Attachment_9_-_PPQuestionaire_Package.pdf

RFP # FA8501-19-R-A002

ATTACHMENT #9

Client Authorization Letter

NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services. Therefore, to assist the Government’s Past Performance Team in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume requesting/authorizing them to verbally complete a Present/Past Performance Questionnaire when contacted via telephone by the Government. Should you propose to use critical subcontractors and/or joint venture members, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and to those of your critical subcontractors and/or joint venture members and include a copy in your past performance volume.

FOR OFFICIAL USE ONLY

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear (Client):

We are currently responding to the Department of the Air Force (AF), Warner Robins Air Logistics Complex, Request for Proposal (RFP) FA8501-19-R-A002 for the procurement of the Airfield Management and Operations service contract at Robins AFB, GA.

As you know past performance has become an element of increased emphasis in the AF’s acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the Airfield Management and Operations Program be contacted, and that their participation in the validation process be requested.

We, therefore, respectfully request and hereby authorize you to verbally discuss the attached questionnaire when contacted via telephone by the Government with regards to work we have performed for you.

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to:

[NAME, PHONE NUMBER, FAX NUMBER FOR THE OFFEROR’S POINT OF CONTACT]

Sincerely, [OFFEROR'S POINT OF CONTACT]

FOR OFFICIAL USE ONLY

WHEN COMPLETED) SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104. FOR OFFICIAL USE ONLY

RFP: FA8501-19-R-A002

ATTACHMENT 9

PRESENT/PAST PERFORMANCE QUESTIONNAIRE

Airfield Management and Operations, Robins AFB, GA

PLEASE PROVIDE THE FOLLOWING INFORMATION ABOUT YOURSELF:

Name/Signature and Role Relative to Contract (e.g. Buyer, Program Manager):________________________________________________________ Agency or Business: ______________________________________________________________________________________________________ Address: _______________________________________________________________________________________________________________ Telephone No. _______________________________ FAX No. ____________________________________

NOTICE: WHEN COMPLETED, THIS QUESTIONNAIRE WILL BE CONSIDERED SENSITIVE AND SHALL NOT BE RELEASED TO THE OFFEROR.

Part I. SPECIFIC PROGRAM INFORMATION.

Contractor/Business: _____________________________________________ CAGE Code: __________

Program Title and Brief Description: _____________________________________________________________________________________

Role in the Program/Work Performed As: _____Prime _____Subcontractor _____Vendor/Supplier

Contract Number: ________________________________ Number of Years?: Basic:________ Option: _________

Contract Type(s): List all applicable contract types, i.e. Firm-Fixed-Price, Time & Materials, Cost, etc._________________________________________________________________________________________________________________

(WHEN COMPLETED) SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104. FOR OFFICIAL USE ONLY

PART II. GENERAL PROGRAM INFORMATION.

Period of Performance:

1. Original Schedule (assuming all options exercised): Beginning Date _________ through ____________

2. Current Schedule (assuming all options exercised): Beginning Date _________ through ____________

3. Reason for difference (if applicable) ___________________________________________________________________________________

Contract Dollar Value:

1. Original MAX Contract $ Value (assuming all options exercised):________________________________________________________

2. Current MAX $ Value (assuming all options exercised): ________________________________________________________________

3. Primary Causes of Changes: ______________________________________________________________________________________

NOTE: In Part III., should your response be other than “satisfactory,” please provide supporting documentation during the interview conducted. If supporting documentation is not provided during the interview for ratings that are other than “satisfactory,” the ratings will be considered to be unsubstantiated and will be interpreted as satisfactory.

PART III. PERFORMANCE ASSESSMENTS.

Please check the appropriate rating for each of the following questions:

E=Exceptional V=Very Good S=Satisfactory M=Marginal U=Unsatisfactory N/A=Not Applicable

Program Management E V S M U N/A Contractor's ability to provide aircrew flight planning support.

Ability to provide timely,efficient and complete response to airfield situations (IFE, GE, BASH, etc)

Is contractor co-operative with Contracting Officer’s Representative/Contracting Officer?

Maintenance of FLIP Products

Working relationship with construction contractors working on flightline

Effectiveness of material management (including Government Furnished Property or Material)

Submitted reports and updated plans in a timely manner

Successful completion of all Government Inspections (i.e., UCI, ORI, AOCI etc.) with a rating of satisfactory or better

Accuracy and effectiveness in forecasting, managing and controlling contract costs

Efficient allocation of manpower resources

Ability to hire/apply a properly trained/qualified workforce to this effort

Ability to retain a qualified workforce

Ability to handle employee labor relations and union affiliations

Effective quality control and inspection procedures

Compliance with safety regulations

Contractor’sapproach for challenges associated with maintaining essential contractor services during an extended catastriophic event,

13. Has action been initiated to cancel or terminate the contract for default? If yes, explain.

14. Have there been any disputes/claims relative to the contract? If yes, explain.

15. Describe the contractor’s or company’s strong and/or weak points identified as a result of technical performance and any technical performance risk identified during the life of the contract.

16. If given a choice, would you award to this contractor again? If not, please explain.

17. Do you feel you “got what you paid for” ? Please explain. ____________________________________________________________________________

18. Additional Remarks.

RFP NUMBER: FA8501-19-R-A002

PRESENT/PAST PERFORMANCE QUESTIONNAIRE

ASSESSMENT RATING SYSTEM

E EXCEPTIONAL: Performance meets contractual requirements and exceeds many requirements to the Government’s benefit. The contractual performance being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

V VERY GOOD: Performance meets contractual requirements and exceeds some requirements to the Government’s benefit. The contractual performance being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY: Performance meets contractual requirements. The contractual performance being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL: Performance does not meet some contractual requirements. The contractual performance being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE: Did not apply to this acquisition; or, questionnaire respondent has no knowledge of, and/or did not observe, the contractor’s performance in this area.

RFP FA8501-19-R-A002

Transmittal Letter

Transmittal Letter for Government Sources to Accompany Present/Past Performance Questionnaire

[TO BE COMPLETED BY OFFEROR]

MEMORANDUM FOR: [OFFEROR’S/JOINT VENTURE MEMBERS’S POC]

FROM: [OFFEROR’S ADDRESS AND POINT OF CONTACT]

SUBJECT: Present/Past Performance Questionnaire for Contract(s) .

1. We are currently responding to the Department of the Air Force (AF), Warner Robins Air Logistics Complex, Request for Proposal (RFP) fill in, for the procurement of the fill in the Program. This RFP is being conducted as a

Tradeoff Source Selection and specifically requires that we, as an offeror, do the following:

The offeror shall send out – and track the -- Present/Past Performance Questionnaire to each of the offeror’s, critical subcontractors’, teaming contractors, and/or joint venture members’ Points of Contact

(POCs). The responsibility to send out and track the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any subcontractors and/or joint venture partners. The completed Present/Past Performance Questionnaire shall be submitted directly to the Government not later than [Offeror to fill-in closing date]. Each of the offeror’s POCs may submit its completed

Present/Past Performance Questionnaire either electronically, by fax or by mail. (PCO Note: tailor to your needs) If sending electronically, the following applies:

POCs may submit their completed Present/Past Performance Questionnaire either electronically (preferred), or by mail. If sending electronically, email to: melony.hudnall.1@us.af.mil.

If mailing, mail directly to:

AFSC PZIOB

ATTN: M. JaLynn Hudnall or Russ Odom

375 Perry St., Bldg 255

Robins AFB, GA 31098

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

2. We have identified subject contract(s) as relevant to this acquisition and you as our POC. As such, please take a few moments of your time to fill out the attached questionnaire and send it directly back to WR-ALC. The information contained in the completed Present/Past Performance Questionnaires is considered sensitive and can not be released to us, the offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the Government’s points of contact identified above. Thank you for your timely assistance.

Sincerely, [OFFEROR’S POINT OF CONTACT]

1 [2?] ATCH

Present/Past Performance Questionnaire

[Client Authorization Letter(s), if applicable]