RFQ Vending Concessionaires.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC)

HILL AIR FORCE BASE UTAH

Combined Synopsis and Solicitation Civilian Welfare Fund (CWF)_Hill Air Force Base

Solicitation: Vending Concessionaires

This is a combined synopsis/solicitation for Vending Machine/Concessionaires services prepared in accordance with the format in DoDD 4105.67, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

The Randolph‐Sheppard Program Act requires the state licensing agency to conduct specified activities in vending facilities through permits or contracts operation of vending facilities on federal property. The act authorizes a blind individual licensed by the state licensing agency; however, this has been waived by the Business Enterprise Program for the State of Utah as it has been determined that they will be unable to provide the beverage vending services for Hill Air Force Base. Based on the inability to provide service at this time, the Government may procure alternative vending services for this location and still comply with the Randolph Sheppard Act and State Law 55.5.

This Solicitation is issued as a Request for Proposal (RFP). Incorporated clauses are those in effect listed on the attachment NAFI Clause List and its supplements.

This requirement is 100% Full and Open Competition:

NAICS Code PCS

445132 ‐ Vending Machine Operators 3550 ‐ Vending and Coin Operated Machines

Description of Acquisition:

The Civilian Welfare Fund (CWF) for Hill Air Force Base, UT, plans to acquire the following commercial services:

Vending Machine/ Concessionaires. The Civilian Welfare Fund (CWF) currently has 17 “Micro Market/Bistro/Canteen” Self‐Checkout Kiosks Vending providing fresh food such as sandwiches, frozen foods, snacks, and beverages; 32 Snack Vending Machines; 168 Beverage Vending Machines to service the Civilian population working on Hill AFB. Additional information and requirements are in the attached Statement OF Work (SOW).

The Government intends to award one or multiple Firm Fixed Price – Blanket Purchase Agreements (BPA) based on Best Value IAW DoDI 4105.67(4)(d). This BPA will be a 12‐month contract with the option to continue the contract for up to an additional four years to be signed in 12‐month increments if the NAFI CWF chooses renewal. Determination will be made after receipt of proposals. This acquisition follows the guidance outlined in DoDI 4105.67.

To be considered best value, a technical description of the services being offered must be sufficiently detailed to evaluate and determine compliance with the requirements in the solicitation and in accordance with the Statement of Work (SOW).

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC)

HILL AIR FORCE BASE UTAH

Period of Performance est.

CLIN Option 0001 Basic Year 0002 Option Year 1 0003 Option Year 2 0004 Option Year 3 0005 Option Year 4

Period of Performance 07 Aug 2023 to 31 July 2024 07 Aug 2024 to 31 July 2025 07 Aug 2025 to 31 July 2026 07 Aug 2026 to 31 July 2027 07 Aug 2027 to 31 July 2028

All vendors MUST complete the required information in Appendices and submit it with their proposal.

Additional information required for proposal eligibility can be found below.

The Following Information Must Be Provide with Quote:

1. Completed and signed Appendices A/B/C/D/E/F/G/H

2. Company Information ‐ Appendix F

Proposal Submission Information:

Any questions regarding this acquisition must be submitted to Joe Laing by email at joseph.laing@us.af.mil NLT 31 July 2023 at 12:00 PM MST. This allows the Government to assess the inquiry and provide a response.

Proposals MUST be submitted NLT 02 Aug 2023 at 3:00 PM MST to Joe Laing by email at joseph.laing@us.af.mil.

Notice to Offerors:

All firms must be registered in the System for Award Management database at http://www.sam.gov for

BPA consideration. The Government reserves the right to award the BPA with/without interchanges with respective Offerors.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event that the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at https://www.acquisition.gov/

Attachments:

RFQ Vending Concessionaires

Statement of Work 2023 Vending Concessionaires

Statement of Brand Request 2023

Appendices A/B/C/D/E/F/G/H

NonAppropriated Fund Standard Clauses

DoDI 1125.03, Vending Facility Program for the Blind on Dept of Defense‐Controlled Federal Property

DoDI 1125.03_State of Utah Dept of Workforce Services Waiver