Utility/Water Log (Attached)

Turf/grass travel;

articulating boom.

Bldg 20646

See Photo/Story Log

See Count/Dimension Log

See Photo Log for Roof Access

See Utility/Water Log (Attached)

Turf/grass travel;

articulating boom.

7.2 Building Details and Photo References

(Note: Photographic and utility reference logs are attached to the official contract documentation).

• Building 20640 Photo Logs:

• Number of Stories & Max Height Profiles: [Photo Attached: Building

20640 Story & Height Details]

• Window Counts & Glass Dimensions: [Photo Attached: Building 20640

Window Count & Specs]

• Roof Access & Specialized Equip. Windows: [Photo Attached: Building

20640 Roof-Access & Special Equipment Areas]

• Exterior Water Source Location & Access: [Utility/Water Log

Attached: Building 20640 Exterior Water Source]

• Baseline Exterior State: [Photo Attached: Building 20640 Current

Exterior]

• Specific Access Obstacles: [Photo Attached: Building 20640 Access

Constraints]

• Building 20641 Photo Logs:

20641 Story & Height Details]

• Window Counts & Glass Dimensions: [Photo Attached: Building 20641

Window Count & Specs]

• Roof Access & Specialized Equip. Windows: [Photo Attached: Building

20641 Roof-Access & Special Equipment Areas]

• Exterior Water Source Location & Access: [Utility/Water Log Attached: Building 20641 Exterior Water Source]

• Baseline Exterior State: [Photo Attached: Building 20641 Current Exterior]

• Specific Access Obstacles: [Photo Attached: Building 20641 Access

• Building 20642 Photo Logs:

20642 Story & Height Details]

• Window Counts & Glass Dimensions: [Photo Attached: Building 20642

Window Count & Specs]

• Roof Access & Specialized Equip. Windows: [Photo Attached: Building

20642 Roof-Access & Special Equipment Areas]

• Exterior Water Source Location & Access: [Utility/Water Log

Attached: Building 20642 Exterior Water Source]

• Baseline Exterior State: [Photo Attached: Building 20642 Current

Exterior]

• Specific Access Obstacles: [Photo Attached: Building 20642 Access

• Building 20643 Photo Logs:

20643 Story & Height Details]

• Window Counts & Glass Dimensions: [Photo Attached: Building 20643

Window Count & Specs]

• Roof Access & Specialized Equip. Windows: [Photo Attached: Building

20643 Roof-Access & Special Equipment Areas]

• Exterior Water Source Location & Access: [Utility/Water Log

Attached: Building 20643 Exterior Water Source]

• Baseline Exterior State: [Photo Attached: Building 20643 Current

Exterior]

• Specific Access Obstacles: [Photo Attached: Building 20643 Access

• Building 20644 Photo Logs:

20644 Story & Height Details]

• Window Counts & Glass Dimensions: [Photo Attached: Building 20644 Window Count & Specs]

• Roof Access & Specialized Equip. Windows: [Photo Attached: Building 20644 Roof-Access & Special Equipment Areas]

• Exterior Water Source Location & Access: [Utility/Water Log Attached: Building 20644 Exterior Water Source]

• Baseline Exterior State: [Photo Attached: Building 20644 Current Exterior]

• Specific Access Obstacles: [Photo Attached: Building 20644 Access

• Building 20646 Photo Logs:

20646 Story & Height Details]

• Window Counts & Glass Dimensions: [Photo Attached: Building 20646

Window Count & Specs]

• Roof Access & Specialized Equip. Windows: [Photo Attached: Building

20646 Roof-Access & Special Equipment Areas]

• Exterior Water Source Location & Access: [Utility/Water Log

Attached: Building 20646 Exterior Water Source]

• Baseline Exterior State: [Photo Attached: Building 20646 Current

Exterior]

• Specific Access Obstacles: [Photo Attached: Building 20646 Access

8.0 QUALITY ASSURANCE & BILLING

8.1 Quality Assurance Surveillance

The Government will evaluate the Contractor's performance periodically in accordance with commercial standards. All cleaned glass must be clear of streaks, spots, or residue under normal lighting conditions.

8.2 Payment Terms

Payment representing 100% of the contract value shall be authorized upon the final, acceptable completion of all requirements outlined in this PWS. No partial progress payments will be authorized.

8.3 Invoicing Submission

The Contractor shall submit all invoices electronically through the DoD Wide Area Workflow (WAWF) portal upon service sign-off.

9.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The following table establishes the required outcomes, the standard, the Acceptable Quality Level (AQL), and the Government’s surveillance method.

Performance Objective

Standard Acceptable Quality Level

(AQL)

Method of Surveillance

PRS 1: Clean Exterior Windows

Glass, frames, sills, and tracks are clear and free of streaks, smudges, spots, and residue.

95% of inspected windows meet standard; max 1 valid complaint per building.

Inspection and acceptance of services upon completion of service.

PRS 2: Protect Government Property

Zero damage to government property during cleaning operations.

Zero allowable deviations.

Contractor repairs/replaces damage at own expense.

Inspection and acceptance of services upon completion of service.

PRS 3: Safety & Site Management

Barricades and signage deployed to protect personnel from falling water/equipment.

Zero safety incidents involving AFIT staff, students, or visitors.

Inspection and acceptance of services upon completion of service.

https://wawf.eb.mil/ https://wawf.eb.mil/

9.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)