Atch 1. FD2060-24-31666 PWS Halverson OH Bridge Final.docx

Performance Work Statement for

Halvorsen Aircraft Cargo Loaders (ACL) Overhaul Bridge

Purchase Request: FD2060-24-31666

08 May 2024

Distribution Statement: C: Distribution is authorized to US Government agencies and their contractors (administrative or operational use) (26 Feb 24). Other requests for this document shall be referred to AFLCMC/WNZDA.

1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required for the Overhaul (OH) segments of the Halvorsen contract.

1.1.1 Overhaul (OH): OH functions include: vehicle receipt, incoming inspection, structural abnormalities identification, disassembly, repair, replacement, refurbishment, unique identification, finish coating, Time Compliance Technical Orders (TCTO’s), in-process testing, assembly, post-overhaul inspection, post-overhaul test, storage and security, packaging and shipping, and Overhaul Instructions Manual (OIM) maintenance. Overhaul of the Halvorsens will preserve the Operational Safety, Suitability, and Effectiveness (OSS&E) baselines (section 3 of the Prime Item Development Specification (MP-SP-006, rev 9) so the Halvorsens will be available when needed, perform up to expectations, and perform safely. Some of the major basic overhaul elements are:

0. disassembly of Halvorsen in three basic sections (cab, deck, and chassis),

0. cleaning,

0. detailed inspections to determine the state of the Halvorsens,

0. remove/inspect/replace tires as required,

0. remove/replace electrical cables,

0. remove/replace electromechanical items,

0. remove/replace rubber items,

0. remove/replace batteries,

0. remove/replace non-permanent hardware (nuts, bolts, etc.),

0. remove/replace hydraulic hoses,

0. scuff and paint hydraulic tubes and (hydraulic manifolds – as needed)

0. overhaul hydraulic pumps and cylinders as needed,

0. overhaul cab heaters,

0. remove/replace fire extinguishers,

0. apply corrosion prevention compounds,

0. re-paint,

0. apply Item Unique Identification (IUID) labels/plates,

0. re-assembly of Halvorsen, and

0. post testing to ensure quality assurance.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing overhaul to the Halvorsen fleet to allow for continuing support of worldwide cargo movement.

1.3 Background: This is a bridge acquisition for overhaul support of the Halvorsen fleet. Halvorsens provide cargo movement capabilities to over 170 worldwide locations and require overhauling to ensure properly functioning equipment is available to the government.

2.0 Services Summary: The following table summarizes the performance thresholds for the most critical performance objectives of this effort.

All overhauled loaders shall be inspected using the Contractor’s post-overhaul inspection checklist prior to presentation to DCMA Overhauled loaders shall pass a final inspection at origin via DCMA 100% of the time each contract year.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes Government-Furnished Property, Equipment, and Material (GFP/GFE/GFM). The Government will provide the following supporting documents, if available, for the Halvorsen as part of the solicitation: Technical Manuals, Overhaul Instructions Manual (OIM), Item Unique Identification (IUID) Plan, Base Code Reference List, As-Maintained List (AML), Prime Item Development Specification (PIDS), and Definition of Terms.

3.2.1 OH: The Government will provide up to 30 Halvorsens throughout the period of performance for overhaul activities. The Government will provide historical Defense Property Accountability System (DPAS) data for the Halvorsens provided for overhaul.

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7005. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend 60 months (one base year of 12 months and four option years of 12 months) supporting Halvorsens.

4.1.2 Place of Performance: These services will be performed at the contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL):

A001

B001

A002

B002

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than 3 total rejection(s) of deliverables per contract year. The Government will reject a deliverable if 3 or more technical errors or 10 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 20 business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Multi-use Engineering Change Proposal Automated Review System (MEARS) and submitted directly to the MFT member identified on the CDRL. There shall be no more than 2 late submission(s) of deliverables per contract year. The Contractor shall notify the Government at least 5 working days prior to the due date if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.2.1 The contractor shall electronically deliver all contractual data specified herein using the Government-controlled method of delivery, MEARS, http://mears1.redstone.army.mil/mears/Default.aspx. The contractor shall work with the Government to ensure that an adequate number of contractor personnel obtain and possess Public Key Infrastructure (PKI) certification from an accepted Government source. The contractor shall be receptive to the training offered by the Government on the MEARS system. The contractor shall prepare, maintain, and track the contract data status, schedule and ensure timely data deliveries. If MEARS is down for maintenance, the contractor shall use an alternative method of the contractual data deliverables utilizing Defense Information Systems Agency (DISA), known as Department of Defense (DoD) SAFE, via http://safe.apps.mil/. The contractor shall obtain and possess PKI certification from an accepted Government source to access the DoD SAFE.

4.3 Services

4.3.1 Item Unique Identification (IUID)

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR. [CDRL Reference in paragraph 4.2, DI-MGMT-81803A, IUID Marking Plan]

4.3.1.2 Reporting in IUID Registry

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.3.2.1 When shipping containers are received that meet the requirements of the AFMC Form158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements. (MIL-STD-2073-1E(4), 22 Apr 2019, Standard Practice for Military Packaging and MIL-STD-129R(2), 27 Sep 2019, Military Marking for Shipment and Storage).

4.3.3 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.4 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.5 Overhaul (OH): The Contractor shall have overall responsibility for the conduct of Halvorsen Overhaul in accordance with this PWS. Data in the Integrated Master Schedule (IMS), Earned Value Management System (EVMS), and Enterprise Resource Planning (ERP) system shall correlate.

4.5.1 Integrated Master Schedule: The Contractor shall develop, implement, maintain, manage and analyze an Integrated Master Schedule (IMS) for this contract effort. The IMS shall contain measurable tasks and their interdependencies. The Contractor shall develop task descriptions and schedules from this PWS. The IMS shall contain all critical milestones, measurable tasks, prerequisite events and activities, and their interdependencies as deemed necessary for effective management of this segment by the Contractor. The IMS shall include major subcontractor activities, if any. The Contractor shall develop descriptive listings for the above measurable tasks and milestones. The Contractor shall clearly depict critical elements throughout the entire period of this contract on selected schedule formats. Progress to date shall be based upon percentage of effort complete, whenever possible. Contractor’s schedule shall have the capability to roll up or roll down. In its reporting hereunder, the Contractor shall provide the necessary schedule and performance risk assessments, to include required program impact and related recovery schedules. The Contractor shall complete early or on schedule 100% of the overhaul deliveries in accordance with the task order baseline schedule. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government. The Contractor shall have no more than 20 loaders in work (i.e., inducted into the overhaul line) at any one time. The period of performance for each annual buy for full-rate overhauls shall not exceed 17 months. The time between the delivery dates of the first loader inducted into the overhaul line and the last loader for each contract year shall not exceed 12 months. [CDRL Reference in paragraph 4.2, DI-MGMT-81861B(T), Integrated Program Management Data and Analysis Report (IPMDAR)]

4.5.1.1 Performance and Financial Reporting: The Contractor shall utilize EVMS.

4.5.1.1.1 Compliance: All work shall be performed using a criteria-compliant EVMS that correlates cost and schedule performance with technical progress and program content activity. Progress and problems shall be presented and discussed in periodic program status reviews. Technical and program content issues shall be covered in terms of performance goals, exit criteria, schedule progress and/or cost impact.

4.5.1.1.2 Reporting: The Contractor shall report monthly EVMS status using the Integrated Program Management Data and Analysis Report (IPMDAR) formats, or Contractor internal documents which provide the same essential information and which have been approved by the Procuring Contracting Officer (PCO) or other designated representative (rep), and Contract Funds Status Report. The level of detail to be reported shall be at level 3 of the Contract Work Breakdown Structure (CWBS). The Contractor shall be responsible for developing CWBS levels 3 and below as necessary to accomplish all tasks. When change is necessary to the CWBS and CWBS dictionary, the Contractor shall update them. Contractor shall provide variance analyses that adequately explain all variances that exceed the specified variance thresholds of the CDRL; explanations clearly identify the nature of the problem, significant reasons for cost or schedule variance, effect on the immediate task, impact on the total contract, and the corrective action taken or planned. The PCO or designated rep will review the variance analyses and notify the Contractor in writing of any unacceptable ones. No more than 3 unacceptable variance analyses per month shall be submitted; all unacceptable variance analyses shall be satisfactorily re-written and re-submitted within 20 calendar days of initial written notification. [CDRL Reference in paragraph 4.2, DI-MGMT-81334D(T), Contract Work Breakdown Structure (CWBS); CDRL Reference in paragraph 4.2, DI-MGMT-81861B(T), Integrated Program Management Data and Analysis Report (IPMDAR); CDRL Reference in paragraph 4.2, DI-MGMT-81468A, Contract Funds Status Report (CFSR)]

4.5.1.1.3 Business Process Utilization: The planning, execution, and reporting of schedule and cost of labor and material on business processes required to support overhaul shall be down to the lowest practical disassembly, rework, and reassembly level. These business processes include EVMS and configuration management.

4.5.1.1.4 Time Standards Utilization and Development: The Contractor shall develop and complete type 3, 2, and 1 time standards for all manufacturing tasks required down to the lowest practical disassembly, rework and reassembly level. Type 3 standards are typically developed by manufacturing engineers before actual task accomplishment using their knowledge of the system, equipment, and past experience to perform educated estimates. These time standards shall be the basis for the establishment of a Budgeted Cost Work Schedule (BCWS) for the EVMS. Type 2 time standards shall be based upon known actual labor times and efficiencies from actual work task accomplishments. Type 1 time standards are based on time and motion studies. Implementing time standards and metrics, and understanding lean manufacturing principles, can result in substantial increased productivity through efficiency gains.

4.5.1.1.5 Changes: The Contractor shall notify the Program Office in writing of changes affecting the accepted EVMS System Description. The Contractor shall provide to the Government all changes to the Contract Work Breakdown Structure (CWBS) Dictionary and shall require Government approval. The Contractor shall provide its CWBS and CWBS Dictionary within 30 days after the award of the contract. [CDRL Reference in paragraph 4.2, DI-MGMT-81334D(T), Contract Work Breakdown Structure (CWBS)]

4.5.1.1.6 Access: The Program Office shall have access to pertinent records and data associated with the EVMS, including all records which directly feed, but are not officially a part of, the EVMS.

4.5.1.1.7 Documentation: The Contractor shall provide documentation of their EVMS System Description.

4.5.1.2 Product Data: All data associated with overhaul starting with the Halvorsen incoming inspection through overhaul and acceptance test/outgoing inspection, including as-maintained list, shall be captured in the Metric database.

4.5.1.3 Program Management Reviews (PMRs): The performance of the Overhaul segment, including overhaul qualification when applicable, shall be discussed during the Halvorsen PMRs.

4.5.1.4 Status Reviews: The Contractor shall brief the Program Office on current status of tasks and associated performance stated herein. These status meetings shall be conducted by telephone conference or video teleconference. By mutual agreement, a status briefing may occur in person at a designated site. These status meetings shall be held as often as necessary by mutual agreement, but not any less than monthly throughout the contract period of performance.Status meetings may need to be held weekly in the beginning and reduce over time. The Contractor shall use visual aids necessary to convey the overhaul status to the Government. The Contractor shall record minutes of each status review and attach any visual aids used. [CDRL Reference in paragraph 4.2, DI-MGMT-81250B, Conference Minutes]

4.5.2 Systems Engineering: Execution of this PWS shall not at any time violate the Government technical baseline (Prime Item Development Specification (MP-SP-006 Rev 009), Halvorsen Finish Specification (FS623-4300), OSS&E Execution Plan, Configuration Management Plan (CMP), and the Halvorsen OIM (623-4300-OI). The Contractor shall be responsible for proactively identifying and resolving overhaul issues/deficiencies to support the overhaul line, support the Halvorsen performance requirements, and to maintain the OSS&E baselines (section 3 of the Prime Item Development Specification (MP-SP-006, Rev 009). The Contractor shall change processes, equipment, etc. as necessary for continuous improvement, such as efficiency gains on the overhaul line resulting in reduced labor hours. The Contractor shall ensure performance of the Halvorsens will not be degraded by any actions taken.

4.5.2.1 Operational Safety, Suitability, and Effectiveness (OSS&E): The Contractor shall establish and maintain an OSS&E program in accordance with the Halvorsen OSS&E Execution Plan and shall include full compliance with the latest Halvorsen CMP. The Contractor shall change the OSS&E Execution Plan and CMP, and processes as necessary for continuous improvement. The PCO approval is required for the OSS&E Execution Plan and CMP changes since they are part of the Government technical baseline maintained in the Contractor Logistic Services (CLS) contract.

4.5.2.2 Structural Abnormalities Identification: The Contractor shall identify to the Government structural abnormalities discovered during overhaul within seven calendar days after discovery. The Contractor shall provide their recommended repair actions for each structural abnormality, and indicate if approved repair procedures exist. Existing technical order (TO) and non-TO (NTO) repair procedures are considered approved repair procedures. Structural abnormality is defined as any abnormal condition of the Halvorsen structure that affects the structural integrity, e.g., bent, twisted, cracked, broken, heavily corroded, or missing structural components. Structural components are: cab shells, deck main longitudinal rails and cross members, chassis longitudinal rails, chassis cross members, and scissors; and, associated hardware. The Contractor shall also provide any schedule (flow days) impacts associated with these repairs. The Government may request a rough order of magnitude (ROM) for each repair and implement the repair in a separate task order. Any schedule delays caused by ROM generation or awaiting Government direction or approval shall not impact the incentive fees related to the performance of this contract.

4.5.2.3 Maintenance of the OIM: The OIM (623-4300-OI) is the overhaul material and labor content definition document. The Contractor may utilize its own detailed manufacturing instructions to overhaul the Halvorsens provided they fully comply with the Government-approved OIM. Any errors or omissions discovered in the OIM shall be recorded and included in the next update of the OIM (e.g. loader design configurations not currently documented in the OIM). Any changes desired, for any reason, to the OIM shall be submitted to and approved by the Government. The Contractor’s manufacturing instructions shall always track with the Government-approved OIM. The Contractor shall utilize the System Review Board (SRB) and Configuration Management processes under the CLS contract to accomplish and control changes to the OIM (623-4300-OI).

4.5.2.3.1 Approval and Changes Process: The OIM shall be submitted to the Government for approval, and any changes to the OIM shall also be approved by the Government. The Contractor’s manufacturing instructions shall always track with the Government-approved OIM, and vice versa (i.e., the manufacturing instructions shall not violate the OIM). Changes to the OIM shall be submitted to the Government at any time for approval, and the changes shall then be collected throughout the year and inserted in the next annual OIM revision. The Contractor shall change the manufacturing instructions and the OIM as necessary for continuous improvement. The Contractor shall utilize the System Review Board (SRB) and Configuration Management processes to accomplish and control changes to the OIM. At least once a year after the initial (first) submittal of the OIM is approved, the OIM shall be updated and published, and the revision designation (or date) changed. All requested changes to the OIM shall be submitted as Configuration Audit Summary Reports. [CDRL Reference in paragraph 4.2, DI-SESS-81022E(T), Configuration Audit Summary Report and Certification (CASR) – Technical Baseline; CDRL Reference in paragraph 4.2, MIL-PRF-32216A(T), Overhaul Instructions Manual (OIM)]

4.5.2.3.2 Parts Disposition: The OIM shall disposition all parts of the Halvorsen loader by detailing which parts/assemblies shall be reworked (or repaired or overhauled), scrapped and replaced, and saved and re-used. When the OIM requires a part to be scrapped and replaced, the Contractor shall use a re-worked part if available. If a re-worked part is not available, a new part may be used. All parts saved and re-used shall be inspected/tested, serviced (when applicable), scuffed, and painted per the Halvorsen OIM. Items/parts to be overhauled or repaired that are determined by the Contractor to be beyond economical repair may be replaced. The Contractor shall maintain the disposition criteria used to determine the rationale for scrapping parts in accordance with the Contractor’s Configuration Management controlled Overhaul Disposition Document.

4.5.3 Basic Overhaul: The Contractor shall overhaul the GFE Halvorsens in accordance with the latest approved revision of the OIM. Material pipeline for overhaul may be an expansion of the MM material pipeline in order to take advantage of economic order quantity, etc. and is at the Contractor’s discretion how to expand or duplicate the MM pipeline for overhaul support.

4.5.3.1 Halvorsen Receipt: The Contractor shall arrange for receipt of inbound shipments, including off-loading the Halvorsens upon arrival. The Government will, at its expense, deliver the GFP Halvorsens to the Contractor’s location. The Contractor shall clean the vehicles and remove loose items as appropriate. The Contractor shall receive each Halvorsen from the Government, and reconfigure it to Normal Operational Mode in accordance with TO 36M2-3-45-2, Operator and Maintenance Instructions.

4.5.3.2 Incoming Inspection: The Contractor shall perform a receiving (incoming) inspection and functional test for each loader delivered to them from the Government for overhaul to record the general state of the vehicles, and specifically any damage to the vehicles and any missing parts of the vehicles. Any suspected shipping damage shall be addressed with the shipping company. The Contractor shall identify to the Government any issues, or concerns that affect the Contractor’s ability to complete the tasks of this PWS. The incoming inspection and functional test shall be conducted for each Halvorsen loader. The Contractor shall develop an incoming inspection and functional test checklist template to document the state of the vehicles. The Contractor shall store the completed incoming inspection and functional test checklist for each loader overhauled in the Metric database. The list shall be placed in electronic form (Microsoft Access database or Microsoft Excel spreadsheets) on the Contractor’s website for download by Program Office personnel for information only after completing each Halvorsen incoming inspection and functional test.

4.5.3.2.1 Overhaul Parts Requirement: Loaders that arrive at the Contractor’s facility shall be inspected and accepted via DoD Form 1149, Bill of Lading, or other sufficient documentation and be managed per approved GFE procedures. The Contractor will then assume ownership/accountability of the individual parts on the loader and manage them as Contractor-owned material.

4.5.3.3 Identification: The Contractor shall implement the Halvorsen IUID marking per the Halvorsen IUID plan. All overhauled Halvorsens shall be re-identified per the Contractor’s CMP developed under the CLS contract. The Contractor shall maintain IUID marking requirements during overhaul per the Halvorsen IUID plan developed in 4.3.1. The Contractor shall report IUIDs to the national registry as required.

4.5.3.3.1 Re-identification of Overhauled Halvorsens: All overhauled Halvorsens shall be re-identified with the appropriate part number matching its configuration.

4.5.3.4 As-Maintained List (AML): The Contractor shall update the AML for each Halvorsen during overhaul, for the serialized parts that are approved per the Halvorsen IUID Plan. Additionally, any removed parts that do not match the Contractor’s AML shall be investigated to attempt a reconciliation of serial numbers on other fielded Halvorsens. The AML shall be maintained throughout the contract period and stored in the Metric database. The AML shall be placed in electronic form (Microsoft Access database or Microsoft Excel spreadsheets) on the Contractor’s website for download by Program Office personnel.

4.5.3.5 Basic Overhaul Process: The Contractor shall overhaul the GFE Halvorsens in accordance with the latest approved revision of the OIM, 623-4300-OI. The OIM details which parts/assemblies shall be reworked, scrapped and purchased new, or saved and re-used after being scuffed and re-painted. When the OIM requires a part to be replaced, the Contractor shall use a re-worked part if available. If a re-worked part is not available, a new part may be used. All parts used “as is” shall be inspected/tested, serviced (when applicable), scuffed, and painted.

4.5.3.5.1 Missing Parts: Parts identified as missing during incoming inspection shall be handled as follows:

a. Missing parts, except structural components (definfed under the CLS contract), shall be replaced as part of the basic overhaul package and need no further consideration; and

b. Contractor shall compile a list of missing parts for each Halvorsen furnished, and store the list in the Metric database. The list shall be placed in electronic form (Microsoft Access database or Microsoft Excel spreadsheets) on the Contractor’s website for download by the Program Office personnel for information only within 10 calendar days of completing each Halvorsen incoming inspection. Missing parts located after the incoming inspection do not require updating the incoming checklist.

4.5.3.5.2 TCTO Parts: Parts identified as being TCTO parts installed within 12 months of arriving at the Contractor’s facility for overhaul shall be saved and reused as part of the basic overhaul package provided the parts pass a functional checkout and inspection by the Contractor and it is cost effective to reuse the components.

4.5.3.5.3 Damaged Parts: Parts identified as damaged shall be handled as follows:

a. Damaged parts that are to be scrapped as part of overhaul are a part of the basic overhaul package and need no further consideration;

b. Damaged nonstructural parts intended for reuse that are still serviceable and can perform their intended function, but nonconforming, shall be processed for cleaning and painting under the basic overhaul package. The intent is to reuse the functional parts, the Contractor shall determine if they are acceptable for reuse. If the Contractor is unable to reuse, the parts shall be replaced/reworked under the basic overhaul package. The Contractor shall compile a list of damaged parts unable to be repaired for each Halvorsen furnished, and store the list in the Metric database. The list shall be placed in electronic form (Microsoft Access database or Microsoft Excel spreadsheets) on the Contractor’s website for download by Program Office personnel for information only within 30 calendar days of completing each Halvorsen incoming inspection or after identifying the damaged part; and

c. Structural abnormalities shall be handled in accordance with the CLS contract.

d. Damaged parts from corrosion shall be repaired or replaced under the basic overhaul package, excluding structural abnormality damage from corrosion which is separately addressed in the CLS contract.

4.5.3.6 Disassembly: The Contractor shall disassemble the loaders in accordance with the latest approved revision of the OIM and reclaim all fluids. The Contractor shall perform the disassembly using process that will prevent damage to the parts/assemblies planned for reuse.

4.5.3.7 Repair: The Contractor shall perform all necessary repairs in accordance with the latest approved revision of the OIM and reclaim all fluids. The Contractor is not required to perform minor cosmetic repairs for the cab, deck, chassis, and associated structural components as long as they meet the requirements of the Finish Specification, FS623-4300.

4.5.3.8 Replacement: The Contractor shall replace parts as necessary in accordance with the latest approved revision of the OIM and reclaim all fluids.

4.5.3.9 Refurbishment: The Contractor shall refurbish and overhaul parts as necessary in accordance with the latest approved revision of the OIM and reclaim all fluids. The Contractor shall refurbish the parts and subsystems to conform to the as received configuration. The Contractor is not required to refurbish the parts and subsystems to a common configuration.

4.5.3.10 Finish Coating: The entire loader shall be finished in accordance with Finish Specification, FS623-4300.

4.5.3.11 TCTOs and Service Bulletins (SB): Any Halvorsen provided for overhaul by the Government that are not in full compliance with Halvorsen TCTOs shall be corrected to be in full compliance. The Contractor is not required to install or correct SBs released prior to 14 May 2014, with the exception of SB-16. Contractor shall install or correct SBs released on or after 14May2014 (SB-41, SB-42, and SB-43). For SB43, contractor shall ensure that the minimum number of holes has been added, and shall not be required to close and relocate holes that are incorrectly located, but in close proximity to the specified location.

4.5.3.12 In-process Testing: Any testing required during the overhaul process to ensure that a good quality output is achieved shall be accomplished.

4.5.3.13 Assembly: The Contractor shall assemble the loader as necessary IAW the latest approved revision of the OIM.

4.5.3.14 Post-overhaul/Final Outgoing Inspection: All overhauled loaders shall be inspected using the Contractor’s post-overhaul inspection checklist. Any nonconformance found prior to test shall be documented on Nonconformance Reports (NCR's) and shall be dispositioned and processed in accordance with the Contractor’s Quality Management System, including markups to the OIM. All nonconformance's found during testing of the overhauled loader shall be recorded as Test Discrepancy Reports (TDR's) and shall also be documented on NCR's and will be corrected prior to finishing test. Final Inspection of the loader shall occur after test and final paint touch up. Paint defects from mechanical interference between loader subcomponents caused by the original design of the Halvorsen Loader shall be acceptable. The Contractor shall perform a final outgoing inspection using a Contractor-generated, Government-approved checklist prior to presentation to DCMA resident Quality Assurance Representative (QAR) for inspection and acceptance. [CDRL Reference in paragraph 4.2, DI-NDTI-80809B(T), Test/Inspection Report]

4.5.3.15 Post-overhaul Test / Production Acceptance Test: All overhauled loaders shall be tested in accordance with the latest approved revision of the OIM. The test time for each loader shall be a minimum of 50 hours for overhauls. Any TDRs recorded during post-overhaul test shall be corrected prior to acceptance of loader; Overhauled loaders shall pass a final inspection at origin via DCMA 100% of the time each contract year, minor cosmetic conditions such as dents, gouges, cuts, dimples, minor scratches and cloudiness on windows within 1/2” of seals that do not affect operation of the vehicle, shall be acceptable. [CDRL Reference in paragraph 4.2, DI-NDTI-80809B(T), Test/Inspection Report]

4.5.3.16 Storage and Security: The Contractor shall provide storage and security for all loaders while in the Contractor’s possession. The Contractor shall store up to 10 pre- and post-overhauled loaders at the Contractor’s facility. Loaders shall be stored in such a manner as to give reasonable protection against rust, corrosion, other damage, and theft while at the Contractor’s facility.

a. In-Place Shipment of Overhauled Loaders

i. After loader overhaul completion, the Contractor is authorized to ship overhauled loaders in place.

ii. The contractor shall store all overhauled loaders as Government Property. While in storage, overhauled loaders shall be managed and maintained in accordance with the Contractor’s Government Property Control System.

iii. While in storage, overhauled loaders shall be ready for shipment at all times.

iv. Final delivery instructions for overhauled loaders shall be provided to the Contractor by the Government. These loaders shall then be removed from storage and delivered to the Government, FOB Origin (location: TBD), via DD Form(s) 1149, after the Contractor receives the related shipping instructions.

4.5.3.17 Packaging and Shipping: The Contractor shall pack and prepare each loader for return shipment to the Government to include reconfiguration to air or surface transport mode, if necessary, preparation of required shipping documents, and installation of active Radio-Frequency Identification (RFID) tags for tracking purposes for outside continental United States (OCONUS) shipments. Loaders shall be prepared for shipment in accordance with the Contractor’s procedure and the applicable Halvorsen TOs. The Contractor shall load each overhauled Halvorsen onto Government-provided transportation after all overhaul related activities are completed and approved by the Government.

4.5.3.17.1 Transportation of Supplies by Government Bills of Lading (GBLs): The Contractor, in performing this contract, shall ship for and on behalf of the U.S. Government. Accordingly, the Contractor is hereby authorized to make any shipments hereunder using U.S. Government Bills of Lading (GBLs) at the U.S. Government (DoD) transportation rates for all such shipments made by the Contractor using GBLs. The Contractor shall be responsible to reimburse the Government for all resulting transportation charges. Any such shipments shall be considered as having been made by or for the United States Government agency that issued this contract and, as such, shall entitle the Contractor to the licensing exemption afforded by Section 126.4 of the International Traffic in Arms Regulation (ITAR), “Shipments by or for United States Government agencies.”

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander/Director has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following U.S. Government Security regulations including, but not limited to: DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM); AFI 10-701, and Operations Security (OPSEC) Air Force Instruction (AFI).

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, sub contracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), § 117.7(a). Applicable equipment shall be safeguarded, maintained and operated in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), § 117.7(a).

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.7 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.2.8 Common Access Card (CAC)

5.2.8.1 The Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The Government will provide the Contractor instruction on how to utilize Mission Partner Identity, Credential and Access Management (MP-ICAM) and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

5.2.8.2 The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

5.3 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. In the event of a mishap, the Contractor shall ensure the USAF is notified of the mishap. The Contractor shall contact the organizations listed below within four business hours. The Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s Safety Office (AFLCMC/SE). Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 24 hours of the mishap [CDRL Reference in paragraph 4.2, DI-SAFT-81563, Accident/Incident Report].

a. PCO,

b. MFT (COR, if available, or another MFT member),

c. The closest USAF base command post (to…