JHMC 5yr Repair PWS 25 Feb 09

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

JOINT HELMET MOUNTED CUEING SYSTEM (JHMCS)

Repair

Date: 25 January 2008 Revision 02: 25 February 2009 Department of Air Force

Warner Robins Air Logistics Center

638 Supply Chain Management Group

407 SCMS/GULB

460 Richard Ray Boulevard Ste 200 Robins AFB, GA 31098-1813 Prepared by

Systems Engineer

Roger Davis

407 SCMS/ GUEA

Robins AFB, GA 31098

Telephone: (478) 926-1863

FAX: (478) 926-1475

e-mail: roger.davis@robins.af.mil Distribution Statement: “Distribution authorized to US Government Agencies and their contractors for administrative or operational use. Questions concerning technical content shall be directed to 407 SCMS/GUEA. Other requests for this document shall be referred to 407 SCMS/GUEA, 460 Richard Ray Blvd, Ste 200, Robins AFB, GA 31098-1638.

File Number: FD2060-09-20004

1.0 DESCRIPTION OF SERVICES.

The purpose of this PWS is to address the requirements for the contractor to provide repair of specified Joint Helmet Mounted Cueing System (JHMCS) Prime Mission Equipment (PME). This document incorporates the contractor requirements needed for the repair of repairable (ROR) for the JHMCS program.

The objective of this contract is to repair and maintain the Joint Helmet Mounted Cueing System (JHMCS) to provide a continued flow of serviceable assets to the warfigher thus increasing the mission capable rate and reliability of the weapon system. The continued operational availability and reliability of the JHMCS is critical to the Air Force and war fighter. This system allows the war fighter to maintain necessary situational awareness. Continued repair and availability of this system is critical. This effort will ensure availability levels are maintained. The Multifunctional Team (MFT) has the responsibility to ensure serviceable assets are available to support these missions at all times.

The contractor shall accept unserviceable units from the United States Government and return the same items to a serviceable condition. Items input for repair shall be in a wide range of ages from relatively new to several years old and a wide range of conditions consisting of, but not limited to: (a) damaged/broken in use and beyond the ability of field level skill to repair, (b) damaged in transit, (c) Retest-ok (RTOK), (d) other. Contractor shall establish a PME repair program to repair the following (Appendix 2A) JHMCS PME as required in order to return assets to a ready-for-issue status.

All assets repaired shall be limited to JHMCS production items only. All assets repaired shall be returned in the same part number configuration as received, unless re-identification is approved by the United States Government (USG).

2.0 Services Summary

3.0 GOVERNMENT FURNISHED PROPERTY: None

4.0 GENERAL INFORMATION

4.1 Preservation, Packaging and Transportation

Packaging and Transportation requirements will be IAW the attached AFMC 158 and DD Form 1653. Items that are electrostatic discharge sensitive (ESD) shall be defined handled, packaged, and marked accordingly. Repaired assets will be shipped by traceable mode of transportation. (Use MIL-STD-129P and MIL-STD-130L as guides) Contractor will put “Mark for D4M Repair and M/F FHB RIC” in BOLD on ALL shipping documents shipped to SW3119 (Robins AFB, GA), Contractor should insert this statement in the DD250, Block 14, “Mark For” or similar area on other shipping documents.

Air Force

DO35K Depot Supply

DDWG-ER-DLA Central Receiving

455 Byron St

Robins AFB GA 31098-1865

M/F: RIC F32065

PR:

CODE

SW3119

The contractor shall provide all CONUS transportation services for loading and off-loading of equipment. Shipment of repaired items will be via Fast Transportation (See clause 5352.247.9019). The contractor shall be responsible for shipment of repaired items. Serviceable assets can be shipped when Federal Stock Class (FSC) and Military Management Aggregate Code (MMAC) changes, providing the National Item Identification Number (NIIN) and part number are the same.

4.2 Inspection and Acceptance

Each repaired asset shall be inspected and accepted at origin by a Defense Contract Management Agency (DCMA) representative prior to shipment. Origin is defined as the Government designated Source of Repair (SOR) for each asset (Appendix 2A).

4.2.1 Quality Requirements

The contractor shall establish, document, and maintain a quality system such as International Organization for Standardization (ISO) 9001:1994 as a means of ensuring quality control for services under this contract.

4.3 Performance of Services during Crisis:

Performance of Services during crisis declared by the President of the United States, the Secretary of Defense, or Overseas Combatant Commander: The Functional Directorhas determined that the performance of these services is not considered to be mission essential during time of crisis. Should crisis be declared, the contracting officer or his/her representative will verbally advise the contractor of the revised requirements, followed by written direction, in accordance with DoDI 3020.37, Continuation of Essential DOD Contractor Services During Crisis.

4.4 Receiving Inspection

The contractor shall support a direct-ship arrangement of PME assets under this effort to the government directed Source of Repairs (SORs) as shown in Appendix 2A. Upon receipt, Contractor shall verify asset applicability to this contract on a serial number basis. The contractor shall not incur any repair cost or perform any repair activity on an asset until the cognizant government contracting officer provides specific authorization for repair of that asset by funding via issuing a Delivery Order under this contract. If, upon receipt of an asset, contractor determines that the asset is misidentified, improperly packaged, or incomplete, the asset shall be placed in a bonded storeroom awaiting disposition. Any discrepancies identified by this inspection shall be reported on a Supply Discrepancy Report (SDR), Standard Form (SF) 364. The contractor shall submit the SDR in accordance with (IAW) AFJMAN 23-215, and provide a copy to 407 SCMS/GULB.

4.4.1 Disposition of Assets with Unrecognized Configurations

The contractor shall notify the contracting officer of unrecognized configurations of assets or when serial numbers of the two individual segments are not identical and request disposition instructions.

4.4.2 Turn-Around Time (TAT)

The Turn-Around Time is determined from the date of repair authorization to the date of Government acceptance of the same asset in a serviceable condition. This does not include time expended beyond VSI’s control (i.e., awaiting disposition instructions, awaiting Government Source Inspection (GSI), etc.). The TAT for the Electronics Unit (EU) at International Enterprises Inc. (IEI) will have 30 days, the TAT for VSI will be 60 days not to include transportation time, Magnetic Transmitter Unit (MTU), Cockpit Magnetic Mapping (CMM) Fixture System components and UHVI TAT will be 60 days; the TAT for the Display Unit (DU) is 30 days; and the TAT for the Cockpit Unit (CU).. VSI shall be held to TAT schedule; if TAT cannot be met, VSI shall ensure the information is annotated in the report.

4.4.2.1 Acceptance Test Procedures

All products delivered to the government, shall be tested on the Factory Test Station and shall meet the minimum performance specifications. Repaired items shall be defect free and the contractor shall meet all Government established suspense dates. If ATP fails on any component, then entire unit is rejected. The Contractor will have 5 days past the established TAT to repair all failed units.

4.4.3 Beyond Physical Repair (BPR) or Beyond Economical Repair (BER)

The contractor shall be required to repair all end items unless written directions are provided by the PCO through the Administrative Contracting

Officer (ACO). During the routine induction inspection, the inspection may determine that a PME asset has been received that is BPR or BER. During contractor’s inspection of the inducted asset, if physical damage destroys 75% of the physical and electrical integrity of the unit, the contractor will request condemnation. Requests for condemnation shall be submitted in writing through the ACO to the PCO for evaluation by the Equipment Specialist (407th SCMS/GULB). The Program Manager will then make the final determination and provide disposition instruction to the PCO.

4.4.3.1 Disposition of BPR or BER PME Assets

Contractor shall take no further repair action until written direction is received from the contracting officer. The contracting officer will notify the contractor of the authorized disposition which may include one of the following:

· Disposition instructions for asset return or condemnation

· Retain for cannibalization purposes.

4.5 Surge Requirements

4.5.1 Surge Items

From time to time the Government may experience an unplanned spike or sudden increase in demand (surge) due to increased operations tempo. The contractor shall be notified of surge items by the Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO). The contractor shall respond with an estimated delivery date within 5 working days of such notification. Surge orders shall supersede all other orders in priority.

4.5.2 Surge Item Reporting Surge Item Reporting Status will be provided to the PM/IM and will be provided by specific request on a case-by-case basis. The contractor shall conduct reporting as to the status of Surge Items and provide revised delivery status within 48 hours upon request for status or change in status of Surge Items delivery.

4.6 Deficiency Report Processing

In the event that a Product Quality Deficiency Report (PQDR) is generated for a PME asset repaired on this contract, Contractor shall support the investigation, evaluation, and repair process IAW the technical order (T.O.) 00-35d-54.

4.7 Configuration Control

All PME assets repaired shall be returned in the same part number configuration as received, unless re-identification is required due to reliability or parts obsolescence issues (upgrade). Serial number integrity shall be maintained, unless otherwise directed. This restriction does not prevent the exchange of sub-components between PME assets that are undergoing concurrent repair, in order to expedite repair completion. This practice is commonly referred to as “cannibalization”. The USG shall maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the equipment and its sub-assemblies. The contractor shall maintain configuration of the equipment in accordance with the requirements of this contract. This requirement shall be in affect for the entire period of performance for this contract, unless otherwise agreed to in writing by the contracting officer.

4.7.1 Engineering Changes

The contractor is authorized to incorporate Class II changes without written authority from 407 SCMS/GULB as long as depot testing capability is not impacted. No Class I ECP changes are authorized.

4.8 PROGRAM MANAGEMENT

4.8.1 Monthly Status Reports

The contractor shall submit monthly status reports detailing activities completed during the month of the report and the activities planned for the next reporting period. The status reports shall include the P/Ns, NSNs, S/Ns; receipt date, induction date, estimated ship date, or actual ship date as applicable; and repair status, shipping information, and delivery dates as applicable for all repairable assets received. (CDRL, A0002, DI MGMT 80227)

4.9 CAVAF Reporting

CAVAF Reporting: The contractor shall report using Commercial Asset Visibility (CAVAF). (CDRL, A0001, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each reparable unit. Government contractors must use a valid Public Key Infrastructure (PKI) certificate to access/log into CAV AF. If CAVAF training is required and for information concerning the PKI requirement, contract 406 SCMS/GUMA, Centralized Sellers Office (CSO), Robins AFB GA 31098, Phone 478-327-6602 for additional information. The contractor shall conduct production reporting on a daily or as transactions occur basis.

5.0 Depot Partnering

5.1 Depot Partnering Implementation

The contractor shall manage and implement depot activation projects approved via the Implementation Agreement (IA) between 402 MXW and the contractor. The contractor shall continue the process of establishing partnered repair.

5.2 Depot Capability

The contractor shall perform all activities required during each calendar year to plan and prepare for depot level repair at contractor facilities and organic depots and insure that a minimum of 50% of workload is performed in organic depots upon depot activation(s).

5.3 Depot Throughput (All Depot Locations)

The Contractor shall establish a throughput capability at contractor/organic depot facility. The throughput capability is defined as support necessary to accept and release assets in timely manner IAW agreed on delivery times. Funding must be received by 402 MXW no later than 8 Sept in order to ensure that the current fiscal year rates can be utilized. All POs and PO funding received prior to 8 Sept of the current fiscal year shall carry over into the new fiscal year utilizing the current fiscal year rate if the work specified in the PO is not completed by 30 Sept. All PO and PO funding received after 8 Sept of the current fiscal year shall utilize the next year’s applicable rate.

6.0 Appendices:

Appendix 1A:

LIST OF APPLICABLE TECHNICAL ORDERS STANDARDS AND DIRECTIVES

1.0 Applicable Directives:

12P4-4-191 O&M Manual

1.1 Military Standards:

NUMBER

DATE

TITLE

MIL-STD-129P

15 Dec 2002

Military Marking for Shipment and Storage

(Exception)

Para 3.37 Radioactive Material

Para 4.3.2.13 Tires (Loose)

Para 4.8.1 Household Goods

Para 4.8.2 Medical Material

Para 4.9.3 Tagging Munitions/Explosives with passive RFID

Para 4.6 FMS Marking Requirements

Para 4.4.3.15 Bundled Wood Products

Para 5.5.11 Radioactive Material Marking &

Labeling Requirement

Para 5.5.11.1 Nuclear Regulatory

Commission Interior/Storage container label

Para 5.5.11.3 Transportation of Radioactive

Materials

Para 5.6 Ammunition and Explosive

MIL-STD-2073-ID

15 Dec 1999

Standard Practice for Military Packaging

(Entire)

MIL-STD-130L

10 Oct 2003

Identification Marking of U.S. Military (Entire)

Property

MIL-STD-1686C

25 Oct 1995

Electrostatic Discharge Control Handbook

For Protection of electrical and electronic

Parts, Assemblies and Equipment (excluding

Electrically Initiated Explosive Devices)

Metric (MIL-STD-1686C and MIL-HDBK-

263B used simultaneously)

1.2 Reference Documents:

MIL-HDBK-263B

31 Jul 1994

Electrostatic Discharge Control Handbook

For Protection of electrical and electronic

Parts, Assemblies and Equipment (excluding

Electrically Initiated Explosive Devices)

Metric (MIL-STD-1686C and MIL-HDBK-

263B used simultaneously)

MIL-HDBK-454A

03 Nov 2000

General Guidelines for Electronic Equip.

Guideline 49 Hydraulics

Guideline 53 Waveguides and Related

Devices

Para. Gases or Fumes

Para. Radioactive material

MIL-HDBK-5400T

30 Nov 1995

Electronic Equipment, Airborne General

Guidelines

Para. 3.1.15 Jacks

Para. 3.1.45 Waveguides and related

Equipment.

Para. 3.1.49 Hydraulics

Para. 3.2.24.5.1.3 Equipment designed for

Installation in Helicopters

1.3 Other Specifications:

NUMBER

DATE

TITLE

AFJMAN 23-215 06 Aug 2001

Reporting of Supply Discrepancies

ISO 9001.1994

Quality Accreditations

T.O. 00-35D-54 01 Apr 2001

USAF Deficiency Reporting, Investigation

& Resolution Appendix 2A: NSN List for Repair

1270014605254AY

21 EU

1270015214920AY

22 EU

1270015361768AY

23 EU

1270015456078AY

1270014696497

1240014696497

DU

6130014608882AY

POWER SUPPLY

6150014697862AY

UHVI Med

6150014697863AY

UHVI Large

6150014697865AY

UHVI XLg

1280014701435

MTU (F-15)

1280015066891

MTU (F-16)

Retrofit of EU-21