Rev_2_PWS_F-15_Supply_Services.pdf

PR: FD2060-16-96010 PWS REVISION: 2 1

Performance-Based Work Statement for

F-15 Supply Services

FD2060-16-96010

PR Number

26 April 2016

DISTRIBUTION: CODE D: Distribution authorized to DOD and US DOD Contractors, Other requests for this document shall be referred to AFLCMC/WWQI

Export Controlled.

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1.0 Description of Services

1.1 Objective(s):

This Performance-based Work Statement (PWS) describes services required to support the Royal Saudi Air Force (RSAF) F-15C/D/S/SA fleet of aircraft.

Specific support objectives of this contract include:

Provide logistics support personnel in accordance with the Letter of Offer and Acceptance (LOA) for F-15C/D/S/SA support at all F-15C/D/S/SA locations throughout the Kingdom as designated by the Chief of Air Force Logistics and Supply and RSAF.

These services include evaluating, hiring and training local personnel in accordance with Saudi Nationalization Policy to minimize reliance on expatriate workers and promote utilization of In-Kingdom sources for support of RSAF Foreign Military Sales (FMS) F- 15C/D/S/SA weapon systems.

Supply consumable items for RSAF F-15C/D/S/SA support. This effort requires the Contractor to forecast, purchase, track, receive, stock, and deliver consumable and expendable, recoverable, and repairable coded (ERRC) items with a code of “N” or “P” to a variety of RSAF, Contractor facilities and future F-15SA locations throughout the Kingdom of Saudi Arabia (KSA, referred to as “the Kingdom” throughout this document).

Operate and maintain RSAF Print Plant Studio Directorate (PPSD) and Print on Demand (POD) facilities and equipment at multiple locations throughout the Kingdom.

Support includes producing timely, appropriate F-15 Technical Orders (TO), Time Compliance Technical Orders (TCTO) and other F-15 related documents, in the correct format, and distribute throughout the Kingdom in accordance with (IAW) RSAF requirements. Print Plant personnel will be required to provide recommendations for replacement of equipment, provisioning of consumables, and to provide training to RSAF personnel in the safe and efficient operation of POD equipment.

1.2 Benefit to United States Air Force (USAF):

This contract directly benefits the implementing agencies: the USAF and the RSAF. The management services described herein include all actions that support RSAF F-15 fleet and prevent maintenance delays due to an expendable part shortages, provide logistics support services and print plant and print on demand support as authorized and directed by current Letters of Offer and Acceptance (LOA) from the Kingdom of Saudi Arabia.

1.3 Background:

This effort is competitive as directed by the Government of Saudi Arabia in accordance with the United States of America LOA, to include all actions that support RSAF F-15 fleet and prevent maintenance delays due to an expendable part shortage.

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The RSAF operates and supports three variants of the F-15 including C/D models, and the F-15S which was produced in the mid-90s. Recently a new requirement was established for a major F- 15 Fleet Modernization Program (FMP). The program includes advanced systems and weapons delivery capabilities designed to significantly improve the lethality, reliability, and survivability of the RSAF F-15 fleet. As a result, 84 F-15SA new production aircraft were ordered from Boeing, the single qualified source. In addition to the new production aircraft, up to 70 existing S model aircraft will be converted to SA model aircraft beginning in 2015. The resulting larger fleet (approximately 230 aircraft) of C/D and SA aircraft will require a continuation of support far into the future.

2.0 Services Summary:

Performance Objective PWS Reference

Performance Threshold

Management Information System (MIS) Availability

4.12

The MIS shall be available (ability to access all required MIS functions by approved and authorized users) for use at least ninety eight percent (98%) of the time each month with the remaining two percent (2%) available within 48 hours after an outage is identified to the Contractor.

Timely Hiring of Replacement Personnel

4.14.3 Vacancies subsequent to initial hiring shall be filled with qualified personnel within 60 business days.

Bin Fill Rate (per base) 4.15.2.2 The Contractor shall maintain a bin level fill rate no less than 94% at each base.

Bin Wait Time 4.15.2 Once bins are identified as empty, they are filled to the authorized quantity within two (2) business days.

Depot Spot Buy ordering (non-catalog items)

4.15.4.1

At least 95% of the time, the Contractor shall order spot buy items within a maximum of five

(5) business days after approval by the Administrative Contracting Officer (ACO)/Procuring Contracting Officer (PCO).

MICAP/Urgent-Buy ordering (Catalog items)

4.15.4.2

At least 95% of the time, the Contractor shall order Mission Impaired Capability Awaiting Parts (MICAP)/Urgent buy items within two (2) business days after approval by the RSAF.

Produce and/or print F- 15 technical data for PPSD and POD

4.16

Contractor shall print and distribute 100% of all F-15 technical data in hard copy within the time frame specified for each print job per RSAF required needs. If the Contractor is unable to meet the RSAF timeline they must provide valid justification to the USG Program Manager (PM)/PCO within four (4) hours.

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Maintain equipment for PPSD and POD

4.16.4

Upon Contractor discovery, or notification from the RSAF or United States Government (USG), the Contractor shall restore inoperable equipment in no more than four (4) hours. If the equipment is awaiting parts, the Contractor shall provide a course of action within two (2) business days for review/concurrence by the USG PM/PCO and RSAF.

Monitor and report when TOs are available on the POD

4.16.2

Contractor shall notify RSAF HQ Directorate of Aircraft Maintenance (DoAM) via email within one (1) day from when TOs/TCTOs are available on the POD.

Management Information System (MIS) Accuracy

4.12 The MIS shall be accurate, with no more than five (5) inaccuracies identified on a quarterly basis.

3.0 Government Property and Services

3.1 Government Property:

Government property will be provided. For the purposes of these requirements, any USG GFP discussed herein or identified for the contract is actual property of the RSAF; this property will be known as USG GFP for the purposes of this effort, as these requirements will be contracted for and managed by the USG on behalf of the RSAF. In addition, all GFP will be tracked IAW USG GFP tracking requirements.

3.2 Government Property to be Provided:

Materials purchased on previous contracts in support of these requirements will be provided to the Contractor at the onset of this contract to support the bench stock, depot supply and/or print plant equipment identified within this performance work statement. The Standard Form 30, IAW DFAR 245.103-71, will be used for transfer of existing Government owned material in support of this contract. It will be the Contractor’s responsibility to adhere to all applicable FAR and DFAR clauses with regard to management, handling, and reporting of any GFP. Specifically, the Contractor shall provide an initial inventory, to include the condition of each item, by location, within 90 calendar days after contract award. Any additional property purchased in support of these requirements will become the property of the RSAF, at the time of payment, and should be treated as such; this additional property shall be transferred to the RSAF or new Contractor at the conclusion of this contract, at the direction of the USG PM/PCO.

3.3 Contractor Responsibility

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The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.4 Reporting of Government Property:

The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

Reporting material inventory, consumption, and cost performance shall be accomplished on a monthly basis as part of the Contractor material status reporting. The Contractor shall include the date the material was approved for ordering, date ordered, quantity, part number and National Stock Number (NSN), end item NSN and noun, unit cost, total cost, current status of ordered material, and date received. The Contractor shall provide this Government Furnished Equipment (GFE) Report as an appendix to the Monthly Status Report (MSR) IAW CDRL A001 (DI-

MGMT-80269).

3.5 Loss of Government Property:

Reporting Loss of Government Property, the Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order. http://www.dcma.mil/aboutetools.cfm

In addition, the Contractor shall report any loss of government property, including quantity, part number and National Stock Number (NSN), end item NSN and noun, unit cost, total cost, date, and circumstances of loss. The Contractor shall provide this Government Furnished Equipment (GFE) Report as an appendix to the Monthly Status Report (MSR) IAW CDRL A001 (DI-

MGMT-80269).

3.6 Return/Retention of Government Property:

All property provided by the Government remains the property of the RSAF and shall be returned to the RSAF upon completion of the contract/order unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. Retention of the property by the Contractor will require modification of both losing and gaining contracts in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. All Government

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property shall be returned to the RSAF in the condition provided unless approved in advance by the PCO.

3.6.1 All material generated under the contract/order becomes the property of the Government and shall be returned to the RSAF upon completion of the contract/order. All Department of Defense (DD) Form 1423-1, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

3.7 Government System(s):

Access to Government system(s) will not be required to perform tasks under the contract/order.

The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order.

The following USG systems may be utilized in the performance of this contract.

SAMIS (Security Assistance Management Information System)

WAWF (Wide-Area Work Flow)

3.8 Access to RSAF System(s)

The RSAF will provide Contractor personnel access to RSAF system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified RSAF government AIS have the appropriate background check or security investigation conducted. The RSAF government will provide system access subject to RSAF processing terms.

The RSAF will provide the Contractor access to the GOLDesp system. The Contractor shall ensure that required personnel have the appropriate GOLDesp training. The RSAF will provide the necessary equipment and connectivity to enable the Contractor to use the system. The Contractor will ensure that the data entered conforms to the current RSAF Logical and Physical Structure Plan.

4.0 Technical Requirements

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend for five years, as well as a six month option to extend services. The basic period is for two years, with three- one (1) year option periods, as well as a six month option to extend services.

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4.1.2 Place of Performance: These services shall be performed at the Contractor’s facility as well as RSAF locations listed in the table below as well as other locations as RSAF mission requirements may dictate. Infrequent meetings may be conducted at other locations to be determined.

As performance of this contract is expected to occur inside the Kingdom, the Contractor shall possess a Saudi business license for the duration of the period of performance.

In-Kingdom Location Support Personnel

Bench Stock

Depot Supply

Spot Buys

Print Plant

Print on Demand

RSAF Headquarters, Riyadh

Riyadh Air Base, Riyadh King Khalid Air Base, Khamis Mushayt

King Abdulaziz Air Base, Dhahran

King Fahad Air Base, Taif

King Faisal Air Base, Tabuk Riyadh Air Base, Program Depot Maintenance Facility

4.1.3 Saudi Work Days/Hours

Contractor personnel in the Kingdom will observe six (6) days of holiday in a calendar year during Ramadan and Hadj. The Contractor shall prepare a holiday schedule for the months of Ramadan and Hadj which provides each individual with six (6) days of total holidays during the months of Ramadan and Hadj and which has minimum impact on mission capability. This holiday schedule will be coordinated and approved with the USG PM/PCO and RSAF at least ninety (90) days prior to the scheduled holiday. Four (4) additional USG holidays will be observed on 1 January, 4 July, 4th Thursday in November, and 25 December. When any of the USG holidays fall on a non-work day, the holiday will be observed on either the preceding or succeeding workday. The choice of any such preceding or succeeding workday will be coordinated with the USG PM/PCO and RSAF. In the event Contractor personnel are required to work on any of these USG holidays, or are prevented from observing the other six days of holidays during the months of Ramadan or Hadj or during the rest of the calendar year, the work schedule will be coordinated with the RSAF and the USG PM, and approved by the PCO, at least thirty (30) calendar days prior to the scheduled holiday and the Contractor shall be paid wages/salaries for such services IAW the USG Federal Acquisition Regulation (FAR).

Normal workdays will be determined by the RSAF normal business hours. The Contractor shall notify employees of designated Saudi Government non-work days or other periods where RSAF offices are closed due to weather or security conditions.

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4.2 Packaging:

The Contractor shall package and mark material in accordance with the contract (basic and/or order, as applicable) in accordance with the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL- HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.2.1 Pre-packaging Requirements

The Contractor shall, when necessary, break quantity unit packs into appropriate quantities ensuring that all packaging requirements of the original quantity unit packs are maintained.

4.3 Counterfeit Electronic Parts:

The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory.

The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government's review of the Contractor’s system will be accomplished as part of the evaluation of the Contractor’s purchasing system in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.4 Government-Industry Data Exchange Program (GIDEP):

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The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

4.4.1 The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, in accordance with the CDRLs.

4.4.2 The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs. [CDRL A00F, DI-QCIC-80125B, Alert/Safe Alert; CDRL A00G, DI-QCIC-80126B, Response to an Alert/Safe Alert]

4.5 Travel:

Travel requests for Contractor personnel shall be submitted to the USG PM and PCO. The PCO will provide approval prior to costs being incurred and a minimum of seven business days in advance of departure. Travel by Contractor personnel shall be conducted in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

Costs for transportation may be based upon mileage rates, actual costs incurred, or a combination thereof, provided the method used results in a reasonable charge and is approved according to the Joint Travel Regulations (JTR). Travel costs will be considered reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of the travel. The JTR will provide the basis for the determination as to reasonable and allowable standards. Coach or equivalent airfare and accommodations shall be used to the maximum extent possible during normal business hours. In accordance with the LOA, if practical, all travel to and from the Kingdom shall be on Saudi Airlines. The Contractor shall make arrangements for conference rooms when required.

Contractor trip/travel reports shall accompany the monthly status reports as separate attachments IAW CDRL A00B (DI-MISC-81943). In any instance where reports cannot be provided, a statement of nondisclosure from the RSAF is required.

Travel requests made by the USG and/or the RSAF will be provided to the Contractor ten (10) calendar days prior to requested travel departure date. In the event required advance notice is not provided by the USG and/or the RSAF to the Contractor, the Contractor will make a best effort to meet the travel deadline. In this case, the Contractor will immediately notify the PCO and/or the ACO of the situation. If the Contractor cannot complete the travel request they must provide

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detailed justification to the USG PM and the PCO/ACO within one (1) day. The Contractor shall not complete travel without prior authorization from the USG PM and/or the PCO/ACO.

4.6 Holidays and facility closings:

Contractor personnel performing services outside the United States usually observe the holidays of the country where the services are performed in accordance with AFMC MP5337.1, Service Contracts - General. All Contractor employees working within the Kingdom of Saudi Arabia shall observe six (6) Saudi holidays in a calendar year during Ramadan and Hadj. The Contractor shall prepare a holiday schedule for the months of Ramadan and Hadj which provides each individual with six (6) days of total holidays during the months of Ramadan and Hadj and which has minimum impact on mission capability. Four (4) additional USG holidays will be observed on 1 January, 4 July, 4th Thursday in November, and 25 December. When any of the USG holidays fall on a non-work day, the holiday will be observed on either the preceding or succeeding workday.

4.7 RSAF Facilities

It will be the Contractor’s responsibility to gain access to RSAF bases and facilities necessary to conduct the requirements set forth within this PWS. After contract award the USG PM/PCO will provide RSAF base POCs as applicable. The Contractor shall be subject to all appropriate RSAF military rules and regulations while working on RSAF military installations.

4.8 Transition

The Contractor will be allowed a period of transition not to exceed 120 calendar days, as specified in the Contractor’s proposed Transition Plan, at the end of which will be responsible for all identified requirements of this effort. Transition activities include, but are not limited to:

recruitment and hiring of all personnel IAW paragraph 4.14.3; sponsorship of all employees and their dependents for mobilization of personnel in Kingdom to include receipt of necessary passports, work visas, security clearances, residential permits (IQAMAs), base passes, Saudi driver’s licenses, etc.; all forms must be appropriately submitted to the proper government agency (in compliance with Saudi Arabian law); securing warehouse facilities, setting up in- Kingdom offices where applicable; and conducting initial parts inventories. The Contractor shall adhere to their proposed transition plan and transition timeline, as provided in their proposal. The Contractor will be responsible for purchasing and replenishing stock at the onset of the contract, but measurement of key metrics associated with bin fill rates and bin wait time will not begin until the end of the transition period. The Contractor shall be responsible for conducting a joint inventory of existing inventories and for the transfer of existing inventories from the incumbent during the transition period. Items on order but not yet received at the end of the transition period will be provided by the USG to the Contractor as the items are received.

Additional transition requirements specific to each technical requirement are provided in the applicable sections below.

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In conjunction with the transition plan, the Contractor must (at the time of proposal), provide an integrated master schedule (IMS) that integrates the transition plan into a schedule for all activities.

4.9 Contract Demobilization/Remobilization Plan

4.9.1 Contract Demobilization

Contract demobilization refers to the efforts required by the Contractor to prepare for the end of the Contractor’s performance due to the end of the period of performance or due to USG PM/PCO direction to cease performance. The Contractor shall submit to the USG for approval a demobilization plan, to affect the transfer of all assumed and/or acquired consumable material inventories on hand or due in to the RSAF or a third party, and the cessation of all contractual activities IAW CDRL A002 (DI-MGMT-81945). The plan shall minimize excess inventory. The submitted contract demobilization/remobilization plan will also detail the transfer of all MIS historical data and documentation necessary for the USG to independently reestablish the consumable material MIS functionally and capability. The plan will also detail the demobilization/remobilization of personnel in a timely manner.

4.9.2 Contract Remobilization

Contract remobilization refers to the efforts required by the Contractor to reestablish contract capability under this contract following a period of non-performance due to USG PM/PCO direction to cease performance. The remobilization plan shall detail tasks and schedules to reconstitute existing capabilities prior the Contractor receiving contractual direction to demobilize and shall be delivered to the USG IAW CDRL A002 (DI-MGMT-81945).

4.10 Program Management

The Contractor shall establish and maintain an effective management organization for the program with a program manager and appropriate staff to cover administration and supply support efforts. The Contractor shall facilitate communications between its management organization and the USG. The Contractor shall develop and implement a management system to manage all technical performance, cost, risk, schedule, and data delivery requirements of this contract.

The Contractor shall provide program management, business management, program planning, supply chain management and quality assurance support to meet the financial, schedule, and technical requirements of the contract.

The Contractor shall deliver a Program Management Plan to the USG IAW CDRL A003 (DI-

MGMT-80004A).

4.10.1 Program Management Office (PMO)

The Contractor shall establish a Program Management Office (PMO) located in Kingdom. The PMO shall have a Program Manager (PM) available to the USG. The PM shall be able to handle

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all Saudi Government relation tasks for this effort. The Contractor PM shall keep the USG PM informed of all program issues, work assignments, status of employees and other significant issues including any security or access problems. The Contractor PM is expected to be an integral part of the RSAF team and provide detailed communications to the USG PM to ensure that any issues are addressed at the appropriate level. The Contractor PM shall provide regular risk assessments as well as recommended mitigation actions. All contract related issues shall be presented to the USG PM immediately upon discovery.

Communication with the USG PM shall be primarily using telephone and e-mail supplemented with the regularly scheduled required reports.

The Contractor shall provide all necessary infrastructures to support contract tasks including coordination of base passes and any security badges and background checks required by the RSAF to perform work on RSAF bases.

4.10.2 Subcontract Management

All requirements will flow down to subcontractors. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for any subcontractor performance associated with the work delineated in this document. The Prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

Subcontractor Management shall be addressed in the Program Management Plan IAW CDRL

A003 (DI-MGMT-80004A).

4.10.3 Personnel Management

4.10.3.1 Contractor Personnel, Disciplines and Specialties

All Contractor and subcontractor personnel shall be required to wear any company/RSAF identification badges required so as to distinguish themselves from Saudi or USG employees.

When conversing with government personnel during business meetings, over the telephone, or via electronic mail, Contractor and subcontractor personnel shall identify themselves as such.

Contractors and subcontractors shall identify themselves and the company they are employed by on any attendance sheet or any coordination documents they may sign or review. All electronic mail signatures shall identify company affiliation.

4.10.3.2 Contractor Personnel

The Contractor and their personnel shall be knowledgeable of and adhere to the laws, customs, and regulations of Saudi Arabia, including the laws prohibiting access to certain areas of the country to non-Muslims or non-Saudis. The Contractor and their personnel, while in Saudi Arabia, shall be subject to the criminal and civil jurisdiction of the Saudi Arabian Government.

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The USG PCO may request the Contractor to remove an employee for cause from an assignment to perform services under this program. The USG will notify the RSAF of any intent to remove an employee, stating the reasons for such removal. In such event, the USG will use its best efforts to ensure that the Contractor provides a qualified replacement at no change in contract price. In every case, any resulting cost to the USG will be borne by the RSAF. All requests for removal of contractor personnel shall be in writing, stating the reasons for such request for removal.

The Contractor shall make every effort to obtain employee commitment to the full contract duration of the position for which hired. However, the minimum tour of duty for contractor employees shall be two years, or termination of the position/contract, whichever occurs first.

If it becomes necessary to replace any contractor employee for reasons of misconduct at the sole discretion of the USG PCO, the cost of replacement of the offending employee will be borne by the Contractor and not charged to the USG or the RSAF under this or any other contract, unless otherwise required by US law or regulation.

4.10.4 Program Reviews

4.10.4.1 Formal Program Management Reviews (PMRs)

The Contractor shall host PMR meetings in support of the program to review project status, evaluate progress, discuss issues/problem areas, and all open service and supply actions. PMRs will be scheduled at least twice per year and may be conducted via video teleconference or at a location designated by the PCO or USG PM. The RSAF will be invited to participate as an observer in these meetings. Contractor support shall include designating a hotel and arranging a suitable conference room (when needed), agenda development IAW CDRL A004 (DI-ADMN- 81249A), briefing development and submission IAW CDRL A005 (DI-MGMT-81605), and the preparation and distribution of meeting minutes IAW CDRL A006 (DI-ADMN-81250A).

The Contractor shall not conduct formal meetings, such as PMRs, with the RSAF unless a USAF representative is present. The Contractor is authorized to conduct daily business with the RSAF in accordance with the PWS. The Contractor shall provide an agenda, briefing materials, and minutes of any informal meetings held where a US Government representative was not present IAW CDRLs A004 (DI-ADMN-81249A), A005 (DI-MGMT-81605), and A006 (DI-ADMN- 81250A).

4.10.4.2 Monthly Status Meetings

The Contractor shall host informal status meetings at the discretion of the USG PM/PCO. These status meetings may be conducted via teleconference at the discretion of the Contractor and the USG PM/PCO. The Contractor shall make communication arrangements and provide meeting minutes IAW CDRL A006 (DI-ADMN-81250A).

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4.10.4.3 Print Plant Meetings

The Contractor shall conduct quarterly meetings, specific to the Print Plant requirements. These meetings should involve RSAF Headquarters (HQ) and the USAF Operation Location Riyadh (OLR) Chief (or OLR designate), and when possible, the USG PM. This meeting may be held in conjunction with any other in-Kingdom PMR, when feasible. The Contractor shall provide an agenda, briefing materials, and minutes of all Print Plant Meetings IAW CDRLs A004 (DI- ADMN-81249A), A005 (DI-MGMT-81605), and A006 (DI-ADMN-81250A).

4.10.4.4 Other Meetings

The Contractor shall provide timely support for other meetings as required. The support includes, but is not limited to meeting agenda development IAW CDRL A004 (DI-ADMN-81249A), preparation and distribution of briefing materials IAW CDRL A005 (DI-MGMT-81605), and preparation and distribution of meeting minutes IAW CDRL A006 (DI-ADMN-81250A).

4.10.5 Monthly Status Reports (MSR)

The Contractor shall prepare and deliver MSRs IAW CDRL A007 (DI-MGMT-80368A) outlining the status of the Contractor’s effort towards achieving contract objectives. Additional information required for submission in the MSR is detailed in the specific requirements of this PWS. The following CDRLs shall be submitted as an appendix to the MSR.

CDRL A001, Status of Government Furnished Equipment (GFE) Report CDRL A008, Contract Funds Status Report CDRL A009, Data Accessions List (DAL) changes CDRL A00B, Trip/Travel Report CDRL A00D, Scientific and Technical Reports Summary

In addition to above listed CDRLs submitted with the MSR, the following information shall be addressed in the MSR IAW CDRL A007 (DI-MGMT-80368A):

Supply support problems and accomplishments Issues with any subcontractors with associated mitigation plan and impacts to the program Summary of support personnel billets/locations with employee names and status of vacancies Identification of any major problems/risks/deficiencies with mitigations, as well as any other relevant information MIS activity/availability log or server availability/documentation log Reports listed in paragraph 6.4.2 o Snapshot reports shall be as of the last day of the reporting month o Summary reports shall include activity for the entire reporting month

4.10.6 Contract Funds Status Report (CFSR)

The Contractor shall furnish to the USG PM and PCO an accurate and complete monthly CFSR

IAW CDRL A008 (DI-MGMT-81468).

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4.11 Data Accessions List (DAL)

The Contractor shall include provisions for supporting Government access to data identified in the DAL IAW CDRL A009 (DI-MGMT-81453A). The Contractor shall maintain a current listing of DAL artifacts available via the Management Information System (MIS).

4.12 Management Information System (MIS)

The Contractor shall provide secure, web-based access 24 hours per day to an MIS for management of this contract effort which will become the sole property of the USG for use in subsequent similar efforts. Access shall be provided to USAF personnel (to include specific USAF contractors) and RSAF members at any time as approved by the USG PM/PCO. The Contractor shall assign authorized users specific user roles/access levels as directed by the USG PM/PCO. As a minimum, a user role/access level shall be available that restricts user access from all financial data. Any USAF Contractor granted access to the MIS shall sign a Non- Disclosure Agreement specifically covering the form, substance, and contents of the MIS.

Internet access to the MIS will be restricted to only authorized users and shall be protected using encryption methods, a user identification methodology, and a password. The MIS shall be available (ability to access all required MIS functions by approved and authorized users) for use at least ninety eight percent (98%) of the time each month with the remaining two percent (2%) available within 48 hours after an outage is identified to the Contractor. Notification by the Contractor of outages will be via e-mail to the USG PM/PCO with return receipt required. The MIS shall be accurate, with no more than five (5) inaccuracies identified on a quarterly basis.

The Contractor shall provide training, as requested by the USG PM/PCO, regarding access and retrieval of the MIS data as well as MIS report generation.

All data including monthly reports generated within or by the MIS will be archived and remain accessible for the life of the contract as historical information.

At the end of this contract, the Contractor shall provide a final MIS Report IAW CDRL A00A (DI-MISC-80508B) that includes the current status of all MIS data fields used or generated by the MIS for the performance of this contract. Additionally, for supply support data in the MIS, historical data for the entire period of performance shall be provided.

4.12.1 Authorized MIS Users

The USAF will identify initial authorized users requiring access to the Contractor’s MIS within 30 calendar days after contract award. The Contractor shall maintain a list of all authorized MIS users and their access levels/roles and ensure that a current list of authorized users (and their access levels/roles) is available to the PCO and USG PM at all times via the DAL.

4.12.2 Action Items

Action items or issues of concern identified in any telecoms, PMRs, or other meetings shall be documented by the Contractor in the MIS system. Appropriate tracking methods shall be

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employed to ensure all issues or concerns are placed in suspense to appropriate points of contact and the results of any actions taken are noted. Historical action items shall be available for up to three years after contract completion.

4.12.3 Support Personnel Specific MIS Data Content Requirements

The MIS shall keep a record of all positions created in support of the support personnel requirements identified in paragraph 4.14. The MIS shall keep a record of all positions, by position name, whether the position is currently filled or vacant, name of personnel hired by position, and work location. The MIS must be kept up to date with position information at all times. Once fill actions have taken place, the Contractor must record this events in the MIS within 24 hours of hire. The MIS shall include the data fields listed in Appendix 4 (para 6.4.1) at a minimum. The MIS shall also have the functionally to generate reports as described in Appendix 4 (para 6.4.2) as a minimum.

4.12.4 Consumable Material Management Specific MIS Data Content Requirements

The overall F-15 consumable parts support and parts replenishment process shall be managed using the Contractor’s MIS. As parts are issued to F-15 consumable parts locations or moved between locations, transactions shall be recorded by the Contractor in the MIS within one (1) day after the transaction occurs, with the exception of inventories which shall be entered the same day the inventory is conducted.

The MIS shall accumulate all RSAF and Contractor requisitions and route the requisitions to the Contractor program office for review. The MIS will retain all data input in support of this contract in a manner that is easily accessible, searchable, and downloadable.

The MIS shall contain a record of all NSN usage, inventories, inventory dates, movement, forecast order, receipt, and delivery. The Contractor shall record all transactions for F-15 consumable parts covered under this contract. The MIS shall include the data fields listed in Appendix 4 (para 6.4.1) as a minimum. The MIS shall also have the functionally to generate reports as described in Appendix 4 (para 6.4.2) as a minimum.

4.12.5 Print Plant/POD Specific MIS Data Content Requirements

The MIS shall keep a record of all Print Plant or POD requirements. This record should include identification of all print jobs, their status, equipment status and ordering status for any new equipment or consumables in support of the Print Plant or POD facilities. The MIS shall include the data fields listed in Appendix 4 (para 6.4.1) as a minimum. The MIS shall also have the functionality to generate reports as described in Appendix 4 (para 6.4.2) as a minimum.

4.13 Changes to Contract Performance

Only the USG PCO/ACO are authorized to direct changes to the performance of this contract. If at any time during the performance of this contract the Contractor interprets direction provided from anyone other USAF or RSAF employee as constituting direction to change the cost, PR: FD2060-16-96010 PWS REVISION: 2 17 schedule, or other material terms, conditions, or requirements of the contract, the Contractor shall immediately advise the USG PCO/ACO and seek resolution prior to performing the required tasks or directions.

4.14 Support Personnel Technical Requirements

The Contractor shall provide logistics support personnel for F-15C/D/S/SA support at all F- 15C/D/S/SA locations throughout the Kingdom as designated by the RSAF Chief of Air Force Logistics and Supply or other RSAF officials. The Contractor shall provide quality technical logistics support services through the hiring of qualified personnel. Functions are provided in Appendix 5 (section 6.4) and include, but are not limited to: supply specialists, supply directors, support technicians, program managers, supply advisors, logistics managers, material handlers, support coordinators, administrative support, OLR government representatives, engineers, and drivers.

4.14.1 Technical Requirements

The Contractor shall provide logistical support services to the RSAF for the implementation and management of FMS F-15C/D/S/SA programs. The support includes, but is not limited to, performing analysis of supply support issues, assisting in the planning and development of budgets for assigned programs, as well as, electronic submission of inputs and managing tracking system requirements. The Contractor shall make recommendations to the Saudi Government on improvements of RSAF supply processes. The Contractor shall brief the Saudi Government and the USG/USAF on the status of assigned programs and the respective processes.

4.14.2 Assessment and Analysis Reports

Associated support services may include: analyses of acquisition strategies, operations, material management, spares and spares procurement, distribution procedures, transportation, Integrated Logistic Support (ILS) plans and management systems, and developing ILS plans and user logistics support. Analysis shall include the identification of negative trends. The Contractor shall provide recommendations to the RSAF on the studies and analyses within three (3) business days of completion and deliver a copy of the report and recommendations to the USG IAW CDRL A00C (DI-MISC-80508B). A summary report of conducted analyses and studies shall accompany the monthly status reports as a separate attachment IAW CDRL A00D (DI-MISC- 80508B). In any instance where summary reports are not provided, the Contractor shall submit a statement of nondisclosure from the RSAF.

Upon request from the USG PM or PCO, the Contractor shall perform logistics studies/ analysis/investigations regarding expendable item support to the RSAF F-15 program and provide these reports to the USG PM or PCO. The USG PM, through the PCO, will provide specific instructions for these requests and they should be performed on a “not to interfere” basis with other RSAF tasking. The Contractor shall respond within the time specified in the request.

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4.14.3 Hiring

The Contractor shall conduct timely hiring of qualified personnel, with a priority towards hiring local personnel and minimizing the reliance on expatriate workers. Ninety percent of the authorized positions shall be filled within 50 business days of order award or new position requirement. The remaining ten percent of all positions shall be filled within 60 business days of order award or position vacancy. Vacancies subsequent to initial hiring shall be filled with qualified personnel within 60 business days. The Contractor shall make every effort to ensure personnel are qualified for the position. A summary report of employee and vacancy listings shall be included in the monthly status report IAW CDRL A007 (DI-MGMT-80368A).

4.14.4 Personnel Requirements

The Contractor shall hire only personnel who meet the requirements of the specific job positions as identified. The Contractor shall maintain a file for each employee to include a resume, log of project assignments, and any other relevant qualification data. This employee file shall be provided to the USG PM as requested. Notwithstanding anything herein to the contrary, the Contractor shall fill all vacancies consistent with the qualifications outlined in the PWS.

As a condition of employment, each new prospective employee shall be able to speak, read, and write English in order to communicate with their English speaking counterparts and is considered commensurate with the requirements of the individual’s position.

Each prospective employee must pass a medical examination conducted by a licensed medical official who will prepare a certificate of medical examination declaring the prospective employee to be in good health and free of infectious and contagious or communicable diseases. A medical examination shall also be required for a current employee returning to work after 60 consecutive calendar days outside of Saudi Arabia. A report of examination will be attached to the medical certificate. Any prospective/current employee found to be afflicted by, or a carrier of infectious, contagious, or communicable diseases shall be ineligible for employment or continued employment until they have been re-examined and found to be free of such diseases. Copies of medical exams shall be maintained in the employee file.

As applicable to expatriate (XPAT) Contractor personnel, which include any nationality of persons who leave their home country to work abroad, the Contractor shall obtain local entry and exit visas, work permits, and resident permits as required for those employees to perform the tasks identified in this delivery order. The Contractor shall maintain a record of initial entry visas issued for Contractor personnel documenting name, nationality, number of visas, place and date of issuance, and employee status, i.e., on board or departed in the employee file. Summary reports of projects referenced in the monthly status report shall be limited to projects attempted or accomplished during the respective month.

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4.14.5 Duty descriptions

Duty Descriptions are detailed in Section 6.4, Appendix 5.

4.14.6 Work Hours

Work hours for personnel supporting the Support Personnel requirements (PWS paragraph 4.14) are between 0600 through 1800, Sunday through Thursday or as stipulated by the RSAF;

personnel solely attached to this contract work day shall not exceed eight hours per day. All RSAF holidays shall be observed by Contractor personnel unless a requirement exists for support that is stated in writing at least seven (7) calendar days prior to the required working time.

4.15 Support Services Technical Requirements

The management of the F-15C/D/S/SA consumable material procurement requirement is divided into three separate and distinct functions: bench stock (BS) items; depot supply replenishments;

and items identified as “spot buys” (items that are urgent or Mission capable (MICAP) due to lack of supply items identified by the USAF or the RSAF in direct support of the flying mission).

The Contractor may also be required to fulfill future requirements not currently identified to support RSAF F-15 operations. In the event future requirements are identified , the costs associated with this requirement maybe charged to the Other Direct Costs CLIN. Minor deviations to the established requirements will not result in utilization of the other direct costs CLIN. In the event the cumulative value of quantity increases result in the CLIN value exceeding 5% of established value for the period, the other direct costs CLIN will be utilized.

4.15.1 Consumable Material Catalog

A Catalog has been established and is provided as Attachment 1, F-15 Supply Services Catalog, which lists all of the requirements for bench stock and depot supply items. Throughout the PWS, any mention of a “catalog” refers to the F-15 Supply Services Catalog and these terms may be used interchangeably. The catalog contains the following information for each consumable item (Tab 1) and each Bench Stock bin (Tab 2):

Tab 1 (NSN Listing) o RQMT – Lists the source of the requirement for the item

Bench Stock - Item is part of the Bench Stock requirement (paragraph 4.15.1.1.42)

Depot – Item is part of the Depot Supply Replenishment requirement (paragraph 4.15.3)

Common – Item is part of the Bench Stock requirement (paragraph 4.15.1.1.42) and the Depot Supply Replenishment (paragraph 4.15.3) requirement

SA – Item has been identified as F-15SA requirement o FSC – Federal Stock Class

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o NIIN – National Item Identification Number o NSN – National Stock Number o PART NUMBER – Manufacturer’s Part Number o NOUN – Noun name of the item o CAGE Code – Commercial and government entity code assigned to the manufacturer o UI – Unit of Issue o AMC – Acquisition Method Code (see paragraph 4.15.5.6.2 for codes) o ERRC – USAF Expendability, Reparability, Recoverability Code o SHELF LIFE CODE – Code specifying item’s shelf life applicability o SA NSN – Annotates whether or not F-15SA item has NSN assigned o Best Estimated Annual Rqmt – Estimated annual requirement based on RSAF requirements and historical data o Contractor Warehouse Authorized Qty – Authorized quantities for Contractor to maintain within Contractor warehouse Items with a zero (0) mean that the Contractor is not authorized to maintain on-hand stock for the item at their warehouse. Contractor shall order the parts after a requisition is received.

Items that are blank, without…