Copy of Questions_updated10Jun_ 2024.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- FA8520_JMWWR
About this file
This document contains a set of questions and answers related to a Federal contract opportunity for the Joint Munitions Worldwide Review (JMWWR) support services.
The JMWWR is an annual conference held for Foreign Military Sales (FMS) member countries and invited guests of the Tactical Missile Technical Coordination Group (TMTCG) and the Precision Guided Munitions Technical Coordination Group (PGMTCG). The general requirement is for the contractor to provide full support services for the JMWWR pre-planning meeting (3 days including travel) and the actual event (7 days including travel), which typically has 230-250 attendees. The contractor will be responsible for coordinating with the host hotel, managing meeting rooms, audio/visual equipment, drayage services, vendor fees, and other logistical requirements. There are no classified briefings or working groups during the event. The contract is expected to be awarded prior to 31 October 2024 for the 2025 JMWWR event. The contracting agency is the Department of the Air Force Materiel Command Lifecycle Management Center at Robins Air Force Base.
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Other files
| File | Type | Posted |
|---|---|---|
| FA8520-24-R-0005 0006.pdf | ||
| FA8520-24-R-0005-0005.pdf | ||
| SOW JMWWR IUR 2025 Updated 06 Aug 24.pdf | ||
| FA852024R00050-04-062024.pdf | ||
| Questions-Answers_Updated-06_20_24.xlsx | XLSX spreadsheet | |
| FA852024R00050-03-061724.pdf | ||
| SOW JMWWR IUR 2025 Updated 14 Jun 24.pdf | ||
| FA852024R00050-02-061224.pdf | ||
| JMWWR Equip_Supplies Inventory - Worksheet.docx | DOCX document | |
| Questions-Answers_Updated06_12_24.xlsx | XLSX spreadsheet | |
| (FOUO) 2023 Combined JMWWR Agenda.pdf | ||
| Copy of Questions_updated5June 2024.xlsx | XLSX spreadsheet | |
| Copy of Questions 3 June 2024.xlsx | XLSX spreadsheet | |
| Questions_Answers.docx | DOCX document | |
| FA852024R00050-01 053124.pdf | ||
| Questions_answers.docx | DOCX document | |
| FA852024R00050-01 053124.pdf | ||
| FA852024R0005 052324.pdf | ||
| SOW JMWWR IUR 2025 Updated 09 May 24.pdf | ||
| FA852024R0005 052324.pdf |
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Text version
Sheet1
| 1 | Will the pre-planning meeting be 3.5 days or 1-2 days? Is the travel requirement 3.5 days or 1-2 days? | 3.5 days including travel. |
| 2 | The pre-planning meeting mentions a travel requirement. Is it the government’s expectation that the contractor cover the cost of travel for the pre-planning meeting? If so, how many people will be traveling? In addition, is the contractor expected to cover the costs for meals, transportation, etc for pre-planning meeting attendees who are traveling? | The contractor should be prepared to cover their own travel |
| 3 | Will the annual conference be 7 days or is the travel requirement 7 days? | The annual conference is 7 days including travel. |
| 4 | Will the annual conference be 7 days or is the travel requirement 7 days? | The annual conference is 7 days including travel. |
| 5 | The annual conference mentions a travel requirement. Is it the government’s expectation that the contractor cover the cost of travel for the pre-planning meeting? If so, how many people will be traveling? In addition, is the contractor expected to cover the costs for meals, transportation, etc for annual conference attendees who are traveling? | Contractor is not responsible for government personnel travel expenses. |
| 6 | Is the contractor expected to manage registrations for the annual conference and pre-planning meetings | No, this will be handled by the government. |
| 7 | Is FFP the correct contract type for this effort? Without specific dates/locations for these conferences, there is no way to accurately price this effort. | Cost reimbursment is not concidered for this requirment.Room nights are charged to the attendees, meeting and exhbit base is compt by hotel. Food and bevrage cost is off-set by exhibit fees. |
| 8 | Would the Government consider two CLINs for this effort? One for FFP Conference Support LABOR and another, Cost Reimburseable, CLIN for all conference costs/supplies/travel/materials/equipment etc? | See response above. |
| 9 | What type of food service is required each day of the conference? Need more details for this requirement. (How many/type throughout each day? Snacks? Etc.) | Guarantee 35K+ type of service estblished with hotel during planning. Vendor is not responsible for this cost |
| 10 | How many conference rooms are needed and how many people should each accommodate? | Ball Room Space to seat 230 for first two days. Exhibit space for 30 10x10 booths and 7 breakout rooms to seat 15. |
| 11 | What are the typical vendor fees and how many vendors attend? | $1500 per both and Appox 20 vendors |
| 12 | Is a seperate conference room required for vendors? If so, how large? Are they setting up promotional booths? | answered above |
| 13 | What are the typical conference fees for attendees and how many people pay these fees? | None |
| 14 | Reference drayage services and hotel shipping/receiving: Please provide details on what is being shipped/weight/dimensions or an estimated/historical cost for these services. | Vendor utilize drayage services |
| 15 | Reference the pre-planning meetings: Where are these meetings held? How many attendees? | At the hotel, meeting space is provided by the hosting hotel. 10 to 20 attendees at various times. |
| 16 | Please provide a list of audio visual and other technology required. | Pipe and drape stage and podium and a sound patch to house sound system. |
| 17 | Is a podium/stage required? | Yes see above |
| 18 | Are there wifi requirements? | None |
| 19 | Is there a requirement to record or broadcast the meetings? | None |
| 20 | Can you please provide an agenda for a past meeting? | Will be issued ones contract is awarded. Agenda for 2023 is provided. See attachments |
| 21 | What is meant by "purchase replenishment items"? Will the Government retain possession of these items at the end of the contract? Will these items be procured under a separate CLIN? Can the Governement provide a current inventory detailing the equipment type, brand, age, etc?) | The replacemnt of audio visual items such as amps projectors monitors, mics/cables should replacement be required/inventorycan be provided |
| 22 | Are any handouts/conference material required in this effort? | None |
| 23 | What quality of hotel is ususally utilized? (3-star, 5-star?) | 4 star |
| 24 | Other than a reference to FAR 52.212-1, there are no proposal submission requirements. Is anything more than what is listed in the FAR clause required? | Detailed proposal and Basis of estimate. |
| 25 | There are no Evaluation Factors listed in the RFP. Is this a Lowest-Price evaluation? Is Past Performance required? | Added to RFP. Price and past performance. |
| 26 | Is this scope of work “new work” or is there an incumbent contracting company performing these services? | This is not new work , this was previously done under the EPASS contract GS00Q14OADS315 FA872120F0001. the company is Credence LLC. |
| 27 | Will all 230-250 people be in the one room during the full conference? | on day one everyone is in the same ballroom. On day two the main ball room is divided, and the conference is broken into sessions happening simultaneously TMTCG on one side and PGMTCG on the other and the attendees choose which one to attend. |
| 28 | When will the event be held? | Between last week of September and 1st week of October 2025 |
File details come from the government source that posted it. Updated .