Attachment_5_-_Decentralized_Ordering_Procedures_(FINAL).pdf

DECENTRALIZED ORDERING PROCEDURES

Decentralized ordering is authorized for the Enterprise Interface Test Adapter (ITA) and Support Equipment Delivery Orders. In accordance with (IAW) Air Force Federal Acquisition Regulation Supplement 5316.505-90, Maintenance and closeout of decentralized orders stays with the decentralized office unless assigned otherwise. The Air Force Sustainment Center (AFSC) Maintenance Contracting Branch (PZIMB) at Tinker Air Force Base (AFB), will administer the ITA contract centrally, but authorizes its individual users to prepare and place orders directly with the contractor through their local contracting officer’s execution. Local processes may be used for order execution. The Procuring Contracting Officers (PCOs) at all locations shall have a defined requirement and bonafide need in order to obligate funds on the contract. Additionally, delivery orders must be issued IAW the basic indefinite delivery indefinite quantity contract terms and conditions. The sum contract value of all delivery orders shall not exceed the total program maximum value. All modifications to the basic contract will be executed by the AFSC/PZIMB, Tinker AFB, Contracting Officer.

PLACING ORDERS

(a) IAW contract clause 252.216-7006, Ordering, orders will be issued by a Procuring Contracting Officer (PCO) at one of three AFSC locations below:

Tinker AFB, Oklahoma City, Oklahoma Hill AFB, Ogden, Utah

Robins AFB, Warner Robins, Georgia

(1) Users must notify AFSC/PZIMB, Tinker AFB, Contract Administrator, of intent to issue a delivery order and provide the following information:

(i) Estimated dollar amount.

(ii) Items to be purchased.

(2) Receive approval from AFSC/PZIMB before the purchase request is certified.

(3) Provide a copy of the certified purchase request to AFSC/PZIMB.

(i) Notify AFSC/PZIMB of any changes in funding or requirements after the purchase request is certified.

(ii) Receive approval from AFSC/PZIMB before proceeding with the change.

(b) Delivery Orders will be issued using the CLIN structure established in the basic contract and IAW established contract terms and conditions. The Contracting Officer will provide each contract holder fair opportunity to be considered for each order exceeding $3,500 issued under this contract, except as provided in FAR 16.505(b)(2). Contractors will be given 30 days to return a proposal unless indicated otherwise in the FON.

Attachment 5

(c) The Contracting Officer will provide each awardee fair opportunity to be considered for each order exceeding $3,500 issued under this contract, except as provided in Federal Acquisition Regulation 16.505(b)(2). Contractors will be given 30 days to return a proposal unless indicated otherwise in the fair opportunity notice (FON). The FON will include a statement of work (SOW) including reporting requirements. The delivery order SOW headings and numbering system should duplicate the SOW from the basic contract. Some requirements may include Government Furnished Property, Brand Name requirements, and security classification specifications which require registration with the Joint Certification Program.

(d) The Government reserves the right to award competitive delivery orders without discussions.

(e) The Government reserves the right to withdraw the FON at any time prior to award. This decision shall be final and conclusive and shall not be subject to FAR clause 52.212-4(d).

(f) The small business coordination form (DD Form 2579) shall be accomplished for each order greater than $10K through the small business liaison at the issuing office location prior to solicitation. The procuring contracting officer may request a blanket DD Form 2579 at their specific location as needed.

(g) PCOs shall ensure delivery order requirements are within scope of the IDIQ.

(h) PCOs shall perform all administrative functions of their delivery orders.

(i) PCOs shall notify AFSC/PZIMB, Tinker AFB, Contract Administrator, regarding any significant issues, such as terminations, suspicions of fraud, organizational conflicts of interest, etc.

(j) PCOs shall ensure all required documents are part of the delivery order request and included in the award.

(k) PCOs shall ensure performance and deliverables meet the requirements set forth in the basic contract.

SELECTION OF CONTRACTORS FOR DELIVERY ORDER AWARDS

(a) The contractor shall submit the delivery order proposals via electronic means. The electronic copies of the proposal shall be submitted in a format to be determined (TBD) in the FON.

(b) Upon receipt of proposals, the Government will evaluate the proposals and award a delivery order to the successful offeror. The Government will issue delivery orders based on an assessment in accordance with the evaluation criteria set forth in the FON for each delivery order. Delivery orders will be competed between the contractors, and specific delivery order evaluation criteria will be in accordance with the particular requirements of the individual delivery orders to include but not limited to past performance, technical acceptability, and price.

The sub factors under technical may differ from delivery order to delivery order based on the customer's requirements.

(c) Each FON will explain the evaluation criteria that the proposals will be evaluated against, and the order of importance of the criteria. Past performance may be an evaluation factor for all delivery orders.

(d) In the event only one delivery order proposal is received by the Government, IAW DFARS 252.215.7008(b)(2), the contracting officer may require additional supporting information, but only to the extent necessary to determine whether an exception should be granted, and whether the price is fair and reasonable."

CONTRACT METRICS AND PERFORMANCE MEASUREMENT

All contract actions must be posted in the Electronic Documents Access (EDA) under this contract. EDA access can be found in the Wide Area Work Flow e-Business Suite at, https://wawf.eb.mil/xhtml/unauth/home/login.xhtml#. Upon award, copies of all orders must also be sent to the prime contractor winning the award and to the AFSC/PZIMB ITA workflow, address to be determined. Contract metrics and CPARS information will be gathered and managed by the Oklahoma City-Air Logistics Center Contract Support Office, (OC-ALC/OBCA).

Ordering procedures and instructions for this contract are located at the dedicated Enterprise Information System (EIS TBD). Please review and consider all instructions before completion of your acquisition plan for ITAs.

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