DFAC_Q A_2.pdf

Dining Facilities (DFAC) Question and Answer (Q&A) 2

16 May 2013

1. In the Questions and Answers we are confused by the response to question 12. It appears there were two questions asked but only one answer was given. Is there wireless Internet service available?

Answer: There is wireless internet service at the main dining facility (Hillcrest) but not at the Oasis (UTTR)

2. Will the contractor be able to install Ethernet for our office/administrative use?

Answer: Yes, but base IT will need to consent and approve at Hillcrest and Oasis.

3. On page 4 of the PWS under paragraph 3(d) you have removed the line "Set up and close down serving lines IAW the Food Service Production Log". If this is the case who is responsible for setting up and closing down the serving lines?

Answer: The correction has been made and is now incorporated into the current PWS dated 16 May 2013. The set up and close down of the serving lines is to be IAW the

Golden Eagle Standards.

4. In the section pertaining to paragraph 9, Major Maintenance and Repair, sub-paragraph b & c address getting approval for repairs and parts. To confirm, are we to get prior approval to all purchases of parts prior to ordering them and having them installed?

Answer: Yes, repairs and replacement of all parts and equipment requires pre-approval by the government. The contractor will be responsible for the cost of labor on the repair and the government will be responsible for the cost of the parts/equipment.

5. In the PWS, Phase-In it states that the phase-in period is to be sixty (60) days. In the past we have successfully phased-in in a time frame between 15 - 30 days. (1) Do we have to use all 60 days for phase-in? (2) If we can accomplish a full and complete phase-in in a shorter period of time will this be acceptable?

Answer: Yes, as long as all the requirements are met according to the contract as determined by the Food Service and Contracting Office.

6. In addressing the Oasis "Grab and Go" are we to understand that all items offered will either cooked to order or pre-packaged where the customer only has to pick the item up and take it to the register?

Answer: Grab and Go meals are to be prepared IAW the Preface to the Worldwide Menu and will not be cooked to order, rather a sufficient number of meals will be prepared ahead of time and packaged before serving hours begin. Grab and Go box meals can be pre-ordered (there are order forms available in the dining facility that a customer can fill out) or box meal orders can be placed during the posted serving hours with advance notice. All food items need to maintain required temperature if it is cold should be cold and if it is hot should be hot, 2005 Food Code applies. Both orders are to be taken to the cash register.

7. Can you please clarify if the Airmen will bring trays to the dish room? Is there a conveyor window for receiving the trays?

Answer: There is not a conveyor window. The customers will have to bring them just inside the dish room hallway where there is a table to place them on.

8. "Binding and Labeling" section states that ALL volumes shall be in ONE SINGLE binder.

However the table below (taken from the solicitation) shows that 1 hardcopy for Volume I, 2 hardcopies for Volume II and 1 Hardcopy for Volume III.

Please confirm how many binders are required.

Answer: The “Binding and Labeling” and “Table 1 – Proposal Organization” section of

FAR Clause 52.212-1 has been changed to include only language requiring one single binder, which contains one hardcopy of each Volume (I – IV).

9. The table also says 1 CD for Volume II and 1 CD for Volume III. However, the "Electronic

Offers" section states ALL volumes shall be contained on a SINGLE CD.

Answer: The “Electronic Offers” section and “Table 1 – Proposal Organization” section of FAR Clause 52.212-1 has been changed to include only language requiring one single

CD, which contains one Electronic Copy of Volumes I-IV.

10. There are CLINS that reflect 4 months now: CLINS 0106, 0206, 0306, 0406, 0506 and 0606

Please confirm if they are all 4 months.

Answer: The correction has been made to accurately shown the only CLINS with a POP of 4 months are the Base period: CLINS 0001-0006, see amended SF 1449.