SABER V Proposal Checklist 11022026.pdf

Based on a detailed review of the solicitation documents provided, here is the comprehensive checklist of the documents and information that must be submitted with your proposal.

The proposal must be submitted digitally via the PIEE Solicitation Module no later than 5 November 2026 at 4:30 P.M. MT and must be organized into four separate volumes as summarized in the table below:

Proposal Volumes Summary

Volume Title Page Limit Key Deliverables Checklist

Volume I

Price Unlimited (Pricing Assumptions limited to 4 pages)

Completed TEP Worksheet, Seed Project Pricing Matrix, Pricing Assumptions

Volume

II

Technical 50 pages (Excluding Seed Project Material Submittals)

Cross-Reference Matrix, Seed Project Technical Approach & submittals, Subcontractor Utilization Plan, Management Plan, Quality Control Plan

Volume

III

Past Performance 3 pages per submission

Up to 3 recent & relevant prime contract citations, performance discrepancy explanations

Volume

IV

Contract Doc & Contractor Responsibility

Unlimited

Signed SF 1442, surety prequalification, financial evidence, limitations on contracting, CMMC, SBA bona fide office plan, TCIR/DART safety rates

Detailed Proposal Submission Checklist

Volume I – Price (Factor 1)

• Total Evaluated Price (TEP) Worksheet: A completed copy of the TEP Worksheet (Section J, Attachment 2) containing Not-To-Exceed (NTE) fully burdened rates for all labor categories and calendar years. This must be submitted in Microsoft Excel (non-PDF format).

• Seed Project Pricing Matrix: A completed copy of the Seed Project Pricing Matrix (Section J, Attachment 4) populated in Excel (all rates proposed at the NTE rates, Firm-Fixed-Price, and contractually binding).

• Pricing Assumptions: A summary of all significant pricing assumptions, scope limitations, and/or qualifications (limited to a maximum of 4 pages).

• Rounding Compliance: All prices provided must be rounded to the nearest dollar.

Volume II – Technical (Factor 2)

• Preliminary Sections: Table of Contents, List of Tables and Drawings, and Glossary of Abbreviations and Acronyms.

• Cross-Reference Matrix: A filled-out cross-reference matrix in the exact format provided in Section L, Appendix II.

• Subfactor 1 – Seed Project:

o Material Submittals: Material submittals for all items identified in Seed Project SOW Section 1, submitted on AF IMT 3000 (Material Approval Submittal Form).

o Conceptual Drawing: A conceptual drawing of the seed project (as explicitly required with the proposal in Seed SOW page 3).

o Technical Narrative: A detailed narrative explaining the approach and methodologies to complete requirements for:

Material requirements (Seed SOW Section 1)

Concrete/Backfilling (Seed SOW Section 5)

Electrical (Seed SOW Section 7)

Plumbing (Seed SOW Section 8)

• Subfactor 2 – Subcontractor Utilization Plan:

o Detailed approach on managing, establishing, and obtaining subcontractor pools IAW Basic SOW Sections 4.6 and 6.

o Demonstrable compliance strategy for RFO 52.219-14 (Limitations on Subcontracting).

o Copies of current subcontractor agreements and/or letters of intent.

• Subfactor 3 – Management Plan:

o Written Management Plan IAW Basic SOW Section 5 (including a tabulated table of contents and a cover sheet with the solicitation/contract and company information).

o Complete organizational chart.

o Position descriptions for all key personnel with minimum qualifications (and identification of which are held by subcontractors).

o Narrative on how employee/subcontractor certifications and licenses are validated.

o Resumes, licenses, and certifications for key personnel:

Contract Manager

Project Manager/Superintendent

Quality Control Officer

Environmental Officer

Site Safety and Health Officer (SSHO)

Draftsman

• Subfactor 4 – Quality Control Plan:

o Quality Control Plan IAW Basic SOW Section 8, including all contents identified in Section 8.2 (personnel, procedures, QCO identification, drawing review procedures, documentation methods, and deficiency tracking).

o Fully tabulated plan with a table of contents and a cover sheet containing the required solicitation/contract and contractor/QCO information.

Volume III – Past Performance (Factor 3)

• Recent/Relevant Contract Citations: Performance details on up to three (3) recent (active or completed within the past 3 years) and relevant prime contracts involving construction similar or greater in scope/magnitude. (Note: Subcontractor performance is not allowed).

• Performance Problem Explanations: Explanations of any past performance issues/discrepancies, including corrective actions taken, resolutions, and current status.

• Joint Venture Information (if applicable): Relevant JV past performance (up to 3 contracts) or individual past performance from each JV party (up to 3 contracts each).

Volume IV, Part I – Contract Documentation

• Model Contract & Solicitation: A signed copy of the Model Contract and Solicitation (Sections A through K) and all signed amendments (if any).

• SF 1442 (Section A): Completed blocks 14, 15, 16, 17, 19, and 20.

• Contract Clause Fill-ins (Section I): Complete all required clause fill-ins.

• Bid Guarantee: A bid guarantee in the amount of 20% of the bid price for the Seed Project IAW RFO Clause 52.228-1.

• Surety Prequalification Letter: A prequalification letter from an A.M. Best “A” rated surety verifying a bonding relationship and showing a minimum bond capacity of $5M aggregate for SABER Task Orders.

• Authorized Negotiator Information: Name, title, phone, and email of the company point of contact responsible for negotiations.

• Small Business/Joint Venture Evidence (if applicable): Evidence of a formal/informal joint venture, including a SAM account, CAGE code, and UEI Number.

• Small Business Certification: Ensure certification as a small business under NAICS 236220 on SAM (size standard is $45.0M).

• Solicitation Exceptions (if any): Clearly identified exceptions in the format of Section L, Table 2.

Volume IV, Part II – Contractor Responsibility

• Financial Resources Evidence: Acceptable evidence that the company possesses adequate financial resources to perform the contract.

• Limitations on Contracting Plan: Documentation demonstrating how the prime contractor will meet the requirement to perform at least 15% of the actual construction cost using prime contractor personnel (excluding office and field supervision) IAW RFO 52.219-14.

• Bona Fide Office Plan: A plan demonstrating the capability to obtain a formal determination from the SBA for a bona fide place of business within the designated geographic area within 60 days of contract award.

• CMMC Acknowledgment: Written acknowledgment of the ongoing requirement to maintain CMMC Level 1 compliance throughout the contract (the Government will verify your active CMMC Level 1 assessment in SPRS at the time of award).

Additional Safety Criteria (SOW Appendix B)

• Injury and Illness Rates: Submission of your firm's Total Case Incident Rate (TCIR) and Days Away, Restricted and Transferred (DART) rates (or general injury/illness rates) for the past three years. These rates must be equal to or lower than the most recently published Bureau of Labor Statistics (BLS) national average for NAICS 236220.