Solicitation Q and A - Airman Ministry Coordinator.pdf
PDF 154 KB Posted
- Attached to
- Airman Ministry Coordinator for Hill AFB, Utah
- Solicitation number
- FA820126Q0036
About this file
This is a Questions and Answers document for a Blanket Purchase Agreement (BPA) snow removal solicitation issued by the Department of the Air Force Sustainment Center at Hill Air Force Base, Utah (Notice ID FA820127Q0002). The document is a live Q&A resource that was current as of September 11, 2026, with a final version issued on September 25, 2026.
The solicitation is for snow removal services under a Total Small Business Set-Aside. Key service requirements include operation of a frontend loader with a 12-foot push blade and a dump truck for hauling snow, with all services priced under a single line item (CLIN 0001) on an hourly basis. The estimated annual order ceiling is 500 hours per snow season, with a minimum of one hour per call. Historical usage averages 20-50 hours. The contractor must provide backup equipment within two hours if primary equipment becomes damaged or unusable; backup equipment does not need to be identical to primary equipment if uninterrupted service can be maintained. No storage and readiness fee will be paid; however, free storage space will be provided at Hill AFB from November 1 through March 1 if the contractor elects to stage equipment. Response time to a callout must be within two hours. The contractor must maintain commercial general liability insurance of not less than $200,000 per occurrence. No bonding or Utah contractor license is required. Maps, designated snow-dump locations, and access procedures will be provided by a designated government representative at the time of each snow event callout.
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Text version
DEPARTMENT OF THE AIR FORCE
AIR FORCE SUSTAINMENT CENTER (AFMC)
HILL AIR FORCE BASE UTAH
Questions and Answers
Notice ID FA820127Q0002
Snow Removal BPA Hill AFB
Below are the questions received regarding the aforementioned solicitation that is currently active on
SAM.gov. This is currently a live document that will be updated with any and all questions received for this solicitation. Once the final question has been added to this document it will no longer be considered a live document. Notice of this change will be stated below.
Current Document Status: Live Document as of 11 September 2026 at 13:00 MDT
Final Document: 25 September 2026 at 14:00 MDT
• Does the limitation-on-subcontracting requirement under this Total Small Business Set-Aside require the prime to self-perform a specific percentage of the work, given the equipment-intensive nature of the requirement?
o There are a multitude of variables to this question. You are welcome to provide a breakdown of the labor matrix and quantify each portion of the labor.
• Historical Snow Removal Usage: For pricing and capacity-planning purposes, would the
Government please provide the approximate number of snow-removal service hours ordered during each of the previous three to five snow seasons, if available?
o 20-50 hours understanding that past usage does not guarantee future ordering volume.
• Annual Equipment Readiness and Storage Fee: PWS paragraph 3.3 states that the contractor may submit an invoice for an annual snow-season equipment readiness and storage fee once all required equipment is physically stored, operational, and available at Hill AFB. Please clarify how offerors should price this annual readiness/storage fee, as the solicitation pricing schedule appears to identify only the hourly snow-plow service line item.
o The government has made updates to the PWS. The government has elected not to pay for a storage and readiness fee. If the contractor elects to store and have equipment ready that is at their discretion. As long as the contractor can be on site within 2 hours that is acceptable.
• Projected 1–500 Hour Order Limit: The solicitation identifies a projected order limit of a minimum of one hour and maximum of 500 hours. Please confirm whether the 500-hour maximum applies per snow season, per individual BPA call/order, or to the entire five-year BPA period.
o The 500-hour threshold represents an estimated annual ceiling per season.
• Backup Equipment Requirement: PWS paragraph 2.10 requires backup equipment to be available within two hours when equipment becomes damaged or unusable. Please confirm whether the
Government requires a complete duplicate set consisting of a backup frontend loader, 12-foot push blade, and dump truck, or whether equivalent backup equipment capable of maintaining uninterrupted performance would satisfy this requirement.
o Back-up equipment does not need to be identical/duplicate. If the contractor can maintain uninterrupted service to meet the contract requirements, this will be deemed acceptable.
DEPARTMENT OF THE AIR FORCE
AIR FORCE SUSTAINMENT CENTER (AFMC)
HILL AIR FORCE BASE UTAH
• Equipment Storage: Please confirm whether there is any Government charge to the contractor for use of the designated Hill AFB equipment-storage location from November 1 through March 1 of each snow season.
o There is no charge for storage. An area will be provided at no cost to the government or contractor if the contractor elects to stage/store equipment.
• Whether the solicitation requires bonding, specific insurance limits, a Utah contractor license, or any additional local registration?
o The Government does not require bonding or a Utah Contractor License. The Contractor shall maintain commercial general liability insurance of not less than $200,000 per occurrence against claims arising from accidents during contract performance.
• Are there maps, designated snow-dump locations, access procedures, or site-visit information available?
o This will vary with each snow event and call out. When the contractor is call out on to building 916 a designated person will provide that information.
• PWS 2.4 requires a dump truck capable of hauling snow, but CLIN 0001 prices only a frontend loader and operator. Should hauling be priced into CLIN 0001, or will a separate line be established?
o This should be priced under CLIN 0001 as well.
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