PWS-IPW.pdf

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Performance Work Statement (PWS)

INDUSTRIAL PROCESS WASTE CLEANING

18 June 2018

1.0 Description of Services. The Contractor shall provide personnel, equipment, tools, materials, supervision, and services (except items listed in Section 3, Government Furnished Property/Material/Equipment (GFP/GFM/GFE) and Services) to perform hazardous and non-hazardous equipment and equipment facility cleaning for the Warner Robins Air Logistics Complex (WR-ALC), Robins Air Force Base (AFB), GA. Equipment to be cleaned includes paint facilities (booths and bays), plating, rinse, and drying tanks, degreasers, ovens, sanding booths, robotic equipment and room, metal band saw, trench drains, paint stripping booth, storm drains, floor recovery systems, vacuum systems, grit blast system, parts cleaner, air flow tunnels and vent plenum drain screens, stripping bay, water wash grinding booths, and dust collectors listed in Appendix 1. The Contractor shall clean identified equipment in accordance with applicable technical data, regulations and publications, as well as federal, state and local laws.

1.1 Environmental Responsibility. The Contractor shall appoint a point of contact (POC) for all matters pertaining to environmental management including hazardous material, hazardous waste, solid waste, air quality, pollution prevention and recycling. The Contractor shall comply with all applicable federal, State of Georgia, local laws and regulations concerning environmental compliance and pollution prevention. Regulations and publications are available through the Unit Environmental Coordinator (UEC) or Unit Air Coordinator (UAC) or the Base Environmental Management Office (78 CEG/CEIE) for publications specific to that office. See Appendix 4 for a list of UECs and UACs and PWS. Note: After contract award, the Contractor will be able to access most current version of management plans and applicable procedures available on the Robins Environmental Dashboard (eDASH), by contacting the UEC, and/or the Environmental Management Office: 78ceg.cev.FrontOfc@us.af.mil.

1.1.1 The Government shall not be liable for the Contractor’s failure to comply with the applicable environmental regulations in force at the time of contract award or as amended during the life of the contract. Further, the Contractor agrees to hold harmless in total the United States for any direct or consequential violation of any environmental regulation, ordinance, or statute.

In the case where more than one environmental requirement is present, the most stringent shall apply. Should there be a conflict between environmental regulations and the PWS, the Contractor shall contact the Contracting Officer (CO) for a determination. Note: the Standards/ References provided in PWS Appendix 1, Equipment List, are for reference only and are not intended as an exhaustive list.

1.1.2 Local, state, and federal personnel will conduct no-notice inspections to ensure compliance with environmental requirements. Written notification of any findings from such an inspection will be forwarded to the Contracting Officer’s Representative (COR).

1.1.3 Notices of Violations, Judgments and Consent Agreements. The Contractor shall provide to the COR information relative to notices of violations, judgments and consent agreements pertaining to environmental violations.

mailto:78ceg.cev.FrontOfc@us.af.mil

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1.2 Environmental Control

1.2.1 Recycling. The Contractor shall comply with the Robins AFB Integrated Solid Waste Management Plan requirements. The Contractor generating waste recyclable materials shall comply with the Base Quality Recycling Program (QRP) and shall be responsible for the following: 1) Segregating all recyclable items and placing them in the appropriate recycling containers located around the Base. 2) Ensuring food waste is not discarded with recyclable materials as this contaminates the recyclable items.

1.2.2 Affirmative Procurement Programs (APP) (formerly Green Procurement Program)

1.2.2.1 In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental

Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

1.2.2.2 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

1.2.3 Hazardous Material (HAZMAT)

1.2.3.1 The Contractor shall maintain Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) on all chemicals used in this contract. Copies can be maintained electronically or as a hard copy, but must be accessible to workers. (AFI 32-7086, Robins AFB Supplement 1, Chapter 3)

1.2.3.2 The Contractor shall deliver a copy of any MSDS/SDS to the HAZMAT Cell, Building 359, and to the CO for hazardous materials brought onto Robins AFB. The Contractor shall provide written notification when hazardous materials/chemicals are to be used including a list of the hazardous materials/chemicals and the work being performed that requires the use of the hazardous materials/chemicals. This will be accomplished by filling out a Robins HAZMAT Cell Sheet, AF Form 3952 and forwarding the MSDS/SDS and the list of hazardous materials and all chemicals to the HAZMAT Cell and COR prior to work starting. Any changes to hazardous materials will be reported in the same manner prior to use.

1.2.3.3 Chemical Issue. All chemical issues will be out of the HAZMAT Pharmacy of the organization for which the work requirement is being performed. The Contractor can maintain flammable cabinets, if desired, but they must be in accordance with all applicable regulations and publications.

http://www.biopreferred.gov/

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1.2.3.4 Precious Metal Recovery Program. The Contractor shall comply with the Precious Metal Recovery Program. (AFI 23-101, paragraph 6.3.3 and WR-ALC OI 23-1).

1.3 Hazardous Material/Waste Responsibility. The Contractor shall control all hazardous material to prevent unauthorized access. The Contractor shall procure, handle, package and label hazardous material in accordance with Air Force Instruction (AFI) 32-7086 and the Robins AFB Hazardous Material Management Plan (PWS Appendix 6). The EESOH-MIS generated labels will be issued by 78 CEG/CEIE and signed for by the Contractor before release of the container to the Contractor. All containers of hazardous materials must have an EESOH-MIS barcode tracking label affixed.

1.3.1 Hazardous Waste Disposal. The Contractor shall dispose of wastes generated (as a result of equipment cleaning processes) through the Hazardous Waste Processing Facility (HWPF), 78 CEG/CEIE, Building 359, (478) 327-4214 (or 497-4214 from a Robins AFB telephone) and in accordance with the Robins AFB Hazardous Waste Management Plan (September 2013) (PWS Appendix 7).

1.3.2 Container and Label Request Process. The Contractor shall notify Hazardous Waste Processing, (478) 926-1176 (or 468-1176 from a Robins AFB telephone), 7 days in advance to request government-provided containers and labels for disposal of waste generated from the cleaning of equipment. The Contractor shall pick up the containers and labels from 78 CEG/ CEIE in Building 359. The labels will be documented by 78 CEG/CEIE before release to the Contractor. The Contractor shall be accountable for all containers issued to them. The Contractor shall not keep excess containers or labels in its possession after the end of a specified cleaning process or longer than 55 days from the label issue date (accumulation start date). The Contractor shall return any excess containers and labels to the same location from which they were picked up.

1.3.3 Hazardous Waste Packaging and Labeling. The Contractor shall ensure all hazardous waste is accumulated into government-provided containers and are labeled with the EESOH-MIS hazardous waste label. The Contractor shall ensure the container labels match the contents within the containers at all times.

1.3.3.1 The Contractor shall under no circumstances combine different hazardous wastes within the same container. When filling containers, the Contractor shall leave no fewer than 4 inches between the container’s contents and the lid or top of the container.

1.3.3.2 Upon completion of the cleaning process at a particular site or location, the Contractor shall move all containers from that location to the designated chemical disposal storage area located at Building 359 (78 CEG/CEIE). If the accumulated waste is put into containers "hot," the Contractor shall allow this waste to cool to ambient temperature before tightening bungs and returning them to Building 359.

1.3.3.3 The Contractor will be responsible for the proper management and compliance of containers under their control. The Contractor will be responsible for all fines and/or penalties

Page 4 of 20 Industrial Process Waste (IPW) Cleaning PWS resulting from improper waste containerization, mismanagement and/or the mislabeling of containers.

1.3.4 Environmental Spills. The Contractor shall take precautions to prevent the spill of chemicals, fuels, oils, grease, bituminous materials, waste washings, or any other hazardous materials.

1.3.5 Spill Response. In the event of a release/spill of any hazardous/unknown chemical or petroleum, the Contractor shall take containment action against any spills, which threaten storm drains, waterways, ponds, and other environmental areas. Storm drains must be protected, covered, or surrounded by appropriate absorbents to prevent discharge to state waters. Ensure complete and thorough clean-up of materials spilled and the site is restored to pre-existing conditions.

1.3.5.1 The Contractor shall immediately notify the Base Fire Department at extension

(478) 222-2900 (or 911 from a Robins AFB telephone), the 402d AMXG Maintenance Operations Center (402 AMXG/MXAOSM) (commonly referred to as the MOC) at (478) 222-2838 (or 472- 2838 from a Robins AFB telephone), and the COR, if any of the following apply for hazardous/unknown spilled substances:

a. Imminent threat of fire

b. Imminent threat to life, property or the environment

c. Greater than two feet in any direction

d. Greater than five gallons in volume

e. Potential to reach, or has reached a storm drain, ditch, creek, or waterway

f. The spilled substance is unknown

g. The spill exceeds the capability or confidence of the on-site personnel

1.3.5.2 If the spill does not meet the above criteria and the Base Fire Department is not called; the Contractor must respond to and clean up spills and dispose of soiled cleanup materials in accordance with Federal, State, and Base procedures. Spill kit material will be provided by the COR or the organization UEC who must complete post incident requirements.

1.3.5.3 For a non-emergency spill, contact the Base Spill Response Manager, 78 CEG/CEIE) at (478) 327-8305 (or 497-8305 from a Robins AFB telephone).

1.3.5.4 Notify the Contracting Officer of any spill immediately following initial reporting.

1.3.5.5 The Contractor shall complete an Oil and Hazardous Substance Spill Report if required by Environmental Management (78 CEG/CEIE). The organization’s UEC will assist in filling out any such report.

1.3.5.6 If it is determined the Contractor caused the spill, the Contractor shall be liable to pay clean-up costs.

1.4 Facility Equipment Maintenance (FEM) System (D130-FEM). The Government will require use of the FEM system for tracking start date, amount of time to complete and equipment/

Page 5 of 20 Industrial Process Waste (IPW) Cleaning PWS materials required to clean equipment for each piece of equipment at all the required frequencies.

The Contractor will be provided training on the use of the FEM system. Until FEM is fully implemented, the Contractor shall perform equipment cleaning as identified in PWS Appendix 1, Equipment List (includes Type of Equipment, Building, Frequency and Work Description) and Appendix 4, Government Points of Contact (POCs). Within 60 days of completion of FEM training, the Contractor shall process all equipment cleaning work orders through FEM. If the Government record of tracking changes during the period of performance from FEM to any other system of record, the Contractor shall use the system determined by the Government. Note: the Standards/ References provided in PWS Appendix 1 are for reference only and are not intended as an exhaustive list.

1.4.1 FEM System Access, Training and Implementation of Use. Within 14 days after Contractor employees obtain access to the base computer network (Section 4.5.4), the Contractor shall obtain FEM system access by submitting a DD Form 2875, System Authorization Access Request (SAAR) at https://dd2875.robins.af.mil/. Upon receipt of the approved DD Form 2875 by the FEM Program Office, the Government shall schedule and provide FEM training and orientation within 15 business days. Once Contractor employees are trained, the Contractor shall process all equipment cleaning work orders through FEM. Since the implementation of the use of FEM is new, the Contractor shall be granted a 60-day grace period after training completion. The grace period is allowed to accommodate for the learning curve of the Contractor’s use of a new system and to work with the CORs and the FEM Program Office to troubleshoot any unforeseen system issues.

1.4.2 FEM Work Order Process. The Contractor shall ensure work orders are documented with start date, amount of time to complete, contract employee who performed the work, specialized equipment required to clean and the Government shop supervisor that accepted or rejected the work. All completed work orders shall be accurately documented on a daily basis not later than the next business day.

1.4.3 Other FEM Information. All necessary FEM reports will be developed by the Government and available to the Contractor. The Government may adjust equipment cleaning tasks, priorities and schedules within FEM.

1.5 Short Interval Equipment Cleaning Requirements. Short interval cleanings include all equipment with cleaning frequencies of less than 30 days (daily, twice-per-week, 7 days and twice-per-month). Prior to the start of required equipment cleaning, the Contractor shall coordinate with the appropriate Government POC for each piece of equipment to establish the cleaning dates and times. The Contractor shall provide the established cleaning dates and time to the COR and applicable On-Site CORs. The Contractor shall perform cleanings of identified equipment on stated due dates. The Contractor shall perform all equipment cleaning as stated in PWS Appendix 1.

1.5.1 Whenever cleanings are not required or areas are not available for cleaning, the Government will notify the Contractor 24 hours prior to the next scheduled cleaning. If the Contractor is not notified by the Government 24 hours prior to scheduled cleaning, the Contractor shall contact the Contracting Officer with the details.

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1.5.2 No more than one (1) unsatisfactory cleaning per seven (7) day period or two (2) or more consecutive unsatisfactory cleanings on the same piece of equipment. Re-performance shall occur within 1 day of notification or within a mutually acceptable timeframe to the COR, customer, and Contractor.

1.6 Coordination and Scheduling of Long Interval Cleanings. For all 30-day, 60-day, 90-day, 120-day, 180-day, 360-day, once every-2-years, once every-3-years, and once every-5-years cleaning requirements, the Contractor shall provide a two-week notice of equipment scheduled for cleaning to the applicable Government POC and CORs for the equipment/facility to minimize production down time. The Contractor shall include the start date and an estimated completion date to the applicable Government POC and CORs via email. The Government POC shall respond via email to the Contractor and applicable CORs, with approval or disapproval of the proposed schedule within 1 week. In any event the schedule is not approved, the Government POC and the Contractor will agree upon a reschedule date in writing. The Contractor shall perform all equipment cleaning as stated in PWS Appendix 1.

1.6.1 Upon completion of this type of cleaning, the Contractor shall send email notice of completion to the applicable Government POC and CORs. See PWS Appendix 4 for the Government POCs.

1.6.2 Equipment will be cleaned by the end of the month during which cleaning is due.

No more than four (4) unsatisfactory cleanings per 30 day period on all items combined or two (2) or more consecutive unsatisfactory cleanings on the same piece of equipment.

Re-performance shall occur within 7 days of notification or other timeframe acceptable to the On- Site COR.

1.6.3 All scheduled cleanings greater than 30 days on CMXG paint booths will be accomplished during the first two (2) weeks of the month they are due.

1.7 Coordination and Scheduling of On-Request Cleanings. The Government POC shall notify the Contractor and applicable CORs, via email of required On-Request cleanings. Within one week of request for cleaning, the Contractor shall provide proposed date for work to be accomplished to the Government POC and applicable CORs. The Contractor will have two weeks from the date of each On-Request notification to accomplish the work unless otherwise coordinated with the Government POC and applicable CORs.

1.8 Cleaning of Paint Facilities (Booths and Bays). The Contractor shall perform cleaning of paint facilities in Buildings 38, 42, 137, 140, 142, 158, 169, 180, 255, 321, 640, 645, and 670.

The booths shall be protected to prevent paint residue build-up between cleaning operations.

Light fixture panels will be protected to assure sufficient lumens are available for painting operations. Fire extinguisher systems shall be protected from paint residue build-up to assure fire protection capability in accordance with National Fire Protection Association code 33, Chapter

9. The Contractor shall be responsible for changing paint booth filters when requested whenever the Contractor is already working in the building. Filters will be replaced as requested to assure the Clean Air Act Title V Air Operating Permit compliance.

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1.9 Cleaning of Plating, Rinse, Drying, Chemical Stripping and Paint Stripping Tanks. The Contractor shall perform cleaning of the plating and rinse tanks in Buildings 140, 142, 169,180, 680, and 20128. All liquids, build-up, and residue will be removed from the tanks, coils and filtering systems.

1.10 Cleaning of Degreasers (Vapor and Airless), Aqueous Cleaners and Solvent Cleaners.

The Contractor shall perform cleaning of the degreasers in Buildings 142, 169, 640 and 645. All liquids and residue will be removed from the degreaser tanks, coils and filtering systems. The degreaser in Building 20128 will only require cleaning of the catch pan and floor surrounding the unit.

1.11 Cleaning of Sanding Booths. The Contractor shall perform cleaning of the sanding booths in Buildings 125, 140, 149, 169, 180, 189, 350, 364, and 670 to ensure no surface dust or residue is present. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.124, 1910.1025, 1910.1026, and 1910.1027 standards for Beryllium, Lead, Chromium VI, and Cadmium. Debris and residues will be removed from any holding devices/bins in the booths.

The Contractor shall perform the daily and weekly cleanings of the sanding booths prior to, during or at the end of the first shift at the discretion of the Government on a booth-by-booth basis. Required cleaning times may change periodically; the Contractor will be notified at least one week prior to cleaning time changes.

1.11.1 The Contractor shall not “dry” sweep or use compressed air to clean sanding booths.

1.11.2 The Contractor shall dispose of all contaminated cleaning devices in accordance with the Resource Conservation and Recovery Act (RCRA) standards.

1.12 Cleaning of Equipment with Metal Working Fluid. The Contractor shall perform cleaning of the metal band saw in Building 321 and the milling machines in Building 635.

Note: Wear PPE appropriate for the type of shavings/debris produced by equipment, as shavings/debris of certain equipment may contain heavy metals or other contaminants.

Bacteria and algae may also be present.

1.13 Cleaning of Trench Drains. The Contractor shall perform cleaning of the trench drains in Buildings 50, 54, 59, 89, 137, 146, and 180. Sludge, debris, and residue will be removed from the trench drains. The grates, filter screens, and/or drain baskets will be washed. No sludge or residue shall be allowed to flow into the small drain holes in the trench drains.

1.14 Cleaning of Wash Racks and Wash Rack Pit. The Contractor shall perform cleaning of the wash racks at Pad 8 and the wash rack pit in Building 59. Water, sludge, debris, sediment, and residue will be removed from the trench drains, grates, and sump/sediment trap. All residues from the cleaning process will be removed. Water removed from the wash rack may be allowed to be drained back into the wash rack. The grates will be washed.

1.15 Cleaning of Storm Drains. The Contractor shall perform cleaning of the storm drains at Pad 8. Debris will be removed from the storm drains and the absorbent boom will be replaced.

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1.16 Cleaning of Floor Recovery Systems. The Contractor shall perform cleaning of the floor recovery systems in Building 137 and 20128. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.124, 1910.1025, 1910.1026, 1910.1027 standards for Beryllium, Lead, Chromium VI, and Cadmium. Debris and residue will be removed from the filter screens of the floor recovery system. The Contractor shall clean the floor recovery systems in accordance with frequency schedule and work orders generated in FEM.

1.17 Cleaning of Vacuum Systems. The Contractor shall perform cleaning of the vacuum systems in Buildings 169, 189, 350, 20128 and 670. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.1025, 1910.1026, 1910.1027 standards for Lead, Chromium VI, and Cadmium.

1.18 Cleaning of Grit Blast System. The Contractor shall perform cleaning of the grit blast systems in Buildings 169, 191, and 20128 to ensure no surface dust or residue is present on the inside and outside of the booths. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.1025, 1910.1026, 1910.1027 standards for Lead, Chromium VI, and Cadmium. The Contractor shall not “dry” sweep or use compressed air to clean grit blast system.

1.19 Cleaning of Parts Washers. The Contractor shall perform cleaning of the parts washers in Building 680.

1.20 Cleaning of Air Flow Tunnel and Vent Plenum Drain Screens. The Contractor shall perform cleaning of the air flow tunnel and vent plenum drain screens in Buildings 50. Debris and residue will be removed from floor, walls, ceiling, piping, ductwork, sump rooms, filter rooms, and sprinkler heads. Note: Do not drag any equipment or hoses over louvers or any part of the damper system. Damage will occur to damper system. Repairs and adjustment will be required for building ventilation to work properly if damage occurs.

1.21 Cleaning of Stripping Bays. The Contractor shall perform cleaning of the stripping bays in Buildings 673 and 20180 and the stripping bay and PPE room in Building 673. Debris and residue will be removed from the walls and floor.

1.22 Cleaning of Water Wash Grinding Booths. The Contractor shall perform cleaning of the water wash grinding booths in Building 140. Clean mist eliminators. Remove all dust, residue, and debris from unit.

1.23 Cleaning of Dust Collectors in Building 140. Liquid and residue will be removed from the tanks, overflow troughs, and exhaust. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.124, 1910.1025, 1910.1026, 1910.1027 standards for Beryllium, Lead, Chromium VI, and Cadmium. No residue shall be allowed to enter drain. A pump is not to be used to remove residue from trough.

1.23.1 Cleaning of Dust Collector Systems in Building 20128 (Dry Units). Residue will be removed from the dust collectors located on the interior and exterior of the facility. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.1025, 1910.1026,

1910.1027 standards for Lead, Chromium VI, and Cadmium.

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1.24 Cleaning of Grinding Room in Building 140. Remove all metal dust, particles, and debris from all surfaces. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.124, 1910.1025, 1910.1026, 1910.1027 standards for Beryllium, Lead, Chromium VI, and Cadmium.

1.25 Cleaning of Lift Stations. The Contractor shall perform cleaning of the lift stations at Buildings 54 and 59. Debris will be removed from the water return area and placed in appropriate containers. Screens will be washed to remove debris. All residues from the cleaning process will be removed. All pit covers will be replaced and cleaned.

1.25.1 Cleaning of Lift Stations in Building 20128. The Contractor shall perform cleaning of the two basement lift stations and associated troughs at Buildings 20128. Both pits will be cleaned and trough screen covers cleaned.

1.26 Cleaning of Ovens. The Contractor shall perform cleaning of the ovens in building 20128.

Remove all dust, residue, and debris from the interior and exterior of the ovens. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.1025, 1910.1026,

1910.1027 standards for Lead, Chromium VI, and Cadmium.

1.27 Unforeseen Equipment Cleaning Requirements. For unforeseen equipment cleaning requirements (such as the result of safety or environmental findings, equipment failure/ removal/relocation/turn- in, or atmospheric changes that affect equipment performance), the Government may request a cost estimate from the Contractor. The estimate will identify schedule, labor hours, equipment, and material costs to accomplish. The COR will validate need, ensure funding availability for recommended approval or disapproval by the CO. The Contractor shall not begin unscheduled cleaning requirements without approval. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.124, 1910.1025, 1910.1026, 1910.1027 standards for Beryllium, Lead, Chromium VI, and Cadmium.

1.28 Cleaning of Equipment for Removal and Relocation. The Contractor shall clean equipment that is required to be removed from service and be relocated by the Government for use in another building/area. The Contractor shall perform cleaning of this equipment as an unforeseen equipment cleaning requirement. Equipment will be cleaned prior to being moved and prior to use at new location, if required. The Contractor shall ensure that debris, metal shavings, cutting fluids, and chemicals have been removed. The COR will provide guidance on disposal of metal shavings. Oil, grease, and residue will be removed from all surfaces. If required, wipe down equipment with biocide and/or algaecide. Prior to equipment use at new location, residue will be removed from all surfaces. Note: Wear PPE appropriate for the type of shavings/debris produced by equipment, as shavings/debris of certain equipment may contain heavy metals or other contaminates. Bacteria and algae may also be present. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.124, 1910.1025, 1910.1026, 1910.1027 standards for Beryllium, Lead, Chromium VI, and Cadmium.

1.29 Cleaning of Equipment for Removal and Turn-in for Disposal.

The Contractor shall clean equipment that is required to be removed from service and be turned in for disposal by the Government. The Contractor shall perform cleaning of this equipment as

Page 10 of 20 Industrial Process Waste (IPW) Cleaning PWS an unforeseen equipment cleaning requirement. Equipment will be cleaned prior to Government removal and turn-in to the DLA Disposition Services. The Contractor shall ensure that debris, metal shavings, cutting fluids, and chemicals have been removed. The COR will provide guidance on disposal of metal shavings. Oil, grease, and residue will be removed from all surfaces. If required, wipe down machine with biocide and/or algaecide. Note: Wear PPE appropriate for the type of shavings/debris produced by equipment, as shavings/debris of certain equipment may contain heavy metals or other contaminates. Bacteria and algae may also be present. The Contractor is responsible for cleaning which ensures compliance with 29 CFR 1910.124, 1910.1025, 1910.1026, 1910.1027 standards for Beryllium, Lead, Chromium VI, and Cadmium.

1.30 Work Area Housekeeping. After each cleaning operation, the work area will be cleared of trash, waste, residue, and any foreign material or debris.

1.31 The Contractor shall NOT move, lift, or transport any Government-owned equipment (excluding Government-furnished property/materials described in section 3.0 below) unless authorized in advance by the Contracting Officer or COR.

2.0 Services Summary

Performance Objective PWS

Reference Performance Threshold

Perform Short Interval Equipment Cleaning requirements on due date (Less than 30 days)

1.5, 1.5.1, 1.5.2

No more than one (1) unsatisfactory cleaning per seven (7) day period or two (2) or more consecutive unsatisfactory cleanings on the same piece of equipment.

Re-performance shall occur within 1 day of notification or within a mutually acceptable timeframe to the COR, customer and Contractor.

Perform Long Interval Equipment Cleaning requirements (30 days or more)

1.6, 1.6.1, 1.6.2, 1.6.3

Equipment will be cleaned by the end of the month during which cleaning is due.

No more than four (4) unsatisfactory cleanings per 30 day period on all items combined or two

(2) or more consecutive unsatisfactory cleanings on the same piece of equipment.

Re-performance within 7 days of notification or other timeframe acceptable to the On-Site COR.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide the facilities, property, materials and services described in this section. Contractor will track, secure and account for all GFP/GFM. The Government will provide administrative space in building 125 and storage space in building 206. The Government will provide a computer system (PC, monitor, and printer) for scheduling cleaning, reporting, and transacting with the

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Government. Government provided computers no longer required by the Contractor shall be returned to the Government through Information Technology Zone 1 computer support.

3.1 Government Furnished Material/Equipment.

3.1.1 All containers and labels for marking contents of containers will be furnished by the Government for waste materials. These containers will be in a serviceable and leak proof condition.

3.1.2 The Government will furnish all replacement filters for paint facilities, paint booths, sanding booths, grinding booths, and dust collectors.

3.1.3 The Government will issue Environmental Spill Kits when required.

3.1.4 The Government will provide paper, tape and light lens covers for the paint booths.

3.2 Government Furnished Services.

3.2.1 The Government will provide a list of the various organization’s UECs.

3.2.2 Government-Furnished Training. Within 15 working days after award, the Government will provide the training listed below to Contractor employees that will have access to Robins Air Force Base (RAFB). The Government may provide other training or briefings, if determined to be in the best interest of the Government and approved by the CO. The Government may provide train-the-trainer courses to the Contractor to meet requirements such as industrial area/Flightline driving training. The Contractor shall ensure all Contractor personnel receive required training and maintain supporting documentation.

• Security/Information Awareness

• Safety/Fire Prevention/Fire Extinguisher Use

• Environmental Management System (EMS) Awareness

• Foreign Object Debris (FOD) and Dropped Object

• Hazardous Materials Handling

• Hazardous Waste Training

• Tool Control

• Information Assurance (IA) training for CAC Cardholders

3.2.3 The following training will be scheduled as soon as classes are available:

• Industrial Area/Flightline Drivers Training/Driving on RAFB (normally held monthly)

• FEM Familiarization

3.2.4 In order to comply with 29 CFR 1910.1200, the Government will provide access to

Safety Data Sheets (SDS) on all chemicals used in the equipment covered by this contract.

Access to the SDS pertaining to a given site will be available at that location upon request.

4.0 GENERAL INFORMATION

4.1 Normal Operating Hours. Normal operating hours, excluding federal holidays, are 2:00 am to 6:00 pm, Monday through Sunday. The Contractor can request to perform equipment

Page 12 of 20 Industrial Process Waste (IPW) Cleaning PWS cleaning operations outside the normal operating hours (i.e. swing and owl shifts) if deemed necessary to achieve workload requirements. Any equipment cleaning performed outside the normal operating hours must be prescheduled and approved by the COR.

4.1.2 Government Shift Changes/Overtime. Government personnel are subject to shift changes in order to work overtime to support changes in production demands. The Government will provide the Contractor at least a 5 business day notice when Government shift start time changes occur that will impact the Contractor’s schedule.

4.1.3 Holidays and Other Non-Work Periods. Contractor personnel shall observe federal holidays (New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day) and closings, such as energy conservation days (normally the day after Thanksgiving), in accordance with the guidance provided for the WR-ALC general civilian populace.

4.2 Specific Contractor Furnished Items and Services. The Contractor shall provide all Personal Protective Equipment (PPE) for job-specific tasks. All PPE must meet Occupational and Safety and Health Administration (OSHA) and American National Safety Institute (ANSI) standards. The Contractor shall provide peelable coating for the paint booths.

4.2.1 Contactor Equipment and Vehicles. The Contractor shall furnish all necessary equipment and vehicles, such as forklifts, man lifts, trucks, towing equipment, vacuum trucks, pressure washers, HEPA vacuums, etc., required to clean equipment and transport waste to proper location. All vehicles shall be equipped with lights and seatbelts.

4.2.2 Contractor employees requiring vehicle access to the controlled area of the Flightline shall display the company's name on both the right and left sides of the vehicle.

Lettering shall be at least three inches high and may be either permanently or magnetically affixed to the vehicle. The Government will deny entry to Contractor vehicles not displaying the company name.

4.2.3 Prior to driving on the Flightline, the Contractor shall ensure that all personnel required to operate vehicles on the Flightline are licensed, trained and certified. The Contractor is responsible for scheduling the training through 78 OSS/OSAB, 926-2081 or 926-2732, with adequate lead time not to interfere with the contract schedule. Upon completion of the training, an AF Form 483 (Certificate of Competency) will be issued by the Airfield Manager’s office, which certifies that the individual has been trained on Flightline driving. This certification must be in the possession of the vehicle operator when driving on the Flightline. The Contractor may be required to designate an Airfield Driving Program Manager (ADPM) who will provide training and certification to all required Contractor personnel. (AFI 13-213 and RAFBI 13-213)

4.3 Contractor Manager. The Contractor shall provide a manager and alternate who shall be responsible for the performance of the work and shall have full authority to act for the Contractor.

The names and phone numbers of these personnel shall be designated in writing to the CORs. The contract manager or alternate shall be on base and available by phone any time Contractor employees are cleaning equipment.

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4.3.2 Employees. Contractor personnel shall be visibly identifiable as contractors at all times. Contractor employees shall wear distinctive uniforms with employees’ names and company logo (including jackets, coveralls and inclement weather gear). Personnel performing administrative duties may be exempt from this requirement. The Contractor shall provide all necessary safety clothing and individual equipment to accomplish the mission. Safe working attire policies for the industrial/maintenance areas shall be adhered to. (AFI 91-203, WR-ALC OI 91-1)

4.3.4 Contractor Vehicles. During increased Force Protection posture on Robins Air Force Base, parking around facilities that have parking exclusion zones is permissible under the following rules:

4.3.4.1 Vehicles are only allowed to remain in the exclusion zone during actual equipment cleaning service. Once complete, the vehicle must be removed immediately.

4.3.4.2 An individual (escort) must stay with the vehicle at all times it is in the exclusion zone. Vehicles cannot be left unattended. If so, they are subject to ticketing and towing.

4.3.4.3 After entering and exiting the exclusion zone, replace stanchions/ropes to their original configuration.

4.3.4.4 If challenged by personnel conducting Random Antiterrorism Measures, Contractor shall be prepared to present identification credentials.

4.4 Employee Training. The Contractor shall develop and maintain training records for all personnel attending Contractor and Government-furnished training. Records shall be made available to the Government upon request.

4.4.1 Contractor shall ensure all employees are proficient and current in training associated with their area of responsibility to include safety, hazardous materials, hazardous waste, RCRA, hazardous waste operator (HAZWOPER) and spill response.

4.4.2 Contractor shall ensure all employees are proficient and current in training associated with OSHA Standards to include chemical specific training, hazardous communication, respiratory protection, Right-to-Know laws, confined space entry, fall protection/prevention and lockout/tagout procedures.

4.4.3 Contractor shall ensure personnel are trained to operate special purpose vehicles.

These vehicles include vacuum trucks, pressure washers, forklifts, man-lifts, and towing equipment. (Appendix C, Industrial Safety and Health Requirements)

4.4.4 Environmental Management System (EMS) Awareness Training. All Contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air-Force-provided initial EMS Awareness Training. It is the responsibility of the prime Contractor to ensure that all subcontractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

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4.4.4.1 If a company is ISO 14001 certified, the Contractor does not have to complete

Robins AFB EMS Awareness Training; however, the Contractor must submit documentation to both the Contracting Officer (CO) and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@robins.af.mil) stating ISO 14001 Certification.

4.4.4.2 If ISO 14001 Certification cannot be provided, the EMS awareness training will be furnished by the government in the form of a self-guided PowerPoint presentation. A request for the briefing can be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil or call (478) 327-8104. Once the presentation is received, the Contractor is responsible for ensuring that all applicable employees view the training.

4.5 Security Requirements. The Contractor shall comply with all security policies and regulatory requirements. Contractor employees must be US Citizens or must present VISA documentation indicating they are allowed to work in the United States/Georgia before Contractor credentials will be issued.

4.5.1 Requirements for Contractor Credentials: All personnel requesting installation Contractor credentials must present a valid state issued identification card or driver's license and a social security card before issued a credential. Persons must present previously issued Contractor identification card if applicable.

4.5.2 For contractors not requiring access to computer networks on Robins AFB: The Air Force has mandated visitors, to include all non-DOD card holders, to consent to a check of their criminal history prior to being allowed access to installations. The check is similar to a driver’s license check and will be conducted at the Visitor Control Center (VCC) off of Watson Boulevard, Robins AFB, GA. Unescorted visitors will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. A Government Badging Agent will work with CORs or Government POCs and the Contractor to submit required documentation to the VCC. The Contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only.

4.5.3 Contractor personnel are required to prominently display the Contractor ID card/badge on their person while visiting or performing work on Robins AFB (with the exception of work in which this would pose a safety hazard, in which case the badge may be removed until the task is completed). Contractor personnel, whether prime or subcontractor, are not authorized sponsorship privileges. The prime Contractor is responsible for retrieving all Contractor/ subcontractor ID card/badge (including restricted/controlled area badges, if applicable) upon completion or termination of the contract or when an employee no longer has a need for access to Robins AFB, i.e. employment has been terminated or individual transferred to another project.

(RAFBI 31-101)

4.5.4 For contractors requiring access to computer networks on Robins AFB: The Contractor must complete a security background investigation and fingerprints, before an application for a Common Access Card (CAC) is processed. Note: Background check is not mailto:78ceg.cev.FrontOfc@us.af.mil

Page 15 of 20 Industrial Process Waste (IPW) Cleaning PWS required if Joint Personnel Adjudication System (JPAS) reflects recent eligibility for Contractor employees. The Contractor will submit a complete and accurate Standard Form (SF) 85 and other required documentation on each employee requiring a National Agency Check (NAC) to the appropriate Government Security Manager at least 2 weeks prior to employee processing. (AFI 31-501; AFI 33-115, Volume 2; WR-ALC OI 31-2)

4.5.5 Once the Contractor employees have successfully completed the background investigation process, they will be required to have a Department of Defense (DD) Form 2875, System Authorization Access Request (SAAR), submitted on their behalf by the Government requiring activity in order to obtain their initial Network Access (for email account). All Contractor employees requiring network access are required to complete initial Information Assurance/Protection awareness training within 7 calendar days of the approval date on the DD Form 2875. The Contractor employees will be required to complete the Information Assurance/Protection Training annually thereafter to retain access.

4.5.6 The Information Assurance/Protection Training required for obtaining and maintaining network and automated information systems access is standardized as a Computer- Based Training (CBT) course. Access the CBT on the current training site (Advanced Distributed Learning Service (ADLS)) via the Air Force Portal. Successful completion of this course satisfies the Air Force training requirement for network user licenses and systems’ access. Additional user training may be directed locally to reflect local needs and concerns. (AFI 33-115, Volume 2)

4.5.7 Contractor employees shall comply with policies regarding the official or authorized use of government-provided electronic messaging systems (email). (AFMAN 33-152, AFMC Supplement 1, Chapter 6)

4.5.8 During the performance of the contract, the Contractor shall be responsible for both

(a) obtaining the required identification for newly assigned personnel, and (b) the prompt return of credentials (access badges/CAC cards) to the appropriate Government Security Manager for any employee who no longer requires access. The Contractor shall report personnel who no longer require network or automated information systems access to the appropriate Group Security Manager and CORs within 3 days. The prime Contractor is responsible for retrieving all Contractor/subcontractor ID card/badges (including restricted/controlled area badges, if applicable) upon completion or termination of the contract/order/modification or when an employee no longer has a need for access to Robins AFB, i.e. employment has been terminated or individual transferred to another project. The badges will be returned to the Trusted Agent/Government Security Manager who assigned the badge.

4.5.9 All Contractor employees shall promptly report to the Contract/Security Manager the loss of any badge. For each lost badge, the Contractor shall hand carry a letter on company letterhead, including employee name and details of loss through the applicable CORs to the Group Security Manager. The CORs must review and coordinate prior to submission to 78

ABW/IP.

4.5.10 Visit Authorization Letters (VAL) (Classified/Unclassified Contracts). VALs will be provided to the Government Security Manager (GSM) in the area where contract performance

Page 16 of 20 Industrial Process Waste (IPW) Cleaning PWS takes place. A VAL is required for all classified/unclassified contracts. This contract is considered unclassified.

4.5.11 The VAL will be sent via JPAS to the appropriate Security Management Office (SMO) code. If the company does not have JPAS capabilities then the VAL will be sent by fax or digitally encrypted to the Government Security Manager. The VAL will include the following on company letterhead: Contractor’s company name, address and phone number; clearance level or results of non-sensitive position background investigation; name, date and place of birth and citizenship for each employee. Also include the contract number, purpose of visit, name/phone number/office symbol of the Government requiring activity, and anticipated period of performance dates.

4.5.12 The VAL must indicate whether or not the Contractor has had the appropriate background investigation if they require access to Government automated information systems

(AIS).

4.5.13 For Contractor employees requiring access to the Electronics Maintenance Support Group (EMXG) complex (Buildings 640/645) to perform cleaning on industrial process equipment, the Contractor shall submit a VAL by mail or fax at least 24 hours in advance of the visit date, written on company letterhead, to the 402 EMXG/MXV Visitor Control Center. It must specify the following: the contract number; location of the work site; the date entry to the base must begin; the contemplated termination date of entry; the names of Contractor and subcontractor employees requiring access to the base; for each, the name of the individual;

security clearance eligibility; clearance date; citizenship; and make, model and license number of vehicles to enter the area. The VAL must be signed by the Contractor’s Financial Services Officer or Management Official, and forwarded to the appropriate GSM at least 24 hours in advance of the contract start date. The VAL should be submitted to the following Address/Fax:

402d EMXG Visitor Control Center 420 Richard Ray Blvd, STE 100 Robins AFB, GA 31098-1640 Fax 478-926-2004

4.5.13.1 Proposed changes to the list of approved people/vehicles shall require submittal by the same procedures as initial request.

4.5.13.2 The Contractor shall contact the designated COR at least one day in advance of each time access is necessary. Repeat visits may be arranged upon the establishment of a firm schedule.

4.5.13.3 Vehicles used for the delivery of equipment, supplies, or tools which cannot be carried in by hand will be admitted after the clearance procedures if the company logo is prominently displayed on both sides of the vehicle.

4.5.13.4 Radios, pagers, walkie-talkies, and cellular telephones shall not be brought into the area.

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4.5.13.5 Contractor representatives shall allow a minimum of 15 minutes wait at arrival for escorts. Government personnel shall escort Contractor representatives at all times within the Avionics complex.

4.6 Safety Requirements. The Contractor shall comply with safety provisions, i.e., technical specifications, technical publications, Federal…