DFAC_Q A_1.pdf

Dining Facilities (DFAC) Question and Answer (Q&A) 1

10 May 2013

1. How long a period of time is the new contractor allowed for Phase-In?

Answer: 2 month period

2. With reference to Subfactor 1, Program Management Plan, please confirm the PWS sections: e.g.

Conduct - Solicitation lists Section 11, but PWS lists Section 12.

Answer: Section 12. Conduct is correct

3. With reference to the Contractor Training of Air Force Personnelsection - is the 208 hours per person trained? Are the trainings conducted as a group?

Answer: As a group (they usually come in group of 5-10 members)

4. Will the government please release the document in a word version?

Answer: The Solicitation, AFIs and AFMANs are PDF. AF Forms are mostly on PDF files and AF

IMT.

5. Because the labor increases are agreed upon with the union we are not able to bid escalated prices. Will the government remove this requirement or will the bidder be held to the estimated escalated prices?

Answer: The awardee would have the opportunity to receive an adjustment according to the changes to the CBA under the Service Contracting Act (SCA).

6. Can you provide mor information on estimated hours/headcounts for the Over & Above; (a) Over

& Above Offsite, (b) Over & Above Hillcrest, (c) Over & Above Fast Eddie’s?

Answer: Over & Above are now estimated within their respective CLIN Extended Description, see REV 1_DFAC_Solicitation CLINA

a. Over & Above Hillcrest headcount varies, it can be from 1-300 headcount per meal period, this service is very rarely use. Within the last five years it was only used twice, for 3-15 headcounts, and only lasted for 30 minutes.

b. Over and Above Offsite hours varies depending on what meals are being served, possible headcount 1- 300 head counts. Within the last five years is has not be used.

c. Over & Above Fast Eddie’s will no longer be necessary due to the closure of the Fast Eddie’s facility.

7. Can you provide the number of cashier(s) required for (a) Over &Above Offsite, (b) Over & Above

Hillcrest, (c) Over & Above Fast Eddies?

Answer:

a. One cashier required for Offsite and Hillcrest, but if flow rates of service requirement in the

PWS is not met additional cashier may be required to maintain performance.

8. What are the meal times for Over & Above Offsite?

Answer: It could be for breakfast, lunch and Dinner depends on the requesters (group may request different times other than the posted time for their breakfast, lunch and dinner)

Contractor may calculate hours of preparation, serving and breakdown.

9. Out of what building are Over & Above Offsite meals prepared in?

Answer: Usually at Hillcrest main Dining and transport the food to the site.

10. What are the headcounts for Thanksgiving and Christmas?

Answer:

Thanksgiving – around 460

Christmas - around 330

11. Will the government allow the contractor to install time clocks for the employees?

Answer: Yes

12. Is wireless internet available at the site or will the contractor be able to install Ethernet for our office/administrative use?

Answer: Yes

13. Please confirm that "Other information required" section (the section asks about offeror's company information) belongs in Volume III Past Performance.

Answer: See the REV 1_DFAC_Solicitation FAR Clause 52.212-1 where the “Other information required” section is now found in the Price/Contract Documentation Volume and is no longer in Volume

III Past Peformance.

14. Please confirm the effective date of the CBA rates of pay and corresponding benefits on pages 95-

96 of the DFAC solicitation.pdf. If there is another CBA effective October 1, 2011 and is the correct one, then will you provide an updated CBA effective October 1, 2012?

Answer: The most current CBA we have is effective 01 June, 2011 through 31 May 2014. If there is in fact a more current CBA we will provide it in a subsequent amendment to the solicitation.

15. I am a bit confused however by the statement that this is a ‘full and open competition’ along with the reference to Randolph-Sheppard Act (R-SA) providing preference to the State Licensing Agency

(SLA). Please explain the effect of R-SA on the competition and does this exclude an organization like

TCH from submitting a proposal?

Answer: Full and open competition means all interested food service vendors are able to propose, but the R-SA dictates that if the SLA is evalauted to be within the competitive range established by the Contracting Officer then they will receive the award if they meet all other statutory conditions.