Answer's_to_Questions_for_Base_Camera_System.pdf

Questions

1. Are the Contractors providing infrastructure for the cameras?

Section 3.7 of the PWS states that the Contractor must provide all labor and materials required for the completion of the work stated in the PWS.

2. If awarded, will the Contractors need to be escorted?

The Contractor will be required to be escorted into certain areas like, but not limited to, the Flight Line, Little Mountain and the Utah Training and Test Range. Project and timeline coordination between the Contractor and the Government Project Manager will be crucial to the success of this project. See sections, 2.4, 2.6, 3.2, 3.4, 3.5, and 3.8 of the

PWS for more guidance

3. What type of cameras will be required for each required area?

Section 3.16 of the PWS provides the minimum specifications for cameras and

Attachment 1 of the PWS describes camera requirements for each camera in the “PTZ” column. If the “PTZ” column states “No”, the camera requirement is of fixed type, if

“Yes”, the camera requirement is of PTZ type.

4. Will Contractor be responsible for conducting Red Stake, Blue Stake or Asbestos

Surveys?

The Government will request all Red Stake, Blue Stake and Asbestos surveys.

5. Will Contractor be responsible for doing locates for underground wire?

Blue Stake will be the Government’s responsibility. Any underground wires not identified by Blue Stake will require collaboration between the Contractor and

Government.

6. Will Contractor be responsible for bringing all cameras identified up to code if not already?

If a camera has been identified as reuse and not move, the camera is not the Contractor’s responsibility to bring up to code. If the camera is identified as reuse and move, it’s the

Contractor’s responsibility to move the camera in a manner that meets code.

7. Will Contractor be responsible for lightning protection for cameras?

Under Attachment 1 of the PWS in the “Survey Notes” column each camera has special instructions or notes. Only those cameras required to have lightning protection identified in the “Survey Notes” column require lightning protection.

8. What is the expected period of performance to conduct all work under this contract?

Section 2.3 of the PWS states 90 days after award. Any deviance must be coordinated with the Government Project Manager as also identified in section 2.3 of the PWS.

9. Will Contractor be held to all Federal Safety Regulations while performing work on this contract?

Any work accomplished on Federal Installation must be done so within all Federal Safety

Regulations.

10. Will the Contractor receive any briefings or training regarding security and safety requirements?

When special briefings and/or training is required regarding security and safety requirements the Government Program Manager will arrange for such training. Certain areas do require specialized training. Section 2.4 of the PWS requires a preliminary schedule to coordinate training and access requirements.

11. Will the Contractor be responsible for obtaining all equipment for the installation of cameras?

The Contractor is responsible for obtaining all equipment required for the installation of cameras. See section 2.2 of the PWS for guidance.

12. Will the Contractor be responsible for replacing any wire/cable, i.e. Coax? In what locations?

The Contractor is required to replace any wire/cable/coax if identified in Attachment 1 of the PWS under column “Survey Notes.” Example: If camera one states outdoor Cat 5E and the location currently has coax, the Contractor will remove and replace the coax with outdoor rated Cat 5E.

13. Where are the cameras going? Are the locations flexible?

The location of the cameras is flexible and locations are at the discretion and direction of the Government Project Manager. See section 3.11 of the PWS for more guidance.

14. Do any of the cameras need encoder/decoder?

Some cameras do require encoder/decoders and have been identified in Attachment 1 in column “Survey Notes.”

15. Is the Contractor responsible for the warranty of all new cameras?

See section 3.15 for guidance.

16. Is the Contractor responsible for the warranty of already existing cameras?

The Contractor is not responsible for warranting existing cameras unless the Contractor damages the existing camera in the process of executing this PWS (see section 6.3 and subsections).

17. Is the Contractor responsible for warranty of cameras that the Contractor installs new software on?

The Contractor is responsible for the warranty of all new cameras, not the cameras slated for reuse.

18. What type of cabling will be used?

Cabling type is identified in Attachment 1 of the PWS under the “Survey Notes” column.

19. What does each of the cameras need to be capable of?

Each camera has different requirements. In general, the cameras must be meet the minimum requirements identified in section 3.16 of the PWS. The type of camera required in each area is identified in Attachment 1 of the PWS under column “PTZ.”

Only cameras not identified in section 3.16 are those located at our Security Forces in-processing entry control areas. These cameras are identified as interior cameras under column “Survey Notes” on Attachment 1. These cameras will be mini dome style cameras with fixed capabilities. They must be able to view a wide area like a lobby and meet the same standards as the “Fixed Camera” requirements identified in section 3.16 of the PWS.

20. What kind of Power output will be used?

Power over Ethernet and 110 depending on the location and cable requirements. See

Attachment 1 of the PWS under “Survey Notes” for cues on power requirements.

21. What version of OnSSI is Hill AFB currently running?

See 3.12 of the PWS for guidance. Hill AFB currently owns 10 licenses for OnSSI version 2.0.2. If Contractor’s are planning on using OnSSI as the video management platform an upgrade will be required to v4.0.

22. Will a different version video management system be acceptable?

Please refer to section 3.12 of the PWS for guidance.

23. Are existing servers being reused for the video management system?

The existing servers are virtual and will be reused. The Government will be responsible for storage capacity and RAM if the current virtual servers are being reused.

If using an appliance device or proprietary storage for the video management software, the contractor is required to provide the appliance and/or proprietary storage and must be part of the bid. Storage capacity will be based on proprietary needs to store images/video for 170 cameras running 24x7x365 for 30-days. All appliances or proprietary storage devices must be approved for DoD use on the Approved Products List or be part of a valid DoD Certification and Accreditation package prior to award selection.

24. If more servers are needed, who is providing that?

See question 23.

25. Do any workstations need setup? If so, how many?

The Contractor will be responsible for the configuration of the video management system with Government oversight on the video management system backend and at four (4) other locations, Little Mountain Security Forces Desk, Utah Test and Training Range

Security Forces Desk, Hill Air Force Base Security Forces Command Center and the

Communications and Information Project Administrator’s Desk. The Contractor is not responsible for the purchasing of workstations for these four (4) locations; they’ll be provided by the Government. Displays will be the responsibility of the Contractor, see section 3.13 of the PWS. Locations of these displays will be at the discretion and direction of the Government Project Manager. See section 3.12 for additional guidance on loading, managing and configuration guidance.

26. What are the setting requirements for the cameras?

See 3.16 of PWS. Settings are dependent to the cameras. The purposes of the cameras is to capture images that can be used to identify people and objects and the settings should be adjusted accordingly. Throughput is also dependent on the cameras and network infrastructure and also must be set dependent to the different areas on this proposal.

27. Are there any specifications for the IR?

The purpose of the IR is to be able to identify people and objects in low/no light situations. Detail requirement is the ability to distinguish what objects are at less than

200 feet.

28. Are there any specifications for the encoders?

Must use H.264 video stream capable.

29. Can conduit be mounted to fences instead of being trenched?

The conduit cannot be mounted to fences. If cable is identified as needing to be trenched, it must trenched and buried at least 36” deep.

30. Will network switches be PoE+?

The vast majority of the switches are PoE and not PoE+. Plan for PoE unless otherwise identified in the PWS.

31. Who is responsible for existing cable being reused? If unusable what would be the process for replacing?

See section 3.10 of the PWS. The Contractor is responsible for reusing the existing cable and shall identify any cable that is unusable to the Program Manager. After unusable cable has been identified, the Government will replace it.

32. Is -50C a must or can the cameras be rated for -40C?

All cameras must meet the minimum specifications outlined in section 3.16 of the PWS.

33. Is the contractor responsible for repairing holes left over from removing old cameras?

Yes, the Contractor is responsible for repairing holes left over from removing old cameras. See section 6.3 for additional guidance. Repairs must meet the Government

Project Managers approval and will be part of site acceptance. See section 3.3 of the

PWS for additional guidance.

34. Roy Gate, Camera G12: does the cable have to be run inside the light pole or can conduit be ran up the side of the light pole?

The current cable runs inside the light pole and can be reused. Contractor cannot attach conduit to the outside of the light pole.

35. How will the cabling get access into buildings?

See sections 3.1 and 3.6 for additional guidance.

36. Which of the cameras, if any, will be centralized?

All the cameras on this proposal will be centralized into one video management system.

37. Are wireless cameras an option?

No, cameras themselves will not be wireless, however some cameras will be attached to a wireless router. All wireless solutions must meet DoD specification and be an DoD approved product. All wireless solutions must be first vetted by the Government Project

Manager prior to installation. Two cameras are identified on Attachment 1 needing to be connected to a wireless router, UT1 and LRS2.

38. What are the environmental factors to consider for the cameras?

See section 6.1 of the PWS for guidance.

39. Will Contractors be working around any explosives?

There are areas where the Contractor may be working around explosives. The

Government Program Manager will identify these areas upon award. Each area is unique and special training and measures will be provided prior to Contractor performing work.

Camera requirements for these areas are as stated in section 3.16 of the PWS. In

Attachment 1 of the PWS, areas have been identified under column “Survey Notes” with special requirements for installations located near fuel areas as requiring explosive sealed conduit.

40. What safety measures will be provided?

Yes, see question 39.

41. Will the Contractor be adding any of the cameras to the Network?

The Contractor will be responsible for attaching the cameras to switches with the correct network cable. The Government will be responsible for configuring to the network. The

Contractor will be responsible for configuring the cameras with Government oversight once they’re attached to the network on the video management system.

42. What does the 1 year labor warranty need to cover?

The Contractor will be responsible maintaining all cameras and other products identified in this PWS for a one year period of time. Maintenance includes but not limited to, adjusting camera positions, replacing broken mounts, replacing nonfunctioning cameras, cleaning lenses and housing if required. The one year warranty also includes replacing and fixing any new cameras or products installed under the PWS. Warranty includes labor, parts and any special equipment required to perform the maintenance.

43. Is Video Analytics a requirement for this contract?

No, Video Analytics may be used at a later time but is not a requirement on this PWS.

44. Is it acceptable for the Contractor to have a connex box on-site for equipment storage?

Yes it is acceptable for the Contractor to have a connex box on-site. A location for the connex box will be provided by the Government Program Manager.

45. Will the Contractor be required to provide the server(s) necessary to run the VMS software and the system? If so, what are the minimum required specifications for the server(s)?

See question #23.

46. Are all the cameras in the Gym fixed?

Yes, all cameras in the Gym are fixed except the repurpose camera used outside the

Warrior Gym.

47. Who is allowed to provide a Proposal on this requirement?

All Businesses can provide a proposal, however this is a Small Business Set-aside. All proposals shall encompass the entire project. Partial proposals will not be accepted.

48. When are proposals due?

See FBO Posting Page.

49. Will discussions be conducted?

It is our intent to award without discussions, however we reserve the right conduct discussions is the circumstance dictate.

50. What are the three preferred camera manufacturers?

All cameras need to meet the minimum specifications per the PWS.

51. Should the Contractor supply the NVR, if so, how much storage is required and what manufacturer?

See questions above and PWS.

Attachments:

1. ETL 02-12

2. UFC-3-580-01

3. Updated PWS