Sources Sought Synopsis rev1.pdf

SOURCES SOUGHT SYNOPSIS

Air Force HH-60W Helicopter

Programmed Depot Maintenance (PDM)

And

Analytical Condition Inspection (ACI)

CAUTION:

This market survey is being conducted to identify potential sources of repair located within 600 nautical miles of Kadena Air Base, Okinawa, Japan that possess the expertise, capability, and experience to meet the qualification requirements to accomplish depot level maintenance for the

United States Air Force HH-60W Jolly Green II Helicopter. The level of security clearance and amount of foreign participation in this requirement has not been determined.

Contractors/Companies responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

INSTRUCTIONS:

1. Below is a document containing a description of the HH-60W PDM and ACI requirements and a Contractor Capability Survey, which allows you to provide your company’s capability.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capabilities in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

3. Both large and small businesses are encouraged to participate in this Market Research.

Joint ventures or teaming arrangements are encouraged.

4. Questions relative to this market survey should be addressed to Gregory Hendricks, gregory.hendricks.3@us.af.mil, and Kimberly Pike, kimberly.pike@us.af.mil.

mailto:gregory.hendricks.3@us.af.mil mailto:kimberly.pike@us.af.mil

REQUIREMENTS DESCRIPTION

AIR FORCE HH-60W PROGRAMMED DEPOT MAINTENANCE (PDM)

and ANALYTICAL CONDITION INSPECTION (ACI)

PURPOSE/DESCRIPTION:

We are conducting market research to identify potential sources which possess the capability, expertise, and experience to meet the qualifications required to perform heavy depot level maintenance for the United States Air Force HH-60W Jolly Green II helicopter; to include scheduled and unscheduled repair, phase maintenance, and time compliance technical order modifications and inspections at a depot facility, as well as in the field, as required in the attached documents.

Attachments:

1. Depot Maintenance Statement of Work (DMSOW), Attachment A

2. Depot Maintenance Work Specification (DMSPEC) HH-60W-24-010-001, Attachment B

CONTRACTOR CAPABILITY SURVEY

AIR FORCE HH-60W PROGRAMMED DEPOT MAINTENANCE (PDM) and

ANALYTICAL CONDITION INSPECTION (ACI)

Part I. Business Information

Please provide the following business information for your company/facility and for any teaming or joint venture partners:

• Company/Facility Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Size of business pursuant to North American Industry Classification System (NAICS) Code:

488190

• Based on the above NAICS Code, state whether your company is:

o Small Business (Yes / No) o Woman Owned Small Business (Yes / No) o Small Disadvantaged Business (Yes / No) o 8(a) Certified (Yes / No) o HUBZone Certified (Yes / No) o Veteran Owned Small Business (Yes / No) o Service Disabled Veteran Small Business (Yes / No)

• System for Award Management (SAM) (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Responses to the Capability Survey Part I and Part II must be received no later than close of business. Please ensure data is in a readable electronic format that can be received through a firewall. Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable.

Responses must be sent via email to the following:

• PCO: Gregory Hendricks, gregory.hendricks.3@us.af.mil

• PM: Kimberly Pike, kimberly.pike@us.af.mil

Questions relative to this market research should be addressed to the PM or PCO.

mailto:gregory.hendricks.3@us.af.mil mailto:kimberly.pike@us.af.mil

Part II. Capability Survey Questions

General Capability Questions:

Describe your maintenance and repair facilities, to include size and location, available hangar space, personnel employed, and any other information you feel would be pertinent to this requirement.

Describe your company's capability to handle and store Communications Security (COMSEC) capable equipment and classified materials.

Describe your company's capability and experience in utilizing military technical data, engineering drawings, and manuals. Identify all software programs utilized to access these data products and what formats are available for delivered items.

Describe your company’s capability to obtain or manufacture molds/tooling. Also, provide information on your type of molding process.

What is your company’s current maximum aircraft production capacity per year based on a projected 190 calendar flow days for three (3) PDM inductions per year and 220 calendar flow days for one (1) ACI induction per year? Provide information on any facility reserves you may possess to increase production capacity in the event of an immediate need due to critical operational mission requirements.

Describe your capability and any experience with providing time sensitive field support for repair requirements on H-60 aircraft located on US DoD military bases.

Does your company currently possess Public Key Infrastructure (PKI) certificates for accessing

US DoD web based programs, or have a history of using these programs? If so, please indicate which programs you currently use or have used in the past.

Describe your facility’s runway and your capability to accommodate C-17 and C-5 aircraft. Do you have any experience with preparing an H-60 aircraft for transport by airlift on C-17 and/or

C-5 aircraft?

Does your company currently have a Technical Order Distribution Account (TODA) and technical order library that supports US DoD customers? If so, describe how this library is maintained.

Is your company immediately capable of fully accomplishing all repair services necessary as described herein, and as per the documentation provided, to include possessing the appropriate facilities and space, manpower, and equipment? If not, what are the specific requirements in the documentation that would currently preclude your company from being able to support our requirement and why; and, what would be the lead time from contract award before you to would be able to fully support the requirement? Identify how you would overcome any current constraint(s).

Hardware Production Questions:

Describe your capability and experiences in the manufacturing/fabrication of H-60 components, including precise examples of parts produced at your facility. Also include a description of your capability for heat-treating aircraft components, along with examples of this work.

What quality assurance processes and test qualification practices does your company employ?

Please provide a description of your quality program (ISO 9000, QS-9000, EIA-599, or otherwise)?

Does your company currently use the Air Force supply system to requisition parts and material, to include Due-In From Maintenance (DIFM) type parts. If so, describe your current procedures for obtaining these parts.

Engineering Support Services Questions:

Does your company currently possess on-site process, aircraft, systems, and component engineering expertise to resolve technical and engineering issues in the field of H-60 aircraft repair and maintenance? If so, describe your engineering personnel qualifications and methodology for handling discrepant parts and/or processes.

Repair Questions:

Describe your company’s present and/or past experience performing heavy structural repair and maintenance on military H-60 helicopters. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager). Also, provide numbers of artisans currently employed with experience in this work, with a thorough description of all skillsets.

Describe your capability and experience in developing or modifying existing airframe structures or equipment to solve maintenance and support problems in the depot environment.

Describe your capability and experience in performing verification of H-60 airframe alignment and describe your methods and equipment used to accomplish the verification.

Describe your capability and experience in developing or modifying repair or maintenance procedures to solve maintenance and support problems in the depot environment. Include associated implementation of technical orders (TOs) and accomplishment of new time compliance technical orders (TCTOs).

Describe how you identify and resolve parts obsolescence and diminishing manufacturing source problems.

Describe your process for maintaining inventory records and reporting on hand/in work balances and repair status to your customer.

Do you have any experience maintaining Air Force and/or US DoD aircraft logs and records? If so, describe your process and which forms and electronic maintenance information systems you have experience maintaining.

Describe equipment currently on-hand for supporting the repair and maintenance of H-60 aircraft, compared to those listed in Attachment D.

Do you have experience and the current capability to clean, strip and paint H-60 airframes and parts?

Commerciality Questions:

Are there established catalog or market prices for our requirement? If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public? Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement. What is your process for handling

Product Quality Deficiency Reports (PQDRs)?