Solicitation Questions and Answers.pdf

Frequently Asked Questions and Answers (Q&A)

Consolidated and current as of 7 July 2025, 03:12 PM EST (Reference: Revised PWS dated 02 July 2025)

The scaffolding platform rentals shall be 100% compliant with applicable Air Force Occupational Safety/Health (AFOSH), OSHA, and ANSI/ASSP rules and regulations in accordance with PWS dated 02 July 2025 para. 1.3.1.1.a

1. Is this a brand-new contract or there is (was) an incumbent performing these services?

Response: This is a one-time purchase order for two different aircraft variants, there is no incumbent for performing these services.

2. It appears the solicitation was published 06/17/25 and was due 06/17/25 at 3:00pm. Was this just to publish the questions/answers from the site visit back in April and a new (actual) solicitation will follow or am I misreading/misunderstanding it altogether?

Response: The due date for the solicitation was 07/08/25. The 06/17/25 date was an error due to technical issues when creating the SAM notice. We have now extended the due date to 07/15/25.

3. The Solicitation (SF 1449) “Supplies or Services & Price or Costs” KTR notes, that pricing does not include Phase II. Is phase two pricing to be included?

Response: Yes. All prices for Phase I and Phase II should be broken out on your quote. Phase II is an Option in the PWS. CLINs have been added for pricing.

Phase I payment invoice would be contingent upon Phase I inspection and acceptance for line Items awarded on the Basic contract. Phase I is fully funded.

Phase 1 Tentative dates are 14 Oct 2025 to 13 May 2026.

Phase II payment invoice would be contingent upon Phase II inspection and acceptance for line Items awarded on the Basic contract modification for Phase II option in accordance with para. 1.3.5.5.f ……. “Phase II – Option, not currently funded and is to be incrementally funded with FY 26 funds when option is exercised.

The Contractor shall accomplish the Phase II option within 219 calendar days after the associated C-5 aircraft is stationed at B125 for maintenance”. Phase II will commence after Phase I and tentative dates are 14 May 2026 to 13 Dec 2026.

4. The PWS mentions on several occasions/paragraphs that the scaffolding is to be stored in a “contractor provided container” Scaffolding is generally stored/transported in “staging racks” would these be considered the same as “storage containers”? If not can the gov., please define what constitutes as a proper “storage container”?

Response: Staging racks are acceptable as storage containers in accordance with para. 1.3.5.5.e ……. “Or an equivalent method of storage (i.e., staging racks) and para. 1.3.6.2 …. “Contractor shall…. “Seek approval of Contractor supplied storage units to be utilized” and para. 1.3.8.7.a bulleted list …. “The Contractor shall relocate all associated materials and/or supplies to a designated storage unit as listed in para. section 1.3.5.5.e.”

The Contractor-supplied method of storage will be contingent upon the Government Representatives approval whereas the Contractor must request said approval in writing via electronic email within two (2) calendar days prior to the scheduled date of the “initial walk through” as listed in para. 1.3.6.” and “The Contractor shall be fully responsible for properly managing said scaffolding rental storage method(s) associated with the Contractor-supplied method of storage for all scaffolding rental materials/ supplies. The Government will not be responsible for hazard(s)/ damage(s) associated with improper storage practices that may impede safety and longevity of said materials/supplies.

5. Would the AFB be able to provide crane support if needed IE. for landing the “bridge overs” on the staging platforms VS. hand building over the Aircraft which possess potential falling object hazards.

Response: Yes, there is an overhead crane installed in the dock that each aircraft will be in. Note: In accordance with para. 1.3.6.3 “the Government will ensure that the designated work area is accessible prior to the Contractor’s arrival at Robins

AFB”.

6. How many days or hours should the contractor expect for the required base provided training sessions IE. confined space and EGRES?

Response: The Contractor shall coordinate with the Government Representative(s) to schedule and provide the on-site operator training services. In accordance with para.

1.3.11.2 …… “The Contractor shall provide a certified training technician with knowledge of the operation and safe use of the said platforms. In addition, the scheduled on-site training shall be accomplished within four (4) calendar days after completion of said platform(s) which shall include but not limited the following training:

• Egress (4 hours) – training shall be scheduled for same-day completion

• Confined Space (4.5 hours) – training shall be scheduled for same-day completion”

7. Will a Commercial Driver and Commercial Tractor/Trailer be able to access the base and drive to the laydown area? Are there any special certifications and or training/s required

Response: Yes, the contractor’s commercial driver will be escorted after gaining vehicle entry at the Robins AFB Visitor’s Center in accordance with para. 4.9….

“Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry. Information may be obtained by calling the following phone number: Commercial 478-222-1972.”

No additional training required for pickup/deliveries.

8. How many days after award should be expected to receive the government provided drawings (both C-5/s) to assist with meeting the drawing submittal timelines?

Response: In accordance with para. 1.3.4.6…. “Drawings provided by the Government will be released to the selected Contractor as requested after the contract award date.”; para. 1.3.5.2…. “The Contractor prep-time shall be accomplished within fourteen (14) calendar days after contract award and prior to initial setup which shall include but not limited to any necessary engineering design, drawings, delivery of materials, and on-site visit(s) scheduling.”; para.

1.3.5.3…. “If the Contractor requires a site-visit meeting with the Government Representative(s) concerning the scaffold platforms (i.e., design, drawings, and/or worksite layout) during the Contractor’s Prep-time as listed in para. 1.3.5.2 …… “The Contractor shall coordinate with the Government Representative(s) for an approved date and time whereas the said meeting shall occur within sixteen (16) calendar days after contract award date— extending this timeline would be at the discretion of the Government Representative(s).” The government will provide drawings when requested within five (5) business days as listed in para. 1.3.4.6. see revised PWS.

9. Is the contractor required to conduct daily scaffold inspections, above/beyond the initial post erection inspection, and after the User Awareness Training?

Response. If the Government implements the option for additional inspections in accordance with para. 1.3.5.5.e …. “Scaffold Platform Rental Extension Option/Additional week. The Government will have the option to request a reduction and/or an extension of the said rental periods for Phase I and Phase II as listed in para. 1.2 table and 1.3.8.” and 1.3.10.1 …… “The Government Representative shall have the option to request that the Contractor implements an on-site inspection of each completed scaffolding platform (see para. 1.1) IAW OSHA guidelines whereas the Government Representative will coordinate the inspections immediately after the completion of each platform and prior to implementing the on-site training option”; para. 1.3.17 …. “Documentation. The Contractor shall provide the necessary documentation relating to a detailed Bill of Materials (BOM) or equivalent (as applicable) for materials that shall be utilized for the scaffolding rental services and applicable marking/labeling”, and para. 1.3.17.3 …. “Inspection safety tags or equivalent”.

10. Is the contract subject to progress payments or is payment contingent on 100% completion of Phase I and Phase II?

Response: Progress payments are not allowed in this type of contract. However monthly invoices is allowed.

Phase I payment invoice would be contingent upon Phase I inspection and acceptance for line Items awarded on the Basic contract.

Phase II payment invoice would be contingent upon Phase II inspection and acceptance for line Items awarded on the Basic contract modification for Phase II option in accordance with para. 1.3.5.5.f ……. “Phase II - Option. The Contractor shall accomplish the Phase II option within 219 calendar days after the associated C-5 aircraft is stationed at B125 for maintenance.”; and para. 4.18 …… “Invoice/Payment and Receipt/ Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF).

Access at the following site: https://piee.eb.mil/”

Note: Contractor can invoice monthly as work is accomplished, as well as invoice after each 28-day cycle.

https://piee.eb.mil/

11. What is the height of the bridges connecting the two sides of the fuselage exterior scaffolds. So, we can basically provide the best design per the service.

Response: The base height of the bridge needs to be approx. 39 ft from the floor. The 39 ft. includes a 48-inch gap from the top of a jacked aircraft to the base of the bridge.

12. Will the aircraft be split in half for maintenance? Meaning fuselage and tail section?

The question is because the hayloft seems to be over 100 feet in the air and the documents don’t mention how to access the area. How high is it and how would you like to access it?

Response: Aircraft will be whole. The hayloft section is not 100 ft high. The hayloft section can be accessed via access door and/or a ladder in the cargo area.

13. Also, in regard to the configuration, the bridges fore and aft, if the fuselage is separated it makes sense, if not, do you want the bridge over the fuselage or under?

Basically, for the crossover bridges for and aft:

o If the fuselage is split, we assume one bridge per section.

o If the fuselage is intact, do you want the bridge over the top of the fuselage or beneath it?

Response: Forward and aft crossover bridges need to be over the fuselage. See bridge dimensions in question 11 for reference.

14. In the Cargo section, do you want the stair tower to access the cargo area in addition to the one that runs to the 60-foot run of scaffold down the fuselage?

Response: No.

15. The question document mentions scaffold being mounted on a 20” wide rib in the

Model “C” C-5 within the cargo area but the platform requests a 44 foot x 15 foot platform level at 16 feet. Does it mean the rib is every 20” within the compartment?

A picture would be great.

Response: 20” is the average distance between the ribs.

16. Please explain the Hayloft layout needed and the access to the area. The videos I have viewed looks to be over 80-100 feet off the ground!

i.e. Hayloft Area – Visual/Design Layout:

Can you provide any layout drawing, elevation sketch, or reference image of the hayloft configuration? We reviewed this reference video:

https://www.youtube.com/shorts/Oezt2vVn0z8 and noted the apparent height of 80–100 feet but would appreciate confirmation or reference material.

Response: Video is not accurate to the hayloft section referenced for this workload.

The hayloft, para 1.2-line item 15, is a sectioned off part of the internal cargo compartment from the Phase I aircraft in para 1.2-line item 6. The hayloft can be accessed from a ladder inside the cargo area.

17. Whether this project falls under the Davis-Bacon Act And if certified weekly payroll reporting and prevailing wage rates will apply

Response: No, N/A to Davis- Bacon Act therefore weekly payroll reporting and prevailing wage rates will not apply. However, the Service Contract Act is applicable for Houston County, GA does apply.

18. Crossover Bridges - "Left and Right"

Critical Question: Are these crossover bridges going over the aircraft wings?

Impact: Wing crossovers require significantly different engineering and equipment

Need: Exact span distances and clearance requirements

Current PWS: States "left-side bridge/1 ea" and "right-side bridge/1 ea" but unclear if wing-mounted

Response: No.

19. External Fuselage Working Deck Width Critical Question: How wide should the working platforms be?

Standard Options: 5', 7', or 10' working deck widths available Impact: Affects material quantities and structural requirements Current PWS: Specifies 60-foot length but no platform width https://www.youtube.com/shorts/Oezt2vVn0z8

Response: 7’

20. Internal Hayloft Platform Width

Critical Question: What width platform needed inside 25-foot hayloft area?

Need: Specific working envelope dimensions Impact: Determines custom vs. standard platform configurations Current PWS: Shows 25' length but no width specification

Response: The hayloft is a trapezoid shape with 14 ft wide ceiling and 18 ft wide floor:

14 feet

18 feet

21. External Fuselage Cantilever Requirements Confirmation Needed: Cantilever brackets for aircraft curvature accommodation Understanding: Various front-end brackets needed to follow fuselage contours Current PWS: Mentions 31' level "cantilevered to get closer to fuselage"

TBD