Attachment 4 Instructions to Offerors 19 Mar 2021.docx

Attachment 4 – Instructions to Offerors – Commercial Items

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUN 2020) The following addendum replaces FAR provision 52.212-1 in its entirety. 19 March 2021

1.0 PROPOSAL FORMAT

1.1 General

The following instructions cover the preparation and submittal of the Offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposal (RFP) may cause the Offeror’s proposal to be determined not eligible for award.

If a joint venture agreement exists for this acquisition, the Offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members, as part of the proposal submission.

Offerors shall submit only one proposal for FA8224-21-R-0005 Hill AFB Point of Use (POU) Consumables as the Government will review only one proposal per Offeror. Proposals received are subject to the requirements specified within this addendum.

No later than the date and time specified in SF1449 Item 8 Offer Due Date and Time of the solicitation, proposals must be received by the Contracting Officer at the following address:

AFSC/OL:H/PZIEB

Attention: Dawn Schmidt 6038 Aspen Ave Bldg. 1289 NE Hill Air Force Base, UT 84056

The sealed package used to submit the proposal package shall be marked with the solicitation number, the Offeror’s company name and address and the Offeror’s point of contact name and email address.

The Government intends to award a competitive single award Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Hill AFB POU Consumables.

The contractor will provide consumable supplies and shop operating materials for the Ogden Air Logistics Complex (OO-ALC) at Hill AFB, Utah and GSUs of OO-ALC listed within the Statement of Work (SOW) Appendix E. In addition to the GSUs listed in Appendix E, this requirement may be expanded to include support for expanded depot operations within a 30 mile radius of Hill AFB. The Contractor shall procure, warehouse, and distribute consumables supplies and shop operating materials in Government owned POU Consumable machines or through non-stock order process. Non-stock orders are also referred to as bulk orders. Consumable supply and shop operating inventory is of the type that is typically found in an industrial product/material type catalog and shall be identified in the Exhibit C/D/E/F/G/H/J/K/L/M/N/P Market Basket – TEP Matrix. Although the aforementioned Exhibits contain different letters in the title, they are referring to a single document, herein referred to as Market Basket (MB). The MB Exhibits C through P are identified for each CLIN in accordance with (IAW) the Defense Federal Acquisition Regulations (DFARS) Procedures, Guidance, and Information 204.7105(a)(1). This will not include supplies or materials defined as Indirect Production Material in accordance with (IAW) OO-ALCI 23-109, MANAGING INDUSTRIAL PRODUCT-SUPPORT VENDOR (IPV) & INDIRECT CONSUMABLE MATERIAL.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The Offeror’s proposal shall provide a description addressing how the Offeror intends to meet the Government’s requirements and evidence of the effectiveness and ability to execute the proposed methodology.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and not desired.

The proposal acceptance period is specified in SF1449 Item 8 Offer Due Date and Time of the solicitation. The Offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid for a minimum of 365 days from solicitation closing.

In accordance with (IAW) FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals on the Original CD and one copy downloaded from the CD and saved in the electronic contract file. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

1.2 Communications

The Procuring Contracting Officer (PCO) and Contract Specialist are the sole points of contact for this acquisition. The Offeror shall address any questions, concerns or requests for clarification to Contracting Officer Dawn Schmidt at email dawn.schmidt.1@us.af.mil and Contract Specialist Joseph ‘Joe’ Laing at joseph.laing@us.af.mil. See paragraph 1.3.11 for suspense dates for submission of inquiries and questions.

1.2.1 Exchange of Information

Exchanges of source selection information between Government and Offerors will be controlled by the PCO. Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Other than the original proposal on CD, direct mail is not authorized to be used for exchange for information.

1.2.2 Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted in accordance with paragraph 1.3.9 in electronic media to the address located in paragraph 1.1 of this document, showing the time and date specified for receipt, the solicitation number, and the name and address of the Offeror. Late proposals will only be considered IAW FAR 15.208.

Proposals may be withdrawn by written notice received via email at any time before award. Proposals may also be withdrawn in person by an Offeror or an authorized representative, if the identity of the person requesting the withdrawal is established and the person signs a receipt for the proposal before award.

1.2.3 Debriefings

The PCO will notify Offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing IAW FAR 15.505, Pre-Award Debriefing of Offerors. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing.

The PCO will notify unsuccessful Offerors in the competitive range of the source selection decision IAW FAR 15.503, Notifications to Unsuccessful Offerors. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make the request IAW the requirements of FAR 15.505 or 15.506, as applicable.

1.2.4 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale, as well as the remedies the Offeror is asking the PCO to consider as related to the omission or error. When appropriate, Government responses will be provided to all Offerors.

1.2.5 Amendments to Solicitation

If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. If the RFP is amended prior to proposal delivery, Offerors shall acknowledge each amendment by signing and returning the Attachment 6 List of Attachments with the proposal submission. If the RFP is amended after proposal submission, Offerors shall respond by the date and time specified in the amendment to include signing and returning the Attachment 6 List of Attachments with the amended RFP.

1.3 Volume Organization

1.3.1 General

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1 below. The titles and contents of the volumes shall be as defined in Table 1, all of which shall be within the required page limits and with the number of copies as specified.

The title page of each volume must show:

1.3.1.1 Solicitation Number

1.3.1.2 Company name, address, Commercial and Government Entity (CAGE) Code and Data Universal Numbering System (DUNS) Number.

1.3.1.3 Primary point of contact name, telephone number and email address.

1.3.1.4 Volume number and name (e.g. Volume I Price) and copy number (i.e. Original).

Table 1: Proposal Organization

Volume

Volume Title

Format (CDs)

Description

II

Technical

1 Original Technical Volume includes: Table of Contents List of Table and Drawings Glossary Cross Reference Matrix Subfactor One: Technical Approach/Process Subfactor Two: Resource Management Approach

1.3.2 Page Limitations

Individual page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. If Evaluation Notices (ENs) are issued, page limitations may be placed on responses. The specified page limits for EN responses will be identified in the letters forwarded with the ENs to the Offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, lists of tables and drawings, cross-reference matrices, tabs, and glossaries.

1.3.3 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document, the text size shall be Times New Roman font and no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and 1-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to CD electronic format of proposals.

1.3.4 Tables, Charts, Graphs and Figure

Organizations, systems and layout, implementation schedules, plans, etc. shall be depicted in tables, charts, graphs, or figures wherever practical. These items shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than Times New Roman 10 point and searchable for text in Microsoft (MS) Office Word and/or PDF formats to the maximum practical extent. Ensure all tables, foldouts, graphics, and figures in the electronic version of the proposal are pasted into the proposal in a format that allows a word search by the host program (do not paste as pictures) to the maximum practical extent. These limitations shall apply to both electronic and hard copy proposals.

1.3.5 Cost or Pricing Information

All cost or pricing data shall be addressed only in the Volume I Price volume.

1.3.6 Cross-Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross- referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity but must be hyperlinked IAW Section 3.1.3.

1.3.7 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Tables of contents do not count against the page limits for the Offeror’s respective volumes.

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for the Offeror’s respective volumes.

1.3.8 Binding and Labeling

Binding and labeling of paper copies is not required since paper copies shall not be submitted. For electronic offers, be sure to apply all appropriate markings including those prescribed IAW FAR 52.215- 1(e), Restriction on Disclosure and Use of Data and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Any page containing proprietary information should be so marked.

1.3.9 Electronic Offers

The Offeror shall submit Volumes I through III in electronic format, using virus-free CD-R. In no cases shall the Offeror use CD-RW. Re-writable CDs (i.e., CD-RW) WILL NOT BE READ, EVALUATED, OR CONSIDERED. Each volume will be on a separate CD, for a total of 3 CDs. If files are compressed, the necessary decompression program must be included. The electronic copies must be submitted in a format readable by Microsoft (MS) Word 2010, MS Excel 2010, and MS-Power Point 2010, as applicable. PDF formats shall not be used. Word documents – Set “save as type” to “Word Document (*.docx)” only. Excel spreadsheets – Set “save as type” to “Excel (*.xlsx)” only. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The file naming shall specify the appropriate volume. Each volume shall be on a separate CD. If files are compressed, the necessary decompression program must be included.

The Table of Contents of all proposal volumes shall be hyperlinked to the corresponding material within each proposal volume such that clicking the mouse on an item in the Table of Contents will take the reader to the corresponding section within the body of the proposal volume. Any heading or sub-heading appearing in the Table of Contents shall be hyperlinked as described above. The Table of Contents shall include the file names, as well as page numbers where content is cross-referenced between subfactors.

Also, any reference within the body of the proposal volume that refers the reader to another location within the referring document shall be hyperlinked in the manner described above. Hyperlinking references between different filenames is not necessary.

Submission of the initial proposal packages via electronic mail will not be accepted, unless an exception is approved by the PCO. Initial proposal packages shall either be mailed or hand-delivered.

1.3.10 Distribution

The original proposal shall be identified “Original.” The proposal shall be addressed to the PCO and mailed or hand-carried to the address cited in paragraph 1.1.

Delivery of proposals shall be coordinated via email at least 24 hours in advance of the due date/time with the PCO. The purpose of the email is to notify the PCO of the estimated delivery date and time and delivery method (mail or hand carried) of the proposal. Proposals received after the due date and time specified in the solicitation (SF1449 Item 8 Offer Due Date and Time) shall be treated IAW FAR 15.208, Submission, Modification, Revision, and Withdrawal of Proposals.

Offerors are cautioned that Hill AFB has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office prior to the time specified for receipt of proposals.

Exchanges of source selection information, after submission of the initial proposal packages, between the Government and Offerors, will be controlled by the Contracting Officer.

1.3.11 Proposal Inquiries

All inquiries and questions shall be submitted no later than 08 April 2021, 12:00 pm Mountain Time (Hill AFB UT local time) via e-mail to the PCO and Contract Specialist. Ensure ‘FA8224-21-R-0005 Proposal Inquiry – Prime Company Name, Cage Code’ is in the subject line of the email. Inquiries and questions, if appropriate as determined by the Government, will be answered as quickly as possible. Inquiries and questions received after 08 April 2021, 12:00 pm Mountain Time, if appropriate as determined by the Government, may or may not be answered by the Government. When appropriate, answers to questions and concerns will be made available to all Offerors.

2.0 VOLUME I, FACTOR 1: PRICE

2.1 General

The Price Volume should be specific and include all information required of Volume I. Compliance with these requirements is mandatory and failure to comply may result in rejection of the Offeror’s proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject the Offeror’s proposal. Offers should be sufficiently detailed to demonstrate completeness, reasonableness, and balance. The burden of proof for credibility of proposed costs/prices rests with the Offeror.

Offeror’s responses will be evaluated in the following areas as defined in Attachment 5 Evaluation – Commercial Items of the RFP:

2.1.1.1 Completeness

2.1.1.2 Reasonableness

2.1.1.3 Balance

2.1.1.4 Total Evaluated Price (TEP)

The Price Volume shall be organized according to the following general outline:

2.2 Total Evaluated Price (TEP) Matrix - Exhibit C/D/E/F/G/H/J/K/L/M/N/P Market Basket – TEP Matrix

Offerors shall input into the Attachment 3 Exhibit C/D/E/F/G/H/J/K/L/M/N/P Market Basket (MB) – TEP Matrix, Not-to-Exceed (NTE) unit prices for each item for all delivery order price years to cover the 5 year ordering period and the 12 month 52.217-9 Option to Extend the Term of the Contract. Unit prices shall include direct labor rates, all direct costs, indirect costs (Overhead, General and Administrative, Fringe Benefits, etc.) and profit necessary for the performance of the entire requirement. Unit prices provided shall be rounded to the nearest penny.

The TEP will consist of the cumulative value for all CLINs 0001 through 0008, including Option CLINs 1001 through 1007, except CLIN 0007 and 1007 for Not Separately Priced (NSP) Contract Data Requirements List (CDRLs). The TEP for CLIN 0008 Post Award Conference will be evaluated as $2,000 for all Offerors. The TEP for CLINs 0001 through 0007 and Option CLINs 1001 through 1007 will be calculated by applying notional quantities to a predetermined mix of consumable supplies across all delivery order price years. The sum of these notional quantities applied to the Offeror’s proposed unit price for consumable supply item will determine TEP. Notional quantities will be for Government evaluation purposes only and will not be disclosed to Offerors. The TEP is for evaluation purposes only; however, all proposed unit prices are contractually binding as Not-to-Exceed (NTE). A no bid or an omitted unit price may result in an incomplete Price Volume submission. An omitted unit price may result in proposal elimination.

The formula for application of notional quantities used will not be disclosed to Offerors. The TEP is for evaluation purposes only; however, all NTE unit prices are contractually binding.

Submit a copy of the completed TEP Pricing Matrix in Price Volume I in MS Excel (non PDF format).

2.3 Price Data

Data beyond what is required by this instruction shall not be submitted, unless the Offeror considers it essential to document or support its cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price Volume I. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

2.4 Cost or Pricing Data Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided IAW FAR 15.403-5, Instructions for Submission of Certified Cost or Pricing Data and Data other than Certified Cost or Pricing Data. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1, Prohibition on Obtaining Certified Cost or Pricing Data (10 U.S.C. 2306a and 41 U.S.C. 254b) apply, the Offeror shall be required to submit additional cost or pricing data.

2.4.1 Contract Data Requirements Lists (CDRLs)

CDRLs will be ‘not separately priced.’ The cost required to produce each CDRL shall be included in the Offeror’s proposed unit prices.

2.5 Estimating Techniques and Methods

Offerors shall use generally accepted estimating techniques to develop their estimates for the proposed unit prices.

3.0 VOLUME II, FACTOR 2: TECHNICAL

3.1 General

The Technical Volume should be specific and include all requirements of Volume II. Offeror’s responses will be evaluated against the Technical subfactors defined in Attachment 5 Evaluation – Commercial Items. Using the instructions provided below, the Offeror shall provide as specifically as possible the actual approach, methodologies, capabilities it would use for satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By its proposal submission, the Offeror is representing that its firm will perform all the requirements specified in the solicitation.

The Technical Volume shall be organized according to the following general outline:

Note: The minimum order guarantee for the successful Offeror is CLIN 0008 Post Award Conference is valued at $2,000 with delivery of DD Form 1423 Contract Data Requirements List (CDRL) A004 System Safety Program Plan (SSPP) and CDRL A008 Transition Plan IAW CLIN 0007. The $2,000 is the estimated costs for Post Award Conference and delivery of CDRL A004 and CDRL A008. Offerors shall not address the minimum order in the Offeror’s proposal. However, the successful Offeror shall submit a CDRL A004 SSPP and CDRL A008 Transition Plan at the Post Award Conference and obtain OO-ALC Safety Office approval.

3.1.1 Amendments

For any amendments to Volume II, the Offeror’s proposal will include a cover letter delineating any changes from initial proposal, to include changes/revisions (if needed) for Final Proposal Revisions (FPR).

3.1.2 Format and Specific Content

The information in paragraph 3.3 shall be provided in the written technical proposal and will be used to assess the proposed technical approach in accordance with Attachment 5 Evaluation – Commercial Items. The written technical proposal shall address each of the following subfactors in paragraphs 3.3.1 through

3.3.2 to describe the Offeror’s proposed approach, methodologies, and capabilities in performing the requirements set forth in the SOW.

3.1.3 Cross Reference Matrix

The Offeror shall fill out the Cross Reference Matrix (Appendix A), and submit with the proposal indicating where in its proposal the information can be found as it relates to the SOW, Attachment 4 Instructions to Offerors – Commercial Items and Attachment 5 Evaluation – Commercial Items. The cross reference matrix will help an Offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix.

Attachment 5 Evaluation – Commercial Items references in the matrix are for informational purposes only, and the Government will evaluate proposals solely in conformance with Attachment 5 of the solicitation. This matrix will be used for reference only and will not become contractually binding.

3.2 Technical Proposal

The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The Offeror written technical proposal shall provide a sound, compliant approach that meets the requirements of the SOW, and demonstrate a thorough knowledge and understanding of the requirements and their associated risks. The proposal should not simply reiterate, rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the Offeror’s technical proposal.

The written technical proposal shall address each of the following subfactors to describe the Offeror’s proposed approach to performing the requirements set forth in the SOW.

3.3 Technical Subfactors

Subfactor One: Technical Approach/Process Subfactor Two: Resource Management Approach

3.3.1 Subfactor One: Technical Approach/Process

The Offeror shall provide an adequate and comprehensive description of the Offeror’s approach to clearly meeting the requirements set forth in each of the sections listed below. The Offeror must demonstrate how the approach is workable and end results are achievable.

a) Consumable Supplies and Shop Operating Material Management which clearly demonstrates the Offeror’s ability to:

i. Maintain maximum individual item stock levels in Just-in-Time (JIT) operations IAW the timelines and requirements set forth in SOW Paragraph’s 2.3, 2.4.1, 2.6.1, 2.6.2.

ii. Demonstrate how the timelines and requirements set forth in SOW Paragraph’s 2.3, 2.4.1, 2.6, 2.6.1, 2.6.2 for items that are hard to stock or considered long lead-time items will be met or how notice will be provided to the Government. Additionally, in the offerors approach, the offeror shall provide an example of a scenario on how your company would address hard to stock or long lead items due to unforeseen events such as the COVID-19 pandemic.

iii. Include techniques and procedures required to comply with the Trade Agreements Act (TAA) IAW SOW Paragraph’s 2, 2.4.2, & 2.6.3.

b) Quality Control Plan (QCP): The Offeror shall provide a QCP IAW SOW Paragraph 2.19.

3.3.2 Subfactor Two: Resource Management Approach

The Offeror shall submit a Resource Management Approach that shall provide an adequate, robust, and mature level of detail and supporting personnel to clearly demonstrate the requirements set forth in each of the sections listed below. Each section must be complete for an workable approach to successfully achieve all contractor management aspects as required in the paragraphs listed below. The submission of the Transition Plan is not required at this time, it will be required at the post award conference. The approach shall include the following areas:

a) Ramp-Up Phase will be achieved within the time-lines IAW SOW Paragraph 2.17.

b) Transition process with seamless impact to POU operations at Hill AFB and identified GSU locations in the time frame required IAW SOW Paragraph 2.17.1.

c) Onboarding process for new worksites IAW SOW para 2.17.4.1

d) Establish initial inventory of consumable supplies and shop operating material IAW SOW 2.17.4.7.

e) Maintain maximum stock levels on day one (1) after transition is complete IAW SOW Paragraph 2.2

4.0 VOLUME III, CONTRACT DOCUMENTATION

4.1 Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed copy of the Model Contract, Sections A through K, and signed amendments (if any), and all other information. This includes delivery of all applicable documents.

4.1.1 Section A - Solicitation/Contract Form

Complete Blocks 30b and 30c, then sign and date Block 30a of the Standard Form (SF) 1449, Solicitation/Contract. Signature by the Offeror on the SF1449 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

4.1.2 Section B - Supplies or Services and Costs/Prices

The Offeror shall not propose prices for each CLIN in Section B of the model contract. All required unit prices shall be provided in the Attachment 3 Exhibit C/D/E/F/G/H/J/K/L/M/N/P Market Basket (MB) – TEP Matrix.

4.1.3 Section I - Contract Clauses

The Offeror shall comply with the clauses specified within Section I of the model contract. Furthermore, any inference of a clause and or provision will be adhered to. All laws, regulations, and statutory authorities will also be applied within the model contract. Offerors shall ensure that all clauses and provisions that require fill-in are appropriately completed.

4.1.4 Section J – List of Documents, Exhibits, and Other Attachments The Offeror shall complete and provide the following exhibits:

Attachment 3 Exhibit C/D/E/F/G/H/J/K/L/M/N/P Market Basket (MB) – TEP Matrix. In accordance with paragraph 3.2 submit a copy of the completed TEP Pricing Matrix in Price Volume I in MS Excel (non PDF format) as part of Volume I Price Volume.

4.1.5 Section K - Representations, Certifications, and other Statements of Offerors The Offeror shall provide completed representations, certifications, acknowledgments, and statements. Offeror must have filled out an online provision 52.204-8 Annual Representations and Certifications (Dec 2012), Online Reps and Certs at http://www.sam.gov. Offer shall ensure certification under North American Industry Classification System (NAICS) Code 332510 Hardware Manufacturing. Federal Supply Code (FSC) 5340 Hardware, Commercial is the applicable FSC for this effort.

4.2 Other Information Required

4.2.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the proposal and who can obligate the company contractually. Also, identify those individuals authorized to negotiate with the Government. Additionally, provide the name and telephone number of the CEO, Division President, and/or Vice President.

4.2.2 Small Business Subcontracting Plan

The Government will review subcontracting documentation to ensure it demonstrates how the prime contractor will meet the requirements IAW FAR 52.219-9 Small Business Subcontracting Plan Alternate II. Each Offeror shall submit the Small Business Subcontracting Plan with the initial proposal and the plan will be negotiated prior to award. The negotiated Small Business Subcontracting Plan will be incorporated into the contract upon award.

4.2.3 Joint Venture Agreement

If a joint venture arrangement exists for this acquisition, the Offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

5 SOLICITATION REQUIREMENTS, TERMS AND CONDITIONS

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award.

5.1 Exceptions to Solicitation Requirements

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on performance, schedule, cost, and specific requirements of the solicitation.

This information shall be provided in the format and content provided in Table 2, Solicitation Exceptions, below.

Table 2: Solicitation Exceptions

SOLICITATION

Document

APPENDIX A: CROSS REFERENCE MATRIX

Cross Reference Matrix

Offeror’s Proposal

Paragraph