PWS_Pour Down Facility_15AUG.doc

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

Hazardous Material Pour-Down Facility Support

Ogden Air Logistics Complex, Hill AFB UT 84056

15 August 2012

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION

PAGE

DESCRIPTION OF SERVICES

SERVICES SUMMARY

GOVERNMENT FURNISHED PROPERTY

DATA DELIVERABLES

HAZARDOUS AND ENVIRONMENTAL CONTROLS

CONTRACTOR BASE/NETWORK ACCESS SECURITY

PHYSICAL SECURITY, KEY CONTROL, AND OPSEC

TRAINING

9 HOURS OF OPERATION

10 10

CONSERVATION OF UTILITIES

SAFETY REQUIREMENTS

FOREIGN OBJECT DAMAGE AND TOOL CONTROL

PUBLICATIONS

APPENDICES

A – ACRONYMS AND ABBREVIATIONS LIST

B – PUBLICATIONS AND FORMS

C – SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

D – B256 CONSTITUENT LIST

E – STANDARD OPERATING PROCEDURES

F – ESTIMATED WORKLOAD DATA

G– TRAINING TABLE

1. DESCRIPTION OF SERVICES: This Performance Work Statement (PWS) defines service requirements to support operation of the hazardous materials (HAZMAT) pour down facility (PDF) in building 256 and the Ogden Air Logistics Complex (OO-ALC). The contractor shall provide all management, labor, and equipment necessary to minimize HAZMAT usage while ordering, receiving, handling, transporting, distributing, and disposing of HAZMAT. This shall be in accordance with all environmental regulations and Air Force Instructions listed in Appendix B. This requirement is considered non-mission essential.

1.1 Basic Services: These services will serve to 'pour-down' the HAZMAT to size containers usable on aircraft and aircraft component maintenance lines, to distribute these products to the requiring cell activities, and to recycle or dispose of the products so as to minimize HAZMAT waste. These services require: manual lifting of over 50 lbs; operating contractor-furnished general/special purpose vehicles to include a electric forklift and charger rated to NFPA 70 Class I, Division 2 if used in Bldg. 256’s South-side staging area or to NFPA 70 Class I, Division 1 if used in Bldg. 256’s North-side mixing area, and delivery/pickup of material in depot supply or other outlying areas to include flight line areas where special licensing is required.

1.1.1 Ordering/Receiving/Tracking utilizing the Hill AFB Waste Inventory Tracking System (WITS), Enterprise Environment Safety & Occupational Health Management Information System (EESOH-MIS). The contractor shall perform all tasks at a minimum of 95% accuracy. The contractor shall:

1.1.1.1 Conduct and document monthly inventory on stored material, including hazardous items for various DMAG Shops at Hill AFB (CDRL A001).

1.1.1.2 Receive orders from HAZMART or Hazardous Distribution Service Center (HDSC).

1.1.1.3 Assign document number for each order utilizing AF Form 2005 “Issue / Turn-In Request”.

1.1.1.4 Review and assign priorities to supply orders.

1.1.2 Pour down/Delivery: The contractor shall be exposed to and required to work with various chemicals listed in Appendix D, B256 Constituent List. The contractor shall:

1.1.2.1 Print, associate and provide OSHA-compliant hazardous chemical labels on pour-down containers. Print OSHA-compliant hazardous chemical labels for shop day-use containers and provide to customers as requested. The printing of OSHA-compliant hazardous chemical labels for shop day-use containers upon customer request is estimated to be 5-10% of overall OSHA-compliant hazard chemical label printing workload.

1.1.2.2 Deliver pour-downed chemicals to HAZMART in the flight line area during all weather conditions, document deliveries and prepare material cost report. The contractor shall perform an electronic transfer of chemicals to HAZMART via EESOH-MIS.

1.1.3 PDF maintenance and management: The Contractor shall accomplish depot supply material functions IAW AFI 32-7086, AFMAN 23-110 Volume III – Part 2, AFMCI 21-129, AFMCI 21-130, AFMCI 21-133, AFI 48-106, and their applicable Hill and 309 MXW supplements. The contractor shall:

1.1.3.1 Provide maintenance material operations to include being proficient with and utilizing the Enterprise Environmental Safety and Occupational Health Management Information System (EESOH) to authorize, order, receive, issue and account for hazardous material.

1.1.3.2 Pick-up, inventory, and restock reusable containers.

1.1.3.3 Manage shelf life items to eliminate hazardous waste disposal in accordance with DODI 4140.27-M.

1.1.3.4 Keep the facility clean and safe according to installation facility requirements and OSHA 29 CFR1910 Industrial Standards.

1.1.3.5 Coordinate with the Hill AFB hazardous materials and hazardous waste management programs. The contractor shall contact the Hazardous Waste Control Facility for the transportation and disposition of hazardous waste generated in the PDF.

2. SERVICES SUMMARY

Print, associate, and provide OSHA-compliant hazardous chemical labels on pour-down and shop day-use containers.

Deliver pour-downed chemicals to HAZMART, document deliveries and prepare material cost report. The contractor shall perform an electronic transfer of chemicals to HAZMART via EESOH-MIS.

Provide analysis of monthly workload trends (IAW CDRL A001, A002) providing charts and graphs on a quarterly basis.

Provide reports on internal and external inspections and reconciliation audits listing findings, root cause, and remedies for each finding (IAW CDRL A001). Reports for external inspections will be provided to COR the same day as the inspection. Other reports shall be submitted monthly.

Respond and take corrective action within five (5) calendar days to the quarterly Hazardous Materials Annual Inventory Reconciliation and Evaluation (HM-AIRE) performed by 75 CEG/CEVC. The Contractor shall meet 5% or less error rate. If contractor does not meet the 5% or less error rate, contractor must make correction within five (5) calendar days.

3. GOVERNMENT FURNISHED PROPERTY

3.1 Government Furnished Property (GFP). GFP is not applicable to the performance of this contract. Shared Property of the Government is applicable to the performance of this contract.

3.2 Shared Property of the Government (As Is Condition). Shared Property of the Government shall remain at all times Property of the Government. In accordance with Government procedures, the Contractor is authorized to share Property of the Government, without cost, with Government personnel in Government facilities at Hill AFB UT for the duration of this contract and only as needed for the performance of this contract. The Government maintains accountability for this Shared Property of the Government. This Shared Property of the Government is not considered Government Furnished Property (GFP) requiring property administration IAW FAR Parts 45 and 52.245 plus supplements. The Government Organization that is accountable for this Shared Property of the Government is also responsible for its Disposition. Shared Property of the Government includes engineering drawings and data packages associated with maintaining these systems.

3.2.1 Shared Property of the Government includes but is not limited to the pour-down facility at building 256, a Gerber graphic printing system with Omega 5 software, two computer systems accessing the base network and a printer, four 55 gallon drum pumps, refrigerators/heaters, basic pour-down equipment and ventilation hoods, shelving for storage, and emergency eye wash equipment.

4. DATA DELIVERABLES: The contractor shall provide management reports on Hazardous Material identifying re-order materials, shelf life, inventory, and backorder status. The reports shall be due on the 5th calendar day of each month for services rendered for the previous month, and shall be 100% error free (IAW CDRL A001). The error rate shall be based on number of findings divided by the number of possible errors, accomplished by COR surveillance on a random basis.

4.1 The contractor shall provide a quarterly month-to-month workload trend analysis (IAW CDRL A001, A002), with correlating charts and graphs, to be submitted by the 5th calendar day of each month following the calendar quarter.

4.2 The contractor shall provide a monthly cost report with each monthly billing (IAW CDRL A002), to be submitted by the 5th calendar day of each month.

4.3 The contractor shall provide reports on internal (contractor) and external (Government) inspections and reconciliation audits. The reports shall list findings, root causes, and remedies (IAW CDRL A003). External inspection reports shall be provided to the COR on the same day the inspection occurs. Internal inspection reports shall be provided to the COR monthly.

4.4 The contractor shall provide from its OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rates by 15 January of each year to the CO (IAW CDRL A004) for submission as part of the installation’s annual OSHA Voluntary Protection Program (VPP) self evaluation report.

4.5 The contractor shall submit mishap notification NLT three calendar days after a mishap. Additional information shall be provided NLT 20 calendar days after the mishap (IAW CDRL A005).

4.6 The contractor shall submit a hazardous materials management program plan NLT seven calendar days after contract award (IAW CDRL A006). This data item is critical and requires advance written approval by the procuring agency before the contractor can proceed.

4.7 The contractor shall submit a safety plan NLT seven calendar days after contract award (IAW CDRL A007). This data item is critical and requires advance written approval by the procuring agency before the contractor can proceed.

5. HAZARDOUS MATERIAL AND ENVIRONMENT CONTROLS

The contractor shall implement a Hazardous Materials Management Program (HMMP) Plan as described in paragraph 4.3 of National Aerospace Standard (NAS) 411 (CDRL A006). The contractor’s HMMP shall help minimize its operations’ impact to the environment and to comply with applicable laws, regulations, and other environmentally oriented requirements. The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from these hazards. Basic Hazardous Material Management Process (HMMP) training shall be completed prior to contractor personnel transporting or using any potentially hazardous materials on the installation. The Contractor shall provide employees with initial 40-hour Hazardous Waste Operations Emergency Response, annual 8-hour Hazardous Waste Operations Refresher per 29 CFR 1910.120 and 29 CFR 1910.1200. Contractor personnel shall obtain training specified in the contractor’s Health and Safety Plan.

5.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change (such as the transition to Global Harmonization System [GHS] of Chemical Classification and Labeling) during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

5.2 Notification of Environmental Spills. If the contractor spills or releases any hazardous chemical into the environment, the contractor or its agent shall immediately clean-up incidental spills in accordance with established procedures, or if spill is significant, report the incident to Hill AFB Fire Dept at 911 and evacuate according to established emergency action plans. The liability for the spill or release of such substances rests solely with the contractor and its agent. A hazardous material control program shall be in effect to inform employees of potential hazards if and when chemicals are used. The Government will provide and maintain access to applicable Material Specification Data Sheets (MSDSs) in accordance with OSHA 29 CFR 1910.1200 and Hill AFB Instruction (HAFBI) 48-106 for review of safety and health information.

5.3 Material Storage and Use. The contractor shall store HM in the process and manner for which it is intended by the manufacturer and as authorized by the HAZMART. The contractor shall follow manufacturer’s guidelines for control of humidity, temperature, cleanliness, and materials handling. This includes the handling, tracking, and storage of hazardous materials, to include flammable and combustible liquids as identified in AFI 32-7086, 29 CFR 1910 Subpart H, AFI 91-203 Chapter 22, and NFPA 30. The contractor shall maintain housekeeping /storage methods and procedures of material/work residue to ensure items do not migrate out of the immediate work area to become a potential FOD or fire hazard, and shall inventory all HM lockers for expired materials on a monthly basis. Expired materials shall be managed in accordance with the 309 MXW Hazardous Materials Shelf-Life Management Policy.

5.4 The contractor shall collect spent, used, and expired HM to a container that is managed in accordance with RCRA and the Hill AFB Hazardous Waste Management Plan. In this effort, the contractor shall comply with 40CFR hazardous waste management regulations as specified in the Resource Conservation and Recovery Act (RCRA).

5.5 The Contractor shall respond and take corrective action within five (5) calendar days to the quarterly Hazardous Materials Annual Inventory Reconciliation and Evaluation (HM-AIRE) performed by 75 CEG/CEVC.

5.5.1 Identification of unauthorized materials and missing High Vapor Pressure Solvent (HVPS) materials, as well as HAZMAT management practices, will be audited.

5.5.2 The Contractor must meet 5% or less error rate. If contractor does not meet the initial 5% or less error rate, contractor must make corrections within five (5) calendar days. The error rate percentage (%) is calculated as follows:

5.5.2.1 The Initial Error Rate % is equal to the 'Total Number of Findings' divided by the 'Total Number of Possible Errors'.

5.5.2.2 The Total Number of Findings is the sum of the number of container errors from Finding 1 and Finding 2 (this does not include containers identified as EESOH-MIS errors).

5.5.2.3 Finding 1: Material handed-out physically, but not issued electronically as directed by AFI 32-7086 (i.e. material not issued properly).

5.5.2.4 Finding 2: Issued material was physically returned to Hazmart, but not electronically turned-in (i.e. material not turned-in properly).

5.5.2.5 The Total Number of Possible Errors is equal to the sum of the number of containers in the electronic and physical inventory of HDSC256.

5.6 The contractor shall implement procedures consistent with the 309 MXW Memorandum, Hazardous Materials Shelf Life Management Policy.

6. CONTRACTOR BASE/NETWORK ACCESS SECURITY

6.1 Access to the Hill AFB computer network will be required.

6.2 Contractor personnel shall abide by all Government rules, procedures and standard of conduct. Contractors requiring access to Government Automated Information Systems (AIS) shall have background investigations and security awareness training completed, after task order award but prior to AIS access in order to support continuing operations.

6.3 Interim access may be granted by Designated Approving Authorities only after submission for NAC and having a Favorable Local File

6.4 Check completed by the 75th Security Forces Squadron or possession of a valid security clearance.

6.5 The following must be completed to receive full access:

6.5.1 Favorable Local File Check completed by the 75th Security Forces Squadron

6.5.2 Submitted Personnel security investigations National Agency Check (NACLC) or Single Scope Background Investigation (SSBI) AFI 33-202, AFMC Supplement 1, Paragraph 3.5.1.1.1.1.

6.5.3 Completed Initial Network User Licensing Computer Based Training (CBT), AFI 33-115 Volume 2, paragraph 4.1 within five (5) working days as directed by the network security manager.

6.5.4 Contractors will complete all required training via TSS. This training is currently available at:

https://ooafmctss.hill.af.mil/TSSPortal/HDHome.aspx?sGuid=D9148323-B368-499C-933F-277127F4BA93

6.5.6. Contractors are required to report in a timely manner (3 days AFI33-202_AFMCS1) to the appropriate security manager & Functional System Administrator, personnel who no longer need network or AIS access.

7. PHYSICAL SECURITY, KEY CONTROL, AND OPERATIONS SECURITY

7.1 The contract officer shall complete a "Request for Identification Credential (AFMC Form 496)" for each employee of the contractor requiring access to Hill AFB. The requests shall be submitted to Pass and Registration (South or West Gate Visitors Center).

7.2 The contractor’s employees, at all times while on a military installation, shall wear visible contractor-provided identification either as a part of, or attached to, their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

7.3 Contract personnel will be working in building 256 which is behind the flight line fence line (Pacer Protect area). Therefore all contracted personnel will be required to obtain flight line badges.

7.4 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel. At the completion of the contract or at the termination of any employee, the contractor shall return credentials to the Contracting Officer and Unit Security Manager.

7.5 The contractor shall be responsible for safeguarding all government shared property provided for contractor use. At the close of each work period, property and materials shall be secured.

7.6 Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the Government shall be duplicated. NOTE: All references to keys also include key cards.

7.7 The contractor shall immediately report the occurrences of a lost or duplicate key to the appropriate Security Managers. The contractor shall, upon written direction of the contracting officer, rekey or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform rekeying. When the replacement of locks or rekeying is performed by the government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the payment due the contractor.

7.8 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Security Managers.

7.9 OPSEC: The contractor shall familiarize all new employees and conduct refresher sessions in the areas of Operations Security (DOD Contract Security Classification Specification) addendum. Operations Security (AFI 10-701 Operations Security as supplemented, and AFI 31-401 Information Security Program, Standards for Storage and Handling Classified Material as supplemented).

8. TRAINING

8.1 Contractor personnel shall attend, at contractor expense, all applicable training required by law, Office of Personnel Management, Department of Defense (DOD), and USAF policy (including AFMC and local policy). The Contractor shall have available for inspection to the COR a current roster of personnel trained.

8.2 The Government may provide training if determined to be in the best interest of the Government. Appendix G lists Government provided training applicable to this contract.

8.2.1 For mandatory training that is only available from the Government, the contractor shall request to attend training courses by submitting request no later than 30 days after the transition start date unless mandatory completion date requirement dictates otherwise. For contractor employees that have previously attended the training, the contractor shall provide documented evidence of attending subject training or equivalent training at start of performance. The Contractor shall ensure that contractor employees are trained in the following subject areas to include, but not limited to: Safety/Fire Prevention/Operational Risk Management (ORM), Security Awareness, Operations Security (OPSEC), Flight-Line Drivers Training, Information Assurance Awareness Training, and OSHA-driven training such as HAZCOM and HAZWOPER.

8.2.2 For specialized training that is only available from the Government, the Government may provide specialized training when available and in its best interest. Specialized training may include, but not limited to, EESOH-MIS, WITS, and flight line drivers training.

8.2.3 Personnel required to operate vehicles on the flight line shall be trained, certified, and licensed to do so. The contractor is responsible for scheduling the training through 75 OSS, with adequate lead time not to interfere with the contract schedule. Upon completion of the training, an AF Form 483 (Certificate of Competency) shall be issued by the Airfield Manager’s office, which certifies that the individual has been trained on flight line driving. This certification must be in the possession of the vehicle operator when driving on the flight line IAW AFI 13-213.

9. HOURS OF OPERATION

9.1 The contractor shall perform services required under this contract to a Monday thru Friday, 6:00 a.m. to 2:30 p.m., work schedule.

9.2 Recognized Holidays. The Contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday. In the event that the contractor is prevented from performance as the result of an Executive Order or an Administrative leave determination that applies to the using activity, such time may not be charged to the contract.

10. CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices.

11. SAFETY REQUIREMENTS: While performing work under this contract, the contractor shall follow Appendix C (CDRL A007) and adhere to the following:

11.1 The Air Force is part of the OSHA Voluntary Protection Program (VPP). The contractor is required to attain familiarization with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. VPP requirements apply to contractors whose employees work more than 1,000 hours per quarter. The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract. The contractor shall provide from its OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rates (IAW CDRL A004) by 15 January of each year to the CO for submission as part of the installation’s annual OSHA Voluntary Protection Program (VPP) self evaluation report.

11.2 The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The pour-down facility workload and the industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to, methyl ethyl ketone, toluene, isopropyl alcohol, and ethyl acetate as constituents of cleaning solvents; and hexavalent chrome and cadmium as byproducts of paint. The contractor shall mitigate the operational risk hazard identified with unattended personnel performing actual pour-down activities, such as by camera surveillance or by accomplishing tasks via a two-person ‘buddy’ system. While the contractor will not perform duties in a marked and signed regulated area (where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910), there may be contact hazards with these materials during cleanup. The contractor shall ensure proper protective measures and training are taken to protect contracted employees from these hazards. The 75th Air Base Wing (ABW) Bioenvironmental Engineering Flight has produced industrial hygiene assessments of these areas which are attached.

12. FOREIGN OBJECT DAMAGE AND TOOL CONTROL

12.1 The contractor shall follow the applicable guidance in chapters/ paragraphs/ sections of AFI 21-101 and HQ AFMC supplement to the AFI 21-101 concerning base tool (chapter 10 section B), and Foreign Object Damage (FOD) control policies (chapter 14, and sub paragraphs designated as 41).

12.2 The contractor shall follow control/restrictions of cell phones and personal electronic devices within designated high potential FOD areas (reference chapter 1 sub paragraph 35, Communication) of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements.

12.3 If tools, and/or equipment are lost (rags are considered tools); the contractor shall report the loss to the project engineer no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

13. PUBLICATIONS:

13.1 Compliance with all publications, regulations and operating instructions provided by the government is required when:

13.1.1 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the PWS to accomplish the work specified in the publication, regulation or operating instructions.

13.1.2 The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

13.1.3 The contractor is required to acquire and work on the latest version of the publication.

14. APPENDICES

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

ACO

Administrative Contracting Officer

AFI

Air Force Instruction

AFM

Air Force Manual

AFMC

Air Force Material Command

AFMCI

Air Force Material Command Instruction

CFR

Code of Federal Regulations

COR

Contract Officer’s Representative

ECZ

Explosive Clear Zone

EISP

End Item Sales Price

EPA

Environmental Protection Agency

EESOH MIS Enterprise Environment Safety & Occupational Health Management Information System

FAR

Federal Acquisition Regulation

HAFB

Hill Air Force Base

HAZCOM

Hazardous Communication

HAZMART

A facility or location where HAZMAT is centrally managed

HAZMAT

Hazardous Material

HAZWOPER

Hazardous Waste Operations and Emergency Response

HDSC

Hazardous Distribution Service Center

HM

Hazardous Material

HM-AIRE

Haz. Materials Annual Inventory Reconciliation & Evaluation

HMMP

Hazardous Materials Management Process

IAW In Accordance With

MIC

Maintenance Inventory Center

MSDS

Material Specification Data Sheet

NAS

National Aerospace Standard

OI

Operating Instruction

OJT

On-the-Job Training

OO-ALC

Ogden Air Logistics Complex

OPR

Office of Primary Responsibility

OPSEC

Operations Security

OSHA

Occupational Safety and Health Administration

PCO

Purchasing Contracting Officer

PDF

Pour-Down Facility

PIC

Positive Inventory Control

PWS

Performance Work Statement

QASP

Quality Assurance Surveillance Plan

SBSS

Standard Base Supply System

SC&D

Stock Control and Distribution

VCO

Vehicle Control Officer

VPP

Voluntary Protection Program

APPENDIX B

PUBLICATIONS, FORMS, AND STANDARDS

The contractor shall reference most current versions of the below forms and publications:

AF Form 3952 Chemical/Hazardous Material Request Authorization *AFI 10-701 (paragraphs 4.1-4.2) Operations Security (OPSEC) *AFI 13-213 Airfield Driving

*AFI 21-101 Aircraft and Equipment Maintenance Management (Para. 1.35, Communications; Chapter 10, Tool and Equipment Management; Para. 14.41, Foreign Object Damage) *AFI 21-101 AFMC Supplement 1 Chapter 11, Maintenance Supply Support *AFI 21-101 HAFB Supplement Aircraft and Equipment Maintenance Management

*AFI 24-301 Vehicle Operations *AFI 24-301 AFMC Supplement Vehicle Operations *AFI 31-204 HAFB Supplement 1 Air Force Motor Vehicle Traffic Supervision

*AFI 31-218_IP Para. 2.3, Motor Vehicle Traffic Supervision

*AFI 31-501 AFMC Supplement Personnel Security Program Management

*AFI 32-7086 (section 2.5.5) HAZMAT Determination and Authorization Procedures for Contractors *AFI 32-7086 AFMC Supplement 1 *AFI 32-7086 Hill AFB Supplement Hazardous Materials Management *AFI 33-115 Volume 2 paragraph 4.1, Licensing Network Users and Certifying Network

Professionals

*AFI 33-119 Air Force Messaging

*AFI33-204 AFMCS1 Information Assurance Awareness Program

*AFI 91-203 Air Force Consolidated Occupational Safety Instruction

*AFI 91-207 Para. 3.2, 3.4.1 USAF Traffic Safety Program

*AFMAN 23-110 USAF Supply Manual *AFMCI 21-130 Depot Maintenance Material Control *AFPD 24-3 Operation and Use of Ground Transportation Vehicles HILL AFB I 48-106 HAFB Hazard Communication Program, dated 17 June 2010

309 MXW Memorandum, Hazardous Materials Shelf-life Management Policy, dated 20 June 2012 AMXGOI 21-7 Handling, Storage, Packing, Preservation and Delivery of Aircraft Parts/Components

AMXGOI 21-12 Condition Tagging and Labeling of Air Force Material

AMXGOI 24-5 Use of Low Speed Vehicles Within the 309th Aircraft Maint. Group AMXGOI 24-301 Vehicle Control AMXGOI 32-6 Hazardous Material Management

AMXGOI 32-7 Spill Cleanup Policy

AMXGOI 31-2 Securing Aircraft Classified Components

AMXGOI 91-301 Maintenance Occ. Safety, Fire Prevention, and Health Program DODI 4140.27-M Shelf-Life Management Manual FED-STD-313D, Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities

NAS 411, National Aerospace Standard for Hazardous Materials Management Program

*Follow web link to obtain direct access to these documents

OGDEN AIR LOGISTICS CENTER

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

TYPE WORK: Pour-Down Facility PREPARED BY: Timothy Helms, OO-ALC/SE, DSN 777-9931

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The Contractor shall conform to all applicable State and Federal and Occupational Safety and Health Act (OSHA) of 1970 as well as fire protection standards for the protection of DoD property and personnel entrusted by this contract. In addition, the contractor shall comply with the Government requirements, either stated or referenced within this Appendix, and/or all safety, fire prevention, traffic and environmental requirements of the installation where the work is being accomplished. Special safety requirements may be added to individual task orders by the requiring activity as the result of the specific work requirements not covered herein. Where Air Force or other standards are divergent, the Contractor shall comply with the most stringent unless waived in writing by the Ogden ALC Safety Office.

In context with AFMC Acquisition Reform initiatives, contract language will now focus on ensuring safety objectives are met through contractor risk management rather than the traditional method of providing specific Government guidance for risk elimination. With this new “performance-based” language, the Government will provide the contractor with areas of concern (Protection of government personnel and property) and the contractor will be free to meet those objectives in a manner that is consistent with corporate standards. The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan and corresponding site specific checklist that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan and checklist will be approved by 309 MXW/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC Safety (Phone (801) 586-4176) who in turn will notify 75 ABW/SEG ((801) 777-3333), OO-ALC Operations Center ( (801) 777-3238), or the Hill AFB Command Post (777-3007) after normal duty hours, and the designated Government Representative, i.e., the ACO, PCO, or COR within one (1) hour of all mishaps or incidents at or exceeding $500 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to 309 MXW Safety. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO (CDRL A005).

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. Ensure government contract lease agreements determine convening authority prior to executing the contract/lease agreements, and that all contracts ensure the following, IAW AFI 91-204, paragraph 2.4.6:

· The contractor will support and comply with the safety investigation and report requirements of AFI 91-204

· A record of all mishaps involving Air Force resources will be entered into the Air Force reporting system

· A record of mishaps involving other DoD resources will be forwarded to the involved agencies

· When a mishap involves a contract managed by DCMA, DCMA safety personnel will review the final safety report and send their response to HQ AFSC

3. Ensure contract/lease agreements for aerospace vehicles state: The Air Force is responsible for the investigation of mishaps involving aerospace vehicles. The Air Force is authorized to investigate mishaps involving non-accepted Air Force aerospace vehicles (Non-delivered vehicles for which the government has accepted responsibility; DD Form 250. Material Inspection and Receiving Report, HAS NOT been executed).

4. If requested by authorized government personnel (ACO, PCO, COR, safety representative, Fire Department, and Security Forces), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

Follow all applicable Federal, USAF, state, and local safety directives outlined in Section II below.

Ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

· Demonstrate a management commitment to employee safety and health

· Identify applicable rules and regulations

· Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

· Identify work to be performed and location of expected operations

· Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

· Identify employee safety and health training requirements and the documentation process

· Include emergency response plans and procedures that relate to protection of government personnel and property

· Include a workplace inspection frequency, to include the identity of the individual responsible for conducting the inspection

· Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

· Identify first aid and injury procedures

· Identify procedures for accident reporting and investigation

· Identify the process for tracking controlled hazards in contractors work area

· Provide a facility description to include the electrical wiring and fire protection systems (i.e., fire suppression, fire detection, fire extinguishers, fire walls, etc.), required equipment and any other items necessary to fulfill the elements referenced below for the protection of government personnel and property. The contractor’s safety plan shall meet or exceed the referenced standards below.

The authorized Government Representative (309 MXW Safety Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement

Referenced Benchmark

Contract Safety

*AFPAM 91-210 Para. 6 Mishap Notification/Reporting

Appendix C, Section I

*AFI 91-204 Para. 4.9

Facility Fire Protection

NFPA 13, 70, & 72

NFPA 409/410

*AFI 91-203 Chapters 6, 22 Handling, Storage and use of Flammable/

NFPA 30, 33

Combustible Liquids

*AFI 91-203 Chapters 6, 22

Hazardous Material Management

*AFI 32-7086 Hill AFB Sup Personal Protective Equipment

*AFI 91-203 Chapter 14

Materials Handling Equipment

*AFI 91-203 Chapter 35

Storage and Materials Handling

DoD 4145.19-R-1

*Follow web link to obtain direct access to these documents

APPENDIX D

B256 CONSTITUENT LIST

APPENDIX E

STANDARD OPERATING PROCEDURES

APPENDIX F

ESTIMATED WORKLOAD DATA

APPENDIX G

GOVERNMENT PROVIDED TRAINING

1.1 Ordering Hazardous Materials (HAZMAT) and Developing and Maintaining Chemical Inventory

Pour-Down Facility personnel request materials from Base Supply the same way any other HAZMAT distribution service center (HDSC or “hazmart”) operator does, via the Air Force standardized hazmat tracking system, which is, currently, Enterprise Environmental Safety and Occupational Health-Management Information System (EESOH-MIS) (see EESOH-MIS User’s Guide for details. EESOH-MIS User’s Guides can be obtained through the Hazardous Material Cell, or “HazCell”). Chemical inventory must be maintained at adequate levels to meet demand without creating surplus inventory that will outlast material shelf-life (see section 1.17 below for details).

Maintaining HAZMAT inventory also requires following proper storage, labeling, tracking, hazard communication (HAZCOM), and safety guidelines as outlined in various regulatory documents, including AFI 32-7086, NFPA 30-2008, and others. The Pour-Down Facility, like any other HAZMAT storage and distribution center at Hill AFB, is routinely audited by the HazCell to ensure adherence to all relevant guidelines. The HazCell is also available to answer questions and offer guidance on HAZMAT-related regulations.

1.2 Receiving Orders from Hazmarts

Customers of the Pour-Down Facility submit their pour-down requests through EESOH-MIS. Pour-down requests are submitted the same as normal material requests, except that the requestor must select “HDSC256” instead of “HDSC915” at the bottom of the EESOH-MIS Material Request Details screen (see EESOH-MIS User’s Guide for details; EESOH-MIS User’s Guides can be obtained through the HazCell). Pour-Down personnel check EESOH-MIS repeatedly throughout the day for new orders.

1.3 Confirm That the Orders Were Submitted Correctly.

All new orders are reviewed for accuracy and completeness before they are processed. This includes the Supply Account Code, requested quantity, and availability of poured-down (or “decanted”) container sizes (not all materials, and not all container sizes, are available from the Pour-Down Facility). It also includes making sure requestors are selecting HDSC256 for all pour-down requests. Pour-Down personnel also check HDSC915 to ensure pour-down orders are cancelled and the operator is notified to order through HDSC256 instead.

1.4 Assign a Document Number for Each Order. Print AF Form 2005.

Once the accuracy and completeness of the order has been confirmed, Pour-Down personnel create a document number in EESOH-MIS, which is a combination of a code for “routine” or “expedite” (R or X); the Supply Account/Org Code (an identifying code which tells Supply who to bill for the materials), followed by the Julian date, then an assigned number to differentiate orders. Example: R-125XX-2021-1409.

AF form 2005 is a record of all material request information, including the Document number. Pour-Down personnel keep hard copies of the AF form 2005 on file for an indefinite period (at least 6 months). This record confirms that the order was submitted, and has been submitted correctly (as in step 1.3 above).

1.5 Review and Assign Priorities to the Supply Orders.

Assigning priority to orders is largely a matter of first-come, first-served, as all pour-down orders are filled within 24 hours, barring any unforeseen circumstances. However, Pour-Down personnel work closely with their customer HDSC operators, 915 warehouse personnel, and the HazCell, and can assign priorities according to need, when necessary.

1.6 Review Standard Operating Procedures (SOP) for Each Chemical Requested

Pour-Down personnel review the SOPs before decanting operations begin in order to ensure all necessary health and safety precautions are taken. SOPs are developed in cooperation with the HazCell in accordance with information from the material safety data sheet (MSDS) and all applicable regulations. These SOPs are also a coordinated effort with the MXW aircraft corrosion engineer, the occupational health office, and/or the MXW environmental manager to ensure the pour-down methodology supports the end-item application. These MSDSs, and all other MSDSs for HAZMAT authorized for use at Hill AFB, can be found in either EESOH-MIS, or the MSDS Search Engine maintained by the HazCell. SOPs outline the specific tools required and steps to be taken to pour down the material, and also contain material safety information (corrosive, flammable, etc), specific health hazard information (carcinogen, teratogen, etc.), and personal protective equipment (PPE) requirements pertaining to the chemical to be poured.

1.7 Decant Materials with Correctly-Sized Containers

Decanted materials have a specific material stock number (MSN) suffix for each decanted container size. The container size for a decanted material will be indicated by a two-digit number appended to the end of the MSN, separated from the MSN by a dash (e.g., -60, -12); the number indicates the quantity of the unit of measure (e.g., 60 mL, 12 oz). Pour-Down Facility personnel review the appropriate SOP for the container size as well as the material, and select and fill the correctly-sized containers according to the SOP instructions.

1.8 Create Inventory in the AF Standardized HAZMAT Tracking System (EESOH-MIS).

Once the materials have been decanted, electronic inventory must be created and associated to the decanted containers in order to facilitate proper tracking. This is done using the EESOH-MIS “Decant Inventory” function. Pour-Down Facility personnel enter container size information into EESOH-MIS by selecting from a list of MSNs denoting the possible decanting sizes (MSN + two-digit suffix, as noted above in section 1.7) and entering the number of new containers created. The specific steps to accomplish this can be found in the EESOH-MIS User’s Guide insert specifically made for Pour-Down personnel (contact the HazCell for a copy of this User’s Guide insert).

1.9 Print EESOH Inventory Label(s).

According to AF regulations, each container of HAZMAT must have a tracking system label that uniquely identifies that container. These labels have the following information: product name; manufacturer; MSN; container size; batch lot number; expiration date; MSDS number; and HVPS indicator, if applicable. These labels are created using EESOH-MIS. Each label also has a unique container number and barcode identifying that particular container, to facilitate the tracking of every HAZMAT container. Pour-Down personnel print labels for each decanted container and include these labels with every HAZMAT container they fill.

Note: Pour-Down personnel do not affix the labels to the containers; they ship the labels with the order so the HDSC operators can affix them in whatever way their organizational business practices dictate (within regulatory guidelines).

1.10 Print OSHA-Compliant Hazardous Chemical Label.

Each HAZMAT container must have either an original manufacturer’s label, or an OSHA-compliant hazardous chemical label denoting hazard information (commonly referred to as a “rainbow label”). These labels include the following information: material noun; manufacturer; short list of most dangerous and/or most prominent chemicals; color-coded hazard ratings block (the “rainbow” part of the label); MSDS number (the number associated to the MSDS in EESOH-MIS as well as the MSDS Search Engine); a list of target organs and exposure pathways (eyes, skin, inhalation, etc); and first aid information. Since decanted containers do not have original manufacturer’s labels, OSHA-compliant rainbow labels are included with each HAZMAT container filled by the Pour-Down Facility.

Note: Pour-Down personnel do not affix the labels to the containers; they ship the labels with the order so the HDSC operators can affix them in whatever way their organizational business practices dictate (within regulatory guidelines).

1.11 Electronically Transfer Containers to Requesting Hazmart

Once decanted inventory has been electronically (as well as physically) created and the necessary labels have been printed, the decanted containers can be electronically transferred to the requesting hazmart. This is done in the EESOH-MIS “View Material Requests” screen. Once the transfer has been electronically initiated, EESOH-MIS produces an Issue Receipt Report which Pour-Down personnel must print and retain for at least 6 months (see EESOH-MIS User’s Guide for details; User’s Guides can be obtained from the HazCell). A second copy should also be printed for the receiving hazmart to sign upon delivery.

1.12 Deliver Chemicals to Hazmart. Include Signed Issue Receipt.

Once inventory has been electronically transferred to the requesting hazmart, Pour-Down personnel load physical inventory into the delivery truck by hand or by forklift and deliver the inventory to the requestor. It is the requestor’s responsibility to find the order in EESOH-MIS and accept the transfer, thereby bringing the electronic inventory into their hazmart. The Pour-Down personnel making the delivery obtain a signature from the receiving hazmart operator on the second copy of the Issue Receipt Report and keep it on file at the Pour-Down Facility.

1.13 Pickup Empty Reusable Containers.

With each delivery, Pour-Down personnel check with hazmart operators for any empty re-usable pour-down containers.