FAQ-15Oct24.xlsx
XLSX spreadsheet 14 KB Posted
- Solicitation number
- FA8509-24-R-0026
About this file
This document appears to be a set of Questions and Answers related to a federal solicitation for the On-Site Depot Support (OSDS) program to provide depot-level maintenance and modification support for Air Force Special Operations Command (AFSOC) C-130 weapon systems at Hurlburt Field, FL. The solicitation is for a 10-year Indefinite Delivery Indefinite Quantity (IDIQ) contract, with a 12-month base and nine 12-month option periods. Key details include:
The Government intends this to be a competitive small business set-aside. Interested contractors must be registered in the Joint Certification Program (JCP) to obtain the bid set documents. The Q&A addresses issues such as electronic-only submissions, labor categories and pricing, indirect cost allocation, and maintaining the level of effort over the 10-year period. The Government has indicated they will not include Economic Price Adjustment clauses but will negotiate any necessary equitable adjustments. Contractors are required to submit Past Performance Questionnaires by October 16, 2024.
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Sheet1
| Column1 | Column2 | Column3 | ||
| Contractor Question | Government Answer | Date | ||
| 1 | Throughout Section L there are artifacts of the previous efforts, referencing in-person physical submissions despite the clear instructions that this proposal will be an electronic-only submission. (Ex: legal size measurements, double-sided printing, placing copies in envelopes, etc.) Will the USG please review these artifacts and scrub any that are not applicable to this solicitation? | All responses must be digital .In Section II Volume Organization Section A.2, the word print is interchangable with format. | ||
| Section L, E. Volume IV, Past Performance #6 will be updated. | 12-Sep-24 | |||
| 2 | RFP_Attachment_4_QASP__Final14_Aug_24_(2).pdf is the same document as RFP+Attachment+5++Wage+Determination+2015-5731. Could the Government please provide the QASP? | RFP Attachment 4 is updated with QASP_Final14_Aug_24. | 12-Sep-24 | |
| 3 | In reference to the question above (2), RFP+Attachment+5++Wage+Determination+2015-5731 references Walton County, however, the current work is located within Okaloosa County, FL. Would the Government please provide the updated Wage determination applicable? | RFP Attachment 5 Wage Determination is now updated to | ||
| Okaloosa County, FL. | 12-Sep-24 | |||
| 4 | Referenced in RFP_Attachment_2_Section_L-900, "The Offeror shall complete and submit Attachment: OSDS Vol 3 Price Summary as its Volume III, Cost/Price Factor Proposal Submission: OSDS Vol 3 Price Summary (Attachment to the RFP)". Would the Government please verify that the data required in Volume 3 is the excel pricing template called RFP_Attachment_C-Excel_Cost_Price_Model? | Yes, OSDS Vol 3 Price Summary (RFP Attachment_C-Excel_Cost_ | ||
| Price_Model) has been updated in RFP Attachment 2 Section L | 12-Sep-24 | |||
| 5 | Please confirm PPQs are due by 7 October 2024? | RFP Attachment B, Transmittal Letter has been updated to reflect "no later than 16 October 2024" | 12-Sep-24 | |
| 6 | L.II.A.2 states, "Print shall be no smaller than a font size of 12 and in Times New Roman. Paper size should be 8 1/2 x11 inch, excluding any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc." Does the Governemnt concur that font siae for can be less than 12 in charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc.? | The Government DOES NOT concur. All font sizes will be Times New Roman Size 12. | 12-Sep-24 | |
| 7 | Please confirm that the completed Attachment I Workflow Package Templates and completed Attachment G UDLM Planning Template is not included in the 40-page limit of Volume II Technical Proposal? | Section L has been updated in |
1. II. Volume Organization, A. General Volume II Table to include "Written Technical Proposal (excludes PWS Attachments G & I)"
2. II. Volume Organization, A. General, 4. to include "The page limitation for Volume II, Written Technical Proposal, is 40 pages(excludes PWS Attachments G & I)"
3. II. Volume Organization, C.Volume II, Written Technical Proposal, 3 c.
| to include the following "The technical proposal encompassing the two task scenarios and four subfactors shall not exceed 40 pages total, with the exception of Performance Work Statement (PWS) Attachments G and I. | 12-Sep-24 | |
| Over a 10-year period, labor and overhead rates can be significantly influenced by uncontrollable events such as hyper-inflation, Federal Reserve Board decisions, changes in federal/state labor laws, world events (e.g. war, pandemics, etc.), excessive medical cost increases, etc. Industry has no control of these phenomena so to accurately predict them occurring and to what extent (if at all) is impossible. Consequently, industry would have to protect itself by conservative pricing to avoid putting the organization at excessive financial risk. |
| Will the Government include Economic Price Adjustment clauses 52.216-4/252.216-4 to support realistic cost fluctuations over a 10-year period of performance and share the burden of Contractor risk? | For services contracts under the Fair Labor Standards Act, FAR Clause 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) has been included. | 24-Sep-24 |
| As highlighted in the previous question, this issue may cause quality contractors to not pursue this effort. |
| Consequently, if Economic Price Adjustment clauses will not be contemplated, would the Government consider a 1 year base with 4 option years? | No. | 24-Sep-24 | ||
| Will the Government include a PMO CLIN to ensure program and project management costs can be captured, as they are significant in this program? | PMO costs should be priced into the proposed loaded hourly rates. | 24-Sep-24 | ||
| Per PWS 4.2.1 Task Order Manning, it states that the contractor will capture and report direct and indirect hours. In accordance with our accounting system and as typically seen in other contractor accounting systems, indirect costs are not applied by hours. Rather, they are applied as costs to include allocations from indirect pools. In order for contractors to be compliant with indirect cost allocation, please remove this requirement from the PWS? | This requirement is for labor task v. other workforce labor hour reporting on deliverable templates provided in the PWS. | 24-Sep-24 | ||
| Per PWS 4.2.4.2 Site Supervision, the Government is requiring an on-site supervisor with duties and requirements. Page 3 of the RFP states in Note 11 that the On-Site Supervisor for CLIN 0001, Straight Time Labor shall be priced into the Contractor’s Overhead cost. Will the Government add the On-Site Supervisor to the direct labor categories required so that it can be tracked and billed in relation to the requirements? | All overhead cost should be priced into the loaded hourly rates. | 24-Sep-24 | ||
| As indicated in the Q&A #10, the cost of the PMO labor should be priced into the proposed labor categories. As the Government indicates pricing is required for 37 FTEs, if the contractor adds the cost to the proposed labor categories per hour based on the hours required to bid for example, but if those FTEs are reduced, the cost of the program oversight and financial tracking remains and therefore the contractor would be at a loss. |
| Will the Government assure the contractor that the level of effort will remain funded? | The Government cannot guarantee the level of effort over the Period of Performance of the 10-year IDIQ; however, should any changes become necessary the Government will negotiate any equitable adjustments on a case by case basis. | 26-Sep-24 | ||
| “To obtain copies of bidset documents an interested vendor must be registered in the Joint Certification Program (JCP). Interested vendors are required to request copies of the bidset, as they are part of the proposal submission, by providing their CAGE number to jeffery.henson@us.af.mil, donna.casey.3@us.af.mil, and /or raquiel.shell@us.af.mil to verify registration in JCP. Upon verification, bidset zip files will be sent via the "DOD Safe" website. To become registered in the JCP interested vendors can do so at the website located below.” None of the solicitation files are listed as controlled, so what files do we do not have that we need to develop our proposal? | BidSet files include documents that are specific to each Scenario in the RFP - Sections L & M. Bid Sets consist of SOW, drawings, TCTOs, and any other necessary documents. | 10/15/24 |
File details come from the government source that posted it. Updated .