FA8501-09-R-0041 - Procedure Guide for AE Firms.doc

PROCEDURAL GUIDE

FOR AN ARCHITECT-ENGINEER (AE) CONTRACTOR

AT ROBINS AFB, GA

INDEX

1. General

2. Site Investigations

3. Design Analysis

4. Interior Design

5. Documentation Requirements – Other than Drawings

6. Documentation Requirements – Drawings

1. GENERAL: This is a mandatory guide for use with contracts managed by offices of the 78th Civil Engineer Group (CEG). These types especially apply:

a. Open-end IDIQ Contracts with Architect-Engineer (AE) Firms

b. Designs performed under design-build contracts

c. Any other contracted services for design or consulting services

2. SITE INVESTIGATIONS

a. General:

(1) Check exterior utility connection points to insure they match record drawings. Check with shops for their experience at your particular site.

(2) Check above drop ceilings. Lift panels to check for a drop ceiling above ("Must be removed" - Fire Department), insulation, electrical conduit, HVAC ducts, roof material, etc.

(3) Make engineering judgments about concealed utilities. For example, assume electrical seal-offs must be replaced. Include these judgments in your analysis.

b. Architectural: Carefully examine exterior protective coatings, as follows:

(1) Examine present coating and determine type of coating material.

(2) Examine subsurface for potential problems in recoating.

(3) Advise proper surface preparation.

(4) Advise good protective coating system for application.

3.

c. Civil:

(1) Check existing grades such as invert elevation at manholes, drainage ditches, and culverts.

(2) Check existing trees, shrubs, etc., for location in reference to new building or addition. Work on trees and shrubs must be approved by DEED.

(3) Check existing pavements and foundations.

(4) Check location of existing roads, parking areas, etc.

(5) Check grades required for adequate drainage.

(6) Check details for patching pavement over new utilities, etc.

(7) Check sodding and seeding requirements.

(8) Soil borings are required on bldgs/bldg additions.

d. Mechanical:

(1) Check heating/cooling system: Natural gas, steam, chilled water, etc. Locate nearest tap points if not presently in use.

(2) Get nameplate data on equipment to be reused such as air-handling units, compressors, etc.

e. Electrical:

(1) Check primary power and service entrance.

(2) Get nameplate data on equipment to be reused such as panelboards, transformers, etc.

(3) Open switchboards, panelboards, etc., to check for spares and spaces. Put tags on them to prevent Base shop personnel from using them when needed for this project.

(4) Take voltage and amperage readings on existing equipment.

(5) Generally, remove abandoned conduit.

3. DESIGN ANALYSIS:

a. General

(1) IMPORTANT NOTE: Every Delivery Order or AE design requires a complete Design Analysis. Follow the format shown below, and provide the technical information that is required. Failure to do this can result in a submittal being rejected in its entirety.

(2) Submit in accordance with statement of work. All sections must be included or noted as not applicable.

(3) Narrative description of approaches is needed just as much as strict calculations. We need to know what you are thinking to catch omissions and errors.

(4) Site visits and phone calls need to be recorded for the same purpose. If you put a panelboard on a wall, we want to know you looked at the wall first.

(5) Reference any codes, standards, articles, special investigations, and reports used in your decision-making process.

b. The index after the title page shall list the following sections. NOTE: If any one of the nine major sections needs no analysis, indicate on the index that it was not required. The sections and areas to consider are as follows:

(1) Architectural

(a) Basic considerations/concept

(b) Physical security measures

(c) Noise reduction or sound attenuation for outside sources

(d) Architectural Compatibility - Base Comprehensive considerations

(e) Structural Interior Design (SID)

(f) Comprehensive Interior Design (CID)

(2) Civil

(a) Water Supply - quantity, quality, pressure

(b) Waste Water and Solid Waste Disposal - quantity, industrial, sanitary

(c) Storm Drainage - rainfall, runoff, pipe capacity

(d) Paving, Roads, Walks - loading, base, surfacing

(e) Fences

(3) Structural

(a) Show calculated dead, live, wind, seismic, and special loads (cranes, monorails, suspended equipment, pipes, etc.).

(b) Conform to National Earthquake Hazard Reduction Program (NEHRP) Provisions for New Buildings and Other Structures 1997 Edition, HQ USAF/ ILE Memo, Mitigating Existing Building Seismic Deficiencies, 23 Apr, 1997, ASCE Manual No. 7, ACI 315, Details and Detailing of Concrete Reinforcement, ACI 318, Building Code Requirements for Reinforced Concrete, AISC Steel Construction Manual, and National Design Specification for Wood Construction or American Institute of Timber Construction.

(4) Mechanical

(a) Utility Plant (gas, steam, chilled water, compressed air, POL)

(b) HVAC - The AE shall perform heating and/or cooling load calculations in accordance with ASHRAE procedures under any DO/design which involves installation, replacement, or modification of heating and/or air conditioning systems. If a computer program is used to calculate the loads, the design analysis shall contain clear and understandable descriptions of all input, output, and the mathematical process used by the program to compute the loads.

(c) Plumbing

(d) Energy Efficiency - The AE shall demonstrate in the Design Analysis that energy using equipment specified has the lowest Life Cycle Cost compared to similar equipment with various efficiencies.

(5) Electrical

(a) Interior and Exterior Power - capacity calculations for unit substation, transformers, panelboards, switchgear, etc., considering loads, load factors, diversity, and future loads. Voltage drop calculations. Time-current coordination studies with short-circuit calculations.

(b) Interior and Exterior Lighting - foot-candle calculations, light source types and mountings, and photometric curves (especially when photometrics influence the type of light fixture selected).

(c) Emergency Power - generators, automatic transfer switches

(d) Power Conditioning - UPS, harmonics (non-linear loads), and power conditioners

(e) Hazardous Areas - clarify classes needed

(f) Communications - telephone, LAN, CATV

(g) Lightning Protection - Evaluate need, especially on all new building construction, major building renovation projects, and roof repair projects

(6) Fire Safety (MIL-HDBK-1008C, NFPA)

(a) Life safety

(b) Detection

(c) Suppression

(d) Notification

(e) Limiting

(7) Corrosion Control

(a) Material selection

(b) Protective coatings

(c) Industrial water treatment

(d) Cathodic protection

(8) Environmental Concerns - asbestos, lead paint, permits, disposal of hazardous waste, PCB’s

(9) Annotated Review Comments from previous submittal

c. Format: This analysis shall be on 8-1/2" x 11" (approximate) reproductive paper and will have standard headings to indicate the project, the type of computation, the name and date of the designer, and the checker. A one-inch binding margin is to be provided on the left side and on the top of the page. The design analysis shall be bound and submitted in the number of copies designated in each DO/design. Each area in the analysis will include, but not be limited to, the following:

(1) Short description of the work involved.

(2) The designer's assumptions for the design.

(3) Listing the standard works or references used on computations as they occur.

(4) The equations, tables, or curves used or developed in all the detail needed to establish the design, with references cited where they are taken from non-standard sources.

(5) Suitable freehand sketches to illustrate the designer's intent, such as steel sizing and arrangement, pipe arrangement, beam layout, etc.

(6) Selected size of equipment even where computations are not involved. This may consist, for example, of a single statement to use a 60 HP Westinghouse piston compressor model XYZ. A few statements to show the basis for the selection shall be included.

(7) All calculations and sources of information shall be shown in an orderly and logical manner to permit review and final checking. Computer calculations shall be explained by a summary of input information, output information, and the calculation procedures the software uses to produce the results, and an analysis of the results.

(8) Economic Analysis: The AE shall make a comparative cost analysis during design phases on each DO/design to justify selections of type and source of utilities, major items of equipment, building components, materials, methods of construction, siting, plumbing, lighting, heating, air conditioning, building configuration, electrical systems, column spacing, roads, story heights, structural system, and interior and exterior finishes. The Analysis shall include cost of operation and maintenance over the expected life of the project. Such cost analysis shall consider the life cycle cost of the facility and other aspects needed to make value-engineering judgments. The cost analysis and decisions based upon it shall be documented in the design analysis submitted for approval.

(9) Product data sheets on all major items.

4. INTERIOR DESIGN

a. Policy: Air Force Policy stipulates that design services must include the following interior design provisions:

(1) Structural Interior Design is a standard requirement. These services will be accomplished as part of the basic facility design fee.

(2) Comprehensive Interior Design services are additional requirements and will be accomplished only if required in the DO/design.

b. Structural Interior Design (SID) shall consist of design and/or selection and color coordination of building surfaces, paint colors, floor covering, window covering, built-in furniture, and similar items which are integral to or attached to the structure.

(1) Finish schedule.

(2) Design and/or selection of decorative building surfaces.

(3) Floor and wall coverings.

(4) Window coverings.

(5) Built-in furniture and similar items which are integral to or attached to the structure.

(6) Preparation of presentation boards showing material and color samples for approval purposes.

(7) Early preliminary furniture placement plan or functional relationships.

(8) Consultation as required later for revision of selection due to unavailability of materials, analysis of substitutions, etc.

c. Comprehensive Interior Design (CID), when required, shall consist of structure-related services plus design, selection, arrangement, and color coordination of furnishings authorized by a table of allowances. These furnishings are funded from equipment funds and when authorized may include sofas, chairs, tables, desks, bookshelves, beds, chests, mirrors, lamps, rugs, carpeting, pictures, planters, decorative objects, etc.

(1) Selection of furnishings in accordance with applicable table of allowances. Furnishings shall be selected from Government sources to the maximum extent possible. When procurement from Non-Government sources if required, the justification for a waiver to source, purchase specifications, and any other data necessary for procurement, shall be provided.

(2) Furniture arrangement and preparation of placement plans.

(3) Preparation of furnishing procurement lists with source data, item identification and cost estimates. Updating the list to reflect current item numbers, etc., for a period not to exceed one year from the date of submittal of the final drawings.

(4) Existing furnishings will be used to the maximum extent possible. Techniques such as the General Services Administration's electrostatic paint process to color-coordinate and upgrade existing office furniture will be used, when required. When new furniture must be procured to satisfy functional requirements, selection should be made by professional designers and color-coordinated with the environment.

c. CID Concept Development:

(1) Prior to development of the interior scheme, the designer is required to meet with the Facility managers, the Engineering and Services Office representative (having final functional approval authority), and the Contracting Officer for the purpose of discussing the design concept. The discussion shall include:

(a) Space planning and functional layout.

(b) Determination of atmosphere, decor and color scheme, and environmental conditions required in the facility based upon using agency needs, services provided, and other factors.

(c) The requirement for the designer to work within the budget.

(d) Time schedule for presentation.

(e) Identification of reusable furniture.

(2) With the concept report or preliminary design, as applicable, the designer shall submit a memorandum outlining the considerations and general concept to be followed.

5. DOCUMENTATION REQUIREMENTS – OTHER THAN DRAWINGS:

a. General

(1) Master transmittal letters and miscellaneous documents will be furnished with each DO/design and shall be tailored for use on each DO/design.

(2) All letters, reports, plans, sketches, specifications, estimates, computation sheets, and other documents prepared by the AE and marked to identify the project under a Delivery Order classified "FOR OFFICIAL USE ONLY" shall also be plainly marked "FOR OFFICIAL USE ONLY" until otherwise directed by the Contracting Officer.

(3) Conferences and Meetings:

a) Provide the Contracting Officer and the Base Project Manager a written record of all conferences and meetings (other than formal review conferences) held between the Government and the AE during which the technical design of the project is discussed. These records cannot constitute any "Notification of Change" as described by the changes clause of the contract.

(b) Provide each record within 2 workdays after the conference or meeting.

(c) Include these in the Design Analysis.

(4) Originals: Provide disk copies of word processing documents in Microsoft Word format as part of the Corrected Final package.

(5) Cost estimates shall be prepared using the base’s latest Microsoft Excel version in the same format as AF Form 3052. The base version may include typical General Conditions that are often overlooked. Provide disk copies of the cost estimate files.

b. Specifications – General:

(1) Specifications shall be edited copies of the Master Specifications maintained by 778 CES/CECE. The Base Project Manager will furnish electronic (tron) copies upon request.

(2) Do not cite or use federal or military specifications. Use only Robins AFB and commercial specifications when specifying specific products or services to be provided under the construction contracts designed.

(3) Edit out in each section any extraneous material that does not apply to the project.

(4) The design shall take into consideration that the specifications override drawings when a conflict arises between the two.

(5) When one manufacturer of an item of equipment is used as the design basis, clearly state the name, catalog numbers, etc. List salient features and accessories to compare with other manufacturers' equipment. Do not use the clause "or equal." Ensure that items are not sole source. If an item must be sole source (such as to match existing systems, etc.), detailed rationale must be provided in the design analysis and approved by the Base Project Manager.

c. Specifications – Quality Check Items: These are commonly found to be handled incorrectly or incompletely in many submittals and are provided to assist with the AE’s quality control methods.

(1) Date with the latest published date all referenced standards, codes, etc.

(2) Do not refer to sections that do not exist in the package.

(3) Provide with the Preliminary submittal marked up copies of the Specifications showing planned inserts and deletions.

(4) Section page numbers must be in index and on each page at the lower center, e.g. l5050-l thru l5050-5.

(5) Provide project number at the beginning of each section.:

(6) Do not use statements or clauses in the technical specifications that may conflict with standard FAR clauses. The following are mentioned in the 78 CONS/PKC boilerplate:

(a) Methods of payments

(b) Guarantees

(c) Evaluation of bids

(d) Bidding procedures

(7) Do not use terminology that conflicts with standard Government terminology.

(a) Do not use the term "owner." Refer to us as the "Government."

(b) The person in charge of the contract is the "Contracting Officer," not the AE, inspector, or architect.

(c) We only recognize the "Contractor," not any subs.

(8) Ensure specified equipment and materials are readily available, especially on renovating existing equipment.

(9) Use "shall" when describing a requirement that the Contractor must do. Use "will" when describing something the Government intends to do. (We prefer direct statements such as "Provide lights," over indirect statements such as, "The Contractor shall provide lights.")

(10) Include all forms mentioned in the body of the specification as submittals as attachments for contractors to pull off and submit.

(11) The AE may specify products by brand names. The following guidance must be followed.

(a) The Material and Workmanship Clause of the FAR included in all construction contracts, in brief, permits the contractor to use any American-made product which complies with the objectives of the Government as specified in the specifications and drawings. FAR 52.236.5(a) states . . . "The Contractor may, at its option, use any equipment material, article, or process that, in the judgment of the Contracting Officer is equal to that named in the specifications." Further, FAR 52.236-5(b) clearly states that mere reference "to equipment material, articles or potential processes by trade name, make or catalog number" establishes a standard of quality and does not limit competition. Consequently, merely stating a product without any restrictive modifiers will establish a standard. For example, "The fluorescent fixture in the specifications and drawings is a Lithonia XYZ."

(b) A problem arises when the specifications and drawings specifically limit the product to be utilized by the contractor. This undesirable end can be accomplished very simply. For example, the specifications and drawings could state, "The product shall be Lithonia," or "This product shall be manufactured by Lithonia." The word "shall" is, in the FAR, mandatory on the part of the reader. Other restrictive phrases are "Acceptable manufacturers are . . ." and "The only acceptable manufactures are . . .” By negative implication, no other manufacturers are acceptable.

(c) The rule of construction then to be followed is that neither the specifications nor drawings can limit the extent of competition directly or by inference. Some suggested and acceptable phrases are these: "The design basis is . . .", "Some acceptable manufacturers are" or "Acceptable manufacturers include . . .." Do not include both a design basis and acceptable manufacturers.

(d) Since a design basis establishes quality only, we need to specify those features and accessories that would make a product "equal." We have had problems in the past in failing to specify and obtain all accessories even when the design basis is used, so make sure they are called out for.

6. DOCUMENTATION REQUIREMENTS - DRAWINGS

a. General

(1) Copies: Place all folded copies for each submittal inside the three-ring binders when possible. If over eight sheets, provide rolled up and in inexpensive brown (butcher) paper.

(2) Originals: Provide tron format of CADD files as part of the Corrected Final package.

(a) General:

1. Provide on CD-ROM all CADD generated drawings in a format fully compatible with the CECE MicroStation CADD system. Comply with all applicable requirements of the latest Robins AFB Civil Engineering CADD Standards.

2. Transfer the electronic files with a transmittal note by certified mail or in person to the project manager for forwarding to appropriate CADD Manager.

(b) Develop project file names according to the Robins AFB Civil Engineering CADD Standards.

(c) Project files shall be delivered to the Government in the project directory structure established by the Robins AFB Civil Engineering CADD Standards. This is currently a main directory named as the project number (such as 980213) and subdirectories as follows:

1. Directory “dgn” includes all dgn files and an index in Microsoft Word format, as described in the Robins AFB Civil Engineering CADD Standards. All sheet files must be in this one common directory with all reference files in the “model” directory under the “dgn” directory.

2. Directory “spec” includes all Specifications and their index.

3. Directory “cost” includes all parts of the cost estimate.

4. Directory “gov” includes all other required documents, such as letters, bid schedules, design analysis, etc.

(3) Mandatory CADD Files Format:

(a) Direct design in .dgn (MicroStation) format is strongly encouraged. All CADD graphic files must be delivered to the Government in .dgn format that is fully compatible with base MicroStation CADD. NOTE: If the AE chooses to design in .dwg (AutoCAD) format and translate into .dgn format, then the AE is advised that some aspects may not translate properly, and thus the translated .dgn files must be reworked after translation. Designing in .dwg format is at the AE’s own risk and does not relieve the AE of the mandated requirement for full compatibility with the base system.

(b) Ensure each drawing sheet prints out the CADD file name in the title block.

(c) If you have questions or problems occur in the submittal of diskettes, contact the project manager or CADD System Manager.

b. Specifics for Different Types of Drawings:

(1) General: Final submittal hard copy drawings shall be ink on Mylar film (or vellum as required). All lettering shall be a minimum of 1/8 inch in height. All drawings for this contract shall use the same size sheets, scale layouts, symbols, and details as used in the standard format by the Office of the Civil Engineer.

(a) Cover Sheet/Location Plan: The AE will be furnished for each DO/design a cover sheet location plan which will be the first sheet of the project drawings. This location plan will be the base map or portion thereof which covers the general project location. The cover sheet containing the latest Robins AFB signature format will be used. The AE will show thereon the Project Location, Haul Route, Base Contracting - Bldg 300, Truck Gate No. 4, Visitors' Gate No. 2, Base Civil Engineer - Bldg 1555, Construction Management and Design - Bldg 280, and other facilities related to project management as directed.

(2) Concept Plans: (When required.) Provide in format and detail to meet Base Project Manager requirements for the DO/design and as described for preliminary plans below.

(3) Preliminary Plans: Preliminary plans shall be prepared at working drawing scale and shall present sufficient detail to permit an adequate review as determined by the Office of the Civil Engineer. The AE is permitted to use the tracing of the preliminary drawings for working drawings through the addition of necessary details, if desired. Existing site conditions and demolition work will be shown in complete detail on separate sheets from construction drawings. Construction and relocation preliminary drawings will include, but are not limited to the following:

(a) Floor plans with functional arrangement of all areas, including corridors, exits, and utility spaces properly related to exterior access roads, parking and service areas, etc. Special emphasis shall be placed on indicating items involving special design and/or deviations from accepted standards. Gross floor areas shall be shown for the building. Floor and roof framing and loading shall be indicated.

(b) Site and/or plot plans showing critical grades, contours, drainage requirements, and relation of structure and facilities to existing street systems, utilities, entrances, and finished grades. Present grades shall be indicated, where applicable. The location of new items of work shall be shown.

(c) A reflected ceiling plan showing all items of equipment which will be in the ceiling after completion of the work.

(d) Exterior utility layouts sufficiently detailed to show the system and the design proposed.

(e) Elevations to include story heights, fenestration, and site adaptation to finished grades.

(f) Heating, dehumidification, mechanical ventilation, refrigeration, and plumbing. Indicate the location and space requirements for all major items of mechanical equipment. Single line indications of ducts, pipes, and equipment and their approximate locations shall be shown, but only approximate size and capacity are required. Provide schedules, control diagrams, plan views, side views, and sections needed to clearly guide the construction contractor. Specifications submitted with the drawings shall give approximate capacities of the major mechanical items with a brief description of their function and operation of the system.

(g) Electrical (including lights, power, communication, fire alarm and detection, grounding systems, generators, and UPS systems). For lighting, indicate typical arrangements, fixture types proposed, fixture schedules, general foot-candle levels (include photometric curves where photometrics influence the type of light fixture selected), emergency lighting systems, exit lights, and exterior and interior layouts. For power, show locations and descriptions of devices and loads, metering, raceways, underfloor systems, distribution panels, cables, switches, transformers, generators, and UPS equipment. All communication equipment, raceways, panels, outlets, underfloor systems, rooms, and cables shall be shown. Show plans, sections, and details for lightning protection systems and other special grounding. Show fire alarm, detection, and notification systems in detail. Include single-line and riser diagrams for power and lighting, communication, and fire alarm systems. Show significant short-circuit values and settings for adjustable protective devices.

(h) Plans and Sections of structures, including framing, major details, etc.

(i) Typical wall, roof, and partition sections generally at no less than 3/4" to 1'-0" scale to include material and thickness of facing and method of attachment, type of doors and other openings in supporting structural walls.

(j) All required controlling dimensions shall be clearly indicated.

(k) Identify sections or details by numbers within a circle which include consecutive detail numbers, the sheet on which the detail is referenced, and the sheet on which the section or detail is drawn. Include an example in the legend.

(l) Drawings shall contain sufficient detail to clearly indicate type and sizes of materials, utilities, etc., and specifically list separately all contractor-furnished equipment and all Government-Furnished equipment to be installed by the contractor.

(m) Structural Steel Connections: The design of all structural steel connections shall comply with the latest edition of the American Institute of Steel Construction Specifications. Design of structural connections is the responsibility of the AE. Details shall show the size of connecting members, size and length of welds, and number and size of bolts. Specifications shall cover all required materials, processes, and procedures. Minor details of dimensioning, etc., related to code compliance may be left to the fabricator. The Government will review shop drawings for conformity with the design, unless shop drawing review is contracted to the AE separately.

(4) Final Drawings: The AE shall not proceed with the final drawings until receipt of written review comments and/or approval of Phase I and II requirements from the Office of the Civil Engineer. Written review comments shall be annotated by the AE and submitted along with the next submission of documents. The first submission of final documents shall be a complete design needing only a few minor corrections or changes.

(5) Marking and Certification:

(a) Drawings in each submission are to be dated as appropriate and stamped as "Preliminary," "First Finals", or "Corrected Finals".

(b) The AE, or his authorized representative, shall sign the original tracing of all drawings and the first page of all specifications, estimates, or similar documents under the AE contractor's printed name and over the affixed replica of his professional seal (or his registration certificate number and including the State of Georgia issuance).

(c) AE's name and address shall be printed on each sheet.

(6) Because the government will convert most drawings to a format suitable for electronic advertisement, raster images that are used to create drawings must be handled in a special manner. They must be attached as raster reference files rather than being imported directly into the design file.

c. Drawings - Quality Check Items: These are commonly found to be handled incorrectly or incompletely in many submittals and are provided to assist with the AE’s quality control methods.

(1) The types of information required on each submittal are clearly stated in the Statement of Work. Follow closely, or you may be required to resubmit.

(2) Title sheet must have a drawing index.

(3) Provide a key plan for each sheet where a part plan is shown.

(4) Provide separate demolition and installation plans for all work, unless specifically waived by our project manager. Use l" = l00' on utilities if enough detail can be shown. Include topography if applicable.

(5) Use as large a drawing scale as practical. Use at least l/8" = l'0" on layout plans and 3/4" = l'0" on details. These drawings may be reduced to half-size in the future.

(6) Do not show too much on each floor plan. For example, showing ductwork, chilled water lines, hot water lines, and steam lines on the same floor plan results in confusion. It is necessary to use separate floor plans for each system.

(7) All originals (drawings) shall be stamped with the Architect/Engineer seal prior to Corrected Final submission and have AE name and address.

(8) The use of schedules for all energy consuming or distribution equipment is required. Provide all pertinent characteristics of the utility involved, e.g., voltage, phase, and power for electrical equipment. Fans and other mechanical equipment using motors shall have electrical characteristics specified by the electrical engineer and scheduled on electrical drawings, regardless of who supplies them. Specify who provides (Div. l5 or l6).

(9) Provide a reflected ceiling plan on Architectural Drawing which coordinates all electrical and mechanical systems.

(10) Provide controls, schematics, and ladder diagrams for mechanical systems.

(11) On new construction, show on the drawings the design structural loads and the strength of all structural materials used in the project.

(12) Provide scale and title for each detail and part plan.

(13) Notes: indicate whether "General," "This Sheet Only," "This Detail Only," etc.

(14) Do not crowd work. Use extra sheets and allow for additional details, sections, notes, etc. Although the preliminary submittal will not have all the details shown, please indicate where and what you intend to section or detail. This may be a list included as part of the design analysis.

(15) Project title appears in title block of each sheet. Then, in smaller letters, title for the individual sheet. Describe sheet as clearly as possible: e.g. instead of "New Work" use "Electrical New Work, Second Floor, East Wing".

(16) Date all referenced standards, codes, etc.

(17) HVAC work must comply with ETL 83-l.

(18) Plans and details should be oriented so that "North" is toward the top of the sheet. Each detail and the key plan shall have a north arrow.

(19) Use size "D" drawings instead of "E" unless totally impractical.

(20) Notes on Drawings - Need them. It is not sufficient to put in an insulation spec on what and how to insulate and then not tell them to do it (either in spec or on drawings, whichever is clearer).

(21) Photo drafting is often helpful in demolition and renovation.

(22) Use separate floor plans for lighting, power, lightning protection, telephone, security, and fire safety.

(23) Provide one-line diagrams for power, fire safety, security, and telephone.

(24) List nameplate data on reused existing equipment.

(25) Final Drawings. These drawings should be in a 100% complete design that is ready to "put on the street." All review comments should be incorporated. Complete all schedules, plans, etc., for each discipline. Provide additional notes on the drawings to insure quality construction.

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PROCEDURAL GUIDE FOR AE FIRMS.doc >> 13-Aug-2004