ATTACH 1- PWS- 6 Oct 23 (1).pdf

Attachment 1

FA8601-24-R-0004

PERFORMANCE WORK STATEMENT

FOR

GREASE HOODS AND DUCT CLEANING

WRIGHT-PATTERSON AIR FORCE BASE, OHIO

6 Oct 2023

Table of Contents

1. Description of Services

1.1 Basic Services

1.2 Grease Hoods and Duct Requirements

1.2.1 Monthly Work Schedule

1.2.2 Schedule Changes

1.2.3 Authority to Change or Adjust the Scheule

1.2.4 Complete Work Within the Specified Timeframe

1.2.5 Workload

1.2.6 Operational Tests

1.2.7 Filters and Filter Cleaning

1.2.8 Safety Standard Compliance

1.3 Safety Data Sheets

1.4 Environmental Protection

1.4.1 Spill Control

1.4.2

1.4.3

2. Services Summary (SS)

2.1 Quality Control Plan

2.2 Inspection System

2.3 Deficiency Prevention ................................................................. Error! Bookmark not defined.

2.4 Inspection Files

2.5 Quality Assurance

2.6 Performance Assessment

2.6.1 Validations

2.6.2 Unacceptable Work

2.6.3 Customer Complaints

2.7 Damage to Government Facility/Equipment

3. Government Furnished Proprety and Services

3.1 Utilities

3.2 Emergency Medical Services

3.3 Security Police and Fire Protection

4. Controlled Unclassified Information (CUI) Registry

5. General Information

5.1 Mission

5.2 Hours of Operation

5.3 Holidays and Base Closures

5.3.1 Recognized Federal Holidays

5.3.2 Base Closures

5.4 Preformance of Services During Crisis or Heightened Security

5.5 Performace Durning Base Exercises or Execution of Base Contengency Plans

5.6 Contract Personnel

5.6.1 Managerial

5.6.2 Personnel

5.6.3 Employee Restriction

5.6.4 Contractor/Employee Base Pass and Id, Special Clearances and Vehicle Passes

5.6.5 Traffic Laws

5.6.6 Weapons, Firearms, and Ammunition

5.6.7 For Official Use Only (FOUO)

5.6.8 Reporting Requirements

5.6.9 Physical Security

5.6.10 Badge Validity

5.6.11 Contractor Vehicles

5.6.12 Contractor Personnel Requirements

5.6.13 Key Control

5.7 Contractor Pre-Employment/Security Concerns

5.7.1

5.7.2

5.8 Contracting Officer and Contracting Officer Represenative (Quality Assurance Personnel)

5.9 Partnering Agreement

6. Hazardous Materials (HAZMART) and Hazardous Waste (HAZWASTE)

6.1 Spill Response

6.2 Hazardous Material Handling

6.3 Hazardous Waste

6.4 Training

7. Health and safety

7.1 Contractor employees

7.2 Inspections

7.3 Mishap Notification

8. Voluntary Protection program

9. Combating Trafficking in Persons

10. Contractor Manpower Reporting Requirements

11. Appendices

1. DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to ensure that the cleaning of all parts within the hood, duct, and exhaust fan systems in the base restaurants and canteens located at Wright-Patterson AFB, Ohio in Areas “A” and “B” and the base Medical Center is accomplished in a satisfactory manner. All contractor services for this contract shall meet or exceed all Federal, State and Local Codes, regulations, and standards.

1.1 BASIC SERVICES

The cleaning process provided by the contractor shall be in accordance with, but not limited to, the National Fire Protection Association (NFPA) Standard 96 latest edition, ANSI/IKECA C10 Standard, the National Sanitation Foundation Standards and all other local, state, and federal rules and standards shall be used. The contractor personnel shall be properly trained, qualified, and certified in the cleaning of grease hood & duct exhaust systems to NFPA 96 Standards and or governing entity. Copies of certifications shall be submitted with their proposals. The systems to be cleaned shall include, but not be limited to the hoods, back splashguards, ducts, dampers, diffusers, exhaust fan and filter systems from the point of origin to the point of departure at each location. The on/off operation of all equipment (switching devices and all other equipment to be plugged in/out, turned on/off, stopped, or started shall follow all Occupational Safety and Health Administration (OSHA) regulations and safety procedures. The UV light system at the Medical Center is the only exclusion. The Medical Center’s facility maintenance division shall schedule UV light maintenance. The contractor shall perform full system cleaning at the Medical Center in conjunction with the bi-annual servicing of the UV light system. The contractor shall clean all components identified in Appendix 1 at the correct frequency. All equipment moved by the contractor to accommodate any cleaning process shall be placed back in the original location, returned to operational status, and remain in operational status until equipment is put back in service by the operators following the contractor cleaning. When an access panel is removed, a service company label or tag preprinted with the company name, giving date of the inspection or cleaning shall be affixed near the affected access panels.

1.2 GREASE HOODS AND DUCT REQUIREMENTS

1.2.1 MONTHLY WORK SCHEDULE

The contractor shall submit a work schedule for all services described in this Performance Work Statement (PWS) and Appendices to the Contracting Officer Representative (COR) for approval at the post-award conference. The schedule shall be submitted to the COR for acceptance no later than ten (10) calendar days after notice of award for the first cleaning period. The schedule shall include building numbers, dates, and approximate time each grease hood and systems times that service will occur.

Thereafter, a monthly work schedule from the contractor shall be provided to the COR by the 15th of the previous month for coordination/acceptance of the cleaning schedule for the following month. The contractor shall not deviate from the approved schedule without prior approval form the Contracting Officer (CO) or COR. Changes to the schedule must be submitted 10 days before implementation and receive COR approval before the Government will allow the proposed changes to take effect. The schedule must be submitted electronically using a file format compatible with Government software.

As stated in paragraph 1.2.1, the contractor shall submit a schedule of the upcoming monthly cleaning to the COR inspector by the 15th of the previous month for approval. The monthly schedule submitted shall be in accordance with the Appendix 1 Workload Data.

1.2.2 SCHEDULE CHANGES

Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval. The contractor shall schedule and arrange work to ensure the least interference with normal government business operations. In those cases where some interference is unavoidable, the contractor shall make every effort to minimize the impact of the interference and its effects.

1.2.3 AUTHORITY TO CHANGE OR ADJUST THE SCHEULE

The COR has the authority to change or adjust the cleaning schedule to meet mission needs. The COR will notify the contractor as soon as possible of any changes. The COR will provide the contractor with a revised date to accomplish the re-scheduled work. To allow the contractor ample time to reschedule their crew, the revised date will be at least five working days from the original cleaning date unless a different timeframe is agreed to by the COR and the contractor.

1.2.4 COMPLETE WORK WITHIN THE SPECIFIED TIMEFRAME

The contractor shall access the building and complete the required cleaning service within the specified timeframes and In Accordance With (IAW) the Appendix 1 Workload Data. The contractor shall perform cleaning service for each hood and duct exhaust fan system IAW NFPA Standard 96 (NFPA 96 and all applicable NFPA and American Society for Testing Material (ASTM) publications) and the manufacturer’s instructions. All deficiencies found during inspection must be reported in writing and digital format to the COR upon completion of each facility within seven (7) calendar days, report shall include any areas in the system inaccessible, not inspected or cleaned.

1.2.5 WORKLOAD

The workload data is provided in Appendix 1 of the PWS. The government encourages the contractor to use best industry practices, current technologies, and innovation processes and products as necessary to achieve optimum performance of the systems. The contractor shall recycle waste products whenever possible at no additional cost to the government.

1.2.6 OPERATIONAL TESTS

The contractor shall perform operational tests on all hood and duct exhaust systems IAW NFPA Standard 96 and manufacturers’ listed procedures for proper operations. The contractor shall protect all electrical switching devices, appliances and equipment from moisture and chemical damage. Contractor shall prevent damage to roof surface while using equipment. Operational tests shall be completed in conjunction with the cleaning for each facility.

1.2.7 FILTERS AND FILTER CLEANING

The metal grease hood filters shall be cleaned on site only if the Contractor provides and uses a self-contained dip tank to clean the filters with a holding tank for wastewater. If a dip tank is utilized, no wastewater shall be discharged on the ground or into storm drains. To avoid potential environmental issues, filters shall not be allowed to drain in any way that would cause runoff of any wastewater to collect in a puddle or drain into the storm drains. If the Contractor does not have the proper equipment for on-site cleaning the filters shall be removed from the base by the contractor to be cleaned. Once cleaning is completed, filters will be thoroughly dried and then placed back in the hood system.

Regardless of which cleaning option the contractor uses, all filters must be cleaned and put back in the system within the timeframes specified in Appendix 1, Workload Data. When available, the Government will furnish a second set of filters at the approval of the COR. The second set shall be put into the hood system in place of the first set if the first set requires more extensive cleaning, soaking, or overnight attention. The contractor shall maintain and store the second set of filters at an off-base contractor location when not in use. The Government shall incur no additional cost for off base storage of filters. All filters shall be returned to the Government at the end of contract performance. All filters cleaned by the contractor shall meet or exceed the standards in the IAW NFPA Standard 96 (NFPA 96 and all applicable

NFPA and American Society for Testing Material (ASTM) publications), the National Sanitation Foundation Standards, and the manufacturer’s instructions.

1.2.8 SAFETY STANDARD COMPLIANCE

The contractor shall perform all work in strict accordance with the highest safety standards and applicable codes (NFPA 96) to eliminate the possible contamination of food, machinery, equipment and building structures.

1.3 SAFETY DATA SHEETS

The contractor shall provide to the Contracting Officer’s Representative (COR) the Safety Data Sheets (SDS) for all cleaning equipment and compounds used. All cleaning equipment and compounds used in the performance of this contract shall be approved by the Government prior to initial use.

1.4 ENVIRONMENTAL PROTECTION

1.4.1 SPILL CONTROL

In the event of a chemical spill emergency, the contractor shall immediately notify the Wright-Patterson Air Force Base (WPAFB) Fire Department at (937)-257-911l, the Environmental Management Branch (88 CEG/CEIE) at (937)-269-3463 and contact the CO and COR. The contractor shall perform all Spill Response activities in accordance with the Section 01 35 43, General Environmental Protecting Requirements (WPAFB), Appendix 3 of the PWS.

1.4.2 The contractor shall follow requirements in WPAFB Section 01 35 43 (General Environmental Protection Requirements), Appendix 3 of the PWS.

1.4.3 The following submittals from WPAFB Section 01 02 20 are required.

Item A: Written identification of contractor’s environmental coordinator and alternate, see part 3.01, Contractors Environmental Coordinator, paragraph B. This is required within 5 days of the award of contract, and the contractor shall notify the CO/COR as changes occur during the life of the contract.

Item I: Specific Spill Plan: See part 3.6.2, Hazardous Material (HazMat) Inventory and Site- Specific Spill Plan. This is required within 5 days of the award of the contract and shall be reviewed annually by the contractor.

2. SERVICES SUMMARY (SS)

The contract service requirements are summarized in the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the Federal Acquisition Regulation (FAR) 52.212-4 (a), Contract Terms and Conditions- Commercial Items, Inspections/Acceptance, will be used to remedy all definiens.

2.1 QUALITY CONTROL PLAN

The contractor shall develop and maintain a quality program to ensure grease hoods, systems, and ducts cleaning from the point of origin to the point of departure is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At any time during contract performance, the government has the right to require revisions of the QCP at no cost to the government should the incorporated plain fail to control the quality of service provided. The plan shall include, but is not limited to the following:

A description of the inspection system, addressing all services listed in the Service Summary Frequency of Inspections Title of the individual(s) who shall perform the inspections and their organizational placement.

A description of methods for identifying, correcting, and preventing defects in the quality of service performed before the level becomes unacceptable.

On-site records of all inspections conducted by the contractor. The inspections records format shall include the following:

o Name of the service company.

o Name of the person performing the work.

o Date, Time, and location of inspection.

o Signature block for the person performing the inspection.

o Rating of acceptable or unacceptable.

o Area designated for deficiencies noted and corrective action taken.

o Total number of observations.

2.2 INSPECTION SYSTEM

The contractor shall provide an inspection system to cover all required services. It must specify the equipment to be inspected on a scheduled basis, identifying frequency of inspections, and titles of the individuals who shall perform inspections, and those individual’s organizational placement within the contractor’s organization.

2.3 INSPECTION FILES

Inspection documents shall be submitted to the COR no later than (NLT) 48 hours after completion of the scheduled monthly cleanings. These documents shall be made available to the government during the term of the contract. The inspection record’s format shall include:

Date, time, and location of the inspection.

Service Summary Items.

Any pre cleaning inspection deficiencies A signature block for the person who performed the inspection.

Before and after photos of all cleaning including any deficiencies noted.

Service Summary Grease Hoods and Duct Cleaning

Performance Objective

PWS

Paragraph

Performance Threshold

Method of Surveillance

Remedy

SS #1. Operational Tests and cleaning on hoods and duct systems are performed at the correct frequency

1.1, 1.2.4, 1.2.6

1 Defects per

Month

100% Inspection

Re-performance

SS #2. Hood systems operate properly.

1.2.6

SS #3. Entire hood system, including, but not limited to, ducts, filters, backsplashes, and fans are cleaned to standards that results in no Fire Safety Inspection violations.

1.1

2.4 QUALITY ASSURANCE

The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 1.2.1 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility mangers, or otherwise inspecting the task or its results to determine whether performance meets the stands contained within this PWS. The COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO with a Corrective Action Report (CAR) for issuance to the Contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.5 PERFORMANCE ASSESSMENT

2.5.1 VALIDATIONS

One hundred percent inspection will be completed to ensure the contractor is in cleaning to the standards set forth in the PWS. The following working day after the period of services are performed, the COR will be onsite to inspect the grease hood systems and will sign the company’s hood inspection documentation after 12:00 pm.

2.5.2 UNACCEPTABLE WORK

Unacceptable work must be resolved/rescheduled within 24 hours with the COR and completed within 5 working days. The contractor shall reschedule reperformance of the work with the COR. Any items not completed by the contractor at scheduled time and not identified to the COR shall be considered incomplete and therefore, unacceptable.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one-month period shall result in a warning or letter of concern form the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-Functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions-Commercial Items, Inspection/Acceptance.

2.5.3 CUSTOMER COMPLAINTS

The COR will receive, investigate, and validate customer complaints. The CO shall make final determination of the validity of customer complaint(s) in case of disagreement with the COR and the contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for performance objective in anyone-month period may result in a waring or letter of concern from the CO.

2.6 DAMAGE TO GOVERNMENT FACILITY/EQUIPMENT

The contractor shall be responsible for damage caused by employees. The contractor shall notify the COR within 24 hours of all contractor damages to the facility or equipment.

3. GOVERNMENT FURNISHED PROPRETY AND SERVICES

3.1 UTILITIES

Electricity and water are furnished without cost. Access to utilities may be inside or outside the building.

Any water generated by the cleaning process containing approved cleaning chemicals and grease products for the location being cleaned can be discharged down a government approved sanitary drain. If a sanitary drain is not available then the waste product remains the contractor’s responsibility to remove from Wright-Patterson AFB, for proper disposal. All other items used and or generated by the contractor before, during, and after the cleaning process shall remain the property of the contractor and shall not be discarded in any Government waste receptacles.

3.2 EMERGENCY MEDICAL SERVICES

The government shall provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during performance of this contract. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate.

3.3 SECURITY POLICE AND FIRE PROTECTION

The government shall provide general on-base security police services, fire prevention and protection, inspection and maintenance of government-furnished fire extinguishers and systems, pest control, and grounds maintenance. While on WPAFB for Emergencies call (937) 257-9111 for Fire Department and Security Police support. For WPAFB Fire department routine support call (937) 257-3033, and for security police routine services call (937) 257-6516.

4. CONTROLLED UNCLASSIFIED INFORMATION (CUI) REGISTRY

In accordance with National Institute of Standards (NIST) 800-171, Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7012, 252.204-7019 and 252.204-7020, the requirement doesn’t have a requirement listed within the Performance Work Statement, Statement of Work, and/or stated within Contract Data Requirement List (CDRL) Block 9 to collect, develop, receive, transmit, use, or store covered defense information as described in the Controlled Unclassified Information (CUI) Registry.

5. GENERAL INFORMATION

5.1 MISSION

The overall Civil Engineering mission at Wright-Patterson AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airman, families, and civilian employees.

5.2 HOURS OF OPERATION

All work shall be completed during normal duty hours (0700 to 1800 hours) except for the Medical Center Building 10830 and the Dinning Facility Building 31214. The Medical Center shall be cleaned by 0500 hours and the Dinning Facility by 2200 hours. However, any facility cleaning may need to be performed outside of normal hours due to mission requirements. If work is required outside of normal hours, the COR will inform the contractor. All work shall be completed once it has started within the timeframes stated. The contractor must be available (by telephone, cell phone, text messages) during the Government Program Office’s hours 0630 to 1800, Monday through Friday within 30 minutes. The primary and/or alternate representative shall be available within two (2) hours to meet in person with government personnel designated by the CO to discuss problem areas. After normal work hours, the primary and/or alternate representative shall be available within four (4) hours of verbal notification. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the contractor to work at times other than normal duty hours. When the contractor’s work schedule conflicts with an Air Force mission requirements advise the COR and reschedule the work to minimize disruption.

5.3 HOLIDAYS AND BASE CLOSURES

5.3.1 RECOGNIZED FEDERAL HOLIDAYS

There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. Those holidays are as follows:

New Year’s Day- 1 Jan Martin Luther King Day- 3rd Monday in Jan Washington’s Birthday- 3rd Monday in Feb Memorial Day- last Monday in May Juneteenth- 19 June

Labor Day- 1st Monday in Sep Columbus Day- 2nd Monday in Oct Veteran’s Day- 11 Nov Thanksgiving Day- 4th Thursday in Nov Christmas Day-25 Dec

If a holiday falls on a Saturday, the preceding Friday will be observed, and if a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day after the holiday observance.

5.3.2 BASE CLOSURES

Work scheduled but no accomplished because of base closure due to weather, exercise, or actual alert, will be accomplished as soon as possible after reopening the base.

In the event the base commander determines it necessary to close the base due to adverse weather, a base or local disaster, security problems or other events, the following radio and television stations will be notified:

Television Stations: WHIO 7, WDTN 2, WKRC 12, WKEF 22, WBNS 10

Radio Stations: FM- WHKO 99.1 AM- WHIO 1290, WBNS 1460, WTVN 610

Additionally, base status information can be obtained by calling (937) 656-7669 or by going to the public, off-base website at http://www.wpafb.af.mil.

The contractor shall not receive any other form of notification of a base closure from the Government, the contractor is responsible for the notification of his/her employees.

5.4 PREFORMANCE OF SERVICES DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will determine circumstance which constitute a crisis based on direction from Security Forces and base Leadership.

5.5 PERFORMACE DURNING BASE EXERCISES OR EXECUTION OF BASE

CONTENGENCY PLANS

The contractor may be required to perform services during other than normal duty hours in support of a base exercise or pursuant to implementation of a base contingency plan. If such performance is required, the CO will notify the contractor. If notified by the CO, the contractor shall be able to initiate performance of required services within 24 hours of notification.

5.6 CONTRACT PERSONNEL

5.6.1 MANAGERIAL

The contractor shall identify a primary and alternate program representative who shall be responsible for managing and overseeing the performance and quality of the work. The name of the primary and alternate (who shall act for the primary representative in their absence) shall be designated in writing to the CE COR. The contractor shall provide telephone numbers for the primary and alternate representatives where these persons may be contacted before, during or after normal work hours. The primary or alternate representative shall oversee the Contractor’s safety and quality programs and must be able to read, write, speak, and understand English.

The primary and/or alternate representatives shall be on-site during normal work hours while work is being performed and have full authority to act for the contractor on the installation and possess full contractual signatory authority.

The primary and/or alternate representative shall be available within two (2) hours to meet in person with government personnel designated by the CO to discuss problem areas. After normal work hours, the primary and/or alternate representative shall be available within four (4) hours of verbal notification.

5.6.2 PERSONNEL

Contractor personnel shall present a neat appearance and shall easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, hats, or bearing the company name or logo.

5.6.3 EMPLOYEE RESTRICTION

The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

5.6.4 CONTRACTOR/EMPLOYEE BASE PASS AND ID, SPECIAL CLEARANCES AND

VEHICLE PASSES

The contractor shall comply with all requirements and procedures IAW Air Force Federal Acquisition Regulation (AFFAR) 5352.242-9000, Contractor Access to Air Force Installations. The Contracting Officer or contract administrator will provide detailed instructions about obtaining passes upon contract award. All documentation shall be submitted at the pre- performance conference.

5.6.5 TRAFFIC LAWS

The contractor and its employees shall comply with base traffic regulations.

5.6.6 WEAPONS, FIREARMS, AND AMMUNITION

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on Wright-Patterson AFB.

5.6.7 FOR OFFICIAL USE ONLY (FOUO)

The contractor shall comply with Department of Defense (DoD) 5400-7, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for making, handling, transmitting, and safeguarding FOUO material.

5.6.8 REPORTING REQUIREMENTS

The contractor shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel resources, and classified or unclassified defense information.

5.6.9 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

5.6.10 BADGE VALIDITY

Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level and must upon request surrender the badge to any DoD member for identification verification.

5.6.11 CONTRACTOR VEHICLES

Contractor vehicles must always be maintained in a safe and operational condition while on Wright- Patterson AFB.

5.6.12 CONTRACTOR PERSONNEL REQUIREMENTS

The contractor shall not employee persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

The contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with Joint Ethics Regulation, DoD 5500.7. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities.

DoD 5500.7 can be found at the following web address:

https://dodsoco.ogc.osd.mil/Ethics-Program-Resources/Ethics-Laws-and-Regulations/

AFI 64-106 can be found at the following web address: https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series=34&modID=449&tabID=131

5.6.13 KEY CONTROL

The Contractor shall establish and implement methods of making sure all key/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized personnel.

The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences or lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however at its option replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due to the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due to the contractor.

5.7 CONTRACTOR PRE-EMPLOYMENT/SECURITY CONCERNS

5.7.1 Tier 1 (T1) Contractor employees that will require access to controlled areas must possess or obtain a favorable T1. The contractor shall identify those employees in advance that will require access to controlled areas and do not possess a current T1. The government will initiate the T1 and pending the outcome employees performing services in controlled areas shall be always escorted by government personnel.

5.7.2 The contractor is responsible for ensuring employees comply with all security requirements, always imposed by the Base Commander while its employees are on the installation. The contract shall also follow the instructions of each organization commander pertaining to security.

5.8 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENATIVE

(QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in wiring to the contractor after award.

5.9 PARTNERING AGREEMENT

The CO may require a partnering agreement, or multifunctional team between the Government and the Contractor to facilitate cooperation and a sound partnership of all parties involved in the execution of this contract.

Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. Involving an agreement in principle to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The agreement results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

6. HAZARDOUS MATERIALS (HAZMART) AND HAZARDOUS WASTE (HAZWASTE)

6.1 SPILL RESPONSE

The contractor is responsible to report and promptly cleanup all spills in a manner consistent with the current WPAFB environmental specifications in Appendix 3. In the event that it is necessary to utilize government material, equipment or personnel to clean up a Contractor caused spill the contractor shall be required to reimburse the government for all associated costs.

6.2 HAZARDOUS MATERIAL HANDLING

The contractor shall follow all requirements in section 3.6.1 of the Environmental Specification in Appendix 3 prior to purchasing, handling, using, and storing any chemicals solvents, lubricants, or other products that require SDS. An SDS for each HAZMART brought onto WPAFB shall be readily available at the project site or in the possession of the user prior to HAZMART being used. Any products that meet the criteria of “Hazardous Material” must be bar-coded and tracked until permanently removed from government property.

The contractor shall not use products that are Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and or Persistent Bio accumulative and Toxic (PDT) chemicals. Any material containing one of these banned substances will not be allowed on base.

6.3 HAZARDOUS WASTE

Prior to the removal/disposal of any hazardous materials from government property, the contractor shall complete waste characterization to determine all hazardous waste in accordance with Subpart C of 40 Code of Federal Regulations (CFR), Part 261. The contractor must contact 88 CEG/CEIE for proper disposal of all hazardous waste in accordance with Section 3.7, Hazardous Waste Management, of the WPAFB Environmental Management specification in Appendix 3. The company shall appoint a primary and alternate Hazmart and Hazardous Waste Monitor.

6.4 TRAINING

The contractor shall ensure all employees complete all applicable training in accordance with WPAFB Environmental Specification 01 35 43 in Appendix 3, including but not limited to Resource Conversation and Recovery Act (RCRA) Training.

7. HEALTH AND SAFETY

The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) and Air Force Occupational Safety and Health (AFOSH) standards, technical orders, regulations and referenced publications both within and outside of the United States. The Contractor shall comply with the highest degree of safety protection where any disagreements exist.

• FIRE PROTECTION, WELDING AND CUTTING. These operations shall be conducted according to procedures contained in AFI 91-203, Air Force Consolidated Occupational Safety Instruction. Before starting welding, cutting, brazing, or soldering operations outside of approved areas, the activity supervisor gets a written permit, AF Form 592, USAF Hot Work Permit from 88 ABW/CEXFP. To avoid a delay in obtaining the required permit, 24 hours advanced notice is required & may be obtained by calling 88 ABW/CEXFP at 257- 4075. Procedures for obtaining hot work permits during weekends and holidays are as follows:

• Contractors requiring a permit during this time frame shall contact the COR who approves the work during this time frame. The COR then contacts 88 ABW/CEXFP no later than 24 hours prior to the weekend or holiday at 937-257-4075.

• The work site and equipment must be inspected by 1500 hours at a minimum of one duty day prior to the effective date of the permit. The fire department representative then issues the permit declaring the area fire- safe. If these required procedures are not met, a permit will not be issued.

Any contractor observed.

• Performing "Hot Work" without a permit will be reported to the contract administrator on AF Form 1487, Fire Prevention Visit Report. The contractor shall be responsible to ensure all fire detection/suppression systems are turned-off prior to performing any welding, cutting, or soldering operations.

•Each welding or cutting unit shall be equipped with a compatible fire extinguisher provided by the contractor. The extinguishers must be fully charged & approved by the welding permit issuing authority. Halon or other ozone depleting chemical fire extinguishers are not acceptable.

7.1 CONTRACTOR EMPLOYEES

Compliance with OSHA and other applicable laws and regulations for the protection of Contractor employees is exclusively the obligation of the contractor. Note: AFOSHs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government will assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The Contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks.

The Contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The Contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The Contractor must also protect personnel from hazards generated by the work. If the Contractor employs bilingual speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

7.2 INSPECTIONS

Air Force Environmental, Safety, Occupational Health and Fire protection officials or responsible COR may periodically enter a contractor’s workplace (if that workplace is on a USAF installation) to verify working conditions of Air Force personnel. If an Air Force employee observes improper procedures or unsafe conditions exits which place Air Force personnel or equipment/facilities in jeopardy, the Contractor will remove personnel and/or equipment from the unsafe condition and immediately notify the CO and the Installation Safety Office. Department of Labor (DoL), OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force contractor. They can be considered “no notice” inspections. Noncompliance with safety requirements can result in work stoppage, inexcusable delays, and/or costly fines issued by the DoL. Fines and additional costs for violations levied against the contractor as a result of OSHA findings, and/or installation safety, fire, health or environmental are the sole responsibility of the contractor and shall not be passed through to the government.

7.3 MISHAP NOTIFICATION

The Contractor shall notify the AFLCMC Safety Office telephonically within four (4) hours after initial notification of all mishaps or incidents for damage to DoD property (to include material and labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the procurement contracting officer (PCO), who will forward it to the Installation Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time, and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

8. VOLUNTARY PROTECTION PROGRAM

APPLICABILITY: This section of the PWS applies to “Applicable Contractors” as defined below.

DEFINITIONS:

Applicable Contractor. A contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant (installation).

Days Away, Restricted, and or Transfer Case Incident Rate (DART). The number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in each time frame.

Total Case Incidence Rate (TCIR) - Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in each time frame.

Voluntary Protection Program - The Voluntary Protection Program (VPP) promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health.

REQUIREMENTS:

Wright-Patterson AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all “applicable contractors” operating on Air Force Installations. The contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The contractor shall follow the safety and health rules of the installation or VPP site.

Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. The contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer not later than 10 calendar days after contract award. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. The plan shall:

Demonstrate a management commitment to employee safety and health.

Identify the application of the safety and health plan to subcontractors.

Identify the roles and responsibilities of the following individuals with respect to safety and VPP:

Management, Supervisors, Employees, and Safety Coordinator.

Identify applicable safety rules and regulations.

Include a worksite hazard analysis to include base-line hazard identification and required control measures.

Include a job site analysis to include hazards of tasks required to control measures.

Identify employee safety and health training requirements and the documentation process.

Include a workplace inspection frequency, to include identifying the individual conducting the inspections.

Include employee hazard reporting procedures.

Identify individual(s) responsible for corrective action of hazards.

Identify first aid/injury procedures.

Identify procedures for accident investigation and reporting.

Identify emergency response procedures; and Identify the process for tracking controlled hazards in contractor work areas.

The contractor shall submit their Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

The contractor’s Quality Control Plan shall identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

9. COMBATING TRAFFICKING IN PERSONS

Combating Trafficking in Persons (CTIP) is a worldwide problem posing a transnational threat involving violations of basic human rights. The DoD has zero-tolerance policy for Trafficking in Persons (TIP).

As part of the 2013 National Defense Authorization Act, the Pentagon is required to take action against any contractor engaging in any activities related to labor, and sex trafficking and child soldiering.

The COR will monitor the contractor’s performance regarding trafficking in persons such that non-compliance with FAR 52.222-50, CTIP, is immediately reported to the CO. The COR will maintain a log for annual review of all concerns.

In accordance with FAR Clause 52.22-50(c) and (d), the contractor shall immediately report all suspicious activity of its employees to the CO and COR. The contractor shall familiarize its employees with the United States Government’s policy regarding CTIP by going to the following DoD CTIP website:

http://ctip.defence.gov/home.aspx.

All DoD military and civilians must receive CTIP awareness training. The CO shall convey the information to the DoD CTIP Law Enforcement Support Office of Under Secretary of Defense (OUSD)

Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA) at http://ctip.defensegov .

The Depart of State’s Office is to Monitor and Combat Trafficking IN Persons at http://www.state.gov/j/tip .

10. CONTRACTOR MANPOWER REPORTING REQUIREMENTS

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site.

The contractor is required to completely fill in all required data fields at https://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Should contractors have issues using SAM, they should contact the Federal Service Desk at https://www.fsd.gov.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: User manuals for government personnel and contractors are available at the SAM link at https://www.sam.gov and then click Help. There is an additional guidebook located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

11. APPENDICES

The government will make all publications, forms, references, and report formats listed available.

Publications can be accessed on-line at http://www.e-publishing.af.mil/ . Supplements or amendments to list publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications, which result in decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the CO, a price proposal and obtain prior approval. Price proposals shall be submitted within in 15 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost performance.

Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions-Commercial Items clause. Failure of the Contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the government to performance in accordance with such change, at no increase in contract price.

Appendix 1 Workload Data

Appendix 2, Acronyms and Definitions

Appendix 3 General Environmental Protecting Requirements (WPAFB) of the PWS

Appendix 1

(Workload Data)

BASE RESTAURANTS AND CANTEENS

Building Location Number of Filters Number of Spacers

Access Time To Building

Service Required

AREA “A”

10813 6 N/A Mar, Sept

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