TSS_RFP_Questions_and_Answers_Updated.xlsx
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- Solicitation number
- FA8505-18-R-0007
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USG Answers to RFP Questions - Round 2
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Pre-RFP
| # | Draft SOW Section / Page # | Draft SOW Text Excerpt or Subject | Draft SOW Issue Description and Question/Recommendation | USG Answers |
| 1 | N/A | Location of Draft SOW | I understand there is a draft SOW pertaining to this project. How can I get a copy of this draft? | The draft SOW was uploaded with the Pre-Solicitation Notice and is accessible for download at the following FBO link: https://www.fbo.gov/index?s=opportunity&mode=form&id=6bad8cca66fae9e7aaba6001c198065c&tab=core&_cview=1 |
| 2 | N/A | Synopsis Information | In the “Notice Details” under “General Information NAICS Code,” the Government refers to #333, Machinery Manufacturing. Must bidders have this classification? | No, a potential offeror is not required to have this classification associated with their company in order to propose and/or to be considered for award. |
| 3 | N/A | RFP | What is the date of the official RFP? | As noted in the Pre-Solicitation Synopsis, "THE SOLICITATION PERTAINING TO THIS NOTICE WILL BE MADE AVAILABLE APPROXIMATELY 15-30 DAYS FROM THE DATE OF THIS NOTICE." The synopsis was posted on 31-May-2017. Therefore, the official RFP will be made available approximately between 15-June and 30-June. |
| 4 | N/A | RFP | What will be the method of payment? | Payments will be requested and received using Wide Area Workflow (WAWF), and payments will be made by Electronic Funds Transfer (EFT). Once the RFP is posted, please refer to the Contract Clauses (Section I) for further details. |
| 5 | N/A | N/A | Do you have to have a yard in Dhahran city or can we use our yard for storage of the equipment? | Vehicles and Trailers will be delivered to KAAB Depot Supply at Dhahran. Contractor will be responsible for storing Vehicles and Trailers, if needed, prior to delivery. |
| 6 | N/A | N/A | Does the SOW include transportation of the equipment to different sites? | Vehicles and Trailers will be delivered to KAAB Depot Supply at Dhahran. The RSAF will be responsible for moving vehicles and trailers to the bases. |
| 7 | 1.1 / page 5 | "Method of Contracting: Competitive, Lowest Evaluated Price" | A Best Value method is recommended based on the FY 2017 National Defense Authorization Act for FY 2017 (enacted in December 2017) which limits DoD’s use of lowest price, technical acceptable acquisitions. The Air Force’s heavy reliance on past performance in the previous procurement counters any argument that lowest evaluated price would be an acceptable acquisition method. | "Lowest evaluated price" in Section 1.1 of the draft SOW means that price will be the ONLY evaluated factor for determining contract award (i.e. no technical factor, no past performance factor, etc.). The previous TSS solicitation was a performance based services effort; these services have since been removed to match the customer's current requirements. As the instant effort is strictly a commercial supply acquisition, a price-only competition is appropriate. |
| 8 | 3.1 / page 5 | “Each order shall be delivered no later than 90 or 180 days (see Appendix 5 and 6) after receipt of order (ARO).” | Appendix 7 on page 18 of the draft SOW includes a 270 Day Delivery Requirement ARO. Please confirm if para. 3.1 should be revised to include this delivery requirement. | Paragraph 3.1 updated to show "Each order shall be delivered no later than 90, 180 or 270 days (see Appendix 5, 6 and 7) after receipt of order (ARO)." |
9 3.3 / page 6 “Modified commercial items shall be procured from sources previously approved by the USAF from Jan 2000 or later.” After this statement, the Government lists three (3) specific pieces of equipment. a. Is the equipment listed the only modified commercial items under Appendix 4, Expanded Material Categories? Yes. These are the only three modified commercial items deemed critical by the USG.
| b. Will the Government provide a list of previously approved sources for the USAF as they pertain to Appendix 4, Expanded material Categories? | No. The contractor shall be responsible for finding approved sources or new sources of commerical vehicles and trailers that meet the required specifications. | |||
| 10 | 3.12 / page 9 | “The Contractor shall have a Saudi business license or maintain a sponsorship/teaming effort with a Saudi company. The Contractor shall establish and maintain an operating location at Dhahran, Saudi Arabia (Depot Supply) to provide a liaison function with regard to materials delivery and to facilitate local purchases.” | Will the USAF require “proof” of an operating location in Dhahran, Saudi Arabia? Is a Dammam or Al-Khobar office location acceptable distance to provide liaison functions? | Yes, the contractor shall provide proof of operating location in the vicinity of Dhahran that will allow execution of a liaison function with RSAF Dhahran Depot Supply. |
| 11 | 3.12 / page 9 | “The Contractor shall have a Saudi business license or maintain a sponsorship/teaming effort with a Saudi company. The Contractor shall establish and maintain an operating location at Dhahran, Saudi Arabia (Depot Supply) to provide a liaison function with regard to materials delivery and to facilitate local purchases.” | Will the USAF require a copy of the offeror’s or teaming partner’s Saudi business license as part of the proposal submittal? | Yes |
| 12 | 3.12.1 / page 9 | “All employees shall be eligible for a base pass to allow unescorted entry onto an RSAF base.” | Please confirm that all contractor employees requiring access to the base be required to possess a “work visa/iqama” as the appropriate immigration document? | No, this Paragraph has been changed to read as follows: "Contractor employees required to travel to Saudi Arabia to interface with the RSAF shall be eligible for a base pass to allow entry onto an RSAF base." |
| 13 | 3.12, 3.12.1 / pages 9-10 | “Laws and customs of KSA are in force. The Contractor shall obey the laws, customs and regulations of Saudi Arabia, including the laws prohibiting access to certain areas of the country to non-Muslims or non-Saudis. The Contractor and their personnel, while in Saudi Arabia, shall be subject to the criminal and civil jurisdiction of the Saudi Arabian Government (SAG). In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. English language capability is a condition of employment for Contractor employees working in KSA. Prospective employees shall possess spoken and written English language skills sufficient to ensure the performance of official duties as well as compliance with safety and security requirements. All employees shall be eligible for a base pass to allow unescorted entry onto an RSAF base. Medical qualification is required to work within KSA. The Contractor’s employees must pass a medical examination conducted by a licensed medical official who shall prepare a certificate of medical examination declaring the prospective employee in good health and free of any infectious, contagious or communicable disease upon initial employment and upon returning to work after an extended stay (30 days or more) outside of Saudi Arabia. A report of examination shall be attached to the medical certificate. Persons found to be afflicted by or carriers of infectious, contagious or communicable diseases or conditions shall be ineligible for employment or continued employment until they have been reexamined and found free of such diseases. The physical examination that all employees must pass shall be related to the requirements of the position being filled.” | Must the contractor and its employees working in the KSA follow the Wage Protection System laws? | Yes, this contract does not provide any exemption to KSA laws and customs. |
| 14 | 3.12, 3.12.1 / pages 9-10 | “The Contractor shall have a Saudi business license or maintain a sponsorship/teaming effort with a Saudi company. The Contractor shall establish and maintain an operating location at Dhahran, Saudi Arabia (Depot Supply) to provide a liaison function with regard to materials delivery and to facilitate local purchases. Laws and customs of KSA are in force. The Contractor shall obey the laws, customs and regulations of Saudi Arabia, including the laws prohibiting access to certain areas of the country to non-Muslims or non-Saudis. The Contractor and their personnel, while in Saudi Arabia, shall be subject to the criminal and civil jurisdiction of the Saudi Arabian Government (SAG). In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. ” | Is the contractor or its sponsor required to be “green” or “blue” in regards to Nitiqat status to work on the base in performance of this FMS contract? Will the USAF require a printout of the offeror’s current status from the Ministry of Labor system? | Our research shows Nitaqat categories of White, Platinum, Green, Yellow, and Red. It is the Contractor's responsibility to determine the appropriate category required to execute the program. |
Note: In order to get access to RSAF Depot Supply (Dhahran) to deliver the vehicles and trailers, the contractor representatives will require one of three things: Passport, Saudi ID or an Igama.
| 15 | Appendices 4-7 | NSN 4210015235743 is included as a spec sheet (Appendix 7). | Will the Government please amend the lists of requirements (Appendices 4, 5, or 6) to include NSN 42100015235743? | Changed Appendix 7 Ordering Data 1 to read the master NSN 4210007026801 versus the Assets NSN 42100015235743. |
| 16 | Appendix 4 & 7 | NSN 4210007026801 is listed in the requirements (Appendices 4 and 7). | Will the Government please provide a spec sheet for NSN 4210007026801? | The ordering data is in Appendix 7 Ordering Data 1 |
| 17 | Appendix 4 / page 14 | NSN 2320005802954 is listed twice with BEQs of 125 and 64. | Nomenclature, USAF Recommended Part, and Specs appear to be different. Will the USAF validate the accuracy of this data? | The BEQ of 64 pertains to the Pickup Std Size, Crew Cab and the NSN should be 2320009650640. The NSN has been changed in the SOW on Page 14 and Page 16. |
| 18 | Appendix 4 / page 14 | NSN 3930011022185, Material Hand. Equip. Order Picker EED, reflects a BEQ of 34. | There are no specified requirements for this particular NSN in Appendixes 5, 6, or 7. Please verify the validity of this requirement. | The NSN for Material Hand. Equip. Order Picker EED should read 3930015756666. The NSN has been changed on pages 14 and 17 of the SOW. |
| 19 | Appendix 4 / page 14 | NSN 2320015009498, Truck, 1/4 ton, Cargo, (utility veh, i.e., jeep) 4x4, references GSA 66 as the designated spec. This spec (page 27 of the document) specifically calls out a GM Colorado. | Is it acceptable for the Offeror to source a different make/model of vehicle that meets or exceeds the minimum requirements called out in this spec? As an example, would a Dodge, Ford, etc. that meets or exceeds the specified GSA minimum requirements be an acceptable substitute? | Yes, it is acceptable. The following statement is noted right above the GSA 66 spec on page 27 of the document: "A compact size pickup with an extended cab shall be provided. The vehicle shall be equipped with the specified length flush style, double walled construction metal bed and tailgate with stays, providing a maximum or 114cm (45in) unobstructed space between wheel housings on the floor. The cab shall have a minimum of 2 rear hinged access doors and 2 windows per side. A rear seating arrangement in the cab for a minimum of two (2) passengers shall be provided." It is also noted that "the models identified below are not all-inclusive of those that meet the Federal Standard" and "Equivalent models that meet the minimum requirements may also be offered." |
| 20 | Appendix 4 / page 15 | NSN 3930014330885, Forklift 4K lbs. or Less GED/DED, reflects a BEQ of 30. | A quantity of 30 for this NSN is reflected in Appendix 5; however, another requirement for 34 is found in Appendix 6. Please confirm if the correct BEQ should be 64. | The requirement with a BEQ of 34 in Appendix 6 (Material Hand. Equip. Order Picker EED) reflected the wrong NSN (in Appendix 6 and Appendix 4--please refer to the answer for Question 18 where the correct NSN is provided). That NSN has now been corrected in Appendix 6 as well. |
| 21 | Appendix 6 / page 17 | NSN 4210014525121, Rescue Trucks, Part Number A-A-59152, BEQ of 2. | This item is listed twice on the Appendix 6. Is this correct, or should the second listing be replaced with another item or deleted altogether? | The second one was listed in error and is now deleted. |
| 22 | N/A | N/A | Please post the drawings / technical data packages for each item with the RFP package to allow offerors to competitively and accurately quote each item. | Contractors shall be responsible for getting copies of specifications at http://quicksearch.dla.mil/ or http://everyspec.com/. The specifications will be sufficient to meet the requirement. |
Solicitation Phase - Round 1
| # | Document / Page # | Text Excerpt or Subject | Issue Description or Question | USG Answers |
| 1 | N/A | NCAGE code and SAM Registration | We are a local Saudi company. Do we need NCAGE and SAM number? | Yes, your company will need a NCAGE, a DUNS number, and must have an active registration in SAM. This process can be accomplished by going to the SAM website (www.sam.gov), clicking the ‘About’ tab, and following instructions under ‘International Registrants.’ |
| 2 | N/A | RFP Response Deadline | When is the closing date for submitting the proposal? | The closing date for submitting proposals in response to this solicitation is 19-Feb-2018 by 10:00am Eastern Standard Time. |
| 3 | N/A | RFP | Request that you please provide us the following details before we propose: List of Items, Schedule of Requirements, Scope of Work, Terms of Reference, Bill of Materials required. | The solicitation and its attachments (i.e. the SOW, the Contract Data Requirement Lists (CDRLs), the packaging instructions, transportation requirements, etc.) are publicly available and posted electronically to www.fbo.gov. Please refer to the solicitation (RFP) and RFP attachments posted on FBO for any questions you have regarding our list of items, schedule of requirements, scope of work, and terms and conditions. |
| 4 | N/A | RFP | Request that you please provide us the following details before we propose: Soft Copy of the Tender Document through email. | The RFP was made publicly available and posted on FBO on 21-Dec-2017. No copies outside of FBO will be provided. |
| 5 | N/A | RFP | Request that you please provide us the following details before we propose: Names of countries that will be eligible to participate in this tender. | That information is not available and is not a valid question for the purposes of submitting a proposal. |
| 6 | N/A | RFP | Request that you please provide us the following details before we propose: Information about the Tendering Procedure and Guidelines. | All information about the procedures and guidelines for responding to this RFP are in the solicitation document and associated RFP attachments. |
| 7 | N/A | RFP | Request that you please provide us the following details before we propose: Estimated Budget for this Purchase. | No. |
| 8 | N/A | RFP Response Deadline | Request that you please provide us the following details before we propose: Any Extension of Bidding Deadline? | There has not been any extension of the proposal submittal deadline. |
| 9 | N/A | RFP | Request that you please provide us the following details before we propose: Any addendum or pre-bid meeting minutes. | Any changes potentially made to the RFP in the future will be reflected in a RFP amendment that will be posted to FBO. No meeting minutes of any kind will be provided. |
| 10 | N/A | RFP Pricing Attachment | Can you open for us the protected Pricing Excel Sheet so that we can you the same to respond? | The RFP Pricing Attachment is accessible via FBO. Certain cells are protected from any changes (i.e. the CLIN, the Master NSN, the Nomenclature, the Best Estimated Quantities, and the formula in the CLIN level TEP column). The fully burdened unit prices proposed for Year 1, Year 2, and Year 3 (in Columns E, F, and G on the RFP Pricing Attachment) are the only cells that offerors should populate. If an offeror wishes to provide additional cost or pricing data, that data cannot be added within the RFP Pricing Attachment. |
| 11 | N/A | Contract Award | Will this be a single or multi award contract? | As stated on page 3 of the RFP document, "This will be a single award Requirements type contract (FAR 16.503)." |
| 12 | N/A | Contract Award | I have reviewed the past pre-solicitation's Q&A and SOW. If I understand correctly, the end result for this bid will be one contract with a single prime contractor (most likely a large logistics company with a presence in Saudi Arabia). | The end result for this RFP will be the award of one Requirements type contract with a single prime contractor. |
| 13 | RFP/ pg. 3 | RFP: New Vs. Used | The solicitation states on page 3 of 67, #1 that this is a single award Requirements type contract – is the contractor required to provide “new” equipment once a delivery order is issued? Or may the equipment (listed in Section B) supplied by the contractor be “like new” or refurbished? | Yes, the contractor shall provide 'new' equipment once a delivery order is issued. In accordance with SOW paragraph 3.1, "All procurements shall be for new and unused vehicles and trailers." Therefore, proposals ought to be priced accordingly. |
| 14 | N/A | RFP | If the answer to the previous question is 'new equipment only,' will the contractor be required to purchase new equipment through a DLA or GSA schedule (FMS)? | In accordance with SOW 1.0, page 5, "The contractor shall procure all vehicles and trailers from in-Kingdom sources and deliver Free on Board (FOB) destination to Dhahran depot Supply, King Abdul Aziz Air Base (KAAB), Saudi Arabia. If a licensed agent or franchised dealer for any item on the TSS equipment list is not found in-Kingdom, the TSS Contractor shall immediately inform the TSS Program Manager (PM). All out-of-Kingdom purchases shall be approved by the USG Procurement Contracting Officer (PCO) prior to procurement." |
| 15 | N/A | Contract Type | Can you confirm the type(s) of contract(s) the Government intends to issue? | Yes. As stated in SOW 1.1, page 5 and in the solicitation document on page 3, the type of contract that the Government will award will be a Requirements type contract to a single prime contractor in accordance with FAR 16.503. Please refer to FAR 16.503 for more information about what a Requirements contract is and please refer to FAR Clause 52.216-19 on page 43 of the RFP for information about the order limitations for orders that may be placed against the resulting contract. |
| 16 | Pre-Solicitation Q&A Document / Question #7 / Method of Contracting | COTS | Much of the equipment in the SOW has an NSN assigned to it. However, in the pre-solicitation Q&A, the Government replies to the Method of Contracting question (reference Q&A #7 1.1 / page 5) and states that this effort is now “strictly a commercial supply acquisition…” Therefore, if a commercial piece of equipment meets the functional requirement (but differs in form and fit), would that be acceptable to the Government and end customer? | In accordance with SOW 3.3, all items listed on this solicitation are considered commercial items. Therefore, yes, if a COTS piece of equipment, vehicle, trailer, etc. falls under one of the Master NSNs listed on the RFP, it would be acceptable to the customer. However, ALL items listed that may be ordered by the customer on the resultant contract must be delivered in brand new condition and supplemented with the delivery of CDRL A001 - COTS Manuals and Associated Supplemental Manuals and CDRL A002 - Warranty in accordance with SOW paragraphs 3.2 and 3.8. |
| 17 | N/A | RFP: Items under a Non-Manufacturers Class Waiver | We would like to respond to your above-mentioned solicitation. There are items that fall under the Non-Manufacturers Class Waiver, such as cranes. Will you consider Small Business Participation? | This acquisition is subject to Full and Open Competition. Therefore, large and small businesses alike are welcome to participate. However, as previously stated, the resulting contract will be a single Requirements-type contract awarded to one prime contractor. If a potential offeror cannot propose fully burdened unit prices for all items listed in the RFP Pricing Attachment, a potential offeror may want to explore teaming or subcontracting opportunities with other potential offerors. |
| 18 | N/A | Contract Payment Terms | What is the payment term? | Please refer to FAR Clause 52.212-4(i) for Contract Terms and Conditions--Commercial Items. Payment is specifically discussed at the bottom of page 40 and top of page 41. With respect to method of payment, payments will be requested and received using Wide Area Workflow (WAWF), and payments will be made by Electronic Funds Transfer (EFT). |
| 19 | N/A | Offerors | Regarding the TSS Solicitation FA8505-18-R-0007, is this opportunity open to a wholly owned Saudi Company as the Prime Contractor/Supplier, or is a US partner required? | A U.S. partner is not required in order for a wholly owned Saudi Company to participate in this competition. |
| 20 | N/A | Incumbent | Is there an current incumbent for this contract? And can you provide company's name? | No, there is not a current incumbent. |
| 21 | N/A | Funding | Is this US funded or FMF funded? | Neither. It's FMS funded. As stated in the pre-solicitation notice, "The resulting supply contract will be in direct support of a Foreign Military Sales (FMS) case as directed by the United States of America Letters of Offer and Acceptance (LOAs)." |
| 22 | N/A | Offerors | Does this require a Saudi Company to be the prime? | No. However, in accordance with Page 53 of 67 of the Solicitation Document, "Since the only evaluation factor that will be used to evaluate offers will be price, an offeror must affirmatively demonstrate its responsibility, including, when necessary, the responsibility of its proposed subcontractors in accordance with FAR 9.103(c). Given the In-Kingdom requirements for this acquisition as stated in the Statement of Work, offerors shall include in their electronic proposal submittal two additional pieces of documentation: 1.) proof of having an operating |
location in the vicinity of Dhahran, Saudi Arabia and 2.) a copy of the offeror’s Saudi business license or their teaming partner’s Saudi business license. Inclusion of both of these items is mandatory in order for a proposal to be considered responsive to this solicitation and in order for an offeror to be deemed responsible for contract award. If such additional documentation is not provided with the proposal prior to the stated deadline for proposal submissions, an offeror’s proposal will be considered nonresponsive, and the offeror will be considered ineligible for contract award."
23 N/A RFP Response Deadline Since the RFP was released on the 21st of Dec is there possibility of requesting an extension? No, extensions will not be provided at this time.
Solicitation Phase - Round 2
| # | Document / Page # | Text Excerpt or Subject | Issue Description or Question | USG Answers |
| 24 | N/A | Ordering | Can we have the schedule order plan for all CLINs before we submit our proposal in order to ensure the availability of all items from our vendors and met the delivery time been requested? | In accordance with Page 3 of the Solicitation Document, "Best Estimated Quantities (BEQs) for each item are reflected below in Section B and also in the |
RFP Pricing Attachment. Since this acquisition will be awarded as a Requirements contract, there is no contract minimum or maximum quantity of items guaranteed, and the Government is not obligated to place any orders. Any future delivery orders will be based on RSAF demand. Orders may be placed at various times for various quantities as needed, provided the total cumulative amount of the contract is not exceeded."
| 25 | RFP / Pg 14 / CLIN 0017 | CLIN 0017 NSN: The NSN for Item #017 isn't correct for an ORDER PICKER. NSN. 3930-01-575-6666 is for a regular 3T Electric Forklift. | Please provide the correct NSN. | The NSN does not require correction. The NSN for CLIN 0017 is considered an acceptable substitute for the Master NSN for a Material Handling Equipment Order Picker EED. |
| 26 | RFP | VAT Taxes | Since the contract is FMS with the US Government, will the contractor be exempt from VAT taxes? | Tax waivers and/or exemptions are determined by the FMS customer. Currently, the Kingdom of Saudi Arabia has approved a waiver for U.S. companies from taxes and levies under contracts with the U.S. Government that are in support of their FMS programs. However, taxes will not be evaluated as part of the Total Evaluated Price. Per RFP Amendment 01, CLIN 0044 is incorporated as a Cost-Reimbursement-No-Fee CLIN for Taxes. Therefore, VAT should not be included in the fully burdened unit prices for CLINs 0001-0040. For further information about Saudi Arabia's VAT tax, please visit https://www.vat.gov.sa/en/contact-information |
| 27 | RFP / Pg 53 | 1.) proof of having an operating location in the vicinity of Dhahran, Saudi Arabia | What type(s) of proof will be considered acceptable? Does the Government require a current or draft lease agreement or is the address sufficient? | The following are the types of proof that will be considered acceptable: a government utility bill, a current lease or tenancy agreement, a recent letter from a banking institution detailing the offeror's operating location address, or proof of property ownership from the Saudi equivalent of the Land Registry. The address is not sufficient. |
| 28 | RFP / Pg 53 | 1.) proof of having an operating location in the vicinity of Dhahran, Saudi Arabia | If an offeror does not currently have an operating location in Dhahran, is it acceptable to guarantee that one will be established by contract award and provide the address of the location? | No. If an offeror is interested in submitting a proposal, proof in accordance with what is stated on Page 53 of the Solicitation Document "is mandatory in order for a proposal to be considered responsive to this solicitation and in order for an offeror to be deemed responsible for contract award. If such additional documentation is not provided with the proposal prior to the stated deadline for proposal submissions, an offeror’s proposal will be considered nonresponsive, and the offeror will be considered ineligible for contract award." |
| 29 | RFP / Pg 53 | 1.) proof of having an operating location in the vicinity of Dhahran, Saudi Arabia | Would a nearby location be acceptable? Nearby locations include Alkhabar (5km) or Aldamam (20km). | No, just Dhahran. |
| 30 | SOW / Pg 7 / Para 3.3 | Paragraph 3.3 (page 7) of the SOW states “Modified commercial items shall be procured from sources previously approved by the USAF from Jan 2000 or later” and lists three CAGE codes for approved sources. | The first two CAGE codes are identified as “Caterpillar Inc.” and “Kovatch Corporation;” but the third CAGE code (81349) is not identified and the bullet statement ends with a comma. A search for CAGE code 81349 results in “Military Specifications Promulgated by Military,” which contradicts the approved commercial source requirement of the SOW statement. Request clarification. | Paragraph 3.3 of the SOW has been updated and is implemented via RFP Amendment 1. |
| 31 | RFP / Pg 29 / SOW / Pg 16 / Appendix 5 | Appendix 5 (page 16) of the SOW lists “Floodlight Assys (Light Carts), 2 or 4 wheeled” and specifies P/N MLC4062AF and NSN 6230-01-526-7828RN for both cart configurations. | Page 151 of the SOW lists the same NSN and includes photos of 2-wheel carts only. | In accordance with RFP Amendment 1, only the 2-wheel Light Cart is now reflected in the SOW and the RFP for CLIN 0040. However, as stated in the original synopsis for this TSS effort (when FA8505-17-R-0011 was the anticipated RFP Number), "Any pictures included in the SOW are intended to be representative of the requirement and not the actual brand name/model to be procured unless specifically noted otherwise." |
| 32 | SOW / Pg 16 / Appendix 5 | Appendix 5 (page 16) of the SOW lists “Floodlight Assys (Light Carts), 2 or 4 wheeled” and specifies P/N MLC4062AF and NSN 6230-01-526-7828RN for both cart configurations. | Our research indicates that the correct NSN for P/N MLC4062AF is 6230-01-551-2663. Request clarification of the correct NSN, as well as whether there are different part numbers and NSNs for 2-wheel versus 4-wheel Light Carts. | NSN 6230-01-526-7828RN is a Master NSN, and that NSN is correct. The NSN found in your research is considered an acceptable substitute deliverable for the listed Master NSN. The Master NSN (6230-01-526-7828RN) is an interchangeable NSN associated with P/N MLC4062AF according to our DoD information systems. There will not be different NSNs specified for a 2-wheel versus a 4-wheel Light Cart due to the 4-wheel Light Cart option being removed from the solicitation via RFP Amendment 1. |
| 33 | SOW / Pg 16 / Appendix 5 | Appendix 5 (page 16) also specifies a BEQ of 34 each for the Light Carts. | Since there are differences in unit prices and freight costs for 2-wheel versus 4-wheel Light Carts, should there be separate line items and BEQs for each configuration? Request clarification. | Clarification has been provided in the form of RFP Amendment 1, which removes reference to the 4-wheel light cart option on CLIN 0040 and removes that same reference from the SOW and RFP Pricing Attachment. Per Amendment 1 to the RFP, only 2-wheel light carts are reflected as the requirement on CLIN 0040. |
| 34 | SOW | Per the specifications listed on the SOW, Equivalent models that meet the minimum requirements may be offered. | Despite our commitment to the agencies that we represent and our full understanding of the Buy American Act, is it acceptable for the purpose of this contract, to offer other than US made equipment and taking into consideration to exclude current debarred countries to establish a best overall value which would represent the best interest of the USG? | Requirements can be met with other than US made vehicles, trailers, and equipment. However, required items shall not be procured from debarred countries or excluded parties for this effort. |
| 35 | RFP / Pg 3 | On page three of the solicitation attachment following SF1449 and in Provision 8, it is stated that the inspection/acceptance will be at destination. | We fully understand the requirement and the specifications provided, however, would it be possible to perform a preliminary inspection/acceptance of vehicles at the country of origin prior to shipping? This may be crucial especially on the heavy equipment and may prevent time delays in unforeseen circumstances. | No, at this time we need to maintain inspection/acceptance at the destination. DCMA is limited with where and when they can provide the service required for this effort. |
| 36 | RFP / Pg 24 / CLIN 0033 and SOW / Pg 122 | When reviewing CLIN 0033 and its specification on page 122 of the SOW, we noticed that technical specifications do not match the description of this equipment and The lifting requirement does not make sense. | The requirement is for minimal 110 foot boom extended, with a lifting capacity of 65 tons, at a 12 foot radius. You cannot get this capacity with a 65 ton crane. Example, a truck crane using with 110 foot boom at a 20 foot radius will only lift 29,100 pounds. To lift per the specification provided, it would take a 210 ton or larger machine. | RFP Amendment 1 contains an updated SOW. Page 122 of the SOW has been updated to remove the "boom radius of 12 feet." |
| 37 | RFP / Pg 24 / CLIN 0033 and SOW / Pg 122 | CLIN 0033 and its specification on page 122 of the SOW | Additionally, per the specification, a clam shell and tow winch are requested on these units. this is not standard on such units. Please review the specification and confirm with the correct requirement and/or clarify. | With respect to the specification for a clamshell bucket and tow winch, in accordance with Spec A-A-59218, certain attachments shall be furnished when specified. The customer has specified that "clamshell bucket and tagline, towing hook, and towing winch" shall be provided if this item is ordered. Therefore, proposals ought to be priced accordingly. |
| 38 | RFP / Pg 10 / CLIN 0011 and SOW / Pg 14 and 56 | The description of the Truck, Tanker, Refuel listed in CLIN 0011 in the pricing matrix lists the vehicle as a 2K-5K gallon capacity. However, in the SOW a 6K gallon capacity is referenced on page 11. | Can the Government please clarify the expectations for the required capacity for CLIN 0011? | Yes. CLIN 0011 on the RFP and Page 56 of the SOW have been updated to read 6K gallon capacity and these changes are implemented via RFP Amendment 1. |
| 39 | N/A | Electronic Submittal Instructions | Will there be instructions provided by the Government to electronically submit a company’s response to PURCHASE REQUEST: FD2060-16-96107 or will all submittals be done to Warner Robins directly? | In accordance with RFP page 3, "Please submit proposals to the buyer's email address listed on the front page of this document." Also, please note that proposals are in response to Solicitation Number FA8505-18-R-0007, not the Purchase Request Number (FD2060-16-96107). |
| 40 | RFP / Pg 18 / CLIN 0023 and SOW / Pg 105 | ITEM 3930-00-469-2039 ELECTRIC FORKLIFT TRUCK, SIDE LOADING | What terrain will this truck be driven on? Warehouse, asphalt, rough terrain? | With this asset being a 6K, it can be used on either asphalt or in a warehouse. |
| 41 | RFP / Pg 18 / CLIN 0023 and SOW / Pg 105 | ITEM 3930-00-469-2039 ELECTRIC FORKLIFT TRUCK, SIDE LOADING | What tires do you need? Rubber or polyurethane? | Pneumatic tires |
| 42 | SOW / Pg 106 | ITEM 3930-00-488-9695 FORKLIFT TRUCK 10,000 POUND CAPACITY | What terrain will this truck be driven on? Warehouse, asphalt, rough terrain? | As stated in the Ordering data for Forklift 10 K lbs DED RT on Page 106 of the Statement of Work, this will be an "Adverse Terrain Forklift Truck." |
| 43 | RFP / Pg 14 / CLIN 0017 | CLIN 0017 | Could you please contact the end user to get the warehouse layout so our vendors make sure to quote the current truck? | Dimensions of facilities and warehouse storage space will not be provided. |
| 44 | SOW / Pg 20 / Appendix 8 | Appendix 7 (page 18) and Appendix 8, paragraph 1 (page 20) of the SOW include ordering data for the “Air Rescue Fire Fighting Truck” which specifies NSN 4210-00-702-6801 and P/N A-A59108, with 3,000 gallon capacity on a 6x6 chassis. However, our research indicates that NSN 4210-00-702-6801 specifies 2,300 gallon capacity on an 8x8 chassis. The technical concern for the ARFF unit is that the description on page 20 (Appendix 8) of the SOW specifies 3,000 G, 6x6 ARFF unit with a reference picture of a previous Striker but the NSN 4210007026801 number specifies the need for an 8x8. Request clarification. | We need to know what we need to configure and if we need to follow the NSN number for requirements or the items listed in the SOW. | According to Appendix 8, Page 20 of the Statement of Work, "the contractor shall comply with all requirements of CID A-A-59108C for a 3,000 Gal capacity, 6X6 ARFF unless specifically deleted or changed below." Therefore, it needs to be a 6x6 in accordance with what is specified in the Ordering Data included in the SOW. |
| 45 | RFP / Pg 1 | Page 1 - Subject to the terms and conditions stated herein, the Contractor agrees to hold its offered prices firm for 365 days. | The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Due to conflicting days noted on pages of RFP above, please confirm offeror Validity Period. | No. That would be considered taking exception to the solicitation as written. Any offeror that takes exception to any part of the solicitation will be deemed nonresponsive and their proposal will not be considered. |
| 46 | SOW / Pg 109 | NSN 3930004692039 Forklift 6k Ibs EED | Can a more detailed specification be provided? The inclusion of a picture of the vehicle and preferred suppliers will be helpful in this case. | No. Contractors shall be responsible for getting copies of specifications at http://quicksearch.dla.mil/ or http://everyspec.com/. The specifications will be sufficient to meet the requirement. |
| 47 | SOW / Pg 148 | NSN 3920004809774 CT Pallet Trailer | Will the Government accept alternative specifications? | No. |
| 48 | SOW / Pg 148 | NSN 3920004809774 CT Pallet Trailer | Can a more detailed specification be provided? The inclusion of a picture of the vehicle and preferred suppliers will be helpful in this case. | No. Contractors shall be responsible for getting copies of specifications at http://quicksearch.dla.mil/ or http://everyspec.com/. The specifications will be sufficient to meet the requirement. |
| 49 | SOW / Pgs 14, 16 | NSN 3930010070115 | Is this item a forklift or mobile warehouse? Can a more detailed specification be provided? The inclusion of a picture of the vehicle and preferred suppliers will be helpful in this case. | Please refer to the ordering data for the Tractor Whse 4K and Over on page 77 of the SOW. |
| 50 | SOW / Pg 134 | NSN 2330002898934 Trailer Tanker, fuel 600 Gal. | Is the tank made of steel or aluminum? The specifications do not clearly specify? | The ordering data for this item has been updated via RFP Amendment 1. The answer to this question can be found on pages 134-135 of the updated SOW. |
| 51 | SOW / Pg 113 | NSN 2310013578985 28 -30 passengers Bus | Will the Government accept an alternative number of passengers? New safety regulation requires a maximum of 23 passengers, not 28, on new vehicles in order to accommodate the third emergency exit door. | No, the customer's requirement is for a 28-30 passenger bus. |
| 52 | RFP / Pg 3 / Item 8, & SOW / Pg 5 / Item 3.1 | Lead times | Will the Government accept an offer with a lead time greater than 270 days? | No. That would be considered taking exception to the solicitation as written. Any offeror that takes exception to any part of the solicitation will be deemed nonresponsive and their proposal will not be considered. |
| 53 | SOW / Pg 6 / Section 3.2 | Manuals | Please advise if manuals and product documentation needs to be in Arabic or is English the only requirement. | The manuals need to be in English. |
| 54 | SOW / Pg 5 / Scope & RFP / Pg 33, Item (16) RFP / Pg 44 | The contractor shall procure all vehicles and trailers from in-Kingdom sources and deliver Free on Board (FOB) destination to Dhahran depot Supply, King Abdul Aziz Air Base (KAAB), Saudi Arabia. If a source is not found in-Kingdom, the TSS PM must be notified and any out-of-Kingdom purchases shall be approved by the USG Procurement Contracting Officer (PCO) prior to procurement. 52.219-8 Utilization of Small Business Concerns 52.219-9 Small Business Subcontracting Plan | The SOW states the contractor shall procure all vehicles and trailers from in-Kingdom sources. The RFP includes FAR clauses related to Small Business Subcontracting, which require 34% of subcontracted items or services to be purchased from US small business concerns in contract performance. Please clarify this clause does not apply? | These clauses will be enforced as applicable. Yes, the contractor shall procure all vehicles and trailers from in-Kingdom sources. However, as stated in the SOW, "if a source is not found in-Kingdom, the TSS PM must be notified and any out-of-Kingdom purchases shall be approved by the USG Procurement Contracting Officer (PCO) prior to procurement." In the event that an offeror proposes based upon procuring from any vendors/OEMs within the United States or its outlying areas to fulfill any future orders for items on the resulting contract, these clauses will apply, and that required information should accompany the offeror's proposal. If an offeror believes an exemption applies, please include explanation of this exemption in your proposal. |
| 55 | RFP / Several CLINs | On the heavy machinery, specifically CLIN 1,3,9-12,14,16,26,32-35, the specs details equipment with low sulfur fuel. Please note that this type of equipment will not be available nor ship to the Gulf Region and Saudi Arabia as the fuel available in the market does not match the specs required and therefore will not allow the machine to perform and will most likely cause machine failures. | OEM especially in the US will not ship units with low sulfur fuel to Saudi Arabia. Please provide clarification on this concern. | The answer to this question is forthcoming. Further research is currently being conducted by the team engineer. |
| 56 | N/A | Interested Vendors | What I would like to see is who is on the 'Interested Vendors' listing. For some reason this is not showing on FBO. | It is not showing in FBO because the Interested Vendors list is made viewable at the discretion of the acquisition team, and the acquisition team decided not to make it viewable. |
| 57 | SOW / Appendix 8 / Pg 26 Ordering Data for Tractor Aircraft Towing (MB4) | The new concern is in regards to The MB4 towing machine. Previously, there were several manufacturers doing the MB4. Apparently, the MB4 design and specs seem outdated and none of the first three manufacturers make it anymore while another is refusing to quote. The concern is that if the request is specific to MB4, some companies may have a competitive advantage over others. This of course will not establish an agreement an Apple to Apple evaluation. | On the other hand we have identified few other specialized Manufacturers can offer what we believe the perfect alternative. The only difference might be in the design. Please have you SME review those specs and confirm whether alternatives to MB4 are acceptable. | The item requested is a MB4 that meets the specs within the SOW cited specification: A-A-59210D. |
| 58 | Deliveries after Award | We fully understand the delivery timeline for each CLIN. | However, we need to confirm whether the end user is taking into consideration the number of vehicles to be ordered and the time of manufacturing and shipping the units into country especially for units that are not standard off the shelf and require to be manufactured. | All of these assets are considered COTS items. Therefore, there should be no manufacturing required by the awardee. As stated on page 5 of the SOW, "The Contractor shall be responsible for any final assembly required at destination of any outsize cargo." A few items on the list may require assembly or minor modification, but the end user/customer has taken that into consideration with respect to the delivery schedule for each item. |
| 59 | SOW / 3.10 Meetings / Pg 8 | We understand that there will be monthly meetings after award. | Will those meetings be onsite? If so, will there be an allocated yard and office space for the awardee. This may also be important when assembling some units are needed and to fulfill warranty and/or maintaining units that have no in country agent. | Based on page 8 of the SOW “The Contractor shall conduct quarterly Contract Program Management Reviews, to review contract activity status, evaluate progress, discuss financial status, and discuss issues/problem areas.” The statement about monthly status reports (i.e. “The Contractor shall develop and deliver a monthly Status Report that documents the status of Contractor’s effort towards achieving contract objectives.”) does not refer to a monthly meeting. IAW the SOW 3.10 and RFP CLIN 0043, a CDRL A003 submission of a monthly status report is the requirement. With respect to the second part of the question, one of the requirements of this effort is for the contractor to have an operating location in the vicinity of Dhahran, Saudi Arabia. The Government will not be responsible in any way for allocating yard and/or office space for the awardee. Please refer to the Solicitation Provision updated in RFP Amendment 1 for more details. |
| 60 | SOW / Appendix 8 / Pg 122 Ordering Data for Crane 65 Ton Self Prop/Truck Mounted | We are trying to get a quote for the 65 ton crane. | Can you let me know the serial number of any tms875 you have with the clamshell installed? | No. |
| 61 | SOW | We noticed that your specifications require that engines, “Must meet current US emission requirements for ULSD…” Meeting this requirement is certainly not a problem; however, it is our experience that ULSD (sulfur <10ppm) fuel is not readily available throughout Saudi Arabia and will cause operational problems in the field. The more common fuel found is of the “High Sulfur” variety (sulfur >500ppm). Operating trucks with EPA2017 emissions systems on High Sulfur fuel will result in clogged Diesel Particulate Filters, which are one of the key components of the exhaust after-treatment system necessary to meet EPA2017 standards. When these systems clog, the engines will derate and/or shutdown. Perhaps there will be a “controlled” fuel supply for your new units for Saudi, but if not you can expect to have problems with the current emission engines. | Please confirm that “… current US emission requirements for ULSD…”, is the correct and intended emissions requirement for these engines. | The answer to this question is forthcoming. Further research is being conducted by team engineer. |
| 62 | SOW / Appendix 8 / P. 134 | Page 134 of the RSAF TSS Statement of Work contains the ordering data for NSN 2330-00-289-8934, with a nomenclature of “TRAILER, TANK, FUEL SERVICING, TYPE A1-B.” Paragraph 1.1 on page 134 describes the purpose of this item as “…used for storing, transporting, and servicing aircraft with all types of ground support equipment fuels.” | Based on the specified fuel tank capacity and pumping rate, the specified type of fuel, and the absence of a requirement for an aircraft-specific nozzle, our assumption is that this specific trailer is “used for storing, transporting, and servicing all types of aircraft ground support equipment” rather than aircraft. Is this correct? | The ordering data for this item has been updated via RFP Amendment 1. The answer to this question can be found in the updated SOW. |
| 63 | RFP / CLIN 0016 | CLIN 0016: Tractor Warehouse 4K and over | The specs for this item do not match the description and requirement. Please let us know if a TUG would be acceptable for this CLIN and for the purpose of the requirement. | The answer to this question is forthcoming. Further research is being conducted by the team engineer. |
| 64 | RFP / CLIN 0025 | CLIN 0025: 50K Forklift calls for 5-gallon capacity | Please note that this specification is out of date. Currently, all manufacturers are offering 3-4 gallons for this type of machinery. Please confirm that it is acceptable to offer 3-4 gallons. | The answer to this question is forthcoming. Further research is being conducted by the team engineer. |
| 65 | RFP / CLIN 0026 | CLIN 0026: 50-Ton Container Handler | Please note that the world standard specification for this unit from all major manufacturers worldwide is 45 Tons. Please confirm that it is acceptable to quote 45 Tons for this CLIN. | No. The customer wants 50 Ton. |
| 66 | RFP / Several CLINs | Multiple CLINs: 45 passenger buses/trucks/refuelers/sweepers | The requirement calls for Automatic transmission while the GCC/Saudi standard and what is available and ships into Saudi is manual gearbox units. Please confirm that it is acceptable to quote for manual gearbox on all CLINs. | No. The customer wants automatic. |
| 67 | RFP / CLIN 0008 | CLIN 0008 | The specification for this unit is not available for the GCC/Saudi region for all manufacturers. Those specification are only made for CONUS. | Our Subject Matter Experts (SMEs) found information to the contrary. |
| 68 | RFP / CLIN 0013 | For most pickups and vehicles, the specifications provided are for 2014-2016 and do not match 2018 specifications | Pickup 4x2, compact regular cab. 4 Cyl, 2.7 Ltr is not available for production. | The answer to this question is forthcoming. Further research is being conducted by SMEs. |
| 69 | RFP / CLIN 0019 | For most pickups and vehicles, the specifications provided are for 2014-2016 and do not match 2018 specifications | Pickup standard size 4x2 – GVWR 6900 versus 7100 tender requirements. Pickup load lengths 5.7 versus 5.9 tender requirements. Light tinted glass available versus dark tinted glass tender requirement. Tire size P265/70R17 versus P255/70R17AS tender requirement. | The answer to this question is forthcoming. Further research is being conducted by SMEs. |
| 70 | RFP / CLIN 0020 | For most pickups and vehicles, the specifications provided are for 2014-2016 and do not match 2018 specifications | Pickup full size crew cab 4x4 – Differential type/Ratio 3.73 versus 4.1 tender requirements. Tire size LT265/70R17 versus LT245/75R17E/AS tender requirement. | The answer to this question is forthcoming. Further research is being conducted by SMEs. |
| 71 | RFP / CLIN 0021 | For most pickups and vehicles, the specifications provided are for 2014-2016 and do not match 2018 specifications | Van Cargo Medium Size – Minor difference in Horsepower 341 versus 342 tender requirements. Also, Bluetooth not available. | The answer to this question is forthcoming. Further research is being conducted by SMEs. |
| 72 | RFP / CLIN 0015 | For most pickups and vehicles, the specifications provided are for 2014-2016 and do not match 2018 specifications | Mid-Size Sedan – Engine size 3.6 Ltr/6Cyl, 305 Hp versus 2.5Ltr/4Cyl, 196 Hp tender requirements. | The answer to this question is forthcoming. Further research is being conducted by SMEs. |
| 73 | RFP / CLIN 0036 | CLIN 0036 | 25 Ton Low bed trailers: The specification sheet does not mention ramps while the picture does. Do you require ramps for this trailer under this tender or not? | The answer to this question is forthcoming. |
| 74 | RFP / CLIN 0037 | CLIN 0037 | 60 Ton Low bed trailers: Is this trailer to be Air Transportable on C5 & C17, IAW MIL_HDBK-1791? | No. |
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