SectionL.docx

Section L - Instructions, Conditions, and Notices to Offerors Royal Saudi F-15 Supply Services

A. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined to be unacceptable/non-compliant and therefore not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members, as part of the proposal submission for Volume I. Proposals shall be submitted to the Government in five separate volumes as set forth below:

(Attachment 13, RFP Checklist) to Include and (Attachment 4 Cross Reference Matrix)

III N/A 3 2 Past Performance

(Attachment 3, RSAF F-15 Supply Services Price Matrix) and (Attachment 12, Pre-award Accounting System Adequacy Checklist)

**Electronic copies shall be submitted in accordance with RFP Attachment 1, Instructions to Offerors, Electronic Format for All Proposal Volumes. CD-R or DVD-R (write once/read only) that is “closed” so that no further writes can be made to the media. Media must be virus scanned by the offeror prior to submittal to the Government. For electronic copies, indicate on each CD-ROM the volume number and title. Each volumes must each be stored on a separate CD-ROM. Offerors shall use the instructions set forth in the RFP Attachment 2, Past Performance Information (PPI) for Offerors, to electronically submit the Past Performance information into the PPI Tool.

In addition to the page limitations set forth above, proposals shall comply with the following format:

(1) The sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be in separate binders and marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, III, IV, V. Proposals shall be in the English language and all dollar values shall be proposed in United States dollars.

(2) Print shall be Times New Roman and no smaller than a font size of 12, except font associated with drawings, diagrams, charts, etc. which may no small than font size 8. Paper size shall be 8 1/2” X 11,” excluding any drawings, diagrams, supporting illustrations, charts, or spreadsheets which may be on 11” X 17 paper.” Each volume within the proposal notebook shall be clearly labeled to distinguish the volumes. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, and color presentations are not desired or required.

(3) The page limitation for Volume II, Written Technical Proposal, is 40 pages. The page limitation includes any charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets, but excludes any cover page, table of contents or list of acronyms (if utilized). A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Offerors are cautioned that any pages that exceed the page limitation shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation or sent back to the offeror.

(4) Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses (if required) will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

(5) Each page containing proprietary information should be so marked.

(6) Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

(7) Submission of the initial proposal packages via electronic mail will not be accepted. Initial proposal packages shall either be mailed or hand-delivered.

Offerors are cautioned that Robins Air Force Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for receipt of proposals.

B. Communications:

Exchanges of source selection information after submission of initial proposal packages between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information preferably with the email being sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing or facsimile. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). If an offeror’s computer system cannot support encryption technology, the offeror shall send the Contracting Officer correspondence at the time that it submits its proposal stating that it accepts the risk of sending and receiving unencrypted electronic mail if it chooses to utilize unencrypted email as a channel of communication. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

C. Volume I, Completed RFP with Clauses to Include Joint Venture Agreement

Volume I shall consist of the completed and signed RFP with a cover letter delineating any exceptions taken to the RFP terms and conditions. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause your proposal to be determined unacceptable/noncompliant and therefore not considered eligible for award. Offerors shall ensure all clauses and provisions that require “fill-in” information are appropriately completed. Proposed prices associated with the contract line items will be included in the RSAF F-15 Supply Services Price Matrix, Attachment 3. No cost or price information will be included in the transmittal cover letter. This volume shall also contain a copy of the joint venture agreement signed and dated by all joint venture members, if applicable.

The offeror shall fill out the RFP Checklist at Attachment 13 that has been provided and must be completed, signed and turned in with Volume I of their proposal. Each offerors proposal will be validated for compliance utilizing the RFP Checklist. Failure of an offeror to complete all items referenced on the checklist or complete the checklist itself may result in that offeror’s proposal being deemed noncompliant with the RFP terms and conditions and therefore ineligible for award.

The offeror shall fill out the Cross Reference Matrix at RFP Attachment 4 indicating where in its proposal the information can be found as it relates to the RFP. The Cross Reference Matrix will be utilized as a tool to show critical interrelationships and dependencies among the technical requirements documents, Performance Work Statement (PWS), the Contract Line Item Number (CLIN), the Contract Data Requirements List (CDRL), Section L (Instructions, Conditions, and Notices to Offerors), and Section M (Evaluation Factors for Award). The Cross Reference Matrix will help an offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the offeror’s proposals for award, Section M references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with Section M of the solicitation.

The government intends to award this contract without discussions, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306. Proposals must be received by AFLCMC/WWQK, Attention: Ms. Katherine Whelchel, 235 Byron Street, Suite 19A, Robins AFB, 31098-1067, no later than 4P.M. Eastern Standard Time on 17 March 2016. However, offerors are requested to submit Volume III, Past Performance, so that it is received ten (10) calendar days prior to the required due date for proposals. Failure to submit Volume III by the earlier date will not result in offeror disqualification.

D. Volume II, Written Technical Proposal

The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities and experience and will base its evaluation solely on the information presented in the offeror’s technical proposal.

The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability (which includes the consideration of technical risk) in accordance with Section M-900, Evaluation Factors for Award. The written technical proposal shall address each of the following subfactors describing the offeror’s proposed approach to performing the requirements set forth in the PWS. For each subfactor, the proposal shall identify any risks that the offeror considers may exist in the proposed approach, and discuss the actions the offeror will take to mitigate the identified risks. If no risks or mitigation actions are identified in the technical proposal, the Government will interpret such to mean that the offeror does not consider that there are any risks associated with its proposed approach.

1. Subfactor One– Understanding of Technical Performance Requirements The offeror’s proposal shall address each of the following performance requirements, as mandated in the PWS:

a) The offeror’s proposed approach for providing logistics support personnel for positions identified and approved by RSAF for all F-15C/D/S/SA locations In-Kingdom as follows (PWS 4.14, 4.14.3, and 4.14.4):

i. The approach shall include the following services: evaluating, hiring and training local personnel to minimize reliance on expatriate workers and promote utilization of In-Kingdom sources for support

ii. The approach shall describe the offeror’s capability or strategy to recruit, sustain, and fill personnel vacancies subsequent to initial hiring

b) The offeror’s proposed approach for supplying items for RSAF F-15C/D/S/SA support as follows (PWS paragraphs 4.15, 4.15.2, 4.15.2.1, 4.15.2.2, 4.15.3, 4.15.3.1, and 4.15.3.2):

i. The approach shall describe how the offeror plans to forecast, purchase, track, receive, stock, and deliver consumable, expendable, recoverable, and repairable coded (ERRC) items with a code of “N” or “P” to a variety of RSAF, contractor facilities and future F-15SA locations, throughout the Kingdom

ii. The approach shall address how the offeror plans to meet the identified service summary metrics of bin fill rate and bin wait time.

c) The offeror’s proposed approach for operating and maintaining RSAF Print Plant Studio Directorate (PPSD) and Print on Demand (POD) facilities and equipment, at multiple locations, throughout the Kingdom as follows (PWS paragraphs 4.16, 4.16.1, 4.16.2, 4.16.5, and 4.16.7):

i. The approach shall address how the offeror plans to produce timely, appropriate, F-15 Technical Orders (TO), Time Compliance Technical Orders (TCTO) and other F-15 related documents, in the correct format

ii. The approach shall describe how the offeror plans to provide training to RSAF personnel in the safe and efficient operation of Print on Demand (POD) equipment

d) The offeror’s proposed approach to Management Information System integration, reporting, and data collection for all consumable items, print status, and logistics support personnel status as follows:

i. The approach shall address how the system will track supply chain status

ii. The approach shall address role based access authentication, data integrity, data availability, data reliability and 24-hour access (PWS 4.12; 4.12.3 through 4.12.5)

2. Subfactor Two– Management Approach The management approach proposed by the offeror for each requirement and deliverable shall provide explicit details as to how the effort will be managed. The management approach shall clearly indicate a complete understanding of the required actions, anticipated workload, labor needs by type, projected travel, as well as other requirements to satisfy the requirements of the PWS.

For the purposes of this solicitation, a subcontractor performing 30 percent or more, of the overall effort, based on the sum of the price proposed for each contract line item and/or possesses the Saudi Business license the prime contractor is relying on to perform the efforts of the PWS, will be considered a critical subcontractor.

The offeror’s proposal shall address its management approach for each of the following requirements, as mandated in the PWS:

a) The offeror’s management approach, supported by an organizational chart, as follows (PWS 4.10, 4.10.1, and 4.10.2):

i. The organizational chart shall include critical subcontractors and the delineation of efforts among the critical subcontractors.

ii. The organizational chart may or may not include names associated with roles, but shall give the Government an understanding of how the offeror’s organization will be organized.

b) The offeror’s management approach shall address its staffing/recruiting/ retention strategy and methodology to ensure compliance with the requirements of PWS paragraphs 4.10.3.2, 4.14.3

c) The offeror’s management approach shall provide its sub-contracting strategy as follows (PWS 4.10.2):

i. The subcontracting strategy shall include how the offeror intends to manage its subcontracted efforts

ii. If critical subcontractors are being proposed, the offeror shall clearly identify the management strategies and approach to ensure the subcontractor performance meets the requirements of the PWS

iii. The subcontracting strategy shall place particular emphasis on the performance accountability techniques and measures that will be used by the offeror

d) The offeror’s management approach shall address In-Kingdom management and contract administration of the PWS as follows (PWS 4.1.2 and 4.10.3.2):

i. Include the offeror’s knowledge and understanding of In-Kingdom laws, customs, licenses and security processes as required for In-Kingdom personnel.

ii. Submit evidence of having a Saudi Business license with the proposal submission to be eligible for award. Offerors who fail to supply evidence of a Saudi business license by proposal submission shall be deemed ineligible for award. It is not necessary for the Prime Contractor to be the holder of the Saudi Business license; it would be acceptable for their subcontractor and/or joint venture member to be the holder of the Saudi business license. In this instance, the subcontractor would be considered a critical subcontractor (see definition of critical subcontractor above).

3. Subfactor Three- Transition Plan

The offeror’s proposal shall include a Transition Plan that describes the approach, methodology, timeline and assumptions, for transitioning RFP requirements, from the incumbent contractor. All activities associated with transitioning requirements and full assumption of responsibilities for contract performance, by the prime contractor, shall be completed within 120 days.

At a minimum, the plan shall include a detailed description of the approach, the activities required, overall anticipated timeline, as well as timelines associated with each activity and dependencies/interdependencies.

The detailed approach shall contain information describing the offeror’s approach and timeline for each of the following requirements, as mandated in the PWS and/or applicable Contract Data Requirements List (CDRL):

a) Ensuring personnel are hired and in place (PWS 4.8, 4.14.3)

b) Facility(s) outfitting, setup and management, which shall include an in-Kingdom warehouse (PWS 4.8, 4.15.5.11)

c) The transfer of any Government Furnished Equipment (GFE), from the incumbent, as follows:(PWS 4.8, 4.15.1.1.2). The transfer shall include at a minimum:

i. The initial inventory

ii. Initial orders

d) Include an integrated master schedule for the transition period, with a detailed assessment of any assumptions (PWS 4.8, CDRL A002, DI-MGMT-81945)

e) The transition plan shall not include the purchase of any additional facilities to support this effort

E. Part III - Volume III - Past Performance:

(1) The Offeror shall utilize the Past Performance Information (PPI) Tool in order to submit Volume III, Past Performance. The offeror shall submit past performance information for itself and any joint venture member, as well as each proposed critical subcontractor in accordance with the format contained in RFP Attachment 4 and the following paragraphs. A critical subcontractor is defined as an entity (subcontractor and/or teaming member), other than the offeror itself that will perform more than 30 percent of the overall effort, based on the sum of the price proposed for each contract line item and/or possesses the Saudi Business license the prime contractor is relying on to perform the efforts of the PWS.

(2) a. The requested past performance information shall be provided in a separate binder volume labeled "Volume III - Past Performance.” A summary page shall be provided describing the proposed role of the offeror, any joint venture member, and critical subcontractor (nature of work and percentage of overall work). Summary page information must clearly communicate that proposed critical subcontractor(s) meet the definition of a critical subcontractor established above. Efforts submitted for critical subcontractors not meeting the established definition will not be evaluated. Each offeror/joint venture member and critical subcontractor shall utilize the PPI Tool to complete information for each active or completed contract (with at least one year of performance history) in the past three (3) years from the issuance date of the RFP that the offeror/joint venture member and critical subcontractor considers relevant in demonstrating its ability to perform the proposed effort. No more than three (3) contracts should be submitted from each Prime Contractor, joint venture member, and/or critical subcontractor. In considering past performance, the Government will not consider “Key Personnel” of either the offeror/joint venture members’ or sub-contractor(s)’. The information provided in the PPI Tool shall clearly indicate the division or corporate organization that performed or is presently performing the contract. Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers.

b. In addition to the information provided in the PPI Tool for each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) and/or critical subcontractor(s) authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. The prime will be held responsible for the consequences of a subcontractor or teaming member who does not complete the information. A sample Subcontractor/Teaming Member Consent Form is attached to this RFP (see Attachment 5). The consent form should be completed by the teaming member(s) and/or critical subcontractor(s) identified in the proposal. The completed consent forms should be submitted as part of the Past Performance Volume III.

c. On the three (3) contracts submitted in Volume III, Past Performance, include relevant information in the PPI Tool concerning the offeror’s/joint venture member’s and/or critical subcontractor’s compliance with FAR 52.219-8, Utilization of Small Business Concerns or FAR 52.219-9, Small Business Subcontracting Plan, if these clauses are or were contained in the contract. When subcontracting possibilities existed on the contracts submitted by the offeror/joint venture member(s) and/or critical subcontractor, address whether or not the offeror/joint venture member(s) and/or critical subcontractor(s) awarded subcontracts to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance. If none of the submitted contracts included these clauses, whenever subcontracting possibilities existed in the performance of these contracts, address whether or not it was the offeror’s/joint venture member(s)’ and/or critical subcontractor(s)’ policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance.

(3) The offeror/joint venture member(s) and/or critical subcontractor(s), if applicable, shall focus its information provided in the PPI Tool so that it clearly correlates past performance with the requirements of this RFP. Provide the most current information for the Points of Contact (POCs) identified in the PPI Tool. In addition to the information provided in the PPI Tool, each offeror/joint venture member(s) and/or critical subcontractor(s) shall complete a separate Relevancy Assessment (see Attachment 6) for each effort identified in the PPI Tool for evaluation.

(4) If problems were encountered during the performance of the identified contracts, provide evidence of the offeror’s/joint venture member(s)’ and/or critical subcontractor(s)’ ability to isolate the root causes of problems and actions taken to resolve those causes in the information provided in the PPI Tool for each contract identified for evaluation. Problems not addressed in the PPI Tool, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if input has already been provided and the rationale/circumstance has not changed, DO NOT repeat them here.

(5) The Past Performance Questionnaire Sheet (see Attachment 7) will be one means used by the Government to obtain past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror. The offeror shall send out – and track the completion of the Past Performance Questionnaires to each of the offerors’, joint venture members’ and/or critical subcontractors’ (i.e., each entity’s) Points of Contact (POCs) identified in the PPI Tool. The responsibility to send out and track the completion of the Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. The Transmittal Letter (see Attachment 10) shall be used by the offeror in sending out the Past Performance Questionnaires. Exert your best effort to ensure that at least two POCs per relevant contract submit a completed Past Performance Questionnaire directly to the Government not later than the date established in the RFP for receipt of proposals. POCs may submit their completed Past Performance Questionnaire either electronically or by mail. If sending electronically, follow the procedures outlined in paragraph A above, and email to Ms. Katherine Whelchel at katherine.whelchel@us.af.mil. If mailing, mail directly to:

AFLCMC/WWQK, Attention: Ms. Katherine Whelchel 235 Byron Street, Suite 19A Robins AFB, 31098-1067

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Once the Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror/joint venture member and/or critical subcontractor and its own POCs in regards to comments made on the questionnaire is not permitted. Questionnaires shall be sent to and best efforts made to ensure completion and submission directly back to the Government from at least two of the following (in descending order of availability):

(a) Procuring Contracting Officer/Contract Negotiator or equivalent

(b) Program/Project Manager, or equivalent

(c) Administrative Contracting Officer/Contract Administrator or

(d) Other (As specified in the PPI Tool)

(6) In the event commercial contracts are presented as present/past performance sources of information, a client authorization letter shall be issued to those commercial POCs requesting/authorizing them to complete a Past Performance Questionnaire (See Attachment 7). The offeror is required to send the client authorization letter(s) with the Past Performance Questionnaire(s) to each POC on commercial contracts. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror’s Past Performance submission to indicate the commercial client has been notified of the requested/authorized interview and is for the Government’s use in case additional questionnaires need to be sent by the Government after RFP closing.

(7) The Government may conduct follow-up discussions with any of the people identified in the PPI Tool or in the offeror’s Past Performance Volume. The Past Performance Team evaluation is not limited to review of the information provided in the offeror’s Past Performance volume. The Government may obtain other information by sending out additional questionnaires and/or through other sources. Past performance information shall be obtained from the Government’s Federal Awardee Performance and Integrity Information System (FAPIIS) and may be obtained from the Past Performance Information Retrieval System (PPIRS). The Government reserves the right to use performance information from other sources such as the Defense Contract Management Agency (DCMA), Fee Determining Officials, or commercial sources. Data from previous source selections may be used if the data is recent and relevant.

(8) Attachment 6, Relevancy Assessment and Attachment 7 –Past Performance Questionnaire must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Volume IV- Cost/Price: Submission Instructions

(1) General Instructions

a. Cost/Price Reasonableness and Balance: This section is to assist the offeror in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness and balance of their proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of their proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed costs/prices rests with the offeror.

b. Estimating Techniques and Methods: When responding to the Cost/Price Volume requirements in the solicitation, the offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods to develop their estimates.

c. Cost/Price Data: Data beyond that required by this instruction shall not be submitted, unless the offeror considers it essential to document or support its cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal. If pricing information is included elsewhere in the documentation, the proposal may be deemed unacceptable.

d. Cost or Pricing Data Requirements: In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price/cost reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data as defined under FAR 2.101.

e. Rounding: All dollar amounts provided shall be rounded to the nearest dollar.

f. “Then Year” Dollars: All prices shall be in “then-year” dollars, that is, inflated, not constant (base year) dollars.

g. Contract Line Item Number (CLIN) Structure: Offerors shall insert prices as part of Volume IV of the proposal in a matrix labeled Attachment 3- “RSAF F-15 Supply Services Price Matrix” for the Basic and all Option periods In Accordance With (IAW) the instructions provided. The RSAF F-15 Supply Services Price matrix is provided as Attachment 3 to this solicitation. When completing each worksheet specify the unit price for each quantity/range for each ordering period. Offerors shall also complete the CLINs and the fill-in blanks on the RFP Schedule B, in accordance with the CLIN and Fee Structure in Schedule B as summarized below:

Fixed Price Incentive Firm (FPIF):

CLINs 0001 and Option CLINs 1001, 2001 and 3001 will be priced in the following three ranges:

0-7,000 Parts Managed

7,001-14,000 Parts Managed

14,001-20,000 Parts Managed

Offerors shall propose Target Cost. The Share Ratios, Ceiling Price and Target Profit for each range have been predetermined by the Government in accordance with the CLIN Structure and Fee Structure Table.

CLIN 4001 is an Option to Extend Services - In accordance with FAR Clause 52.217-8, these do not require an entry by the offeror. A total for CLIN 4001 will be calculated by the Government by dividing the offerors’ Option III in half.

Firm Fixed Price (FFP):

CLIN 0002 and Option CLINs 1002, 2002, 3002: Offerors shall propose a monthly cost for Expat and Saudi National personnel for each Labor Category, IAW Attachment 3 – Price Matrix.

CLIN 4002 is an Option to Extend Services - In accordance with FAR Clause 52.217-8, which does not require an entry by the offeror. A total for CLIN 4002 will be calculated by the Government by dividing the offerors’ prices from Option III in half.

CLIN Structure and Fee Structure

Basic: Dec 2016 - Dec 2018

Share Ratio below & above Target Cost: 50%/50% (Government/Contractor) Ceiling Price: 120% of Target Cost Target Profit: 8% of Target Cost (excluding COM)

IAW Attachment 3- Price Matrix

Option I: Dec 2018 - Dec 2019

Share Ratio below & above Target Cost: 50%/50% (Government/Contractor) Ceiling Price: 120% of Target Cost Target Profit: 8% of Target Cost (excluding COM)

IAW Attachment 3- Price Matrix

Option II: Dec 2019 - Dec 2020

Share Ratio below & above Target Cost: 50%/50% (Government/Contractor) Ceiling Price: 120% of Target Cost Target Profit: 8% of Target Cost (excluding COM)

IAW Attachment 3 - Price Matrix

Option III: Dec 2020 - Dec 2021

Share Ratio below & above Target Cost: 50%/50% (Government/Contractor) Ceiling Price: 120% of Target Cost Target Profit: 8% of Target Cost (excluding COM)

IAW Attachment 3 - Price Matrix

Option IV: Dec 2021 - Jun 2022 (Six Month Option to Extend Services)

No Entry Required by Offeror

No Entry Required by Offeror

(2) Volume Organization

The Cost/Price volume shall consist of the following sections:

SECTION 1 Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement.

SECTION 2 - Other than certified cost or pricing data.

SECTION 3 Other information such as Government Furnished Property/Government Furnished Equipment (GFP/GFE), base support, long lead costs, termination costs, development/production schedule, inflation rate summary and explanation, life cycle cost, and special tooling/test equipment.

List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any. Provide complete rationale for any exceptions. Offerors are cautioned however that any non-compliance with the terms and conditions of the RFP may cause their proposal to be deemed unacceptable and therefore not considered eligible for award.

(3) Estimating Methodology

a. Estimating System: The offeror shall provide a summary description of the offerors’ standard estimating system or methods. Provide a summary description of the offeror’s pricing/methodology and any assumptions used as it pertains to this acquisition. Also, identify any deviations from the offeror’s standard estimating procedures in preparing this proposal volume. Indicate whether the offeror has Government approval of your system and if so, provide evidence of such approval.

b. Purchasing System: The offeror shall provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

c. Accounting System: The offeror shall provide a summary description of the offeror’s accounting system and state whether it is compliant with Generally Accepted Accounting Principles. Indicate whether the offeror has Government approval of its accounting system and if so, provide evidence of such approval. Also, identify any deviations from the offeror’s standard procedures in preparing this proposal.

If the offeror does not have a Government approved accounting system, the offeror shall complete and submit Attachment 12 - Preaward Accounting System Adequacy Checklist along with the offeror’s proposal.

(4) Cost Accounting Standards (CAS) Disclosure Statement and Adequacy Determination

a. The Offeror shall provide a summary description of the Offeror’s current Cost Accounting Standards disclosure statement. The Offeror shall state whether the current Cost Accounting Standards disclosure statement has been reviewed by the Government and provide evidence of review and/or Administrative Contracting Officer approval. The Offeror shall provide any currently known/cited Cost Accounting Standards non-compliances and identify any deviations from the Offeror’s Cost Accounting Standards disclosure statement used in preparing this proposal. For known/cited Cost Accounting Standards non-compliances provide a schedule and description of corrective actions the Offeror is taking to eliminate the non-compliance issues.

G. Volume V- Small Business Concern Utilization Plan

The offeror shall submit a Small Business Concern Utilization Plan for itself and any joint venture member, as well as, each proposed critical subcontractor or teaming member in a separate volume (i.e., 3-ring binder) labeled "Volume V – Small Business Concern Utilization Plan. For the purposes of this solicitation, a subcontractor performing 30 percent or more, of the overall effort, based on the sum of the price proposed for each contract line item and/or possesses the Saudi Business license the prime contractor is relying on to perform the efforts of the PWS, will be considered a critical subcontractor. The Small Business Concern Utilization Plan is required from all offerors, including small businesses and companies with Master, Individual, commercial subcontracting plans and/or comprehensive subcontracting plans. The Small Business Concern Utilization Plan will be applicable for only work conducted CONUS. The offeror/joint venture member and each proposed critical subcontractor or teaming member shall include only the first tier of subcontractors for this effort. Offerors are advised that the Small Business Concern Utilization Plan is not the same as the Small Business Subcontracting Plan required by FAR 52.219-9. Large business offerors shall not utilize the Small Business Subcontracting Plan in the place of the Small Business Utilization Plan. In the performance of this resultant contract, identify the following:

i) The extent of participation of proposed Small Businesses (SB) to include service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns, when subcontracting possibilities exist; and,

ii) The description of the subcontracted work these proposed firms are to perform, the company names/CAGE codes planned for use in the performance of this resultant contract, along with the associated goals expressed in terms of percentages of the total planned subcontracted dollars.

iii) If limited or no subcontracting possibilities exist for these SB and these socio-economic entities, provide rationale for such. Offerors are cautioned against only acknowledging a goal is not met, if applicable. Rather, adequate rationale includes specific reasons why a goal is unmet and any actions being taken to increase any unmet goals. Additionally, if the offeror/joint venture member, teaming member or critical subcontractor is a small business concern, it should include the work it will be performing when calculating the goals for its Small Business Concern Utilization information.

RFP FA8505-16-R-0004

ATTACHMENT 1

Instructions to Offerors Electronic Format for All Proposal Volumes

When submitting electronic versions of their proposal, offerors shall follow these instructions:

a. Electronic storage media shall be submitted in one of the following formats:

CD-R or DVD-R.

b. Submitting documents using Microsoft Office 2010:

1. Word documents – Set "Save as type" to "Word Document (*.docx)" only.

1. Excel spreadsheets – Set "Save as type" to "Microsoft Excel Workbook (*.xlsx)."

1. PowerPoint presentations – Set "Save as type" to "Microsoft PowerPoint 2010 Presentation (*.pptx)."

c. Submitting documents using Microsoft Office 2007:

1. Word documents – Set "Save as type" to "Word Document (*.docx)" only.

1. Excel spreadsheets – Set "Save as type" to "Microsoft Excel Workbook (*.xlsx)."

1. PowerPoint presentations – Set "Save as type" to "Microsoft PowerPoint 2007 Presentation (*.pptx)."

d. Submitting documents using Microsoft Office 2003:

1. Word documents – Install the Office Compatibility Pack from www.microsoft.com

1. Excel spreadsheets – Install the Office Compatibility Pack from www.microsoft.com

1. PowerPoint presentations – Install the Office Compatibility Pack from www.microsoft.com

e. Submit any Microsoft Project files in Microsoft Project 2007 or greater. There are no special “save” functions required for later versions of Project.

f. Submit PDF documents using only Adobe Acrobat 9.0 or later. Do NOT submit any documents in PDF format that are copied as “images.” When creating PDF files always create to enable textual search and copy functions.

ATTACHMENT 2

Past Performance Information (PPI) for Offerors

Offerors must use the PPI Tool (Use latest version from FBO.gov) in order to electronically submit the Past Performance Volume in accordance with the RFP.

Downloading the PPI Tool The PPI Tool can be downloaded by performing the following steps (if you are unable to download the Tool, contact the contracting officer for assistance):

1. Access the FedBizOpps (https://www.fbo.gov/) website.

2. Find the solicitation posting.

3. Locate the “ppi tool” link from the “All Files” column on the solicitation’s “Notice Details” tab .

4. Select the link and save the “ppi tool” to your computer. Name the file as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with “.accdb” file extension.

Entering information in the PPI Tool After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable.

3. The “Security Alert” pop-up screen displays.

Figure 1: Security Alert Pop-up Note:

· Files saved using Microsoft Office 2010 will have the “Enable Content” button on the “Security Warning” banner and therefore will not get a Security Alert pop-up.

· If a "read only" file is opened, in order to populate data in the file, click "Save As" in the "Read-Only" message bar. Enter the filename as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

4. Select the radio button “Enable this content” and then click “OK.” A setup pop-up screen displays.

Figure 2: Setup Pop-Up

5. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

Note: Once the Offeror’s Name and RFP Number have been entered they can be edited by selecting the “Edit Offeror And RFP Number” button from the “Contractor’s Menu”

6. Enter the Offeror’s Name and RFP Number and then click the “Next” button. The application setup continues.

Figure 4: Continue the Application Setup

7. Choose the appropriate option by selecting the corresponding radio button and then click the “Next” button. The “Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

8. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each business entity before proceeding throughout the PPI Tool (refer to Section L of the RFP for detailed instructions). Identify all prime and sub-prime organizations and categorize them according to the appropriate role in the proposed acquisition. The “Business Relationships” screen displays.

Figure 6: Business Relationships

9. Click the “New” button to create a business relationship for the proposed acquisition. An additional “Business Relationships” screen displays.

Figure 7: Enter New Business Relationship

10. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

· Contractor’s Name: Self-explanatory

· Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

· Place of Work: Location where contractor will perform work.

· Percentage of Work: Identify percentage of work contributed by specified business entity

· Responsibilities: Detail proposed responsibilities of specified business entity.

11. Select one of the buttons at the bottom of the screen.

· Add – Saves the current business relationship and allows for the addition of a new one.

· Close – Cancels the current business relationship without saving.

Note: In order to edit or delete an existing business relationship in the list, double-click on it.

12. Select the “Close” button on the “Business Relationships” screen after all of the business relationships has been added.

13. Click the “Step 2: Enter Past Performance Information (PPI)” buttonto enter the Past Performance Information. The “Past Performance” screen displays.

Figure 8: Past Performance

14. Click the “New” button to enter Past Performance Information for the proposed acquisition. An additional “Past Performance” screen displays.

Figure 9: Enter Past Performance Information

15. Complete the fields on each of the tabs as follows (fields on the screen marked with an asterisk ‘*’ are required):

· Contract Information Tab

· Contractor: Select from the dropdown the appropriate business entity.

· Cage Code: Self-explanatory.

· Contract Number: If you don’t have a contract number, enter “N/A.”

· Program Title: Enter full name of program.

· Contr Agency/Customer: Enter servicing contracting agency and customer (office symbols suffice).

· DUNS Number: Self-explanatory

· Delivery Task/Order: If the order is provided as a stand-alone reference, enter the task/call/delivery/purchase order number.

· Contract Type: Enter Firm-Fixed-Price (FFP), Cost Plus Fixed-Fee (CPFF), Indefinite Delivery/Indefinite Quantity (ID/IQ), LH, Blanket Purchase Agreement (BPA), Cost Plus Incentive-Fee (CPIF), Cost Plus Award Fee (CPAF), etc. For additional clarification, click the question mark button.

· Short Program Title (i.e. Acronym): Enter abbreviated title for the program or enter “N/A.”

· Contract Dollar Value:

· Original: Input total contract dollar value, with all options if applicable, in the amount originally awarded on the referenced contract.

· If ID/IQ or BPA, provide total ceiling.

· If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

· Current: Input total contract dollar value, with all options if applicable, as the contract stands at time of PPI submission.

· If ID/IQ or BPA, provide total ceiling.

· If stand-alone task/call/delivery/purchase, provide amount of the individual contract.

· Explain the differences in Contract Value, if applicable: Enter an explanation of the difference between the original contract dollar value and the revised value as of the time of PPI submission.

· Period of Performance (mm/dd/yy)

· Start Date: Input start date of contract.

· Original End Date: Input original end date based on award.

· Current End Date: Input end date, as the contract stands at time of PPI submission.

· Explain the differences in Period of Performance, if applicable: Enter an explanation of the difference between “Original End Date” and “Current End Date.”

· Program Details Tab

· Brief Description of Effort as:

· Select Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

· Provide a brief description of the service provided and actual work performed under this contract reference.

· ****If applicable: Provide information on performance problems encountered on the identified contracts. At a minimum, briefly describe the problem experienced, actions taken to alleviate the problem, and whether or not the problem was satisfactorily overcome.****

· Explain how your performance on this contract is relevant, as instructed under Past Performance in Section M of the RFP. Include any unique aspects that demonstrate relevancy in this effort. Provide evidence to support such relevance to the requirements as described in the RFP.

· Include relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting, if applicable.

· Identify whether a subcontracting plan was required for the contract you are submitting. If one was required, identify in percentage terms the planned versus achieved goals during contract performance. Explain why goals were not met, if applicable:

· POC & Key Individuals Tab Note: IAW Section L, key individuals/personnel for this instant effort will not be evaluated. As such the key individuals/personnel tab is not applicable.

· Key Individuals: Click the “New” button to specify any key individual or individuals who participated in this program or who may support the proposed acquisition. Also indicate their roles for both acquisitions, previous and current. To edit or delete an existing key individual, double-click an item from the list.

Note: In accordance with FAR 15.305(a)(2)(iii), relevant contract efforts performed by from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, select the “New” button for each individual and fill out the necessary information.

· Customer Points of Contact:…