Sections_L-900_L-901_and_M-900_M-901.pdf

Source Selection Information -- See FAR 2.101 and 3.104

L-900. INSTRUCTIONS TO OFFERORS –INITIAL SOURCE SELECTION, RFCM

SYSTEM DESIGN

A. Introduction and Overview

This acquisition will be a source selection comprised of an Initial Source Selection that may yield contracts to two (2) offerors with a Final Downselect to one (1) contractor following

Critical Design Review (CDR). The Initial Source Selection will result in the award for RFCM

System Design. In the Initial Source Selection, the Government will conduct a full and open competition to narrow the competitive field down to no more than two (2) contractors that will execute RFCM System Design and proceed to the Final Downselect. The Initial Source Selection instructions and evaluation criteria can be found in Section L-900, Instructions to Offerors -

Initial Source Selection, RFCM System Design and Section M-900, Evaluation Basis for Award

- Initial Source Selection, RFCM System Design. The Contracts will contain options for the execution of the program beyond the basic contract. The Final Downselect source selection will determine which contractor’s Option 1 may be exercised. The Government plans to exercise any subsequent options to a single contractor. The determination of whether or not to exercise options will be based on evaluation criteria spelled out in the Section L-901, Instructions to

Offerors, Final Downselect, RFCM Integration and Test (I&T) and Section M-901, Evaluation

Basis for Award- Final Downselect, RFCM Integration and Test (I&T). The successful offeror will complete Engineering and Manufacturing Development (EMD) and may proceed to later stages of the program (Production and Sustainment). After the down select determination is made, the government does not plan to exercise any additional contract options for the unsuccessful offeror.

The Chart below shows the proposal evaluation sequence of events.

The Government will conduct an initial evaluation of all proposal volumes upon receipt and develop Evaluation Notices (ENs) that will be forwarded to offerors immediately after the PCO makes a competitive range determination and opens discussions with the offerors. This provides offerors with the opportunity to revise proposals and address any noted deficiencies prior to delivering their respective oral presentations. The Government’s objective is to maximize communications between Government and offerors to permit a high level of understanding early in the evaluation process. Offerors will be notified of their presentation date/time concurrently with the release of the initial round of ENs.

The full cost/price proposal will be submitted concurrently with the responses to Initial

Discussion ENs and updated technical proposal and oral presentation material, if applicable. Any updates to the technical proposal and/or oral presentation material shall be identified by a change summary document. Subsequent ENs may be issued. Once discussions are complete, Final

Proposal Revisions (FPRs) will be requested. Contract award will take place after FPRs have been received/evaluated and final clearances/approvals to award the contract are granted.

B. Proposal Instructions

The following instructions cover the preparation and submittal of the offeror’s proposal for

Initial Source Selection, RFCM System Design solicitation. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined to be unacceptable and therefore not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one proposal in response to the solicitation as the

Government will review only one proposal per offeror. Proposals shall be submitted to the

Government in five (5) separate volumes as set forth below with each volume copy collated and bound seperately:

PAGE NUMBER

VOLUME LIMITS OF COPIES DESCRIPTION

(Paper/Digital)

I N/A 1/2* Completed RFP

(including Cross-Reference Matrix (CRM) and Joint Venture Agreement (if applicable))

II 5*** 4/3** RFCM System Specification – Written

Proposal

III 50 10/3** Engineering Proposal – Written Proposal

(Subfactor One and Five)

III 125 10/3** Engineering Proposal – Oral Presentation

Material (Briefing Slides/Charts with accompanying annotated notes pages for

Subfactors One , Two, Three, and Four)

IV N/A 2/4 Cost/Price

V N/A 2/2 Small Business Concern Utilization Plan

Proposals shall be submitted in written form (paper) and digital form (CD-R or DVD-R) (write once/read only) that is verified as “closed” so that no further writes can be made to the media.

CD-R/W or DVD-R/W media types are not acceptable. Offerors shall utilize the instructions set forth in RFP Attachment 1 for electronic format for all proposals. Digital media must be virus scanned by the offeror prior to submitting to the Government.

* Completed RFP shall include schedule B and any required clause fill-ins.

** Engineering Proposal documentation, including Oral Presentation Material, shall be classified and must be clearly marked in accordance with (IAW) the AC/MC-130J Commando II

Radio Frequency Countermeasures (RFCM) Security Classification Guide (SCG) and conforming to the DD Form 254. Subfactor Five, Schedule, shall be submitted separately as unclassified. All charts shall be labelled with proper classification in accordance with the security classification guide

***The five (5) page limit pertains only to the offeror’s identification of risk and proposed risk mitigation.

In addition to the maximum page limitations set forth above, proposals should comply with the following format:

(1) Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume. i.e. I, II, III, etc. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

(2) Except where allowed, print shall be no smaller than a font size of 12 pt font with single line spacing and should be on 8 ½ x 11 inch paper. Double sided printing shall count as two (2) pages. Graphs, drawings, diagrams, supporting illustrations, or spreadsheets will count as one page and shall not be greater than 11” x 17”. Each volume within the proposal notebook shall be separately tabbed and identified. Margins shall be no smaller than 1 inch and each page shall be numbered consecutively. For the Oral Presentation Material, a margin of ½ is allowed for the charts. The notes pages should abide by the 1 inch margin. This applies to written and digital copies of the proposals.

(3) Limitations for Volume III, Factor II Engineering Proposal, are:

(Subfactor One limited to 40 pages; Subfactor Five limited to 10 pages; equaling 50 pages)

Subfactor One, Engineering Proposal, shall be limited to 40 pages o Graphs, drawings, diagrams and supporting illustration labels are allowed to be presented in no less than 10 point font

Subfactors One, Two, Three, and Four total slide/chart count shall be limited to 125 slides (12 pt font or larger), and one (1) notes page per slide. Notes pages are limited to one (1) notes page per slide (landscape orientation) and will be formatted in 12 point font with line spacing of at least 1.5 lines.

o Graphs, drawings, diagrams and supporting illustration labels are allowed to be presented in no less than 10 point font

Subfactor Five, Schedule, Gantt Chart shall not exceed 500 lines and required narrative shall be limited to 10 pages.

The page limitation for Volume III, Factor II, Subfactor One (Written Proposal) includes any charts, graphs, drawings, diagrams supporting illustrations, or spreadsheets, etc. but excludes the following:

Cover letter, Table of contents

List of acronyms (if utilized)

Offerors are cautioned that any pages that exceed the page limitation shall not be used in the evaluation, but shall be either removed or retained in the contract file without being considered in the evaluation; if the page limitation is exceeded, the Government will notify the offeror which submitted pages are not being counted in the evaluation. Note that page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limitations for

EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

(4) Each page containing proprietary information should be so marked.

(5) Each page (written and digital) should contain the following at the bottom of each sheet:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

(6) Submission of the initial proposal packages via electronic mail will not be accepted.

Initial proposal packages shall either be mailed or hand-delivered to contracting. The digital copy of the volumes shall be on CD-R or DVD-R (write once/read only) and Microsoft Windows

® 7 compatible. Each document shall be submitted in Microsoft Office Suite ® 2010 (Word, Excel, Project, PowerPoint, Access, etc.) or Adobe Acrobat X (10.0 or later) PDF formats, except where otherwise specified by Section L-900. When creating PDF files always create to enable textual search and copy functions. Do NOT submit any documents in PDF format that are copied as "images"; exception: images are permitted for documents, such as letters, generated by a source other than the offeror or generated prior to this solicitation.

NOTE: Do NOT submit documents using file compression software (such as .zip format).

a) Submit unclassified parts of your proposal to:

AFLCMC/WNKCB

235 Byron Street Suite 19A (Attn: Virginia Elliott; Katie Davidson)

Robins AFB, GA 31098-1813

b) Submit classified parts of your proposal to:

When mailing classified documents or media, do not indicate on the outer envelope/container that it contains classified information, include complete return addresses on inner and outer envelopes, and please mail directly to:

Outer envelope or container (do not include person’s name)

AFLCMC/WNKCB Chief

235 Byron Street Suite 19A

Robins AFB, GA 31098-1813

Inner envelope or wrapper:

AFLCMC/WNKCB

235 Byron Street Suite 19A (Attn: Virginia Clopton Elliott)

Robins AFB, GA 31098-1813

When mailing classified documents, in addition to the required classification marking mandated in the National Industrial Security Program Operating Manual (NISPOM) and

DOD 5200.1-R, the inner envelope must contain the following:

NOTE: TO BE OPENED BY ADDRESSEE ONLY SOURCE SELECTION

INFORMATION - See FAR 2.101 and 3.104.

WARNING NOTICE: This package contains classified US Government information.

Transmission or revelation of this information in any manner to an unauthorized person is prohibited by Title 18, US Code, and Section 798. If found, do not open. Call the following numbers: (478) 222-4359 (Steve Sherburne) during duty hours, Monday –

Friday, 0800 – 1700, or (478) 953-9456, (Steve Sherburne) after duty hours. Collect calls accepted.

Offerors are cautioned that Warner Robins Air Logistics Complex has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance.

Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office that has been coordinated with Katie Davidson or Virginia Elliott PRIOR to the time specified for receipt of proposals. Contact Katie Davidson or Virginia Elliott to coordinate all hand-delivered proposals.

(7) Volumes (I, II, III, initial IV, and V) of the RFP are due no later than 14 November

2014, 4:30 PM, Eastern Daylight Savings Time. The full cost volume (see paragraph G, Volume

IV, Cost/Price Factor) shall be submitted on a date to be established by the PCO, but for planning purposes shall be on or about 9 Feb 2015.

C. Communications

Exchanges of source selection information between Government and offerors will be controlled by the Procuring Contracting Officer (PCO). Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See

FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information may be transmitted via direct mailing. In order to facilitate the sending and receiving of encrypted emails, an offeror must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/PCO indicated on the face page of the solicitation, prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). If an offeror’s computer system cannot support encryption technology or if the offeror chooses not to utilize encrypted email, the offeror shall send the PCO correspondence at the time that it submits the proposal stating that it accepts the risk of sending and receiving unencrypted electronic mail.

D. Volume I, Completed RFP

(1) Volume I will consist of the completed and signed RFP with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not eligible for award.

Offerors shall ensure that all clauses and provisions that require “fill-in” information shall be appropriately completed. Offerors shall enter proposed cost and prices associated with the contract line items Contract Line Item Number(s) (CLINs) or sub-contract line items (Sub-

CLINs) in the Schedule of the solicitation. All CLINs shall be either completed with a price or designated as Not Separately Priced (NSP). In order to submit your proposal which may or may not include an earlier delivery than the Government’s minimum required delivery listed in

Schedule B, consider the projected contract award date to be 25 Sep 2015. Any slip in the award date will result in a day-for-day slip in associated deliveries.

(2) A cross reference matrix shall be utilized as a tool to help offerors ensure they have responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. The offeror shall fill out the cross reference matrix at RFP Attachment 2 indicating where in their proposal the information can be found as it relates to Section L-900 (Instructions to Offerors), Section M-900 (Evaluation Basis for Award), the AC/MC-130J Commando II

RFCM System Requirements Document (SRD), the Statement of Work (SOW), the CLIN and the Contract Data Requirements List (CDRL).

(3) The Government intends to award the contract(s) after discussions which will be conducted in accordance with FAR 15.306.

E. Volume II, RFCM System Specification (SS)

Relationship Between Technical Requirement Documents

The SRD states the Government’s technical requirements, to include thresholds and objectives, shall be incorporated in the delivered RFCM system. The SRD will not become a contractually binding document. The RFCM SRD is provided to the offerors in the classified part of the

Bidder’s Library.

The Model Specification contains supplemental instructions regarding its completion and shall be followed by the offeror. Compliance with these instructions will result in the offeror addressing each SRD threshold requirement and each SRD objective requirement by indicating whether the offeror’s proposal meets or does not meet the requirement. In many cases the offeror is required to complete (i.e. fill-in) blank fields to state the quantitative values the offeror is proposing to achieve. When completing the Model Specification, the offeror should enter values representing the projected performance of the offeror’s technical solution. Any values entered by the offeror that exceed the threshold, but do not meet the objective will not affect the color/adjectival rating in any other Factors or Subfactors. However, the Government will document these exceedances in the written evaluations and comparative analysis and the Source

Selection Authority may take these exceedances into account. Submitting a RFCM System

Specification that does not meet all thresholds as identified in the SRD may result in the offeror being ineligible to enter the competitive range. Availability (SRD_962) and Geolocation

(SRD_756) are excluded from evaluation. The Model Specification is provided to the offerors in the classified part of the Bidder’s Library.

The SRD comprises the technical requirement basis for the Government’s Model Specification.

The Model Specification is a partially completed system-level specification referencing and incorporating SRD content taken as excerpts from all SRD threshold requirements and all SRD objective requirements. The completed Model Specification (hereinafter referred to as System

Specification (SS)), to include the offeror’s document number, is used in this source selection to codify the offeror’s proposed level of system performance as would a specification released through the offeror’s release/approval process. The RFCM SS shall be identified with a title including the term “RFCM System Specifrication ”. Upon contract award, the RFCM SS will be attached to the contract and therefore will become contractually binding. Note: The RFCM SS shall be the foundation and technical basis for the initial post-award delivery of the RFCM

System/Subsystem Specification (SSS), a CDRL deliverable.

The offeror’s written proposal shall provide an RFCM SS, i.e. a completed version of the

Government’s Model Specification that identifies the offeror’s proposed level of system performance relative to all SRD thresholds and indicates which, if any, objectives are being proposed. Completion of the entire Model Specification is required. Upon contract award, the

RFCM SS becomes contractually binding. Identify any risks, if any, associated with the approach and actions taken to mitigate those risks. If no risks/mitigations are identified in the offeror’s proposal, it indicates the offeror does not consider there to be any risk associated with their approach. The offeror’s identification of risks and proposed mitigation actions shall be limited to five (5) pages maximum, not including any cover/title pages, table of contents, definitions, or acronyms.

F. Volume III, Engineering Proposal

(1) Engineering Proposal Instructions: The Engineering Proposal shall be comprised of a

Written Proposal and Oral Part. The Oral Part is comprised of the Oral Presentation (i.e. the spoken/audible briefing) and accompanying Oral Presentation Material (i.e. the briefing charts/slides, and annotated notes pages). A Written Proposal is required for Volume III, Engineering, Subfactors One (Receiver and Transmitter Capability) and Five (Schedule). This is intended to permit detailed description by offerors and enhance evaluator comprehension. The

Oral Part with accompanying presentation material shall address the offeror’s proposal in response to all Subfactors within Volume III, Engineering, except for Subfactor Five. For

Subfactor One, the Written Proposal and the Oral Part addressing this Subfactor will be viewed as an integrated proposal with the Oral part augmenting the Written Proposal. The Oral

Presentations shall not introduce new technical concepts or approaches that are not supported by the Written Proposal or the Oral Presentation Material. Any new technical concepts or approaches presented during the Oral Presentation will not be considered or evaluated.

(2) Information for Subfactors within Volume III, Engineering, shall be submitted as set forth below:

ENGINEERING

SUBFACTOR

TITLE EVALUATION BASED ON

One Receiver and Transmitter

Capability

Written Proposal and Oral Part including accompanying presentation material

Two

Starting Technology

Foundation and Estimated

Design Changes

Oral Part including accompanying presentation material

Three Aircraft Integration Oral Part including accompanying presentation material

Four Sustainability Oral Part including accompanying presentation material

Five Schedule Written Proposal

Use of Terms: Where the same terms used in the Engineering Proposal are also used in the

RFCM SOW or SRD, the use of the terms in the SOW or SRD takes precedence.

(3) Proposals shall be clear, concise and include all the information required by this provision in sufficient detail for effective evaluation and for substantiating the validity of stated claims. Volume III (Engineering Proposal) shall be submitted as an integrated classified volume and clearly marked IAW the RFCM Security Classification Guide.

The Engineering Proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Using the instructions set forth below, offerors shall provide as specifically as possible the approach or methodology, with supporting analysis, proposed to accomplish and satisfy the requirements of each Subfactor and Element. Offerors shall assume that the

Government has no prior knowledge of novel, unusual, or emerging techniques, principles and equations to be applied, nor of offeror capabilities, work processes, facilities, and experience, and will base its evaluation on the information presented in the offeror’s proposal.

(4) The following information shall be provided and will be evaluated to assess the proposed engineering approach and associated risk IAW Section M-900, Evaluation Basis for Award, Initial Source Selection, RFCM System Design.

The Engineering Proposal shall:

Address each Subfactor describing the offeror’s proposed approach relative to meeting the requirements stated in the Subfactor including the referenced SOW and SRD sections.

Address risk, if any, for each Subfactor by identifying those aspects of the proposal the offeror considers to have the potential for disruption of schedule, increased cost, degradation of performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance.

Provide the rationale for each risk, including quantitative estimates of the impact on cost, schedule, and performance. With each identified risk pertaining to each Subfactor, the offeror shall describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of the following:

o Contract requirements set forth in the SOW, and;

o Technical Requirements set forth in the SRD, and;

o Values in the offeror’s RFCM SS that do not meet the threshold requirements stated in the SRD.

Provide a realistic “work around” or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by such risk mitigation.

If no risks/mitigations are identified, it indicates the offeror does not consider there to be any risk associated with their proposed approach.

(6) The offeror’s written proposal and oral presentation shall provide a description of the proposed viable RFCM system architecture to be installed and fielded on MC-130J and AC-130J aircraft with detailed information to demonstrate a sound, viable approach, with supporting analysis that shall address:

Subfactor One: Receiver and Transmitter Capability (Written Proposal and Oral Part including accompanying presentation material)

Element One: System Architecture. The offeror’s proposal shall provide a description of the proposed viable RFCM system architecture to be installed and fielded on MC-130J and AC-

130J aircraft, identifying all Line Replaceable Units (LRUs) and their function.

Element Two: Receiver Capability. The offeror’s proposal shall provide detailed information to demonstrate a sound, viable approach, with supporting analysis, to achieve the performance capability the offeror is proposing to meet while conforming to the SRD KPP and

KSA threshold requirements in the SRD sections/subsections identified below in this Element:

Sections 3.3.2 and its subsections;

Section 3.3.4.1;

Section 3.3.4.3 (specifically SRD_767).

Element Three: Transmitter Capability. The offeror’s proposal shall provide detailed information to demonstrate a sound, viable approach, with supporting analysis, to achieve the performance capability the offeror is proposing to meet while conforming to the SRD KPP and

KSA threshold requirements in the SRD sections/subsections identified below in this Element:

Sections 3.3.3 and its subsections;

Section 3.3.4.2;

Section 3.3.4.3 (specifically SRD_873)

Subfactor Two: Starting Technology Foundation and Estimated Design Changes (Oral

Part including accompanying presentation material)

The offeror’s detailed engineering proposal shall describe a sound, viable estimate, with supporting analysis and identified methodology of estimation, of the extent of the proposed

Group A and Group B design changes (i.e. “the delta”), relative to the offeror’s defined starting technology foundation at contract award, required in order to arrive at an RFCM Critical Design

Review (CDR) in accordance with SOW paragraph 3.1.2. Failure to substantiate that the TRL 7 or higher offeror’s CTEs have been demonstrated or tested in an operational environment shall render the proposal non-compliant and, therefore, not eligible for award. The Offeror’s detailed engineering proposal shall include all of the following:

The proposed starting technology foundation at contract award, including but not limited to identification of the offeror’s set of proposed starting hardware, software, and firmware the offeror associates with each Critical Technology Element (CTE) identified by SOW Table 1, Receive CTEs, and Table 2, Transmit CTEs, (i.e. each “offeror’s

CTEs”), to include any offeror assigned or Original Equipment Manufacturer assigned identifiers such as company research project numbers, part numbers, model numbers, or version numbers.

Identification of the Technology Readiness Level (TRL), which must be TRL 7 or higher in accordance with SOW paragraph 3.1.1, of the source system(s) from which each offeror CTE is taken or derived from, including:

o Correlation of each offeror CTE to its source system(s);

o Documentation of evidence to substantiate that each offeror’s CTE has been demonstrated or tested in an operational environment, within a system in which the offeror’s CTE has resided;

Documentation identifying whether there are any proposed Group B LRUs, CSCIs, or

Group A configuration items that the offeror asserts will require no change and no new design, and if so, which one(s) and upon what basis;

Documentation identifying a detailed outline of proposed hardware/software/firmware reuse, new design, and changes to existing design, with concise reason given for each and clear and documented traceability to the level of proposed Group B LRUs, CSCIs, and

Group A configuration items. Note: the outline must address proposed new design and changes to existing design tracing from the specific security requirements of SOW paragraph 3.1.6 and SRD section 3.6 and subsections and changes to existing design tracing from the diminishing manufacturing sources and materiel shortage requirements of SOW paragraph 3.1.17.4.4.

NOTES:

(1) For the purpose of this Subfactor, “extent” refers to, at a minimum, pertinence of the design changes to specifically identified, proposed configuration items; quantitative estimates of design or design changes, not addressing cost, are permitted and encouraged.

This Subfactor is primarily intended to provide the Government insight into engineering risk. The offeror is permitted to address the proposed architecture to the degree necessary to describe the estimates.

(2) For the purpose of this Subfactor, “design changes” refers to new design and changes to existing design.

Subfactor Three: Aircraft Integration (Oral Part including accompanying presentation material)

Element One: Installation and Non-interference and Electromagnetic Compatibility.

The offeror’s detailed engineering proposal, for both MC-130J and AC-130J, shall describe a sound, viable proposed approach, with supporting analysis, to achieve a design, integration, and installation into each aircraft, while minimizing (and where possible, preventing) interference, and satisfying electromagnetic compatibility, relative to other onboard RF systems and off-board

(including formation aircraft) RF systems, IAW SOW paragraphs 3.1.1.3, and 3.2.3.7 requirements and SRD sections 3.9.5 and 3.9.6 thresholds. In addition, the offeror’s proposal shall include all of the following:

Description of the proposed aircraft installation locations on both MC-130J and AC-130J for all RFCM hardware and the aircraft locations and antenna orientation for the RFCM receive and transmit antennae; and

Identification of all onboard and off-board (including formation aircraft) RF emitting system(s) that the offeror proposes to study during System Design to determine the interference risk(s) and required mitigation action(s) to minimize interference to the offeror’s RFCM Group A and Group B components from the aforementioned RF emitting system(s); and

Identification of all onboard and off-board (including formation aircraft) RF receiving system(s) that the offeror proposes to study during System Design to determine the interference risk(s) and required mitigation action(s) to minimize interference from the offeror’s RFCM Group A and Group B components to the aforementioned RF receiving system(s).

Element Two: Airworthiness. The offeror’s detailed engineering proposal shall describe an

RFCM air vehicle airworthiness certification approach IAW SOW paragraphs 3.1.1.3.3, and

3.2.3.6, SRD section 3.12.1, and MIL-HDBK-516B (Expanded) that includes developing the documentation for the preparation of a separate Modified Airworthiness Certification Criteria

(MACC) and Military Flight Releases for AC-130J and MC-130J RFCM equipped aircraft. If the offeror proposes to include FAA certification for some or all the MC-130J and AC-130J

RFCM airworthiness certification, the offeror shall provide a letter from the Military

Certification Office as evidence that the draft FAA Certification Plan has been coordinated with the FAA. In addition, the offeror’s proposal shall provide a draft Airworthiness Plan that substantiates an adequate approach to airworthiness certification. The letter (if applicable to the offeror’s proposal) and the draft Airworthiness Plan shall be an attachment(s) to the Oral

Presentation Material.

Subfactor Four: Sustainability (Oral Part including accompanying presentation material)

The offeror’s detailed engineering proposal shall demonstrate a sound, viable approach, with supporting analysis, to satisfy the SOW paragraphs 3.1.1.1 and 3.1.1.2 requirements to design the

RFCM system and develop associated data item deliverables during System Design to position the Government to perform sustaining engineering as described below, after Engineering and

Manufacturing Development:

Accomplish in-house (i.e., organic) engineering change to all RFCM CSCIs and Mission

Data Files IAW Air Force Instruction 10-703, Electronic Warfare Integrated

Reprogramming, and;

Accomplish in-house or contracted engineering change and repair, to RFCM system hardware, to the component level, where “contracted” refers to contracted procurement that is not restricted to the Original Equipment Manufacturer. Note: this requires an approach to support a future enabling of in-house capability at the minimum.

Subfactor Five: Schedule (Written Proposal)

Schedule does not require a separate oral presentation. However, if the offeror references schedule in other presentations, that information will also be included into this subfactor. The offeror shall submit a detailed preliminary Integrated Master Schedule (IMS) IAW SOW paragraph 3.1.12.5 for the EMD, Production, and Sustainment. This IMS shall address the execution and completion of EMD, Production, and Sustainment as stated in Schedule B of the

RFP. The proposed IMS shall include the most probable start date, duration (if applicable), and end date for schedule activities (groups of related events) and events associated with the RFCM system design, development, fabrication, integration, test, production, and sustainment. The proposed schedule shall not exceed 500 lines in overall length in Gantt format. The schedule rationale narrative is required to explain the proposed IMS for the critical path, for activities and events the offeror considers moderate or high risk or necessary to ensure clarity in any area. This

IMS will become a contract attachment at award.

This detailed preliminary schedule shall:

Identify at least one unbroken critical path that reaches from Contract Award to the completion of Operational Test & Evaluation (OT), to include completion of

Developmental Test & Evaluation (DT)

Identify the proposed schedule for all events identified in SOW paragraphs 3.1, 3.1.2, 3.1.5, 3.2.5, 3.4, and 4.2.1.2;

Identify proposed need dates for Government Furnished Property, as described in SOW paragraph 3.1.15.3.5;

Identify the hardware and quantities in the IMS of all deliverables detailed in RFP Part I section B;

Contain a sufficient number of activities to provide an understanding of the program using Attachment 5 as guidance.

The offeror shall supply the schedule rationale narrative in paper and electronic format specified in RFP Attachment 1. The offeror shall supply the proposed IMS, Gantt format, in paper and electronic Microsoft Project 2010 format as specified in RFP Attachments 1 and 5.

This submitted IMS will become an attachment to the contract upon award, therefore will become contractually binding.

(5) Bidder’s Library: A set of documents, referred to as the Bidder’s Library, will be made available to each offeror. This Library will include many of the documents referenced by the

System Requirements Document and the Statement of Work, along with other documents that may assist the offeror’s understanding of the requirement. The Bidder’s Library will have an unclassified part and a classified part. The unclassified part will be sent via separate Compact

Discs(CDs) The classified part can be sent via SIPR to any offeror requesting the Library.

To request the Library, submit your request by email to Katie Davidson and Virginia Elliott via email using the contact information below:

Email: katie.davidson@us.af.mil

Email: virginia.elliott.1@us.af.mil

Offerors shall specify in the email request which means of transfer your company prefers for the unclassified part of the bidder's library (i.e. Compact Disc via hand carry or Compact Disc via express mail) and for the classified part of the bidders library (i.e. electronic version via

SIPRNET or Compact Disc via hand carry or Compact Disc via express mail). In the email request, the offeror shall also identify the appropriate items among the following information, applicable to your requested means of transfer: your mailing Point of Contact , CAGE Code, mailing address for express mail, express mail account number the Government can charge this mailing to, SIPRNET Email address, your POC for the AF 310, full name (as it appears on a

Federal or State issued ID) of your POC for hand carry pick-up, and JPAS request submission to

SMO code RX1MFGLH6 for hand carry pick-up. The Government cannot mail these items to a

P.O. Box. The offeror shall identify a physical address for any express mail request. For disposition of the classified items, destroy the document in accordance with the AF 310 or send it back to the Government at the following address:

Outer envelope or container (do not include person’s name):

AFLCMC/WNYCA

235 Byron St, Suite: 19A

Robins AFB, GA-31098

Inner envelope or wrapper:

AFLCMC/WNYCA

Attn: Steve Sherburne

235 Byron St, Suite: 19A

Robins AFB, GA-31098

The offeror shall notify the Government prior to the shipment of any items being dispositioned and shall send the completed AF 310 via email with the disposition information.

(6) Mailing: When mailing classified documents or media, do not indicate on the outer envelope/container that it contains classified information, include complete return addresses on inner and outer envelopes, and please mail directly to:

mailto:katie.davidson@us.af.mil mailto:virginia.elliott.1@us.af.mil

Outer envelope or container (do not include person’s name):

AFLCMC/WNKCB Chief

235 Byron Street Suite 19A

Robins AFB, GA 31098-1813

Inner envelope or wrapper:

AFLCMC/WNKCB

235 Byron Street Suite 19A (Attn: Virginia Elliott)

Robins AFB, GA 31098-1813

When mailing classified documents, in addition to the required classification marking mandated in the National Industrial Security Program Operating Manual (NISPOM) and DOD 5200.1-R, the inner envelope must contain the following:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

WARNING NOTICE: This package contains classified US Government information.

Transmission or revelation of this information in any manner to an unauthorized person is prohibited by Title 18, US Code, and Section 798. If found, do not open. Call the following numbers: (478) 222-4359 (Steve Sherburne) during duty hours, Monday –

Friday, 0800 – 1700, or (478) 953-9456, (Steve Sherburne) after duty hours. Collect calls accepted.

(7) Oral Presentation of Engineering Proposal

a. Oral Presentation Material for Engineering Subfactors One through Four shall be submitted concurrently with Volume III, Engineering Written Proposal. The offeror is required to submit briefing charts that comprise the Oral Presentation Material no later than the proposal due date established in paragraph B(7) above. After receipt of the proposal, a drawing will be held by the Government to determine the order of oral presentations. Offerors determined to be in the competitive range will be notified of their respective briefing times and location at the time of opening discussions. The Oral Presentation shall be given by key personnel responsible for project performance such as program/project managers and supervisors. The offeror is allowed up to a total of five (5) representatives that may participate in the Oral Presentations. Prior to the

Oral Presentation of the offeror’s approach to meeting the Engineering Subfactor(s), each offeror is permitted to present an optional corporate introduction and an optional Engineering Proposal

Overview of the proposal. This portion of the Presentation will not have any impact on the technical evaluation or the technical risk evaluation. The optional briefings may be presented by a representative at any level in the corporate structure and will not count toward the representative limitation addressed above or the time limitations specified in paragraph F(8)(c) below. This individual may remain in the briefing room during the Oral Presentation as a non-participant. The Oral Presentation will proceed uninterrupted except for planned, mutually coordinated breaks no less often than approximately once per hour, unplanned influences (e.g.

building alarm), and (possibly) needs to interrupt in order to hear the Presentation or see the

Presentation Material. See Section M-900, Initial Source Selection, RFCM System Design, for details as to how Oral Presentations will be evaluated.

b. Oral Presentation Material/Briefing Charts: Briefing charts and Oral Presentations

Material shall be clear, concise, and include sufficient detail for effective evaluation. Offerors shall submit annotated notes pages to accompany each briefing chart/slide to support evaluation when viewed independently from the oral presentation. Slides/charts shall be delivered in full-page landscape format. A separate copy of the presentation slides shall be included in

PowerPoint format. The presentation material shall be paginated to permit simultaneous viewing of both the slide/chart and notes page (flipped on long side). There shall be no reference to rates or price in the briefing charts and Oral Presentations.

The Oral Presentation Material may include video, audio, photographs, and images/graphics.

The briefing charts may be in the offeror’s corporate format. All briefing charts shall be consecutively numbered in the lower right corner. All illustrations shall be labeled. The briefing shall include the following topics in the Outline below, in the same order. Each topic shall be independent and severable from other topics and shall support standalone evaluation of each subfactor. Each chart shall contain the following legend at the top and bottom of the chart:

SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

The minimum Outline for Briefing charts shall be:

Corporate Introduction (optional)

Engineering Proposal Overview (optional)

Subfactor One Elements One, Two, and Three

Subfactor Two

Subfactor Three: Elements One and Two

Subfactor Four

Oral Presentation Agenda/Sequence of Events.

The order of oral presentations will be determined through drawing of lots by the Government.

Oral Presentations will be held at Robins Air Force Base, Georgia, and will be video-recorded.

Oral presentations will begin at 0830 hours on a Tuesday and will conclude by 1700 hours the

Friday of the same week. Scheduling for subsequent meetings for Oral EN Responses will be coordinated to permit the offeror to update/generate presentation material. The exact start time for subsequent meetings will be provided by the PCO at the time the ENs are forwarded to the contractor.

On the day of the Oral Presentation, the Government will provide one (1) of the offeror’s submitted electronic copies (CD-R) of the presentation materials (as revised as a result of the initial EN responses, if applicable) to be used by the offeror for his/her presentation.

The Oral Presentation and subsequent follow-up meetings will span a four (4) day period. This format enables the Government and the offeror to maximize information exchange and promote a full understanding of the individual offeror’s proposal. All EN(s) transmitted from the

Government to the offerors will be in written format. If for any reason, the offeror is unable to provide an oral response to an EN(s) as scheduled, the offeror shall provide a reason and address the EN(s) in writing IAW this paragraph. The sequence delineated below will be followed by each offeror.

Day 1

Offeror Delivers Oral Presentation

Government Receives Oral Presentation

Initiates ENs based on the delivered Oral Presentation

Day 2

Government

Refines ENs

Completes EN Review Process

Forwards ENs to Offeror

Offeror Prepares Oral Responses to ENs

Day 3

Offeror Delivers Oral Response to ENs

Government

Receives Oral Response to ENs

Generates Follow-on ENs (if required)

Forwards Follow-on ENs to Offeror

Offeror Prepares Follow-on Oral Response to ENs (if required)

Day 4

Offeror Delivers Follow-on Oral Response to ENs (if required)

Government Receives Follow-on Oral Response to ENs (if required)

The offeror is not required, but is encouraged to stay and present responses to the ENs orally, in accordance with the schedule directly above and per time limits outlined in paragraph F(8)(c).

The offeror may generate additional presentation material to support the oral presentation of EN responses subject to the page limitations contained in the EN. Whether or not an oral response is provided, all responses to EN(s) shall be submitted in writing. The offeror shall submit written responses to all ENs 10 business days after the offeror completes their Oral Presentation.

Written EN(s) shall be an accurate reflection of the information provided at the oral EN response sessions. If any discrepancies between the oral and written responses to ENs are identified, the offeror shall provide a rationale or explanation for the differences. In all cases, the written responses shall be considered as the offeror’s formal response.

c. Time Limits: Each offeror will be given thirty (30) minutes to prepare the briefing room and equipment prior to starting his/her Oral Presentation. After personal introductions, the optional corporate introduction and optional Engineering Proposal Overview briefings may proceed and will be limited to 10 minutes each. The offeror will then be given five (5) hours

(excluding breaks and lunch) to brief the Engineering Subfactors One through Four. The presentation will be stopped after one (1) hour or at a mutually agreeable point in the presentation to allow a break and to change/ insert new video media in the camera. After the presentation, the offeror will be excused to allow time for the Government team to meet, generate ENs, and complete EN processing before forwarding them to the offeror. The offeror will then return for an oral presentation of the EN responses lasting up to three (3) hours. The oral EN response session will focus on providing the Government the opportunity to increase its understanding of the offeror’s proposal. If required, a follow-on oral presentation will be scheduled to address new ENs that are generated, lasting up to two (2) hours.

d. Exhibits: The offeror may incorporate exhibits to include unpowered system mock-ups or actual hardware for viewing by Government. Exhibits shall be subject to the thirty (30) minute set-up time and shall be available for examination by Government representatives at breaks and for thirty (30) minutes after the completion of the Oral Presentation. If exhibits are provided, they will be considered as part of the offeror’s Engineering Proposal.

e. Media: Each offeror shall use a computer projection system using a Microsoft Office

PowerPoint 2010 file during the Oral Presentation; exception: attachments to the Subfactor Three

(Aircraft Integration) may be in Microsoft Word 2010 and the letter attachment (if applicable) may be a scanned image viewable with Adobe Acrobat X or later. The Government will provide the projector system (including computer) for the offeror’s use during its Oral Presentation.

f. Government Compatible Hardware and Software: The Government will provide the computer hardware capable of supporting the following software for the offeror’s use during

Oral Presentations. Computer audio will be available for the audience during Oral Presentations.

It is the responsibility of the offeror to ensure its Oral Presentation Material is compatible with:

Microsoft Windows ® 7 Enterprise

Microsoft Office ® 2010

Adobe Acrobat X (10) or later (for Subfactor Three letter attachment, if applicable)

G. Volume IV, Cost/Price

General Instructions

The cost volume shall be submitted in two parts. The initial submission will be limited data to assist in the competitive range determination. The full up cost/price submission shall be provided within ten (10) days after the opening of discussions.

Part I - Initial Submittal

The Offeror shall submit the following with its initial Volume IV, Cost/Price Factor Proposal

Submission:

CLINs cost/price Excel spreadsheet as provided in RFP Attachment 3a

List of Major/Minor Subcontractors and Vendors and their estimated total price.

Contact information for applicable DCAA and DCMA offices for Prime and

Major/Minor Subcontractors

Date of current FPRA/FPRR for Prime and Major Subcontractors

Rates and factors for Prime and Major Subcontractors valued more than $700,000 (for the entire effort to include Options)

Sample price/cost model(live, working price/cost model in Microsoft Excel including formulas with notional numbers for all elements of cost. For all indirect costs, factors, CERs, etc. include all bases and calculations to arrive at computed amounts)

Part II - Full Up Proposal Submittal

If the Offeror is determined to be in the Competitive Range, the offeror shall submit the following Cost/Price data along with its initial EN responses:

(1) Table of Contents, Glossary, Definitions and Points of Contact

The Offeror shall provide the following in the first section of the cost volume:

A detailed table of contents

A glossary of all abbreviations and acronyms used, with an explanation for each.

Definitions as necessary.

The name, addresses, telephone number, and e-mail address of the Offeror’s (and the

Offeror’s subcontractors and teaming partners) cognizant Defense Contract Management

Agency (DCMA) administrative contracting officers (ACO) and cognizant Defense

Contract Audit Agency (DCAA) offices.

(2) Synopsis of Current Estimating, Purchasing, and Accounting Systems and

Adequacy Determination

The Offeror shall provide a summary description of the Offeror’s standard estimating system or methods, current policies, and/or new policies. The Offeror shall state whether the estimating system and new policies have been reviewed by the Government and shall provide evidence of review and/or Administrative Contracting Officer approval. The Offeror shall provide any known/cited estimating system deficiencies and identify any deviations from the Offeror’s established/standard estimating procedures used in preparing this proposal. For known/cited estimating system or methods non-compliances, provide a schedule and description of corrective actions the offeror is taking to eliminate the non-compliance issues.

The Offeror shall provide a summary description of the Offeror’s purchasing system or methods.

The Offeror shall state whether the purchasing system has been reviewed by the Government and provide evidence of review and/or Administrative Contracting Officer approval. The Offeror shall provide any known/cited purchasing system deficiencies and identify any deviations from the Offeror’s established/standard purchasing procedures used in preparing this proposal. For known/cited purchasing system or methods non-compliances, provide a schedule and description of corrective actions the Offeror is taking to eliminate the non-compliance issues.

In accordance with FAR 16.301-3(a) (3)…