Attachment 8 Q and A 31 Mar 2021.pdf
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- Attached to
- Point of Use (POU) Consumables Hill AFB UT
- Solicitation number
- FA8224-21-R-0005
About this file
This document contains questions and answers regarding a solicitation for point of use consumables at Hill Air Force Base in Utah. The solicitation seeks a contractor to procure, stock, and manage consumable supplies and shop operating materials stored in government-owned point of use machines and provided through non-stock order requests at Hill AFB and other Air Force bases. The contractor will not have direct access to the government's inventory database but will receive reports from the Hill AFB team. The contractor may suggest increasing stock quantities but final decisions belong to the government. Replenishment stock cannot be shipped directly to bases and must be received at the contractor's warehouse first. Machines at some bases are spread across multiple buildings. Pricing should be provided per unit of issue as specified in the market basket attachment, and non-trade agreement act compliant items can be offered if so identified. The government will not provide manufacturer part or item numbers.
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Attachment 8 Questions and Answers
Question # Industry Question/Comment Government Response
Q1 POU inventory reports. Does the contractor manually pull inventory reports from each individual machine or will the Hill AFB POU team be able to provide a report for all machines?
There is no two-way communication between the AutoCrib database and the contractor. Access to the AutoCrib database will be done through the government Hill AFB POU Team. The AutoCrib report data will be emailed to the contractor. The contractor will have the ability to read only all data. The government Hill AFB POU Team will establish report delivery after contract award to the contractor’s point of contacts.
Q2 Will the contractor be able to work with Hill AFB to increase the max quantity for products that are stocked in the machines?
The contractor is required to use min/max levels established by the government. Yes, the contractor will be allowed to suggest increases to quantity for products that are stocked in POU machines. The final decision lies with the government.
Q3
Are contractors able to ship replenishment stock directly to Hill AFB UT, Randolph AFB TX and AMARG/Davis
Monthan AFB AZ, to a designated area on each base to enable contractor to pick up stock at the base and fill machines without having to receive product at a separate warehouse every time?
No, there are no areas on each base for the contractor to ship items to or to store items. Per SOW 19 Mar 2021, paragraph 2.1, the contractor shall procure, stock and manage the consumable supplies and shop operating material until physically stocked into POU machines or provided through non-stock order requests
Q4 Are the machines at Randolph AFB TX and AMARG/Davis Monthan AFB AZ in the same area, or spread out over many buildings on the bases?
The POU machines at Randolph AFB TX and AMARG/Davis Monthan AFB AZ are located in different buildings on each base.
Q5
On the Attchment 3 Market Basket, if the U/I is “Each” for a line item, then we should price that product as each, correct? An example is MB#’s C986, CB071, C197 and C001. We should price one individual screw, staple, and label, unless it states pack for the U/I, correct?
Yes, the items should be priced for Unit of Issue (U/I) as identified in Column G in Attachment 3 ... Market
Basket. For example, for MB# C986 ... Screw, Column G U/I is 1 each, shall be priced for 1 each for 1 screw.
For MB# CB71 ... Dual Reader Protective Eyewear, Column G U/I is 1 pair, shall be priced for 1 pair for 1 eyewear. For MB# C197... Shipping Label, Column G U/I is 1 each, shall be priced for 1 each for 1 shipping label. For MB# C001 ... Cotton-Tipped Swab, Column G U/I is 1 each, shall be priced for 1 each for 1 swab.
Q6
Are contractors permitted to submit pricing on non-TAA products if we are unable to identify an exact match that is TAA compliant? There are several lines on the market basket that specify non-TAA compliant products already. An example is MB# CJ59. The Minuteman filter bags are made in China.
If the item proposed unit description in Column C does not meet TAA requirements (I,e., a non-TAA compliant item), this should be identified in Column F. Pricing should still be provided.
Q7 Is the government going to provide manufacturer part numbers?
No, IAW Attachment 3 ... Market Basket, contractors are required to provide proposed unit desciption in Column
C, proposed manufacturer name in Column D, and the proposed manufacturer item number in Column E for the item in Column C.
FA8224-21-R-0005 Point of Use (POU) Consumables Hill AFB UT
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