Attachment 2 - PWS - AFIT Window Washing.pdf

Wright-Patterson AFB | Proposal

Proposal: Performance Work Statement

Prepared for Wright-Patterson AFB

22 JULY 2026

AFIT Exterior Window Washing

Executive Summary The Contractor shall provide all personnel, equipment, tools, parts, supervision, transportation, and other items and services necessary to perform professional exterior window cleaning for the Air Force Institute of Technology (AFIT) campus. The primary objective is to maintain all exterior window surfaces free of dirt, grime, mineral deposits, smudges, and environmental residue, ensuring a clear, streak-free appearance.

Approach

1.1. Basic Services

The Contractor shall clean all exterior windows, including glass, exterior frames, sills, and tracks. All surfaces shall be left free of streaks, smudges, water spots, and residue. The services shall be performed on the AFIT campus located at Wright-Patterson AFB. The specific facilities included in this requirement are: Building 20640, Building 20641, Building 20642, Building 20643, Building 20644, Building 20646.

1.1.1 Performance Requirements Summary (PRS)

The following table establishes the required outcomes, the standard, the Acceptable Quality Level (AQL), and the Government’s surveillance method.

Performance Objective

Standard Acceptable Quality Level

(AQL)

Method of Surveillance

PRS 1: Clean Exterior Windows

Glass, frames, sills, and tracks are clear and free of streaks, smudges, spots, and residue.

95% of inspected windows meet standard; max 1 valid complaint per building.

Random Sampling & Customer Complaint

PRS 2: Protect Government Property

Zero damage to government property during cleaning operations.

Zero allowable deviations.

Contractor repairs/replaces damage at own expense.

100% Inspection by

COR

PRS 3: Safety & Site Management

Barricades and signage deployed to protect personnel from falling water/equipment.

Zero safety incidents involving AFIT staff, students, or visitors.

Periodic Inspection

1.2. Parts Reimbursement(s)

This contract does not include standard replacement parts.

1.3. Software Service Contract

Software is not included in the service contract.

1.4. New Equipment

This order/contract does not include new equipment. Any addition of equipment will result in a modification to the contract.

1.5. Routine Maintenance

1.5.1. Preventative Maintenance Inspection. Maintenance inspections are not included in this contract.

1.6. Government Regulations

All Contractor personnel performing work under this contract must comply with all applicable Air Force and local regulations. Of specific concern are regulations regarding wearing of badges, access lists, and safety.

• All work must be conducted in strict accordance with the Occupational Safety and Health Administration (OSHA) standards, particularly those pertaining to fall protection, scaffolding, and the use of aerial lifts (e.g., OSHA 1910.27 and 1910.66).

• The contractor is responsible for utilizing appropriate and safe window cleaning equipment (e.g., water-fed poles, squeegees, aerial lifts, or scaffolding if required by building height). All chemical cleaning agents must be environmentally friendly, approved for commercial use and non-corrosive to building materials.

• Barricades and signage: The contractor shall place appropriate signage, caution tape, or barricades around the work area to ensure the safety of AFIT staff, students, and visitors from falling water, cleaning solutions or equipment.

• The Contractor shall notify the contracting officer in writing within 24 hours of any actual or potential labor disputes.

1.7. Service Call Response

Service call response is not included in this contract.

1.8. Service Records

Service records are not included in this contract.

1.9. Equipment Repair

The Contractor shall take all necessary precautions to prevent damage to government property, including the building exterior, landscaping, vehicles, and pedestrian walkways. The contractor is responsible for promptly repairing or replacing any damage caused by their personnel or equipment during the execution of this contract.

Timeline Phase Dates

Base Period 1 Year Service Agreement

3.2. Hours of Operation

Work shall be scheduled and coordinated with the AFIT Facility Manager to minimize disruption to academic and administrative operations.

Normal Hours of Operation: The Contractor shall perform the services required under this contract during normal hours of operation: Monday through Friday (0700-1600), excluding Federal Holidays. Any weekend or after-hours work must be requested and approved in writing by the Contracting Officer (CO) or Contracting Officer’s Representative (COR) at least 72 hours in advance.

Holidays. The Contractor is not required to provide service on the following days:

• New Year’s Day

• Martin Luther King Jr. Day

• President’s Day

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving

• Christmas

3.2.1 Place of Performance

AIR FORCE INSTITUTE of TECHNOLOGY (AFIT)

2950 HOBSON WAY

WPAFB, OH 45433

Pricing Item Qty Unit Price Total

AFIT Exterior Window Washing (Base Year)

1 TBD TBD

Total TBD

6. Payment 100% payment upon completion of all requirements specified in this Performance Work Statement through Wide Area Workflow (WAWF) (https://wawf.eb.mil/).

Terms

2. Government Furnished Property and Services 2.1, 2.2. Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work-arounds have been established. Should a hazard be subsequently identified, the Government corrects OSHA hazards according to base-wide Government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided thereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with the OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor. Further, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base wide priorities. Before any modification of the facilities performed by the Contractor at his or her expense, the Contractor must furnish the contracting officer documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without specific written permission from the contracting officer. In the case of alterations necessary for compliance with the OSHA, such permission shall not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities shall only be used in performance of this contract.

2.1. Government-Furnished Utilities

The government will provide access to commercial water sources on the exterior of the facilities where available. The contractor shall provide all hoses, connections and any necessary water https://wawf.eb.mil/ purification systems (e.g., deionized water systems). No other government equipment or materials will be provided.

3. General Information

3.1. Quality Assurance

The Government shall periodically evaluate the Contractor’s performance in accordance with industry standards and the Performance Requirements Summary (PRS).

3.3. Security Requirements

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

3.3.1. Key Control

The Contractor will not be issued keys.

3.4.1. Lock Combinations

Lock combinations will not be issued on this contract.

3.4.2 Security Requirements

The designated representative or alternate shall complete a “Request for Identification Credential” (WPAFB Form 1440) for each employee of the Contractor requiring access to Wright-Patterson Air Force Base. The requests shall be submitted to Pass and Registration Building 268. The Government will provide a completed “Identification Credential” (AFMC Form 87), which shall be issued, displayed and surrendered as directed in AFI 131-209.

Contractor personnel shall remain strictly within the designated work areas. If work requires access to restricted or controlled areas (e.g., roof access through secure interiors), the contractor must coordinate with the Facility Manager for proper escorting.

4. Special Qualifications The Contractor shall provide a designated representative who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates, who shall act for the Contractor when the designated representative is absent, shall be designated in writing to the contracting officer.

4.1. The designated representative or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

4.2. The designated representative or alternate(s) shall make every effort to respond within 4 hrs. via phone call; during AFIT normal hours of operation listed above.

4.3. The designated and alternate or alternate(s) must be able to read, write, speak, and understand English.

4.4. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the contracting officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.6. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the Joint Ethics Regulation, DOD 5500.7R. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFR 79-1.

4.7. Environmental and Hazard Materials Handling

The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws or regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

4.7.1. Notification of Environmental Spills. If the Contractor spills or releases any substance contained in CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to the Base Civil Engineers at 257-6764. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

4.7.2. Material Storage and Use. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

4.7.3. Purchase or Use of Hazardous Materials. Preapproval from the HAZMAT Cell (88 SUPS/LGSCH, 257-9716, Bldg. 1 Area C) is required prior to Contractor purchase of hazardous materials for work performed under contract to the Government. Form “HM Cell 013” must be submitted for each material to be brought into WPAFB. In addition to approving purchase and use of hazardous materials, the HAZMAT cell shall track the Material Safety Data Sheets (MSDS) accompanying the materials, and maintain an inventory. A separate form “HM Cell 013” is required for each material proposed for use. The form contains information on major stock classes that can be considered to be hazardous as well as those chemicals on the EPA-17 list and class I ozone depleting substances. Contractor must also comply with AFOSH Standard 161-21, Hazard Communication.

4.7.4. Provide protection to Government property to prevent damage during the period of time the property is under the control or in the possession of the Contractor.

4.7.5. Record and report within 1 hour to the CO or designated Government representative (GR) all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

4.7.6. In the event of an accident, take reasonable and prudent action to establish control of the accident scene, prevent further damage to persons or property, and preserve evidence until released by the accident investigative authority through the contracting officer.

4.7.7. If the Government elects to conduct an investigation of the accident or mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

4.7.8. Comply with safety provisions listed in the technical publications within the Performance Work Statement.

4.7.9. The Contractor shall provide a list of all hazardous materials to be used in the project prior to starting work to the Wright-Patterson AFB Hazardous Materials Cell (HM CELL). The Contractor shall also provide a weekly list of exact quantities and types of hazardous materials brought on base, used, and removed to the HM CELL. No hazardous materials shall be stored on Wright-Patterson AFB at anytime. All hazardous materials shall be removed from Wright- Patterson AFB at the end of each workday.