AS9110 Basic PWS 1Mar2024.pdf

i

PERFORMANCE WORK STATEMENT

(PWS)

for

AS9110C Registrar Services

Ogden Air Logistics Complex (OO-ALC)

Geographically Separated Units (GSU)

01 March 2024 ii

TABLE OF CONTENTS

1. PURPOSE

2. SCOPE

3. DESCRIPTION OF SERVICES

4. SERVICE SUMMARY

5. CONTRACT DATA REQUIREMENTS LIST (CDRL)

6. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT & MATERIALS

7. GENERAL INFORMATION

8. APPENDICES

Appendix A. Acronyms and Abbreviations

Appendix B. Workload Data....................................................... Error! Bookmark not defined.8

Appendix C. Safety, Fire Protection and Health Specification Industrial Safety Requirements..199

Appendix D. Referenced Publications

1. PURPOSE

The purpose of this Indefinite Delivery Indefinite Quantity (IDIQ) contract is to provide International Organization for Standardization (ISO) inspections of the Ogden Air Logistics Complex (OO-ALC) at Hill Air Force Base (AFB), Utah and its geographically separated units (GSUs) by an external, independent certification body for the purpose of attaining ISO 9001:2015 certification. OO-ALC requires certification under the Aerospace Standard (AS) AS9110C Quality Management Systems- Requirements for Aviation Maintenance Organizations. The GSUs are within the continental United States (CONUS) and outside the continental United States (OCONUS). OO-ALC and the GSUs primarily perform aircraft maintenance, repair and overhaul operations. See Appendix B for a general list of types of work performed.

2. SCOPE

2.1. The Contractor shall provide all personnel, tools, parts, materials, transportation, travel, incidentals, and project oversight as necessary to perform ISO 9001:2015 Inspections to the AS9110C standard at OO-ALC and its GSUs.

2.2. Initial certification (Pre-Inspection activities, Phase I and Phase II), surveillance, recertification, and special inspections shall be performed and documented in accordance with (IAW) the current version of AS9101, Quality Systems Assessment, and conducted on a schedule coordinated through and approved by the OO-ALC/QA (Quality Assurance) or other Government Representative (GR) identified at the task order level.

2.3. The objectives and requirements identified within this PWS are described in general terms. Individual Task Order requirements will specifically define project requirements, deliverables, scheduling, and other related performance criteria.

2.4. No part of this PWS, the basic contract, or any Task Order issued under the basic

Contract shall be construed to require the Contractor to provide personal services to the Government. The Contractor shall comply with this PWS in its entirety.

3. DESCRIPTION OF SERVICES

3.1. The Contractor shall be an accredited certification body able to provide ISO 9001:2015 surveillance inspections and certification under the AS9110C quality standard, including revisions to subject standards.

3.2. The Contractor shall perform inspections on Hill AFB; (Complex Staff Office, Aircraft Maintenance Group (AMXG), Commodities Maintenance Group (CMXG), Electronics

Maintenance Group (EMXG), Maintenance Support Group (MXSG) and GSU's.

GSU’s will have the option to issue Task Orders after the basic year. Additional Groups and Squadrons within OO-ALC may be included within the scope of this contract after the basic year. The Contractor shall have the demonstrated capability of performing ISO 9001 certification under the AS9110C quality standard for aerospace maintenance, repair, and overhaul organizations of similar size and complexity to the OO-ALC (see table 3.7.2).

3.3. The Contractor shall electronically provide a tentative inspection schedule template (CDRL A001) the Contractor intends to use for all inspection types within ten (10) business days of basic contract award, defining the scope and ISO clauses to be inspected, to the Contracting Officer Representative (COR), Contracting Officer (CO), and OO-ALC/QA.

3.4. The Contractor shall have personnel on-site to complete the inspection requirements within the agreed scheduled period of each task order awarded. The total number of inspections shall be determined IAW accredited inspection criteria requirements. The number of inspector personnel provided by the Contractor shall be adequate to meet schedule requirements as agreed to by the OO-ALC/QA chief or other GR identified at the task order level.

3.5. The Contractor and assessment inspectors shall be certified and accredited through the

American National Standards Institute (ANSI)–ASQ National Accreditation Board (ANAB) and maintain certification/accreditation during the contract period for all pertinent management system standards, (i.e., ISO 9001:2015 AS9110C) including any revisions.

3.6. Quality Management System (QMS). The Contractor and inspectors shall be identified in the International Aerospace Quality Group (IAQG) Online Aerospace Supplier Information System (OASIS) Certification Bodies list. The Government will access the IAQG system for certification compliance.

3.7. Services for All Inspections

3.7.1. The Contractor shall provide a structured method for conducting all inspections:

3.7.1.1. Opening Meeting. The Contractor shall conduct an opening meeting that follows the requirements and procedures identified in the current version of

AS9101. This meeting shall be conducted within two (2) business days of Contractor’s inspector personnel arrival on-site.

3.7.1.1.1. The Contractor shall provide the operating location GR the presentation via Microsoft PowerPoint slides (CDRL A003) at least one (1) business day prior to the opening meeting.

3.7.1.2. On-site Assessment. The Contractor shall perform an on-site assessment that follows the requirements and procedures identified in the current version of AS9101.

3.7.1.3. Closing meeting. The Contractor shall conduct a closing meeting that follows the requirements and procedures identified in the current version of

AS9101.

3.7.1.4. For all inspections, the Contractor shall provide the operating location GR their preliminary inspection findings (CDRL A002) consisting of a Nonconformity Report (NCR) for each identified instance where the operating location failed to meet AS9110C requirements prior to departure from the inspected location.

3.7.1.5. The Contractor shall deliver the final inspection report (CDRL A002) to the operating location COR and GR within ten (10) calendar days from the conclusion of the on-site assessment. Final inspection report shall contain Corrective Action Plan (CAP). The Contractor shall report any major nonconformities requiring a Special Inspection (see section 3.11) on this report.

3.7.1.6. Upon completion of all inspection requirements and within seven (7) calendar days, registration certificates shall be uploaded to the OASIS database.

3.7.2. Location Size

Location Approximate Number of Employees Hill AFB, UT 5,400 Kadena Air Base (AB), Japan 64 Davis-Monthan AFB, AZ 540 Randolph AFB, TX 108

3.8. Initial Certification Inspections

3.8.1. The Contractor shall coordinate pre-inspection activities with OO-ALC/QA or operating location GR within two (2) business days of basic contract or task order award. Coordination shall be required for the Contractor’s submission initial inspection schedule (CDRL A001) and shall take into consideration security clearance timeline in accordance with paragraph 7.1.

3.8.2. The Contractor shall provide a tentative initial inspection schedule (CDRL A001) for contract period of performance (PoP) within ten (10) calendar days after basic contract or task order award to the GR, CO, and COR. Schedule shall be approved by the government and reflect a realistic timeframe for completing inspection requirements in the allotted time.

3.8.3. The initial Certification Inspection shall be conducted in two phases. Phase I is the initial inspection and gap analysis. Following the completion of Phase I, the Contractor shall deliver the preliminary inspection findings IAW (CDRL A002).

3.8.4. The Contractor shall coordinate Phase II inspection activities with OO-ALC/QA or operating location GR within two (2) business days of delivery of preliminary inspection findings. This coordination shall be required prior to Contractor’s submission of the Phase II inspection schedule. The Contractor shall provide a Phase II inspection schedule (CDRL A001) specifying the processes to be inspected each day of Phase II of the inspection to the COR, CO, and GR within ten (10) days of delivery of preliminary inspection findings. The number of inspector personnel provided by the Contractor shall be adequate to meet schedule requirements as agreed to by the OO-ALC/QA chief or other GR identified by the task order or task order modification.

3.8.5. If the Government has resolved all initial Phase I findings, the Contractor shall grant the government AS9110C certification following the Phase II inspection.

3.9. Surveillance Inspections

3.9.1. Surveillance inspections are typically required in years two (2) and three (3) following initial inspection and certification. The Contractor shall provide surveillance inspections for the OO-ALC to maintain AS9110C certification.

3.9.2. The surveillance inspection schedule (CDRL A001) shall specify the processes to be inspected each day of the inspection. The schedule shall be provided to the operating location COR, CO, and GR no later than ten (10) calendar days following task order award. The number of inspector personnel provided by the

Contractor shall be adequate to meet schedule requirements as agreed to by the OO-ALC/QA chief or other GR identified by the task order or task order modification.

3.10. Recertification Inspection

3.10.1. Recertification inspection is typically required in year four (4) following initial inspection and certification. The Contractor shall provide recertification inspections for the OO-ALC to recertify AS9110C certification.

3.10.2. The recertification inspection schedule (CDRL A001) shall specify the processes to be inspected each day of the recertification inspection. The schedule shall be provided to the operating location COR, CO, and GR no later than ten (10) calendar days following task order award. The number of inspector personnel provided by the Contractor shall be adequate to meet schedule requirements as agreed to by the OO-ALC/QA chief or other GR identified by the task order or task order modification.

3.11. Special Inspections

3.11.1. A special inspection is required for any major non-conformities found during the initial inspection, surveillance inspections, or recertification inspections. The Contractor shall provide written justification for the Special Inspection to the OO- ALC/QA or GR as identified at the task order level. The Contractor shall provide special inspections as needed for the OO-ALC to maintain AS9110C certification.

3.11.2. If a Special Inspection is required, a new task order or task order modification may be issued at the discretion of the CO. Following issuance of the order, the Contractor shall coordinate scheduling of the on-site assessment with the operating location GR, COR, and CO, and provide a schedule (CDRL A001) no later than ten (10) calendar days of the order. The number of inspector personnel provided by the Contractor shall be adequate to meet schedule requirements as agreed to by the OO-ALC/QA chief or other GR identified by the task order or task order modification.

3.12. Operating Locations

3.12.1. OO-ALC operates at Hill Air Force Base, UT and GSUs specified below:

a. Hill AFB, Utah (CONUS location)

b. Kadena AB, Japan (OCONUS location)

c. Randolph AFB, Texas (CONUS location)

d. Davis-Monthan AFB, Arizona (CONUS location)

3.12.2. Each inspected operating location will maintain a single site registration to AS9110C standards, have unique OASIS Identification Numbers (OIN), and be listed individually in the OASIS database.

3.12.3. Operating location will be identified at the task order level.

4. SERVICE SUMMARY

Performance Objective PWS Para Performance Threshold

1 Submit all deliverables on-time.

3.3, 3.8.1, 3.8.4, 3.9.2, 3.10.2, 3.11.2, 3.7.1.4, 3.7.1.5, 3.8.3, 3.7.1.1.1, 7.2.1.2

Acceptable if there is no more than one

(1) late submission within the task order period of performance.

Exceeding one (1) late submission will result in an unsatisfactory rating.

The Contractor shall provide and adhere to inspection scheduling timelines.

3.3, 3.8.1, 3.8.4, 3.9.2, 3.10.2, 3.11.2

Acceptable if there is no more than one

(1) schedule slip within the task order period of performance. Exceeding one

(1) schedule slip will result in an unsatisfactory rating.

The Contractor shall provide personnel with the appropriate security clearances to complete the inspection within seven (7) calendar days of task order award.

7.1

Acceptable if all inspector personnel possess security clearance and are on-site within the specified time.

Exceeding one (1) day late will result in an unsatisfactory rating.

The Contractor shall upload the registration certificates to the OASIS database after completion of all inspection requirements within seven (7) calendar days.

3.7.1.6

Acceptable if there is no more than one

(1) submission within the task order period of performance. Exceeding one

(1) late submission will result in an unsatisfactory rating.

4.1. If the COR findings indicate deficiencies in performance, the CO will process a Performance Assessment Report (PAR) or Corrective Action Report (CAR).

4.1.1. PARs will be used to report minor discrepancies and will be sent to the Contractor for corrective action. Unless an extension is granted by the COR, the Contractor will have 15 calendar days from date of receipt to return the PAR report to the COR with a response as to cause, corrective action, and actions taken to prevent recurrence.

4.1.2. CARs will be used to report major discrepancies and will be forwarded to the CO for evaluation. If the CO determines it is appropriate, a report will be sent to the Contractor, with return receipt requested. Unless an extension is granted by the CO, the Contractor has 30 calendar days from date of receipt to return the CAR report to the CO with a response as to cause, corrective action, and actions taken to prevent recurrence.

5. CONTRACT DATA REQUIREMENTS LIST (CDRL)

Table 5.1

5.1. Contract and Task Order data/information shall be delivered, as assigned by the GR, electronically IAW the corresponding requirement for each Data Item listed in Table 5.1 (Above). If there is a discrepancy in due dates between the PWS and the DD1423s, this PWS shall take precedence. Due dates falling on non-working days (Saturdays, Sundays, and recognized national (legal) holidays) shall be construed to mean the next regular working day. All due dates are calendar counted unless designated otherwise.

Grammatical errors do not count as errors. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate and/or late CDRLs.

Data Item Title PWS Paragraph Delivery

A001 Inspection Schedule 3.3, 3.8.1, 3.8.4, 3.9.2, 3.10.2, 3.11.2

IAW CDRL

A002 Status Report 3.7.1.4, 3.7.1.5, 3.8.3 IAW CDRL

A003 Presentation Material

3.7.1.1.1 IAW CDRL

A004 Accident/Mishap Report 7.2.1.2 IAW CDRL

5.2. The GR will provide the Contractor access to all technical data required to perform approved tasking. Only the COR has authority to review and approve contract deliverables.

5.3. All reporting requirements listed below are applicable and shall include current site-specific information:

6. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT & MATERIALS

6.1. The Government, as coordinated through the GR at the applicable operating location, will provide workspace and access to business telephones on an as needed basis in support of the Contractor’s work effort.

7. GENERAL INFORMATION

7.1. SECURITY REQUIREMENTS

The Contractor shall possess the appropriate security clearance prior to accessing secured or restricted Government systems or facilities as identified on the DD Form 254. The level of clearance required under this contract is SECRET. The Contractor shall be allowed up to 180 days following award of the basic contract to provide inspector personnel with the appropriate security clearance. All initial timeline thresholds will begin once the contractor provides the appropriately cleared personnel but shall not be longer than 180 calendar days.

Once the first task order is issued, inspector personnel must be on-site within the timeline given in section 3.7. Additional time may be granted by mutual agreement between the CO and Contractor.

7.1.1. Base Access

7.1.1.1. The Contractor shall comply with all security and force protection requirements enforced at each installation. Government provided AFMC Form 496, Application for AFMC Identification Card, shall be completed by each Contractor employee requiring identification and provided to GR to initiate the Local Files Check.

7.1.1.2. The Contractor shall comply with the personal identity verification (PIV) requirements found in the Federal Information Processing Standard (FIPS) 201-1/2 as well as the other requirements mandated in the Homeland Security Presidential Directive 12 (HSPD-12). This shall include, at a minimum, any applicants for access to federally controlled facilities or access to a Federal information system.

7.1.1.3. Contractor personnel shall provide two (2) forms of identity source documents in original form during identity proofing. The identity source documents must come from the list of acceptable documents included in Form I-9, Office of Management and Budget (OMB) No. 1115-0136, Employment Eligibility Verification. At least one (1) document shall be a valid State or Federal Government-issued picture identification.

7.1.1.4. Contractor personnel shall wear appropriate badges (Contractor

Identification Badges/AF Form 1199, AF Entry Control Card) while on a government installation. Issue, wear, use and disposition of badges shall be done IAW current directives listed in Appendix D.

7.1.1.5. Foreign nationals shall not be allowed to work on this contract or be allowed access to DoD facilities.

7.1.2. Controlled Unclassified Information (CUI)

7.1.2.1. The Contractor will be required to access CUI during required inspections and surveillances as necessary and permissible, provided such access is consistent with official Government purpose in fulfillment of this contract.

All contractor personnel handling CUI shall protect it from unauthorized disclosure. Handling, storage, reproduction, and disposition of CUI shall be IAW 32 CFR part 2002 and applicable agency policy.

7.2. INSTALLATION-SPECIFIC SAFETY AND HEALTH STANDARD

7.2.1.1. As part of the Safety requirement, the Contractor shall comply with

Appendix C of this PWS.

7.2.1.2. In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the mishap/incident notification (CDRL A004) shall be sent within two (2) calendar days to the COR, CO, and GR who will forward it to the appropriate safety office for that location.

7.2.1.3. Contractors will not require access to foreign object debris (FOD) critical areas.

7.3. PHOTOGRAPHY

7.3.1. The Contractor shall not take photos within the 309th Complex unless prior approval is obtained by the security office through a photograph authorization letter. No device with recording capability shall be used inside a restricted area.

The Contractor shall not take photographs inside the controlled or restricted areas as this is a reportable security incident and must be reported immediately to the Security Manager (SM) and CO.

7.4. HOURS OF OPERATION

7.4.1. The Contractor shall perform the services required under this contract during the standard operating hours of Monday - Friday 7:00 AM to 5:00 PM local time except for recognized holidays. Hours outside of the standard operating hours will be identified on the task order.

7.4.2. Recognized Holidays. The Contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King, Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth National Independence, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

7.4.3. The Contractor shall adjust work schedules in cooperation with the government, during times of furlough of government employees, for access to government facilities and escort availability.

7.4.4. Down Days/Weather Days. The Government will notify the Contractor when official notice has been given for Down Days/Weather Days. The Contractor is not expected to work on any Down Days/Weather Days.

7.4.4.1. Rescheduling. Down Days/Weather days may be rescheduled if conditions/emergency operations require.

7.5. INTELLECTUAL PROPERTY

7.5.1. Data Rights

7.5.1.1. All data rights from products developed as part or result of this contract shall be the property of the Government.

7.5.2. Nondisclosure Agreement (NDA)

7.5.2.1. The Contractor shall agree to and sign NDA to protect sensitive information, procurement data contract information, plans, and strategies, etc.

7.6. TRAVEL REQUIREMENTS

7.6.1. The Contractor may be required to travel to support the objectives of this PWS.

The Contractor shall obtain approval from the GR and COR or CO, 14 days in advance before traveling unless otherwise directed. Travel shall be cost reimbursable.

7.6.2. The Contractor shall be responsible for making all necessary travel, car rental, lodging arrangements, and subsistence requirements. Contractor shall use Federal Acquisition Regulation (FAR) 31.205-46 and the DoD Joint Travel Regulation (JTR) as a guide regarding air fares, per diem, allowances, and reimbursement of travel expenses. Travel is restricted to round trip coach airfare tickets, economy class car rental, and per diem rates not-to-exceed Federal Travel Regulation (FTR) rates for the Temporary Duty (TDY) location. Airfare for travel and per diem shall be billed IAW FAR 31.205-46.

7.7. QUALITY ASSURANCE

7.7.1. The COR is the authorized Government representative(s) who will perform assessments of the Contractor’s performance. After contract award, the identity of the COR(s), with a letter defining duties and authority, will be promptly furnished to the Contractor.

7.7.2. The COR will inform the Contractor when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted and send it to the authorized representative for acknowledgement.

7.7.3. All matters concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the Contract Officer (CO).

7.7.4. The services to be performed by the Contractor during the period of this contract are always subject to review by the COR or CO.

7.7.5. The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the Contractor’s performance through inspections and receipt of complaints from base personnel.

7.7.6. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

7.8. GOVERNMENT OBSERVATION

7.8.1. The COR will perform periodic surveillance for the purpose of observing how work is performed. Government personnel other than the CO and CORs may from time-to-time, observe Contractor operations with prior CO approval. These personnel may not interfere with Contractor performance or make any changes to the contract. The CO will authorize any changes to the contract in writing.

7.9. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS

7.9.1. IAW Defense Federal Acquisition Regulation Supplement (DFARS) 237.76, these services are not considered mission essential.

7.10. INHERENTLY GOVERNMENTAL FUNCTIONS/PERSONAL SERVICES

7.10.1. None of the functions to be performed under this requirement are inherently Governmental. Additionally, no part of this PWS shall be construed to require the Contractor to provide personal services to the Government. The Contractor shall comply with this PWS in its entirety.

7.10.2. The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes or has reason to believe any actions constitute or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the COR, and CO immediately. These services shall not be used to perform work of a policy, decision-making, or management services, i.e., inherently Governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

7.10.3. GOVERNMENT CONTRACT MANAGEMENT

7.10.3.1. Responsibility for contracting activities rests solely with the CO. No conversation, recommendations, or direction, whether given directly by, or implied by Government personnel shall be acted upon by the Contractor unless specifically approved in writing by the CO. The Contractor shall address all areas pertaining to contract scope, schedule, or price of the contract covered by this PWS with the CO.

8. APPENDICES

A. Acronyms and Abbreviations B. Workload Data C. Safety Requirements D. Referenced Publications

Appendix A

Acronyms and Abbreviations

AB Air Base AFB Air Force Base AFMC Air Force Materiel Command AFPAM Air Force Pamphlet AMXG Aircraft Maintenance Group ANAB ANSI-ASQ National Accreditation Board ANSI American National Standards Institute ASQ American Society for Quality AS Aerospace Standard CAR Corrective Action Report CAP Corrective Action Plan CDRL Contract Data Requirements List CMXG Commodities Maintenance Group CONUS Continental United States CO Contracting Officer COR Contracting Officer’s Representative DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense EMXG Electronics Maintenance Group FAR Federal Acquisition Regulation FIPS Federal Information Processing Standard FOD Foreign Object Debris FSO Facility Security Officer FTR Federal Travel Regulation GR Government Representative GSU Geographically Separated Unit HSPD Homeland Security Presidential Directive IAQG International Aerospace Quality Group IAW In Accordance With IDIQ Indefinite Delivery Indefinite Quantity ISO International Organization for Standardization JTR Joint Travel Regulation MXSG Maintenance Support Group NCR Nonconformity Report NDA Nondisclosure Agreement OASIS Online Aerospace Supplier Information System

OMB Office of Management and Budget OCONUS Outside the continental United States OIN OASIS Identification Number OO-ALC Ogden Air Logistics Complex PAR Performance Assessment Report PIV Personal Identity Verification PPE Personal Protection Equipment PWS Performance Work Statement QA Quality Assurance QMS Quality Management System SM Security Manager TDY Temporary Duty

Appendix B

Workload Data

Types of workloads involved are:

Administrative Support

Aircraft Overhaul and Repair

Bead Blast

Cleaning Tanks

Composites

Computers

Diagnostic Systems

Electronics/Avionics

Facilities Management

Foundry

Fuel Component Repair

Gas Turbines

Guidance Systems

Guns

Hydraulics

Intercontinental Ballistic Missile Overhaul and Repair

Industrial Plant Equipment Repair

Instrumentation

Machine Shops

Microwave

Nondestructive Inspection

Optical Systems

Paint - Liquid and Powder coat

Physiological Trainers

Plating

Pneudraulics

Quality

Radar

Radomes

Scientific and Engineering Resources

Soldering

Tubing

Welding

Appendix C

Safety, Fire Protection and Health

Specification

Industrial Safety Requirements

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

AS9110C Registrar Services

Prepare By:

Robert Pickett

OO-ALC/SE

801-586-4461

CONTROL NUMBER:

RP230702

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The Contractor will implement a safety program that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. Per AFPAM 91-210, para 6.4, due to non-hazardous nature of work, a Safety Plan is not required.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

5. All Contractor personnel shall be trained and qualified to perform their duties safely.

6. The Contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable

B. Mishap Notification

1. The Contractor shall notify OO-ALC/SE (801-586-6038), or the Hill AFB Command Post (777- 3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) and the assigned safety specialist at a GSU, within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to 75 ABW/SEG. For information not available at the time of initial notification, the Contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The Contractor shall cooperate with all Government mishap investigations. Additionally, if requested by Government personnel or designated GR, i.e., the ACO, CO, or DCMA QAR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The Contractor shall provide copies of Contractor data related to mishaps, such as Contractor analyses, test reports, summaries of investigations, etc., as necessary to support the Government investigation.

4. The Contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the Contractor shall submit the proposed modification, in writing, to the CO.

The Contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees.

Additionally, the Contractor is responsible for the safety and health of all subContractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e.

certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The Contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of Contractor employees is exclusively the obligation of the Contractor The Government shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. The Contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The Contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The Contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within.

In addition, the Contractor is required to flow down the safety requirements/specification to all subContractors. This applies to FAR 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The Contractor must coordinate and perform work so as not to impact the safety of Government employees or cause damage to Government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The Contractor must also protect personnel from hazards generated by the work. If the Contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

PEDESTRIAN CROSSWALKS: All Contractor personnel are required to use the closest crosswalk, or traffic-controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program; AFI 91-207, and USAF Traffic Safety Program. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, applies to all Contractors, sub-Contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO shall be enforced.

Appendix D

Referenced Publications

Pub/Guidance Title: Date:

29 CFR 1910 Occupational Safety and Health Standards

30 Jul 2020

29 CFR 1926 Safety and Health Regulations for Construction

25 Aug 2023

AFI 91-204 Safety Investigations and Reports 05 Jan 2022

AFI 91-207 USAF Traffic Safety Program 25 Jul 2019

AFI 91-207 AFMC_SUP_I The US Air Force Traffic Safety Program

14 Jan 2021

AFPAM 91-210 Contractor Safety 11 July 2012

DoD Directive 5525.4 Enforcement of State Traffic Laws on DoD Installations

30 Sept 2020

DODI 6055.4 DoD Traffic Safety Program 20 Apr 2009