Formatted_DDVM_Questions_and_Answers.pdf

Question # Page # Section/Paragraph # Section/Paragraph Title/Subject Question Answer

1 PWS 3.3 Personal Property

Personal Property requirements are defined in Section 3.3. of The Performance Work Statement.

However, CBA-2018-11528 Rev 1 for Personal Property was provided with Solicitation FA8601-19-R- 0002. Please clarify if the Transportation Collective Bargaining Agreement provided in 19-R-0006 or CBA-2018-11528 Rev 1, Personal Property, provided with Solicitation 19-R-0002 is the appropriate Collective Bargaining Agreement for Personal Property.

The Personal Property CBA was included with FA8601-19-R-0002 in error. It has been removed from that solicitation, and is now included with FA8601-19-R-0006.

2 What is the length of time for the transition from the current contract to the successful offer?

The PWS does not contain a requirement for the transition period, however, the contractor must submit a plan with enough time to meet the measure of merit for the Transition Plan sub-factor (sub-factor 1) to be considereed technically acceptable.

3 3-20, 20-23 Section SF 1449 – CONTINUATION SHEET, DELIVERY INFORMATION CLINs 0001-4009 Option, Delivery Information / POP

We can assume the units on the SF 1449/Sched B are months, and the quantities should match period of performance (POP) on page 20, but as issued, there is nothing indicating this in the RFP Section SF1449 starting page 3. Can the government please provide the values of the quantities and units starting on page 3 as related to the “Delivery Information” on pages 20-23?

Correct, quantities for all CLINs will be months on the award document.

4 63 Addendum 1 – Additional Instructions to Offerors 3. Offer Format and Organization, Item a.

Item a states, “The proposal shall consist of two (2) separate volumes as specified in the Offer Format and Organization Table below… The offeror shall submit the specified number of copies of each volume…” The table at the bottom of page 63 under “Paper Copies” column reads “One (1) copy”. Does the Government intend that offerors submit 1 Original and 1 Copy for each of the two volumes’ hard copies?

The Government requires that the contractor submit one original paper version of each volume in addition to the electronic copy requirements.

5 64 Addendum 1 – Additional Instructions to Offerors 3. Offer Format and Organization, Item b. “Electronic Copies” Regarding electronic copies (CDs) of the volumes, does the Government want Volume 1 on a CD separate from the CD containing Volume II Pricing and Offer Documentation? Please clarify.

Contractor shall submit only as many compact discs as are necessary for the entire offer file (both volumes).

6 65 Addendum 1 – Additional Instructions to Offerors 4. Evaluation Factors and Offer Volume Content, Item a. FACTOR I – Technical Acceptability, Item iii.

Content: Sub-factor 1 – Transition Planning

1) Considering we wouldn’t be in full contract transition yet, could the Government please explain what the 2nd bullet “controlling/managing/dispatching personnel” means with regards to transition?

2) In the 3rd bullet, was it an error that “Offeror’s quality control plan” was included in the transition plan? We have an excellent Transition and Quality Control Plan, but we typically submit the two in separate sections in our proposals.

3) If our Quality Control Plan is to be included in the Transition Plan, could the Government please clarify how it intends that an “Offeror’s Quality Control Plan” be specifically related to transition?

1) The plan must address how offeror will accomplish "controlling/managing/dispatching personnel" on day one of the contract to insure a seamless transition.

2) It is not required that the contractor submit their Quality Control Plan with the Transition Plan, just that the Quality Control Plan be addressed.

3) The Quality Control Plan is to be submitted in accordance with PWS 1.4, not with the Transition Plan.

7 51 Attachment 1 - PWS 4.1.8.11 references the position “…Traffic Management Flight/ Manager as BCM”

Section 4.1.8.11 states, “Contractor shall be assigned duties and responsibilities of Base Container Manager (BCM) as delegated by TO and shall minimally provide semi-annual inspection report to the TO. Contractor Transportation Manager shall appoint Traffic Management/ Flight Manager as BCM.”

This is the first reference to Traffic Management/ Flight Manager in the PWS. Does this position have another title in the list of Key Personnel in Section 1.3.5.1; is it a non-key position; or are we misunderstanding the Government’s intention in this section? Please clarify.

Requirement is for Transportation Manager to appoint a BCM. The Traffic Management Flight/Manager is non-key position.

8 89 Attachment 1 - PWS Appendix A-2 Government/ Contractor Provided – Vehicles

We read: A list of vehicles for which the government provides to meet PWS workload requirements can be found through access to LIMS-EV utilizing filters depicted below. (A graphic of the AF Vehicle Fleet Management database follows.) We are not certain that all offerors have access to this database; is it possible to get a definitive list of the vehicles the Government intends to provide to meet the PWS workload requirements so that all offerors may bid the vehicles service and maintenance more accurately?

A list of all government-provided vehicles is now included in PWS Appendix B-3.

9 90 Attachment 1 - PWS Appendix A-3 National Museum of the USAF: Workload Estimate

We acknowledge that the Government has indicated the schedule presented is approximate and subject to change. However, there is no definition of time for the USAF Heritage Board visit, the Aircraft event, or the Doolittle Raiders event, similar to that given in the first two items listed. Are these to be considered annual events? Please clarify.

These are annual events with the USAF Heritage Board and Aircraft event being twice each year. The Doolittle Raiders is an annual event (until the passing of the last surviving member).

10 98 Attachment 1 - PWS Appendix A-11 Small Air Terminal & Passenger Movement – Annual Workload Estimates In the table Passenger Terminal, does the quantity “300” represent the number of instances of “After Hours Support (1700-0800 and Weekends)”, or the number of annual hours?

The average hours per year is 600. The average hours to complete the 300 instances is 600 hours.

11 14, 15 Attachment 4 - Vehicle Maintenance CBA 6.2 Vacation This CBA provides two different vacation accrual rates for employees hired either before 4/1/2015 or after 4/1/2015. Would it be possible to receive a seniority list for these employees so our pricing can reflect an appropriate calculation for vacation accrual?

FAR 52.222-17(d) does not require the incumbent contractor to provide information on employees sooner than 30 days prior to contract completion, therefore the Government is unable to provide this list.

12 32 Attachment 4 - Vehicle Maintenance CBA 18.2.B Medical Benefits/ Medical Plan This CBA provides two different monthly contributions for medical plans, one for family and one for single. In order to more accurately calculate the medical benefits cost, it is necessary to know the current plan subscription data for these personnel. Request this data be provided.

FAR 52.222-17(d) does not require the incumbent contractor to provide information on employees sooner than 30 days prior to contract completion, therefore the Government is unable to provide this list.

13 87 PWS APPENDIX A-1

While the data provided is somewhat useful, all offerors, except the incumbent who already has the data, must be provided in-service times for all of the average monthly dispatches. Please provide in-service time in hours or minutes for each category of monthly dispatch. This information is contained in the government OLVIMS system utilized by the incumbent contractor, so should be readily available for release to all offerors.

Government provides average in service time per dispatch per OLVIMS category as follows: Aircrew: 1 hour 15 minutes Emergency Bus Service: 1 hour 50 minutes General Passenger Support: 1 hour 25 minutes Group Transportion SVS: 40 minutes Mass Transit Service: 3 hours 5 minutes Mil Community Activities: 2 hours 15 minutes Protocol DV Service: 2 hours 30 minutes School Bus Service: 1 hour 10 minutes Shuttle Service: 20 minutes Taxi: 18 minutes Forklift MHE Service: 53 minutes Tractor Trailer Service: 3 hours 57 minutes Wrecker Recovery Service: 1 hour 24 minutes

14 89 PWS APPENDIX A-2 This reference indicates, in part, that the contractor provides 2ea Flat Bed Trailers. Are these the only vehicles the contractor must provide? Please clarify.

Please see PWS 1.1. The Government requires the contractor to provide these trailers, however PWS 1.1. also states "Contractor shall furnish all personnel, supervision, vehicles, equipment, tools, materials, facilities and other items and services (except those identified as Government furnished) to perform deployments/distribution and vehicle management services" meaning that while the Government only requires the trailers, the contractor will be responsible for providing any additional vehicles that it deems necessary for contract performance.

15 89 PWS APPENDIX A-2

This reference indicates, in part, that offerors can utilize the LIMS-EV system to obtain critical information required for their proposals (government-provided vehicles). Unfortunately, offerors cannot access this information as only the incumbent has access to this government database. Please provide the necessary data so all offerors may intelligently construct their proposals using the same data to which only the incumbent can access.

A list of all government-provided vehicles is now included in PWS Appendix B-3.

16 89 PWS APPENDIX A-2

This reference indicates, in part, that the contractor provides 2ea Flat Bed Trailers. With the current documents and data provided, there is no intelligible way for offerors other than the incumbent, to decide the required numbers and types of vehicles necessary to support the entire contract effort, including the UDI fleet. Please provide data as to the types and number of vehicles the government expects offerors to provide for the requirements. This data was provided in previous solicitations. With emphasis, the only contractor who could possibly determine the numbers and types of vehicles required would be the incumbent and that represents a clear and distinct advantage to one company in this competitive procurement.

A list of all government-provided vehicles is now included in PWS Appendix B-3.

17 89-90 PWS APPENDIX A-3 Is this workload data contained in Appendix A-1? Yes. Appendix A-3 goes into more detail than Appendix A-1, but it does not add additional workload.

18 89-90 PWS APPENDIX A-3 What size/capacity busses are required for this effort? 29 passenger busses? 44 passenger busses? A list of all government-provided vehicles is now included in PWS Appendix B-3.

19 93-94 PWS APPENDIX A-7 What is the average number of passengers transported for each of the trips?

Average number does not adequately demonstrate capacity. Number of passengers are contingent on OPSTEMPO. Range is from 1 passenger to 44 depending on Billeting arrangements.

20 93-94 PWS APPENDIX A-7 Is this workload data contained in Appendix A-1? Yes. Appendix A-7 goes into more detail than Appendix A-1, but it does not add additional workload.

21 94-95 PWS APPENDIX A-8 Who is responsible for the cost of vehicle rentals? The government or the contractor? If the contractor, is this cost reimbursable? For stated reference to Appendix A-8, government is responsible for cost.

22 7 PWS 1.2.2.1. Continuation of Contractor Services During Base Exercises, Local Emergencies or Contingencies, and Implementation of Local Contingency Plans.

Is the contractor reimbursed for this support? If so, how is this accomplished as there is no area permitted in the solicitation for us to provide fully-burdened hourly labor rates?

This will be a Firm-Fixed-Price contract, and will therefore not provide for any cost reimbursement.

23 7 PWS 1.2.2.1. Continuation of Contractor Services During Base Exercises, Local Emergencies or Contingencies, and Implementation of Local Contingency Plans.

If the contractor is not reimbursed for this support, please provide the previous 24 months of historical data (hours consumed) or a projection of hours so all offerors may price these costs into their monthly fixed price.

Please see PWS Appendix A-1. No additional workload estimate will be provided.

24 8 PWS 1.2.2.3. Expanded Hours. Is the contractor reimbursed for this support? If so, how is this accomplished as there is no area permitted in the solicitation for us to provide fully-burdened hourly labor rates?

This will be a Firm-Fixed-Price contract, and will therefore not provide for any cost reimbursement.

25 8 PWS 1.2.2.3. Expanded Hours.

If the contractor is not reimbursed for this support, please provide the previous 24 months of historical data (hours consumed) or a projection of hours so all offerors may price these costs into their monthly fixed price.

Please see PWS Appendix A-1. No additional workload estimate will be provided.

26 31 PWS 2.1.2.3.1. Who is responsible for the cost of this fuel? The government or the contractor? Although Government does not anticipate providing any vehicles categorized within ASC 051WPEP, in the case that it does happen, then please see PWS 1.1.

27 36 PWS 2.1.3.9. You-Drive-It Services (UDI): Who provides the UDI Fleet, the government or the contractor? If the contractor, please provide the numbers and types of vehicles the contractor is to furnish.

A list of all government-provided vehicles is now included in PWS Appendix B-3..

Please also see PWS 1.1.

28 36 PWS 2.1.3.9. You-Drive-It Services (UDI): Who is responsible for the cost of the fuel for the UDI fleet? The government or the contractor? Government. Please see PWS 7.1.3.2.

29 31 PWS 2.1.2.3. Operations, Maintenance, Repair and Replacement of Government Furnished Vehicles/Equipment

This reference indicates the contractor pays for associated utilization costs of Government furnished vehicles identified in Appendix A-2, ASC 051WPEP including operations, maintenance, repair and replacement. Please provide the previous 2-years' historical costs so offerors may intelligently construct their pricing.

This information is proprietary to the incumbent contractor and the Government is therefore not able to provide it.

30 31 PWS 2.1.2.3.2. Who pays for the costs of the two way radios for contractor-provided vehicles? Government pays for initial issue/install of two way radios.

31 32 PWS 2.1.2.6.1. through 2.1.2.6.3 Who provides the wreckers for these services? The government or the contractor? A list of all government-provided vehicles is now included in PWS Appendix B-3.

Please also see PWS 1.1.

32 43 PWS 3.5.4. Who provides the vehicles for these services? The government or the contractor? A list of all government-provided vehicles is now included in PWS Appendix B-3.

Please also see PWS 1.1.

33 43 PWS 3.5.4. Are any of these trips overnight? If so, who pays for the employees' hotels and meals? Are these costs reimbursed to the contractor?

Yes, Blue Bark workload depicted within Appendix. Please see PWS 1.1. This will be a Firm-Fixed-Price contract, and will therefore not provide for any cost reimbursement.

34 171-173 PWS APPENDIX J ESTIMATED MATERIAL USAGE Who is responsible for the costs of these items? The government or the contractor?

Government provides initial inventory as stated in Appendix J; Consumption cost is responsibility of contractor. At end of contract, inentory levels will equal quantities depicted within Appendix J at contractor expense. Please see PWS 1.1.

35 61 PWS 5.2. VEHICLE MANAGEMENT AND MAINTENANCE Who is responsible for the costs of all parts, materials, oils, consumable items, shop supplies, etc. for maintenance of the 450 Air Force owned vehicles?

Information on what items are Government provided can be found throughout the PWS. Please see PWS 1.1.

36 61 PWS 5.2. VEHICLE MANAGEMENT AND MAINTENANCE Who is responsible for the costs of all parts, materials, oils, consumable items, shop supplies, etc. for maintenance of the 280 GSA wet-leased vehicles? Contractor does not maintain the 280 GSA wet-leased vehicles

37 61 PWS 5.2. VEHICLE MANAGEMENT AND MAINTENANCE Who is responsible for the costs of all fuel consumed in the 450 Air Force owned vehicles? Using organizations (Government)

38 61 PWS 5.2. VEHICLE MANAGEMENT AND MAINTENANCE Who is responsible for the costs of all fuel consumed in the 280 GSA wet-leased vehicles? Government as part of GSA wet-lease agreement

39 72 PWS 5.2.4.2. Who provides the vehicles for mobile maintenance? The government or the contractor? A list of all government-provided vehicles is now included in PWS Appendix B-3..

Please also see PWS 1.1.

40 61 PWS 5.2.1.5. What is the historical costs expended for OTRL over the past 24 months? Zero that exceed OTRL. Up to OTRL, information proprietary to incumbent contractor and unable to be provided.

41 When is construction on Building 13 expected to be completed? April 2019, and the Government is responsible for moving Government equipment, and the Contractor is responsible for moving Contractor equipment.

42 Will there be a paint facility? No.

43 How do we do size determinations in a prime/subcontractor relationship? The prime contractor must be small and must do majority of the work.

44 RFP 66, PWS 31 & 89

RFP Sub-factor 2 – Staffing Approach PWS 2.1.2.2. Vehicles, Government/Contractor Provided.

APPENDIX A-2

GOVERNMENT/CONTRACTOR PROVIDED - VEHICLES

CONTRACTOR PROVIDED:

Sub-factor 2 – Staffing Approach In addition to the organization chart, the offeror shall submit a detailed narrative to describe the staffing approach illustrated in the organizational chart described above. The narrative shall:

Detail any necessary equipment, supplies, etc., (not already owned by the Government and made available to the contractor, as detailed in the PWS) that will be used during the performance of the requirements, and during which function(s) of the requirements the item(s) will be used. 2.1.2.2. Vehicles, Government/Contractor Provided.

Contractor shall utilize vehicles identified in Appendix A-2 to meet workload requirements of Appendices A-1 and A-3 through A-7. Contractor shall provide a minimum of two trailers for primary purpose of over-the-road transportation of staircase trucks. Vehicles shall meet Air Force appearance and serviceability standards as stated in this PWS and TO 36-1-191. Appropriate insurance coverage shall be provided as required by federal, state, and local laws and directives.

through access to LIMS-EV utilizing filters depicted below.

Discussion:

The above RFP reference asks offerors to detail on the equipment that Contractor provides and Appendix A-2 calls for 2 ea. Flatbed Trailers.

Appendix A-2 Government Provided only provides a screenshot of LIMS-EV system and not a listing of vehicles. Questions:

● The Government requires the contractor to provide these trailers, however PWS

1.1. also states "Contractor shall furnish all personnel, supervision, vehicles, equipment, tools, materials, facilities and other items and services (except those identified as Government furnished) to perform deployments/distribution and vehicle management services" meaning that while the Government only requires the trailers, the contractor will be responsible for providing any additional vehicles that it deems necessary for contract performance.

● A list of all government-provided vehicles is now included in PWS Appendix B-3.

Please also see PWS 1.1.

45 RFP Pg. 65, PWS Pg. 28 Sub-factor 1- Transition Planning PWS:

1.19. TRANSITION PERIOD.

Sub-factor 1- Transition Planning The offeror shall submit a proposed Transition Plan that addresses the offeror’s proposed approach to staffing, management, equipment, supplies, and security considerations. The offeror’s Transition Plan shall address the following:

PWS:

1.19. TRANSITION PERIOD. Contractor shall:

1.19.1. Begin transition period on contract start date to ensure a smooth transition from incumbent contractor to follow-on contractor. Purpose of this transition period is to:

Discussion:

RFP and PWS does not define a Transition time line.

RFP does not contain a Transition CLIN. Question:

charged to?

● There is no standard required timeframe for transition, though a minimum thirty (30) day period is anticipated between the date of contract award and the current contract expiration (7/31/2019) in which transition may occur

● The additional instructions to offerors do not request a Transition timeline, and a timeline is not part of the Evaluation Factors.

● No CLIN will be provided. Contract pricing is at the discretion of the contractor.

46 PWS Pg. 75 6.3, Percentage of Effort

6.3, Percentage of Effort, (PWS Pg. 75), “. . . These percentages represent the approximate percentage of the contractor’s total effort for each performance objective and maximum percentage of the applicable CLIN within the monthly invoice that could be deducted from the contractor, if the service is found to be unacceptable.”

Discussion: We understand the Govt’s concern for quality performance in a high visibility operation like DD and VM at such a large base as WPAFB. We also see the explanation that remedies are calculated according to what the Govt estimates is the cost of specific PWS requirements in question. However the remedies nevertheless seem out of perspective for a contract that is small enough to be an SB set-aside with an LPTA criteria for which there is no award fee incentive to meet or exceed requirements.

Rationale. LPTA means the Govt has already decided the services required can be lowest price with lowest technical (i.e. lowest possible work force). It seems that the objective should be to encourage quality, offer an incentive for improved performance, and determine amount of remedies for performance lapses that will not cripple the SB to whom the contract was awarded for the lowest price.

Remedies seem too high for the performance risk of an LPTA award to an SB.

• Will the Government please affirm the calculated remedies are consistent with the performance risk in a SB set aside awarded by LPTA with no monetary encouragement such as award fee for performance excellence.

The Government considers the remedies found in the PWS to be consistent with an effort of this nature.

47 PWS Pg. 8 1.2.2.2.2

1.2.2.2.2. Contractor shall operate a Vehicle Operations Function as required to support base exercises or whenever Base Deployment Plan is implemented. Estimated man-hours are identified in Appendix A- 1.

• No man hours depicted for base deployment plan in Appendix A-1; average monthly dispatched only, with no time in service identified to allocate labor hours.

Workload depicted within Appendix A-1; time in service for each OLVIMS category provided within question 14.

48 PWS Pg. 22 1.12.2.1.

1.12.2.1. Contractor shall perform organizational and operator’s maintenance IAW AFI 24-302, Vehicle Management. Contractor shall be responsible for repair costs, parts and labor, which result from accident damage, vehicle abuse, or other damage beyond fair wear and tear as determined by COR.

Provide the methodology used for determination of accident, abuse or other damage beyond fair wear and tear; as prospective bidder can only bid an accurate and consistent process. Defined within AFI 24-302 and supplemented within WPAFBI 24-303.

49 PWS Pg. 37 2.1.3.16 2.1.3.16. Force Support Squadron and Commissary Support: Contractor shall provide transportation for Force Support Squadron and Commissary support as approved by COR. • Provide workload estimate, to include after normal duty hours and weekend work. Workload depicted within Appendix. Zero after duty and weekend hours historically.

50 PWS Pg. 61 5.2.1.4.1 5.2.1.4.1. Contractor shall accomplish LTIs for new and transferred USAF owned vehicles to be added to the vehicle fleet, and submit LTIs to the COR. Variation in workload, PWS paragraph 4-1.3. applies. • 4-1.3 is not included in the PWS. Please clarify the requirement. PWS has been updated to reflect correct reference of paragraph 5.2.5.

51 PWS Pg. 63 5.2.1.10.4

5.2.1.10.4. Body/Paint repairs. Damages requiring solely body/paint work or damages that include mechanical and body/paint work shall be repaired utilizing vendor as directed by COR office. Repairs shall be accomplished by vendor at government expense.

defined the estimated workload; include quantity of vehicles, how many transports per occurrence, along with distance of travel/time in service for each occurrence?

• Will the government provided assets accommodate/have the capability to transport all assets to meet this requirement? If not, please provide workload estimate for all beyond provided asset capabilities?

• Contractor

• Estimates will not be required

• Process depicted within PWS; Contractor

• N/A; transport workload estimates/mileage answered in Appendices. No additional workload estimates will be provided.

• Yes; Historical data does not support instance of assets beyond organic capability.

52 PWS Pg. 63 5.2.1.10.4

5.2.1.14. Quality Control (QC) for vehicles at downtown repair facility. Contractor shall notify COR office if/when contacted by repair facility for vehicle repairs IAW paragraphs 5.2.1.10.4. and 5.2.1.11. COR office shall QC vehicles repaired downtown prior to contractor transporting back to installation.

• For clarification, the contractor is the focal point for contact in regard to this requirement, however no financial responsibility?

accounted for?

• For clarification, the COR office is the approving authority for completed/quality of work performed by the vendor?

• Who is required to sign the work order for work completion?

• Contractor transports vehicles to/from repair facility. Government is focal point however in cases where contractor is contacted by repair facility in regards to vehicle located downtown, contractor is to contact COR office. Contractor has no financial responsibility.

• Contractor will not be informed vehicle is ready for pick up by anyone other than COR office upon completion of government QC at vendor.

• Requirements listed in PWS paragraph 5.2.1.16.

• Correct, government shall QC work performed at downtown facility when government directed for purposes of paint/corrosion control.

• Repair orders at vendor will be approved by government. FMIS work order processing is contractor responsibility once vehicle/paperwork has returned from repair.

53 PWS Pg. 64 5.2.1.17.1

5.2.1.17.1. Prior to draining hydraulic oils, some vehicles require testing of fluid. When applicable, contractor shall draw a sufficient sample from hydraulic system to be tested. Test will evaluate if hydraulic fluid requires changing due to particulate or water contamination. Cost to perform testing of fluid is contractor responsibility. If test results indicate fluid is still within standards, contractor shall only replace filters and adjust fluid levels within system. Cost associated with replacement of fluids without obtaining test sample results shall be responsibility of contractor.

• If cost associated with replacement of fluids without obtaining test sample results is the responsibility of the contractor, is the cost associated with replacement of fluids with obtaining test sample results the governments responsibility? If not, please explain relevance to the above statement?

Cost associated with replacement of fluids without obtaining test samples for affected vehicles is responsibility of contractor. Rationale provided to clarify within different vehicle specific requirements. For example, 60K Tunnner aircraft loader suggests testing of fluids in lieu of replacement of fluids at specified intervals. Cost of replacement fluid is using activity responsibility. Conversely, 25K Halverson aircraft loaders, technical data requires using activity to test hydraulic oil prior to requesting replacement oils through Halverson. If test sample is not provided to substantiate need for replacement oil (at Halverson expense), then cost of replacement oil is responsibility of requesting activity (contractor).

54 PWS Pg. 56 4.1.10.8 4.1.10.8. Maintain level of packaging/crating material as depicted within Appendix J to accommodate preparation of cargo for movement or storage.

amount they have to purchase?

• No additional workload estimated will be provided.

• Please see PWS 1.1. This will be a Firm-Fixed-Price contract, and will therefore not provide for any cost reimbursement.

55 61 PWS 5.2. VEHICLE MANAGEMENT AND MAINTENANCE

There is no workload provided for vehicle maintenance activities. Respectfully request the following data be provided to all offerors: 1) total number of work orders per year; and 2) total manhours consumed on work orders per year.

Workload estimates provided within Appendix A-9. Manhours consumed are proprietary based on incumbent best practices.

56 90 PWS APPENDIX A-3

What are the estimated or historical in-service hours for each category of support? For example, we assume when a two-day event is indicated that a bus driver isn't needed overnight, but how many hours have been used for each of the items identified in A-3? With the data provided, there is no reasonable method for any offerors to calculate the inservice hours.

Workload depicted within Appendix A-1; time in service for each OLVIMS category provided within question 13.

57 93 PWS APPENDIX A-6 What are the estimated or historical in-service hours for each category of support? With the data provided, there is no reasonable method for any offerors to calculate the inservice hours.

Workload depicted within Appendix A-1; time in service for each OLVIMS category provided within question 13.

58 93 PWS APPENDIX A-6 Would the government please release to all offerors a list of all bus routes, stops, and associated times used to support the students?

Workload depicted within Appendix. Route is contractor discretion to ensure students arrive at school at stated time. No other stops other than what is provided within Appendix.

59 94 PWS APPENDIX A-7

While the data provided is somewhat useful, all offerors, except the incumbent who already has the data, must be provided in-service times for these activities. Please provide in-service time in hours or minutes for these activities. This information is contained in the government OLVIMS system utilized by the incumbent contractor, so should be readily available for release to all offerors.

All in service times for each dispatch category within OLVIMS previously provided.

60 22 PWS 1.12.2. Government Furnished Vehicles.

This reference tells us, "Government shall provide, for contractor’s use in performance of this contract, vehicles/MHE listed in each functional specific section." We are unable to locate these vehicles/MHE.

Would the governmrnt kindly provide the list of vehicles/MHE to pe provided to the contractor?

A list of all government-provided vehicles is now included in PWS Appendix B-3.

61 12 PWS Para. 1.3.5.1 Key Personnel Are the listed key personnel positions considered mandatory positions? Yes.

62 16 PWS Para. 1.8.4 Spill Kits Spill Kits. Who is responsible for the cost of kits? Contractor. Please see PWS 1.1.

63 31 PWS Para. 2.1.2.2 Vehicles, Government/Contractor Provided What vehicles is the contractor required to provide to support the vehicle operations requirements other than the two flatbed trailers?

A list of all government-provided vehicles is now included in PWS Appendix B-3.

Please see PWS 1.1.

64 31 PWS Para. 2.1.2.3 Operations, Maintenance, Repair and Replacement of Government Furnished Vehicles/Equipment Since it is assumed that the Government vehicles provided to the contractor are GSA-leased vehicles, what is the contractor's responsibility to replace these vehicles? Requirement depicted within PWS paragraph 5.2.2.1.2.

65 32 PWS Para. 2.1.2.5 Vehicle Washing Facility Is it the Government's intent to have the vehicle washing facility staffed full-time during operating hours? No, Contractor discretion

66 34 PWS Para. 2.1.3.6 Documented Cargo Movement Is the workload for this requirement included in PWS Appendix A-1? If not, please provide the workload. PWS has been updated; please refer to workload depicted within Appendix N.

67 56 PWS Para. 4.1.10.8 Packing/Crating Material Please confirm that the contractor is required to provide the packing/crating material as presented in Appendix J as part of the firm fixed price.

Previously answered in question 34.

Government provides initial inventory as stated in Appendix J; Consumption cost is responsibility of contractor. At end of contract, inentory levels will equal quantities depicted within Appendix J at contractor expense. Please see PWS 1.1.

68 61 PWS Para. 5.2 Vehicle Miantenance Hours of Operation Does the Government expect that each of the facilities (Bldgs. 13, 60, 151, and 38) are to be continuously staffed during normal hours of operations. If so, does each facility need to be staffed with two employees?

Upon completion of renovation of building 13, building 60 will no longer be part of the project. Remaining facilities will be staffed based on requirements depicted in PWS.

Staffing levels are contractor discretion to meet/exceed AF Directives and OSHA requirements.

69 61 PWS Para. 5.2.1.2 Contractor Provided Tools and Equipment Is there any shop equipment and tools (other than hand tools) that is currently provided by the incumbent contractor?

Please see PWS 1.1. The incumbent contractor's equipment and tool list is proprietary information of the incumbent and therefore cannot be provided by the Government.

70 61 PWS Para. 5.2 Vehicle Management and Maintenance There are buildings referenced in Appendix B-2 that are not listed in B-1. The buildings are 145 and

901. Will the equipment referenced in these buildings be relocated to the buildings listed?

Upon completion of renovation of building 13, government equipment listed within buildings 145 and 901 (as applicable) will be re-located to building 13. Contractor tools, equipment are to be moved at contractor expense if building 13 completion overlaps contract start date.

71 70 PWS Para. 5.2.3 Material Control Please confirm that the contractor is required to provide repair parts and materails under the fixed price portion of the contract.

Please see PWS 5.2.1.2. and all other PWS areas that involve contrator responsibility for parts and materials, in addition to PWS 1.1.

72 71 PWS Para. 5.2.3.3.1 Tire Disposal Who is responsible for cost of disposing of tires? Contractor, please see PWS 1.1.

73 72 PWS Para. 5.2.4.2 Mobile Maintenance Does the Government furnish vehicles for use in performing mobile maintenance? No, please see PWS 1.1.

74 73 PSW Para. 5.2.5 Variation in Workload What is the variation in workload for the overall number of vehicles to be maintained on the contract? Number of vehicles is not a factor within Variation in Workload.

Procedures/information provided within PWS.

75 93 PWS Appendix A-7 USAFSAM Student Transportation On an average day, how many buses/vehicles are used to meet the student transportation requirement (NPS and TDY)? Contractor discretion; workload estimate provided within Appendix.

76 94 PWS Appendix A-8 Off-Base Locations Supported Is the workload listed part of the USAFSAM requirement to be priced under CLIN x008?

Government is not guiding offeror on how to price proposal, however Appendix A-8 does not relate to USAFSAM. Appendix A-6 depicts USAFSAM workload. Appendix A-7 provides awareness and frequency for off base locations supported that does include USAFSAM as part of average trips to these locations.

77 140 PWS Appendix B-3 Air Force Owned Vehicles/ Equipment In order to ensure that all bidders are using the same information to prepare their proposal, please provide a complete list of the vehicles to be maintained and managed by the contractor (both AF-owned and GSA.). Please include the vehicle equivalents for AF-owned vehicles.

A list of all government-provided vehicles is now included in PWS Appendix B-3.

1.1. SCOPE OF WORK: Contractor shall furnish all personnel, supervision, vehicles, equipment, tools, materials, facilities and other items and services (except those identified as Government furnished) to perform deployments/distribution and vehicle management services at Wright Patterson Air Force Base (WPAFB), other locations throughout the state of Ohio, and some locations in other states supported by WPAFB; specific locations are identified in each section. Contractor shall provide services for the host organization and tenant organizations listed. Contractor shall perform in accordance with (IAW) terms and conditions of the contract and to standards specified herein and directives listed. Locations and estimated quantities of work are listed throughout each section and appendices. Services contractor shall perform are listed under each functional heading and are specified in corresponding sections. 1.2.

● What vehicle types do the current government provided diagnostic equipment support?

● What facilities is the contractor expected to furnish as detailed above?

● What materials, other items and services which is not otherwise listed, is the bidding contractor expected to provide?

● Diagnostic equipment provided supports vehicle types listed within the Master Vehicle Report (MVR).

● Any facilities required outside of those listed in PWS. See PWS 1.1.

● All materials, other items and services required not listed within PWS. See PWS 1.1.

1.2.1. Normal Working Hours. Contractor shall perform work during the hours as outlined in each PWS section. Prior to any changes to work schedule, contractor shall submit a request to Contracting Officer (CO) for approval. Contractor may work, with prior approval of CO, extended hours to accomplish timely completion of work at no additional cost to the Government

● Please explain in detail when a contractor would need to perform work after normal duty hours, and why it would be at the contractor’s expense? When would this occur?

● Is there an after-hour request process to contact the CO?

● What is the workload estimate/requirement for after-hours work?

● If it is considered a best business practice decision to be made by the contractor, explain the need for CO approval.

● Does the contractor require CO approval prior to performing on call/after-hours support?

● See workload estimates in PWS for estimates of work performed that may include work that will be performed after normal duty hours. Contractor will need to perform work after normal duty hours when it is required to do so to meet PWS requirements. This work would be at contractor’s expense because this is a Firm- Fixed-Price contract, and contractor must perform all requirements within the PWS, regardless of when they might occur.

● There is no formal process for after-hours requests.

● See workload estimates in PWS for estimates of work performed that may include work that will be performed after normal duty hours.

● Government assumes “it” is defined as extended hours, CO approval required for maintaining visibility of man-hour expenditures/accountability.

● No

1.2.2. Continuation of Contractor Essential Services. In order to ensure continuation of essential contractor services under all circumstances, Base Operations aircrew/passenger support function as depicted within paragraph 1-1.3.13. is hereby designated as Mission-Essential. There may be times when real world conditions dictate some, or all, contractor services elevated to designation as Mission- Essential; examples (snow removal, hurevac support, elevated FPCONs, etc.). Required support for Wing Plan(s) execution are designated as essential contractor service as defined in Defense Acquisition Regulation Systems (DFARS) 252.237-7023, Continuation of Essential Contractor Services. Contractor shall be responsible for performing those services identified as essential contractor services during crisis situations as directed by the CO per DFARS regulation.

● Provide workload estimate associated with Mission-Essential work; detail estimated labor for all categories as defined; not to exceed

● See workload estimates in PWS for estimates of work that may include Mission- Essential work. Which labor categories are used will be determined by individual offerors in the way they deem best fit the requirement.

1.2.2.2. Deployment, Disaster Preparedness, Exercises, Support Plans and Other Contingencies.

Contractor shall support activation and exercise of contingency plans and surge requirements. Plans and annexes shall be reviewed and updated as required.

● Provide workload estimate involved to support this exhibit, defined to each requirement stated above; if not otherwise specifically listed

● Workload estimates provided throughout PWS. No additional workload estimates will be provided.

1.2.2.3. Expanded Hours. Contractor shall perform services after normal duty hours up to 24 hours per day, seven days per week as requested to support mission requirements upon implementation of contingency plans and during surges, emergencies, disasters, deployments, exercises, or continuation of essential contractor services during crises. Contractor shall respond within one hour after notification of a requirement for after hours or expanded hours support

● Since normal duty hour consist of an 8-hour day, and/or 12-hour where applicable, please provide workload estimate for expanded hours, to include all areas affected by expanded hour operations

● See workload estimates in PWS for estimates of work performed that may include work that will be performed during and after normal duty hours.

1.2.2.2.1. Contractor shall adhere to priorities established by COR when activation or exercise of multiple contingency plans generate conflicting support requirements. Contractor shall not curtail normal daily requirements without prior approval of COR.

● If the government will not allow the contractor the ability to curtail normal daily requirements during activation, exercise or contingencies, please provide the workload estimate/maximum requirements for simultaneous support

● Workload estimates provided throughout PWS. No additional workload estimates will be provided.

1.2.2.2.2. Contractor shall operate a Vehicle Operations Function as required to support base exercises or whenever Base Deployment Plan is implemented. Estimated man-hours are identified in Appendix A-

● If the government will not allow the contractor the ability to curtail normal daily requirements during activation, exercise or contingencies, please provide the workload estimate/maximum requirements for simultaneous support

● Workload estimates provided throughout PWS. No additional workload estimates will be provided.

1.2.2.3. Expanded Hours. Contractor shall perform services after normal duty hours up to 24 hours per day, seven days per week as requested to support mission requirements upon implementation of contingency plans and during surges, emergencies, disasters, deployments, exercises, or continuation of essential contractor services during crises. Contractor shall respond within one hour after notification of a requirement for after hours or expanded hours support

● Provide workload estimate for required support after normal duty hours for each requirement.

● Who determines when expanded hours are required?

● What form of notification will be provided?

● See workload estimates in PWS for estimates of work performed that may include work that will be performed after normal duty hours.

● Please see PWS 1.2.1. for clarification regarding normal working hours.

● This will be determined by the event that is causing expanded hours.

1.2.3. Recognized Holidays: The following Federal holidays are observed at WPAFB: New Year’s Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Independence Day, Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. Contractor is not required to provide services on Federal holidays, except as required to support mission requirements during expanded hours as described in Para 1.2.2.1

● Is the requirement for expanded hours support performed on recognized holidays at the governments expense? If not please provide workload estimate for work performed on observed holidays

● No. No workload estimate is available for expanded hours support performed on observed holidays.

87 1.3.1.2. Contractor shall participate in quality improvement initiatives, meetings, and seminars as requested by the CO.

● Will the labor associated to this requirement be at the government expense? If contractors’ expense, provide workload estimate for this exhibit

● Meetings under PWS 1.3.1.2 are at contractors expense. Requirements are during execution of normal working hours. No additional workload estimates will be provided.

88 1.3.3.8. Contractor shall comply with all Force Protection Conditions and implement random antiterrorism measures as directed by the government

● Define frequency and workload estimate associated to this requirement. Include all labor hours from administration through RAM performance

● Random Activitiy Measures (RAM) are part of contingency plan execution as described in PWS para 1.2.2.1. Workload is random, specific to operations directed through Unit Control Center IAW Installation Emergency Management Plan. Tasks are typically completed within each facility at contractor discretion and seldom exceed 1 – 2 hours in length/duration. No additional workload estimates will be provided.

89 1.3.5. Key Personnel Qualification Requirements:

● Is the government determining management and supervisory structure to complete/perform contract requirements? If so, it would seemingly eliminate a prospective bidder the opportunity to exercise a best business practice; please clarify?

● In addition, has the government considered that key positions listed are currently held positions/classifications covered by a collective bargaining agreement, and subject to executive order of right of first refusal?

● No. Government is not determining management or supervisory structure.

However, ● Government is requiring key personnel in PWS 1.3.5.1. have the required experience.

Yes – CBA administration is contractor responsibility

90 1.5.2. Contracting Officer Representative (COR) and Subject Matter Expert (SME). CORs/SMEs are technical representatives of the CO and shall participate in administration of this contract.

● Please explain the role of the COR office in regard to directing work, controlling work flow, and injection during in-progress performance prior to final product? ● Please see AFFARS MP 5301.602-2(d) for an explanation of the COR’s role.

1.8.4. Spill Kits. Contractor shall have on hand kits and other items necessary for hazardous material spill containment and cleanup. Kits shall be appropriate to absorb or contain substances they will use.

Sufficient quantities of kits shall be on hand as required to absorb or contain spills from the largest container of a hazardous material stored by contractor.

● Will the government provide/supply spill kits and absorbent materials? ● No, please see PWS 1.8.4. and PWS 1.1.

92 1.8.5. Material Storage and Use. Follow manufacturer's guidelines and recommendations for control of humidity, temperature, cleanliness, and material handling. ● Will the government provide/supply spill kits and absorbent materials? ● No, please see PWS 1.8.4. and PWS 1.1.

93 1.8.5. Material Storage and Use. Follow manufacturer's guidelines and recommendations for control of humidity, temperature, cleanliness, and material handling. ● Is a climate controlled chemical storage provided by the government? ● No. Facilities/Equipment provided are listed in Appendix.

1.8.5.4. Perform inspections of oil water separators, in their control, IAW EM inspection guidelines.

Inspections consist of removal of covers and observing proper operation (i.e., oil and fuel being removed; no fuel on effluent side of separator or strong odors). Report unusual occurrences or strong odors to EM office. Inspection checklists and discrepancies shall be provided to COR office NLT 10th duty day of each month.

● Is the contractor required to be certified in confined space entry? ● Requirements listed in PWS 5.2.4.4. and PWS 1.8.6.

1.8.12. Underground/Aboveground Storage Tanks. Contractor shall comply with Federal, State, and local regulations and WPAFBI 32-2002, Installation, Maintenance and Removal of Underground Storage Tanks.

● WPAFBI 32-2002 is specific to installation, maintenance and removal of UST’s, please define…