DDVM_Questions_and_Answers.pdf

Question # Page # Section/Paragraph # Section/Paragraph Title/Subject Question Answer

1 PWS 3 3 Personal Prope ty

Personal Prope ty requirements are defined in Sect on 3 3 of The Performance Work Statement However CBA 2018-11528 Rev 1 for Personal Property was p ovided w th Solici a ion FA8601-19 R- 0002 Please c a ify if the Transpor a ion Col ective Bargaining Agreement provided in 19-R-0006 or CBA-2018-11528 Rev 1 Personal P operty provided w th Solic ta ion 19-R-0002 is the appropriate Col ective Bargaining Agreement for Personal Property

The Personal P operty CBA was included with FA8601-19-R 0002 in error It has been removed f om that solici a ion and is now included with FA8601 19-R-0006

2 What is the length of time or the transit on from the current contract to the successful offer The PWS does not con ain a equirement for the trans tion period however the contractor must submit a plan with enough time o meet the measure of me it or the Transit on P an sub-factor (sub-factor 1) to be conside eed techn cally acceptable

3 3-20 20-23 Sec ion SF 1449 – CONTINUATION SHEET DELIVERY INFORMAT ON CLINs 0001-4009 Option Delivery Informa ion / POP

We can assume the units on the SF 1449/Sched B are months and the quanti ies should match period of performance (POP) on page 20 but as ssued there is nothing ind cating this in the RFP Sec ion SF1449 starting page 3 Can the gove nment p ease prov de the values of the quantit es and un ts starting on page 3 as e ated to the “De ivery In ormat on” on pages 20-23

Correct quanti ies for a l CLINs will be months on the award document

4 63 Addendum 1 – Addit onal Instruc ions to Of erors 3 O fer Format and Organiza ion Item a tem a states “The proposal sha l consist of two (2) separate volumes as specif ed in the Of er Fo mat and O gan zat on Tab e below… The offeror shall submit the specif ed number of copies of each volume…” The table at the bot om of page 63 under “Paper Copies” column reads “One (1) copy” Does the Government intend that offerors subm t 1 Or ginal and 1 Copy for each of the two volumes’ hard cop es

The Government requi es that the contrac or subm t one original paper version of each volume in add tion to the e ectron c copy equiremen s

5 64 Addendum 1 – Addit onal Instruc ions to Of erors 3 O fer Format and Organiza ion Item b “Elect onic Cop es” Regarding e ectron c copies (CDs) of the volumes does the Government want Volume 1 on a CD separate from the CD containing Volume II Pricing and Offer Documentat on Please cla ify

Contrac or sha l subm t only as many compact discs as are necessary or the en ire of er fi e (both volumes)

6 65 Addendum 1 – Addit onal Instruc ions to Of erors 4 Evalua ion Factors and Of er Volume Content tem a FACTOR I – Techn cal Acceptabil ty tem ii Content: Sub- actor 1 – Transi ion Planning

1) Cons dering we wouldn t be in full contract trans tion yet could the Government p ease explain what the 2nd bu let “cont ol ing managing d spa ching personnel” means w th regards o transit on

2) In the 3rd bul et was it an error that “Of eror’s qua ity control p an” was included in the transit on plan We have an exce lent Transi ion and Quality Control Plan but we typica ly submit the two in separate sections in our proposals

3) If our Qual ty Cont ol Plan is to be included in the Transit on P an could the Government please c arify how t in ends that an “Offeror’s Qua ity Control P an” be specifica ly related to transi ion

1) The plan must address how o fe or will accompl sh contro ling/managing/d spatching personnel on day one of the contract to insu e a seam ess transi ion

2) t s not equired that the contrac or subm t their Quality Control Plan with the Transit on P an just that the Qua ity Control Plan be add essed

3) The Qua ity Control P an s to be submit ed in accordance w th PWS 1 4 not with the T ans t on P an

7 51 At achment 1 - PWS 4 1 8 11 references the posi ion “…Traff c Management F ight/ Manager as BCM”

Sect on 4 1 8 11 sta es Contractor shall be assigned dut es and responsibi it es of Base Container Manager (BCM) as delegated by TO and shall minima ly provide semi-annual inspec ion eport to the TO Contractor Transportat on Manager shall appoint Traff c Management/ F ight Manager as BCM ” Th s is the fi st refe ence to Tra fic Management/ Fl ght Manager in the PWS Does this pos tion have another t tle in the l st of Key Personnel in Sect on 1 3 5 1; is t a non-key posi ion; or are we m sunders anding the Government’s inten ion in this section Please c arify

Requirement is or Transportat on Manager to appoint a BCM The Traff c Management Fl ght/Manager is non-key posit on

8 89 At achment 1 - PWS Appendix A-2 Government/ Contractor Provided – Vehicles

We read: A list of vehicles for which the government provides to meet PWS work oad requirements can be found th ough access o LIMS-EV uti izing fi ters dep c ed be ow (A graphic of the AF Veh c e Fleet Management database fol ows ) We are not certain that a l of erors have access to this da abase; is t possible to get a defin tive l st of the veh c es the Government intends to provide to meet the PWS workload requirements so that all of erors may bid the vehicles service and maintenance more accurately

A l st of all government-prov ded veh c es s now included in PWS Appendix B-3

9 90 At achment 1 - PWS Appendix A-3 National Museum of the USAF: Workload Es ima e

We acknowledge that the Government has indicated the schedule p esented is approximate and subject o change However there s no defin tion of time or the USAF Her tage Board visit the Ai craft event or the Dooli tle Raiders event similar o that given in the irst two items l sted A e these o be conside ed annual events Please clarify

These are annual events w th the USAF Her tage Board and Aircra t event being tw ce each year The Dool tt e Raiders is an annual event (unt l the passing of the ast surviving member)

10 98 At achment 1 - PWS Appendix A-11 Sma l Air Terminal & Passenger Movement – Annual Workload Estimates In the able Passenger Terminal does the quantity “300” represent the number of instances of “A ter Hours Support (1700-0800 and Weekends)” or the number of annual hours

The average hours per year is 600 The average hours to complete the 300 instances s 600 hou s

11 14 15 At achment 4 - Vehicle Main enance CBA 6 2 Vacat on Th s CBA prov des two dif erent vaca ion accrual ates for emp oyees hired either be ore 4/1/2015 or af er 4/1/2015 Would it be possible to receive a seniority ist or these employees so our pr cing can ef ect an appropr ate ca cu at on for vacat on accrual

FAR 52 222 17(d) does not requi e the incumbent contractor to prov de informa ion on emp oyees sooner than 30 days prior to contract complet on there ore the Government s unable o prov de this ist

12 32 At achment 4 - Vehicle Main enance CBA 18 2 B Medical Bene its/ Med cal Plan Th s CBA prov des two dif erent monthly contr but ons for medical plans one for family and one or single In order to more accura ely calcu a e the med cal benefi s cost t s necessary to know the current p an subscr p ion data for these personnel Request th s data be prov ded

FAR 52 222 17(d) does not requi e the incumbent contractor to prov de informa ion on emp oyees sooner than 30 days prior to contract complet on there ore the Government s unable o prov de this ist

13 87 PWS APPEND X A-1

Wh le the data provided s somewhat useful a l of erors except the incumbent who already has the data must be provided in-service imes for a l of the average monthly dispatches Please provide in-service ime in hours or minutes for each category of monthly d spa ch This informa ion s contained in the gove nment OLVIMS system uti ized by the incumbent contractor so should be readily available for e ease to all offero s

Government prov des average in serv ce time per dispatch per OLVIMS category as o lows: Aircrew: 1 hour 15 minutes Emergency Bus Service: 1 hour 50 minutes General Passenger Support: 1 hour 25 minutes G oup Transport on SVS: 40 minutes Mass Transit Serv ce: 3 hours 5 minu es M l Community Ac ivit es: 2 hours 15 minutes Pro ocol DV Serv ce: 2 hours 30 minutes School Bus Service: 1 hour 10 minutes Shutt e Serv ce: 20 minutes Taxi: 18 minutes Fork ift MHE Service: 53 minutes Tractor Trailer Service: 3 hours 57 minutes Wrecker Recovery Service: 1 hour 24 minutes

14 89 PWS APPEND X A-2 Th s re erence indicates in part that the cont actor provides 2ea Flat Bed Trai ers Are these the only veh c es the contrac or must prov de P ease clarify

Please see PWS 1 1 The Gove nment requires the cont actor to prov de these tra lers however PWS 1 1 a so states Contractor shall furn sh all personnel supervision vehicles equipment ools materials faci i ies and other i ems and services (except those den if ed as Government furnished) o pe form dep oyments/distr but on and vehicle management services meaning that wh le the Government only requires the trailers the contrac or will be espons b e or providing any add tional veh cles that t deems necessary or contract performance

15 89 PWS APPEND X A-2

Th s re erence indicates in part that of erors can uti ize the LIMS EV sys em to ob ain cr tical in ormation required for their proposals (government-p ovided vehicles) Un ortuna ely o ferors cannot access th s informat on as only the incumbent has access o th s government da abase Please provide the necessary data so all o fero s may intell gently construct their proposals using the same data to which only the incumbent can access

A l st of all government-prov ded veh c es s now included in PWS Appendix B-3

16 89 PWS APPEND X A-2

Th s re erence indicates in part that the cont actor provides 2ea Flat Bed Trai ers W th the current documents and data prov ded there s no intel igible way or of erors other than the incumbent to dec de the required numbers and types of vehicles necessary to support the enti e cont act ef ort including the UDI fleet Please provide data as to the types and number of vehicles the government expec s o fe ors o prov de for the requi ements This data was p ovided in prev ous so icitat ons With emphas s the only contrac or who could possibly de ermine the numbers and types of vehicles required would be the incumbent and that rep esents a clear and d s inct advantage to one company in this competi ive procurement

A l st of all government-prov ded veh c es s now included in PWS Appendix B-3

17 89-90 PWS APPEND X A-3 s this work oad data contained in Appendix A-1 Yes Appendix A-3 goes into more de a l than Appendix A-1 but it does not add add tional workload

18 89-90 PWS APPEND X A-3 What s ze/capac ty busses a e equired or th s e fo t 29 passenger busses 44 passenger busses A l st of all government-prov ded veh c es s now included in PWS Appendix B-3

19 93-94 PWS APPEND X A-7 What is the ave age number of passengers t anspo ted or each of the tr ps Average number does not adequa ely demonstra e capac ty Number of passengers are contingent on OPSTEMPO Range is rom 1 passenger to 44 depending on Bil e ing arrangements

20 93-94 PWS APPEND X A-7 s this work oad data contained in Appendix A-1 Yes Appendix A-7 goes into more de a l than Appendix A-1 but it does not add add tional workload

21 94-95 PWS APPEND X A-8 Who s respons b e for the cost of vehic e enta s The government or the contractor If the contrac or s this cost eimbursable For s a ed reference o Appendix A-8 government is responsible or cost

22 7 PWS 1 2 2 1 Con inuation of Contractor Services During Base Exerc ses Local Emergenc es or Contingenc es and Implementat on of Local Con ingency Plans s the cont actor reimbursed or this support If so how is this accompl shed as the e s no area permit ed in the sol citation for us to p ovide fu ly-burdened hourly labor rates

Th s wi l be a Firm-Fixed-Pr ce cont act and wi l there ore not p ovide for any cost eimbursement

23 7 PWS 1 2 2 1 Con inuation of Contractor Services During Base Exerc ses Local Emergenc es or Contingenc es and Implementat on of Local Con ingency Plans

If the contractor is not reimbursed or this support p ease prov de the p evious 24 months of h s or cal data (hours consumed) or a project on of hours so all offero s may p ice these cos s into their monthly ixed price

Please see PWS Appendix A-1 No add t onal work oad estimate w ll be provided

24 8 PWS 1 2 2 3 Expanded Hours s the cont actor reimbursed or this support If so how is this accompl shed as the e s no area permit ed in the sol citation for us to p ovide fu ly-burdened hourly labor rates

Th s wi l be a Firm-Fixed-Pr ce cont act and wi l there ore not p ovide for any cost eimbursement

25 8 PWS 1 2 2 3 Expanded Hours If the contractor is not reimbursed or this support p ease prov de the p evious 24 months of h s or cal data (hours consumed) or a project on of hours so all offero s may p ice these cos s into their monthly ixed price

Please see PWS Appendix A-1 No add t onal work oad estimate w ll be provided

26 31 PWS 2 1 2 3 1 Who s respons b e for the cost of this fuel The gove nment or the cont actor Although Government does not ant c pate p oviding any vehicles categorized w thin ASC 051WPEP in the case that t does happen then please see PWS 1 1

27 36 PWS 2 1 3 9 You Drive It Services (UDI): Who prov des the UDI F eet the government or the contrac or If the contrac or please provide the numbers and types of vehicles the cont actor is o fu nish

A l st of all government-prov ded veh c es s now included in PWS Appendix B-3 Please a so see PWS 1 1

28 36 PWS 2 1 3 9 You Drive It Services (UDI): Who s respons b e for the cost of the fuel for the UDI fleet The government or the contrac or Government Please see PWS 7 1 3 2

29 31 PWS 2 1 2 3 Operat ons Main enance Repair and Rep acement of Government Furnished Vehicles Equipment

Th s re erence indicates the contractor pays or associated ut lization costs of Government furnished veh c es den if ed in Appendix A-2 ASC 051WPEP including opera ions maintenance repair and eplacement P ease prov de the previous 2-years' historical costs so offero s may intell gently construct their pr cing

Th s informat on s prop ie ary o the incumbent contractor and the Government is therefo e not ab e o provide t

30 31 PWS 2 1 2 3 2 Who pays for the costs of the two way rad os for cont actor-provided vehic es Government pays or in t al issue/insta l of two way adios

31 32 PWS 2 1 2 6 1 through 2 1 2 6 3 Who prov des the wreckers or these services The government or the contractor A l st of all government-prov ded veh c es s now included in PWS Appendix B-3 Please a so see PWS 1 1

32 43 PWS 3 5 4 Who prov des the veh c es or these services The government or the contrac or A l st of all government-prov ded veh c es s now included in PWS Appendix B-3 Please a so see PWS 1 1

33 43 PWS 3 5 4 Are any of these tr ps overnight If so who pays or the emp oyees' hotels and meals Are these costs eimbursed to the contractor

Yes Blue Bark workload depicted within Appendix P ease see PWS 1 1 Th s wi l be a Firm-Fixed-Pr ce contract and will the efore not provide or any cost reimbu sement

34 171 173 PWS APPEND X J ESTIMATED MATERIAL USAGE Who s respons b e for the costs of these i ems The government or the contractor Government prov des ini ial inventory as stated in Appendix J; Consump ion cost is espons b lity of contrac or At end of contract inen ory evels wi l equal quanti ies dep c ed within Appendix J at contrac or expense Please see PWS 1 1

35 61 PWS 5 2 VEHICLE MANAGEMENT AND MAINTENANCE Who s respons b e for the costs of a l parts materials oi s consumable tems shop supplies etc or maintenance of the 450 Air Force owned vehicles

In ormation on what i ems are Gove nment provided can be ound throughout the PWS P ease see PWS 1 1

36 61 PWS 5 2 VEHICLE MANAGEMENT AND MAINTENANCE Who s respons b e for the costs of a l parts materials oi s consumable tems shop supplies etc or maintenance of the 280 GSA wet- eased vehicles Contrac or does not main ain the 280 GSA wet-leased veh c es

37 61 PWS 5 2 VEHICLE MANAGEMENT AND MAINTENANCE Who s respons b e for the costs of a l fuel consumed in the 450 Air Force owned vehicles Using organ zat ons (Governmen )

38 61 PWS 5 2 VEHICLE MANAGEMENT AND MAINTENANCE Who s respons b e for the costs of a l fuel consumed in the 280 GSA wet leased vehicles Government as part of GSA wet-lease agreement

39 72 PWS 5 2 4 2 Who prov des the veh c es or mobile maintenance The government or the contractor A l st of all government-prov ded veh c es s now included in PWS Appendix B-3 Please a so see PWS 1 1

40 61 PWS 5 2 1 5 What is the h s or cal costs expended for OTRL over the past 24 months Ze o that exceed OTRL Up to OTRL in ormat on proprietary to incumbent cont actor and unable to be prov ded

41 When is construc ion on Building 13 expec ed to be comp eted Apr l 2019 and the Government is responsible or moving Government equ pment and the Contractor s respons b e for moving Contractor equipment

42 Wi l there be a paint fac lity No

43 How do we do size determina ions in a prime/subcontractor e at onsh p The prime contrac or must be small and must do majo ity of the work

44 RFP 66 PWS 31 & 89

RFP Sub-fac or 2 – Sta fing Approach PWS 2 1 2 2 Vehicles Government/Cont actor Provided

APPENDIX A-2

GOVERNMENT/CONTRACTOR PROVIDED - VEHICLES

CONTRACTOR PROVIDED:

Sub- actor 2 – Staffing Approach In add tion to the organization cha t the offeror shall subm t a de a led narra ive to descr be the staffing approach i lust ated in the o gan zat onal chart described above The narrative shall:

Detail any necessary equ pment supp ies e c (not already owned by the Gove nment and made avai able to the contrac or as deta led in the PWS) that wi l be used during the performance of the requirements and during wh ch funct on(s) of the requirements the tem(s) wi l be used 2 1 2 2 Veh c es Government/Contrac or Prov ded Contrac or sha l ut lize vehicles identified in Appendix A 2 o meet workload requirements of Append ces A-1 and A 3 through A-7 Contrac or sha l prov de a minimum of two t ai e s for p imary purpose of over the-road transportation of staircase trucks Vehicles sha l meet Air Force appea ance and serv ceab lity s andards as stated in th s PWS and TO 36-1-191 Appropr a e insurance coverage sha l be provided as required by federal state and ocal aws and directives

through access to LIMS-EV u i izing il e s dep c ed below

Discuss on:

The above RFP reference asks of erors to de a l on the equipment that Contrac or provides and Appendix A-2 ca ls for 2 ea F atbed Tra lers

Appendix A-2 Government Provided only prov des a screenshot of LIMS-EV system and not a listing of veh c es Ques ions:

● The Government requires the contractor o prov de these t a lers however PWS 1 1 also sta es Contractor sha l furnish a l personnel supervision vehicles equ pment ools materials faci i ies and other i ems and services (except those den if ed as Government furnished) o pe form dep oyments/distr but on and vehicle management services meaning that wh le the Government only requires the trailers the contrac or will be espons b e or providing any add tional veh cles that t deems necessary or contract performance

● A l st of a l government-provided veh c es s now included in PWS Appendix B-3 Please a so see PWS 1 1

45 RFP Pg 65 PWS Pg 28 Sub- actor 1- Trans t on P anning PWS:

1 19 TRANSITION PERIOD

Sub-fac or 1- Transi ion Planning The offeror shall subm t a proposed Transi ion Plan that addresses the of eror’s proposed approach o staffing management equipment suppl es and security cons dera ions The offeror’s T ans tion Plan sha l address the fol owing:

PWS:

1 19 TRANSIT ON PER OD Contrac or sha l:

1 19 1 Begin transit on per od on contract s art date to ensure a smooth t ans tion from incumbent cont actor to o low-on contractor Purpose of this t ans tion period is o:

Discuss on:

RFP and PWS does not define a Trans tion time line RFP does not con ain a Transit on CLIN Question:

charged o

● There is no standard required imeframe or transit on though a minimum thi ty (30) day period is an icipated between the date of contract award and the current contract expiration (7 31/2019) in which transit on may occur

● The addit onal instruc ions to offerors do not request a Transit on time ine and a imeline is not part of the Evalua ion Factors

● No CLIN will be prov ded Cont act pr cing is at the discre ion of the contractor

46 PWS Pg 75 6 3 Percentage of Ef ort

6 3 Percentage of Effort (PWS Pg 75) “ These percentages represent the app oximate percen age of the contractor’s o al e fo t for each per ormance objective and maximum percentage of the appl cab e CLIN within the monthly invoice that cou d be deducted rom the cont actor if the service s found to be unaccep able ” D scuss on: We understand the Govt’s conce n or qua ity performance in a high v s b l ty opera ion ike DD and VM at such a large base as WPAFB We a so see the explanat on that remedies are ca culated according o what the Govt estimates is the cost of speci ic PWS requi ements in quest on However the remedies nevertheless seem out of perspective for a contract that is sma l enough to be an SB set-aside with an LPTA cri er a or wh ch there is no award fee incentive o meet or exceed requirements

Rat ona e LPTA means the Govt has al eady decided the serv ces required can be owest price with owest echnical (i e owest poss b e work orce) t seems that the objec ive should be o encourage qual ty of er an incentive for improved performance and determine amount of remedies for performance apses that wi l not cripp e the SB to whom the contract was awarded for the owest price Remedies seem too high for the performance risk of an LPTA award to an SB

• Wi l the Government please a firm the ca cu ated remed es are cons s ent with the performance isk in a SB set aside awarded by LPTA w th no monetary encouragement such as awa d ee for performance excel ence

The Government considers the remedies found in the PWS to be consistent with an ef ort of this nature

47 PWS Pg 8 1 2 2 2 2 1 2 2 2 2 Cont actor shall opera e a Vehicle Operations Function as requi ed to support base exerc ses or whenever Base Deployment P an is imp emented Estimated man-hours are den if ed in Appendix A-

• No man hours dep cted for base deployment p an in Appendix A-1; average monthly dispatched only with no ime in serv ce identified to allocate abor hours

Work oad dep c ed w thin Appendix A-1; time in serv ce for each OLVIMS category prov ded within question 14

48 PWS Pg 22 1 12 2 1 1 12 2 1 Contrac or shall perform organ zat onal and operato ’s main enance AW AFI 24-302 Veh cle Management Contractor shall be responsible or repair costs parts and abor which result rom acc dent damage vehicle abuse or other damage beyond fair wear and tear as determined by COR

Provide the methodo ogy used for determina ion of acc dent abuse or other damage beyond fair wear and ear; as prospective bidder can only b d an accu ate and consistent process Defined within AFI 24-302 and supplemented within WPAFBI 24-303

49 PWS Pg 37 2 1 3 16 2 1 3 16 Fo ce Support Squadron and Commissary Support: Contrac or sha l provide transportation for Force Support Squadron and Comm ssary support as app oved by COR • Provide work oad estimate o include af er normal duty hours and weekend work Work oad dep c ed w thin Appendix Zero af er duty and weekend hours h s or cally

50 PWS Pg 61 5 2 1 4 1 5 2 1 4 1 Cont actor shall accompl sh LTIs or new and trans erred USAF owned veh c es o be added o the vehicle leet and submit LT s to the COR Variat on in workload PWS paragraph 4-1 3 applies • 4-1 3 is not included in the PWS P ease clarify the requirement PWS has been upda ed to ref ect correct refe ence of pa agraph 5 2 5

51 PWS Pg 63 5 2 1 10 4 5 2 1 10 4 Body Paint repairs Damages requiring so ely body/paint work or damages that include mechan cal and body/paint work sha l be repaired ut l zing vendor as direc ed by COR off ce Repai s sha l be accomplished by vendor at gove nment expense

defined the estimated work oad; include quan ity of veh c es how many transpor s per occurrence along w th distance of travel time in serv ce for each occurrence

• Wi l the gove nment provided assets accommodate have the capabi ity o transport a l assets to meet th s requirement If not p ease prov de workload es ima e or a l beyond provided asset capab l ties

• Cont actor

• Estimates wi l not be required

• Process dep c ed w thin PWS; Contractor

• N/A; transpo t workload estima es/mi eage answered in Appendices No addi ional workload estimates will be prov ded

• Yes; Historical data does not support ins ance of assets beyond o gan c capabil ty

52 PWS Pg 63 5 2 1 10 4 5 2 1 14 Quality Control (QC) or veh c es at down own repair fac lity Cont actor shall notify COR of ice if/when contacted by repair fac lity for vehicle repairs AW paragraphs 5 2 1 10 4 and 5 2 1 11 COR of ice sha l QC veh cles epaired downtown p ior to contractor transpor ing back to instal at on

• For c a if cat on the contrac or is the focal point for con act in rega d o th s requirement however no inanc al responsibi ity

accounted for

• For c a if cat on the COR off ce s the approving authority for completed/qual ty of work performed by the vendor

• Who s required to s gn the work order for work completion

• Cont actor t anspo ts vehicles to/from repair fac lity Government s ocal point however in cases where contrac or is contac ed by epair facil ty in egards to vehicle ocated downtown contractor is o con act COR o fice Contractor has no financial espons b lity

• Cont actor w ll not be informed vehicle is eady or pick up by anyone other than COR o fice upon complet on of government QC at vendor

• Requirements l s ed in PWS paragraph 5 2 1 16

• Correct government sha l QC work performed at downtown fac lity when government direc ed for purposes of paint/corrosion cont ol

• Repair orde s at vendor wi l be approved by government FM S work o der processing s contractor responsibi ity once vehicle/paperwork has eturned f om epair

53 PWS Pg 64 5 2 1 17 1

5 2 1 17 1 Prior to draining hydrau ic oi s some vehicles require tes ing of fluid When app icable cont actor shall draw a suff c ent samp e rom hydraulic sys em o be tes ed Test will evalua e if hydrau ic lu d requires changing due o particulate or wa er con amination Cost to per orm esting of luid is contractor responsibi ity If est esu ts indicate luid is sti l within standards cont actor shall only eplace f l ers and adjust luid leve s within system Cost assoc a ed w th replacement of fluids without obtaining test sample resul s shall be responsibi ity of cont actor

• If cost associated with rep acement of luids without obtaining est sample resu ts is the responsibil ty of the contractor s the cost associated with replacement of luids with ob aining test sample results the governmen s respons b l ty If not p ease explain relevance to the above statement

Cost associa ed w th replacement of flu ds w thout obtaining test samples or a fected veh c es s respons b l ty of contrac or Rat ona e prov ded to clarify w thin different veh c e speci ic requi ements For examp e 60K Tunnner aircraft oader suggests esting of flu ds in lieu of rep acement of flu ds at speci ied in ervals Cost of eplacement luid is using activity respons b l ty Conversely 25K Halverson aircra t oaders techn cal data requires using activ ty to test hydrau ic oil pr or to requesting eplacement oi s through Halverson If est sample s not prov ded to substantiate need for replacement oil (at Halverson expense) then cost of eplacement oil s espons b lity of requesting activity (cont actor)

54 PWS Pg 56 4 1 10 8 4 1 10 8 Maintain level of packaging/crating ma er al as dep c ed within Appendix J to accommodate preparation of cargo for movement or storage

amount they have to purchase

• No addit onal work oad estimated wi l be p ovided

• P ease see PWS 1 1 Th s will be a Firm-Fixed-Pr ce cont act and will there ore not prov de for any cost reimbursement

55 61 PWS 5 2 VEHICLE MANAGEMENT AND MAINTENANCE

There is no work oad prov ded for vehicle maintenance activ ties Respectfully equest the following data be provided o all offerors: 1) otal number of work orders per yea ; and 2) total manhours consumed on work o ders per year

Work oad estimates p ovided w thin Appendix A-9 Manhours consumed a e propr e ary based on incumbent best practices

56 90 PWS APPEND X A-3

What are the estimated or h s o ical in-service hours for each category of support For examp e we assume when a two day event is ind cated that a bus driver sn t needed overn ght but how many hours have been used or each of the i ems identified in A-3 With the data provided there s no reasonable method for any of erors to ca culate the inservice hou s

Work oad dep c ed w thin Appendix A-1; time in serv ce for each OLVIMS category prov ded within question 13

57 93 PWS APPEND X A-6 What are the estimated or h s o ical in-service hours for each category of support With the da a prov ded the e s no reasonab e method or any o fe ors to calcu ate the inservice hours

Work oad dep c ed w thin Appendix A-1; time in serv ce for each OLVIMS category prov ded within question 13

58 93 PWS APPEND X A-6 Would the government p ease release to all o fe ors a l st of all bus rou es stops and associated imes used to support the students

Work oad dep c ed w thin Appendix Route is contractor d scret on to ensu e students arrive at school at stated ime No other s ops other than what s prov ded within Appendix

59 94 PWS APPEND X A-7

Wh le the data provided s somewhat useful a l of erors except the incumbent who already has the data must be provided in-service imes for these activ ties Please provide in service time in hours or minutes for these activ ties Th s informat on s con ained in the government OLVIMS system ut l zed by the incumbent contrac or so should be read ly avai able for elease to all o ferors

All in service times for each dispatch category within OLVIMS previously prov ded

60 22 PWS 1 12 2 Government Furn shed Vehicles Th s re erence tel s us Government sha l prov de or contractor s use in performance of this contract veh c es/MHE listed in each functional specific sec ion We are unable o ocate these vehicles MHE Would the governmrnt kindly provide the ist of veh c es/MHE to pe provided o the contractor

A l st of all government-prov ded veh c es s now included in PWS Appendix B-3

61 12 PWS Para 1 3 5 1 Key Personnel Are the isted key personnel pos tions considered mandatory posi ions Yes

62 16 PWS Para 1 8 4 Sp ll Ki s Sp ll Ki s Who is responsible or the cost of kits Contrac or P ease see PWS 1 1

63 31 PWS Para 2 1 2 2 Vehicles Government/Contractor P ovided What veh c es s the contractor requi ed to prov de to support the veh c e operat ons requirements other than the two flatbed trai e s

A l st of all government-prov ded veh c es s now included in PWS Appendix B-3 Please see PWS 1 1

64 31 PWS Para 2 1 2 3 Ope at ons Maintenance Repair and Replacement of Government Fu n shed Vehicles Equipment Since t is assumed that the Government vehicles provided to the contrac or are GSA leased vehic es what s the contractor's responsibi ity o replace these vehicles Requirement depicted w thin PWS parag aph 5 2 2 1 2

65 32 PWS Para 2 1 2 5 Vehicle Washing Facil ty s it the Government s in ent o have the vehicle washing fac lity s af ed full-time du ing operating hours No Contractor d scret on

66 34 PWS Para 2 1 3 6 Documen ed Cargo Movement s the workload for th s requirement included in PWS Appendix A-1 If not please provide the workload PWS has been updated; please refer to workload depicted within Appendix N

67 56 PWS Para 4 1 10 8 Packing/C ating Mate ial Please con irm that the contractor is requi ed to prov de the packing/cra ing material as presented in Appendix J as pa t of the firm fixed pr ce

Previously answered in ques ion 34 Government prov des ini ial inventory as stated in Appendix J; Consump ion cost is espons b lity of contrac or At end of contract inen ory evels wi l equal quanti ies dep c ed within Appendix J at contrac or expense Please see PWS 1 1

68 61 PWS Para 5 2 Vehicle Mian enance Hours of Operation Does the Government expect that each of the aci it es (Bldgs 13 60 151 and 38) are to be con inuously staffed during normal hours of opera ions If so does each aci ity need to be staf ed with two employees

Upon comp et on of renova ion of bui ding 13 bui ding 60 w ll no onger be part of the project Remaining aci it es w ll be staffed based on requiremen s dep c ed in PWS Staffing levels are contrac or d scretion to meet exceed AF Directives and OSHA equiremen s

69 61 PWS Para 5 2 1 2 Contrac or Prov ded Tools and Equipment s there any shop equ pment and too s (other than hand too s) that is currently provided by the incumbent contractor

Please see PWS 1 1 The incumbent contrac or s equipment and tool ist s prop ie ary in ormat on of the incumbent and the efore cannot be p ovided by the Government

70 61 PWS Para 5 2 Vehicle Management and Maintenance There a e buildings eferenced in Appendix B-2 that are not isted in B-1 The bu ldings are 145 and 901 W ll the equ pment re e enced in these bui dings be relocated to the bui dings listed

Upon comp et on of renova ion of bui ding 13 government equipment isted within buildings 145 and 901 (as appl cab e) wi l be re located o building 13 Contrac or ools equ pment are o be moved at cont actor expense if building 13 complet on over aps contract sta t da e

71 70 PWS Para 5 2 3 Material Control Please con irm that the contractor is requi ed to prov de repair parts and ma erai s under the fixed price portion of the contract

Please see PWS 5 2 1 2 and a l other PWS a eas that involve contra or responsib l ty or parts and mate ials in add tion to PWS 1 1

72 71 PWS Para 5 2 3 3 1 Tire D sposal Who s respons b e for cost of d sposing of tires Contrac or p ease see PWS 1 1

73 72 PWS Para 5 2 4 2 Mob le Main enance Does the Government furnish vehicles for use in per orming mobi e maintenance No p ease see PWS 1 1

74 73 PSW Para 5 2 5 Var a ion in Work oad What is the variat on in workload for the overall number of veh c es to be maintained on the cont act Number of veh cles s not a actor w thin Va iation in Workload Procedures/in ormation p ovided w thin PWS

75 93 PWS Appendix A-7 USAFSAM Student Transpo ta ion On an ave age day how many buses/veh cles are used to meet the student transpor at on requi ement (NPS and TDY) Contrac or d scretion; workload estima e prov ded within Appendix

76 94 PWS Appendix A-8 O f-Base Locations Supported s the workload isted pa t of the USAFSAM equirement to be priced under CLIN x008

Government s not guiding of eror on how to price p oposal however Appendix A-8 does not rela e to USAFSAM Appendix A-6 depicts USAFSAM workload Appendix A-7 provides awareness and frequency for off base locat ons supported that does include USAFSAM as pa t of average trips to these locat ons

77 140 PWS Appendix B-3 Air Force Owned Veh c es/ Equipment In order to ensure that all bidders are using the same informa ion o prepare their proposal p ease prov de a complete l st of the veh cles o be main ained and managed by the contractor (both AF-owned and GSA ) Please include the vehicle equiva ents for AF-owned veh c es

A l st of all government-prov ded veh c es s now included in PWS Appendix B-3

1 1 SCOPE OF WORK: Contractor shall furnish a l pe sonnel supervision vehicles equipment ools materials aci it es and other items and services (except those identif ed as Government furnished) o perform dep oyments/distr but on and vehicle management serv ces at Wright Patterson Air Force Base (WPAFB) other loca ions throughout the s ate of Ohio and some ocations in other sta es suppor ed by WPAFB; speci ic locat ons a e den if ed in each sect on Contrac or sha l prov de serv ces for the host organiza ion and enant organizations isted Contractor shall perform in accordance w th (IAW) te ms and condit ons of the contract and to standards specified herein and directives l s ed Locations and estimated quanti ies of work are l s ed throughout each section and appendices Services contractor sha l pe fo m are isted under each funct onal heading and a e speci ied in corresponding sec ions 1 2

● What veh cle types do the current government provided diagnost c equ pment support

● What fac li ies is the contractor expec ed to furnish as de a led above

● What materials other i ems and serv ces wh ch s not otherwise isted is the bidding contrac or expec ed to prov de

● Diagnost c equ pment provided supports veh c e types listed within the Master Vehicle Report (MVR)

● Any aci it es requi ed outside of those l s ed in PWS See PWS 1 1

● All mater a s other tems and serv ces required not isted within PWS See PWS 1 1

1 2 1 Normal Working Hours Contrac or sha l perform work during the hours as outlined in each PWS sec ion Prior o any changes to work schedule contractor shall subm t a request to Cont acting Off cer (CO) for approval Cont actor may work with prior approval of CO extended hours to accomplish timely complet on of work at no add tional cost to the Government

● Please explain in detail when a contrac or would need to perform work a ter normal duty hou s and why it wou d be at the contractor s expense When wou d th s occur

● Is there an after-hour equest process to contact the CO

● What s the workload es imate requirement for af er-hours work

● If it is conside ed a best business pract ce decis on to be made by the contractor exp ain the need or CO approval

● Does the contractor require CO approval pr or to per orming on call af er hours support

● See workload estima es in PWS or estimates of work performed that may include work that w ll be per ormed a ter normal duty hours Contractor wi l need to perform work af er normal duty hours when t s required o do so to meet PWS equiremen s This work wou d be at contrac or s expense because th s is a Firm-

Fixed-P ice contract and contractor must per orm a l requi ements w thin the PWS egardless of when they might occur

● There is no formal p ocess for after-hours requests

● See workload estima es in PWS or estimates of work performed that may include work that w ll be per ormed a ter normal duty hours

● Government assumes it” is defined as extended hours CO approval required or maintaining v s b l ty of man-hour expenditures accoun abil ty

● No

1 2 2 Con inuation of Cont actor Essent al Serv ces In order to ensure continua ion of essential cont actor serv ces under all circumstances Base Ope at ons aircrew/passenger support function as depicted within paragraph 1-1 3 13 is hereby designated as Miss on-Essential The e may be imes when eal wor d condit ons dicta e some or a l contractor services elevated to designation as Mission- Essent al; examp es (snow removal hurevac support elevated FPCONs etc ) Required support for Wing Plan(s) execution a e des gna ed as essential contractor serv ce as defined in De ense Acqu s t on Regulation Sys ems (DFARS) 252 237-7023 Con inuation of Essential Contrac or Services Cont actor shall be respons ble or performing those services dentif ed as essential contractor serv ces during crisis s tuat ons as directed by the CO per DFARS regu a ion

● Provide work oad estimate assoc a ed with M ss on-Essential work; deta l estimated labor for all categories as de ined; not to exceed

● See workload estima es in PWS or estimates of work that may include Mission- Essent al work Wh ch labor categories a e used w ll be determined by individual of erors in the way they deem best f t the requirement

1 2 2 2 Dep oyment Disaster Prepa edness Exercises Suppo t P ans and Other Contingenc es Contrac or sha l suppo t ac iva ion and exercise of contingency plans and surge requi ements Plans and annexes shall be rev ewed and updated as equired

● Provide work oad estimate involved to support th s exhibit defined to each equirement sta ed above; if not otherwise specifica ly isted

● Work oad estimates p ovided throughout PWS No add tional work oad estimates will be provided

1 2 2 3 Expanded Hours Contractor sha l pe fo m services after normal duty hours up o 24 hours per day seven days per week as requested to support m ss on requirements upon implemen a ion of contingency p ans and during surges emergenc es disasters dep oyments exercises or continuat on of essential contractor serv ces during crises Contractor shall respond within one hour after noti ica ion of a equirement for after hours or expanded hours support

● Since normal duty hour consist of an 8-hour day and/or 12 hour where applicab e p ease prov de workload estimate for expanded hours to include all areas af ected by expanded hour operations

● See workload estima es in PWS or estimates of work performed that may include work that w ll be per ormed during and a ter normal duty hours

1 2 2 2 1 Cont actor shall adhere to prior ties estab ished by COR when activat on or exercise of mult p e con ingency plans gene ate conf icting support equiremen s Cont actor shall not curtail normal daily requirements without pr or approval of COR

● If the government w ll not al ow the contractor the abi ity o curtail normal da ly requirements during activation exercise or con ingencies please provide the workload es ima e/maximum equiremen s for simul aneous support

● Work oad estimates p ovided throughout PWS No add tional work oad estimates will be provided

1 2 2 2 2 Cont actor shall opera e a Vehicle Operations Function as requi ed to support base exerc ses or whenever Base Deployment P an is imp emented Estimated man-hours are den if ed in Appendix A-

● If the government w ll not al ow the contractor the abi ity o curtail normal da ly requirements during activation exercise or con ingencies please provide the workload es ima e/maximum equiremen s for simul aneous support

● Work oad estimates p ovided throughout PWS No add tional work oad estimates will be provided

1 2 2 3 Expanded Hours Contractor sha l pe fo m services after normal duty hours up o 24 hours per day seven days per week as requested to support m ss on requirements upon implemen a ion of contingency p ans and during surges emergenc es disasters dep oyments exercises or continuat on of essential contractor serv ces during crises Contractor shall respond within one hour after noti ica ion of a equirement for after hours or expanded hours support

● Provide workload es ima e for required support after normal duty hours for each requirement

● Who determines when expanded hours are required

● What form of no if cat on w ll be provided

● See workload estima es in PWS or estimates of work performed that may include work that w ll be per ormed a ter normal duty hours

● Please see PWS 1 2 1 for clari icat on regarding normal working hours

● Th s wi l be determined by the event that s causing expanded hou s

1 2 3 Recogn zed Ho idays: The fol owing Federal holidays are observed at WPAFB: New Year’s Day Martin Luther King Day Presidents’ Day Memo ial Day Independence Day Day Columbus Day Veteran s Day Thanksgiving Day and Christmas Day Contrac or is not required to provide services on Fede al hol days except as required to support m ssion requirements during expanded hours as described in Pa a 1 2 2 1

● Is the requirement or expanded hours support per ormed on recognized holidays at the governmen s expense If not p ease prov de work oad estimate for work pe fo med on observed holidays

● No No work oad estimate is avai able or expanded hours support performed on observed ho idays

87 1 3 1 2 Contractor shall par icipa e in qua ity improvement init a ives mee ings and seminars as eques ed by the CO

● W ll the labor assoc ated to this requi ement be at the government expense If contractors’ expense prov de work oad estimate or th s exhib t

● Mee ings under PWS 1 3 1 2 are at contracto s expense Requi ements are during execution of normal working hours No add t onal work oad estimates wi l be prov ded

88 1 3 3 8 Contractor shall comply w th a l Force Protec ion Cond tions and imp ement random antiterrorism measu es as directed by the government

● Define frequency and work oad estimate assoc ated to this requi ement Include all labor hours rom admin stration th ough RAM performance

● Random Activ tiy Measu es (RAM) a e part of contingency p an execut on as descr bed in PWS para 1 2 2 1 Workload s random speci ic to opera ions directed through Unit Control Center IAW Installat on Emergency Management P an Tasks are typica ly completed w thin each aci ity at contractor discre ion and seldom exceed 1 – 2 hours in length/du at on No add tional work oad estimates wi l be provided

89 1 3 5 Key Personnel Quali ica ion Requirements:

● Is the government dete mining management and supervisory structu e o comp ete/pe fo m contract equiremen s If so t wou d seemingly eliminate a prospective b dder the opportun ty to exercise a best business pract ce; p ease clarify

● In addit on has the government cons dered that key pos tions listed are currently held pos tions/classifications covered by a co lective bargaining agreement and subject to executive order of ight of fi st refusal

● No Gove nment is not determining management or supervisory structure However ● Government is requi ing key personnel in PWS 1 3 5 1 have the equired experience

Yes – CBA administration is contractor responsibi ity

90 1 5 2 Contracting Of icer Represen a ive (COR) and Subject Mat er Expert (SME) CORs SMEs a e echnical epresentatives of the CO and shall part cipate in admin stra ion of th s contract

● P ease explain the role of the COR off ce in regard to directing work controlling work f ow and inject on during in-progress performance prior o final product ● Please see AFFARS MP 5301 602-2(d) for an exp ana ion of the COR s role

1 8 4 Spi l Kits Contrac or shall have on hand ki s and other i ems necessary or hazardous mater al spill containment and cleanup Ki s sha l be app opriate to abso b or con ain substances they wi l use Suf icient quant ties of kits sha l be on hand as requi ed to abso b or con ain spil s from the largest container of a hazardous mate ial stored by contrac or

● Wi l the gove nment provide/supply sp ll kits and absorbent ma er a s ● No p ease see PWS 1 8 4 and PWS 1 1

92 1 8 5 Mate ial S orage and Use Fo low manu acture 's gu delines and recommenda ions or control of hum d ty emperature cleanliness and material handling ● Wi l the gove nment provide/supply sp ll kits and absorbent ma er a s ● No p ease see PWS 1 8 4 and PWS 1 1

93 1 8 5 Mate ial S orage and Use Fo low manu acture 's gu delines and recommenda ions or control of hum d ty emperature cleanliness and material handling ● s a c ima e contro led chem cal storage prov ded by the government ● No Fac li ies Equipment prov ded a e isted in Appendix

1 8 5 4 Perform inspections of oil water sepa ators in their control IAW EM inspection guide ines Inspections consist of removal of cove s and observing proper operation (i e oil and fuel being emoved; no fuel on e fluent s de of separa or or st ong odors) Report unusual occurrences or strong odors to EM of ice Inspec ion checklists and discrepancies sha l be p ovided to COR o fice NLT 10th d t da of each month

● s the cont actor requi ed to be certified in confined space entry ● Requiremen s listed in PWS 5 2 4 4 and PWS 1 8 6

1 8 12 Underground/Aboveground Storage Tanks Contractor sha l comply w th Federal State and ocal regu at ons and WPAFBI 32-2002 Ins a lation Main enance and Removal of Underground Sto age Tanks

● WPAFBI 32-2002 is specific o instal a ion maintenance and removal of UST’s please de ine the bidding contrac or s role in “comply” a so please provide workload estimate as appropr a e

● PWS has been amended to remove re erence to WPAFBI 32-2002 since it has been rescinded Contrac or s role in comply s speci ic to stated mandates per af ected tanks Contractor shall attend government p ovided t aining detai ing maintenance management and ove s ght requiremen s or each type tank w thin contractor's stewardship Work oad estimate is con ingent on type ank oca ion requency of use and a orement oned mandates for minimal cus odial overs ght

1 12 2 1 Contrac or shall perform organ zat onal and operato ’s main enance AW AFI 24-302 Veh cle Management Contractor shall be responsible or repair costs parts and abor which result rom acc dent damage vehicle abuse or other damage beyond fair wear and tear as determined by COR

● For c a if cat on prov de a detai ed l st of vehic es covered under 1 12 2 1; further is the contrac or only responsible for repair costs pa ts and labor wh ch resu t f om an accident damage veh cle abuse or other damage beyond fair wear and tear which is caused by the contrac or If not please provide estimated cost for this equirement b oke down by pa…