Questions and Answers 2- Grease Hoods and Duct Cleaning.pdf

Ques ons and Answers 2 Grease Hoods and Duct Cleaning Contract

Q) CLIN 001 is showing 12 items to bid and CLIN 002 is showing 7 items to bid, however Appendix 1 is showing quite a few more items and buildings – can you clarify the numbers in the CLIN?

A) Please refer to the columns labeled “Service Required” in Appendix 1. The Medical Center (CLIN 001) requires cleaning to be monthly. Areas A and B (CLIN 002) have months listed. No cleanings are required in the months of Jan, Apr, May, July, or Nov. This leaves only 7 months where cleaning is required in those loca on. Some months have more, some months have less, however this contract will be invoiced and paid monthly. Please ensure that your offers are in line with the “A achment 4- Bid Schedule.”

Q) How would you like the proposal to be submi ed?

A) please review the a achment labeled “Instruc ons to Offerors” sec on 3 named “Offer format and Organiza on.”

Q) Please confirm all cleaning is to be done through pre-exis ng access points

A) All the current grease hoods on base have pre-exis ng access points.

Q) Please confirm contractor is not required to provide filters

A) No, the contractor is not required to provide filters.

1.2.7 FILTERS AND FILTER CLEANING

When available, the Government will furnish a second set of filters at the approval of the COR. The second set shall be put into the hood system in place of the first set if the first set requires more extensive cleaning, soaking, or overnight a en on. The contractor shall maintain and store the second set of filters at an off-base contractor loca on when not in use. The Government shall incur no addi onal cost for off base storage of filters. All filters shall be returned to the Government at the end of contract performance.

Q) Please confirm that contractor is not required to provide li s or scaffolding

A) All facili es have either stairway, shipman ladders or roof hatches for access to the en re hood from point of origin to exhaust termina on point.

Q) Please confirm that wastewater from the cleaning project can go down drains on site

A) 1.2.7 FILTERS AND FILTER CLEANING

The metal grease hood filters shall be cleaned on site only if the Contractor provides and uses a self-contained dip tank to clean the filters with a holding tank for wastewater. If a dip tank is u lized, no wastewater shall be discharged on the ground or into storm drains. To avoid poten al environmental issues, filters shall not be allowed to drain in any way that would cause runoff of any wastewater to collect in a puddle or drain into the storm drains. If the Contractor does not have the proper equipment for on-site cleaning the filters shall be removed from the base by the contractor to be cleaned. Once cleaning is completed, filters will be thoroughly dried and then placed back in the hood system.

3.1 UTILITIES

Any water generated by the cleaning process containing approved cleaning chemicals and grease products for the loca on being cleaned can be discharged down a government approved sanitary drain.

If a sanitary drain is not available then the waste product remains the contractor’s responsibility to remove from Wright-Pa erson AFB, for proper disposal.

1.3 SAFETY DATA SHEETS

The contractor shall provide to the Contrac ng Officer’s Representa ve (COR) the Safety Data Sheets (SDS) for all cleaning equipment and compounds used. All cleaning equipment and compounds used in the performance of this contract shall be approved by the Government prior to ini al use.

Q) Please confirm that water sources and electrical sources will be provided to u lize in the cleaning project

A) 3.1 UTILITIES

Electricity and water are furnished without cost. Access to u li es may be inside or outside the building.

Q) I believe there was no access to one building during the site visit because it was the AI building with heavy security. Are there any hoods and filters for which we should have addi onal informa on, eg the size of the hoods or anything else that is unique to those hoods that would affect our quote?

A) Filters for the hoods that were not inspected during the site visit are currently in place or will be provided by the government. No addi onal informa on or special circumstances regarding size or applica on apply.

Access will be provided to the contractor for the building that are scheduled for cleaning at the me of the visit because the schedule is submi ed and agreed upon prior to contractor arrival.

1.2.1 MONTHLY WORK SCHEDULE

The schedule shall be submi ed to the COR for acceptance no later than ten (10) calendar days a er no ce of award for the first cleaning period. The schedule shall include building numbers, dates, and approximate me each grease hood and systems mes that service will occur. Therea er, a monthly work schedule from the contractor shall be provided to the COR by the 15th of the previous month for coordina on/acceptance of the cleaning schedule for the following month. The contractor shall not deviate from the approved schedule without prior approval form the Contrac ng Officer (CO) or COR.

Changes to the schedule must be submi ed 10 days before implementa on and receive COR approval before the Government will allow the proposed changes to take effect.

Q) We have won a contract for another AFB base for cleaning hoods and ducts. There we are required to take the filters off the base and clean them and return them to the base because of the chemicals that are used to clean them. Is there any such requirement for the PW AFB?

A) 1.2.7 FILTERS AND FILTER CLEANING

The metal grease hood filters shall be cleaned on site only if the Contractor provides and uses a self-contained dip tank to clean the filters with a holding tank for wastewater. If a dip tank is u lized, no wastewater shall be discharged on the ground or into storm drains. To avoid poten al environmental issues, filters shall not be allowed to drain in any way that would cause runoff of any wastewater to collect in a puddle or drain into the storm drains. If the Contractor does not have the proper equipment for on-site cleaning the filters shall be removed from the base by the contractor to be cleaned. Once cleaning is completed, filters will be thoroughly dried and then placed back in the hood system.

Q) The contract asks for NFPA 96 cer fica ons for the employees who will work on the job. The state of OHIO does not ask for this cer fica on ( in other words its not mandatory). However, our partnering company adheres by the guidelines of the NFPA 96 cer fica on. Would that suffice?

A) Short answer is no it will not suffice. One lead technician on site must be NFPA 96 Cer fied. Other technicians my work under the lead tech on-site with the lead tech assuming responsibility for all NFPA 96 standings being met. Although the State of Ohio does not require NFPA 96 Cer fica on the work is being completed on a federal government facility where the cer fica on is required.

Q) The filters that cannot be cleaned on the base and can be taken off the base need to be replaced by another set of filters at the base. Will the subs tute filters be provided by the govt or do we have to bill for it?

A) 1.2.7 FILTERS AND FILTER CLEANING

When available, the Government will furnish a second set of filters at the approval of the COR. The second set shall be put into the hood system in place of the first set if the first set requires more extensive cleaning, soaking, or overnight a en on. The contractor shall maintain and store the second set of filters at an off-base contractor loca on when not in use. The Government shall incur no addi onal cost for off base storage of filters. All filters shall be returned to the Government at the end of contract performance.

Q) What is the number of the filters that need to be exchanged?

A.) Please refer to Appendix 1 (Workload Data) of the Performance Work Statement.

Listed in this sec on is a lis ng of all the grease hoods with building numbers, scheduled months for cleaning and the number of filters associated with each hood.

Q) Will the government provide the replacement filters?

A) 1.2.7 FILTERS AND FILTER When available, the Government will furnish a second set of filters at the approval of the COR. The second set shall be put into the hood system in place of the first set if the first set requires more extensive cleaning, soaking, or overnight a en on. The contractor shall maintain and store the second set of filters at an off-base contractor loca on when not in use. The Government shall incur no addi onal cost for off base storage of filters. All filters shall be returned to the Government at the end of contract performance.

Q) During the site visit, only some of the buildings were walked into to see the hoods. Is there any way to know the building numbers of the buildings that the teams had walked into so that they can verify it with the scope of work. This will also give us an idea as to which buildings were le out which are men oned in the scope of work.

A.) Bellow I listed the buildings that were shown to you during the site visit

Building 10830 (Hospital) Building 31221 (Bowling Alley) Building 31214 (DFAC) Building 30146 (Fire Department Skeel Ave) Building 10800 (O’Club) Building 20630 (CDC Area B) Building 20626 (Fire Sta on Area B) Building 34017 (Fire Sta on West Ramp)

Q) The scope of work men ons two golf courses, two child development centers, the AI building, a BBQ place and two fire departments. These were not a part of the site walk. Can we have their building numbers, so that we can compare it with the scope of work lis ng.

A.) All three of the fire department were included in the site walk. You were driven by the BBQ place in building 30022. The Area A CDC was pointed out as we drove by it and you were walked through the CDC in Area B. I believe the AI building you are referring to is Nasic which is the Intelligence Center in Area A

10828 (Main Cooking)(Nasic) 10893 (Main Service Line)(Golf Course) 10893 (Pizza Oven)(Golf Course) 10813 (Golf Course) 11403 CDC (Area A) 20630 CDC(Area B) 26933 CDC Prairies 30022(BBQ Place) 30146 Fire Dept (Airfield) 34017 Fire Dept (West Ramp) 30630 Fire Dept (Area B)

Q) What is the current contract informa on for this service?

A) The current contract is number FA860119CA023