Attachment__13_-_FY17_Food_Service_Accountant_Guide_(Nov_2016).pdf

FY17 Food Service

Accountant OTC Net

Guide

November 2016

FY17 Food Service Accountant OTC Net Guide

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Overview:

The OTC Net website makes deposits simple by allowing the accountant to make deposits when needed.

Purpose:

Provide standardized process to make deposits with local bank to the 3500 (ESM

MILPERS) and 3400 (Operation and Maintenance) accounts without using the

Installation Finance Office Cashier’s Cage.

Responsibilities:

A. Maintain/File valid deposit tickets and corresponding DD Form 1131s.

B. Ensure deposits are for the same day the voucher is created. If not, the deposit voucher must be deleted by contacting OTC Net Hotline, 866-945-7920.

C. Deposit correct amount into the appropriate line of accounting.

D. Take appropriate paper work to bank and Finance Office.

Table of contents:

Create deposit …………………………… 3-9

Approved deposit………………………………....... 10-12

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Step 1: Create Deposit

Log on to OTC Net (https://www.otcnet.fms.treas.gov/otcnet/views/home.xhtml) then click create deposit.

Step 2: Select US Currency

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Step 3: Fill out the following fields: Deposit Total, Voucher Date (date you plan on making the deposit), current Fiscal Year, and Financial Institution

(Example: Bank of America).

NOTE: RTN and DDA will automatically populate once you select your financial institution.

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Step 4: Receipts Processed select the dates from the DD Form 1131 (the date range you’re making the deposit). Transcribe totals from AF Form

1305 under the Currency Denomination section. Next, enter amount of any checks or money orders under the Totals section.

Once complete, select Calculate. The deposit variance should show

$0.00.

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Note: Agency Accounting Code: Below are the codes and the descriptions:

57173500: This is the ESM MILPERS funding account, used to deposit the cash for the Basic Cost of Meals. This total will come from your DD Form

1131. For Mess Attendant contracts, add the appropriate surcharge.

57173400: This is the Operation and Maintenance (O&M) funding account used to deposit the cash received from the surcharge.

Full food service contract DFACs will annotate ALL surcharge in 3400 accounting code. Mess attendant contract DFACs will annotate the appropriated percentage.

Step 5: Select the appropriate accounting code from the dropdown.

57173500 – 57173500

57173400 – 57173400

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In the amount column input the amount that correlates to the code from the

DD Form 1131.

To input your 3400 funds, select the add button which will allow you to select another accounting code from the drop down menu. In the amount column input the amount that correlates to the code from the DD Form

1131.

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Review and verify information is correct and balanced and then select Next.

Step 6: Review and verify deposit.

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Once reviewed click save for approval.

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Approval Process.

NOTE: The deposit must be approved by the Food Service Officer, Superintendent, or Food Service Accountant (if the accountant is not creating the deposit).

From the dropdown select the deposits you want to view. Most of the time you will select either my deposits in process or deposits within my organization.

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The approver will verify the cash, AF Form 1305, and the amount on OTC

Net to ensure everything is correct.

Once everything is verified select Submit.

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The next screen will allow you to print the deposit ticket which will be turned in to the designated person responsible for depositing funds to the bank.

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COMMENTS/QUESTIONS/SUGGESTIONS

PLEASE CALL OR E-MAIL US AT:

afsva.foodservice@us.af.mil

DSN: 969 -7688/7753/7754/7757/7758/7759/7760

COMMERCIAL: (210) 395 -7688/7753/7754/7757/7758/7759/7760

mailto:afsva.foodservice@us.af.mil