Statement_Of_Work.pdf

STATEMENT OF WORK

For

CONSTANT SPEED DRIVE (CSD)

PERFORMANCE-BASED LOGISTICS (PBL)

CONTRACT

PR # FD20301502069

DATE: 20 Jan 2016

PREPARING ORGANIZATION:

AFSC/ETCC

TINKER AFB, OK 73145

TABLE OF CONTENTS Page

1.0 SCOPE 2

1.1 BACKGROUND 3

2.0 APPLICABLE DOCUMENTS 3

2.1 TECHNICAL DATA 3

2.2 OTHER APPLICABLE DOCUMENTS 5

3.0 REQUIREMENTS 6

3.1 PHASE I REQUIREMENTS 6

3.2 PHASE II REQUIREMENTS 8

3.3 PHASE III REQUIREMENTS 9

3.4 PERFORMANCE REQUIREMENTS 10

3.5 OTHER REQUIREMENTS 14

APPENDIX 1 (ACRONYMS) 23

APPENDIX 2 (DEFINITIONS) 25

1. SCOPE

This Statement of Work (SOW) establishes requirements for a Performance-Based Logistics (PBL) contract between the Air Force Sustainment Center (AFSC), Tinker Air Force Base (TAFB), Oklahoma and the contractor to provide serviceable Constant Speed Drive (CSD) availability. This PBL integrates maintenance, supply management, engineering and technical functions necessary to deliver serviceable CSDs and Integrated Drive Generators (IDGs) and components thereof. The contractor shall be responsible for meeting availability requirements by providing serviceable assets to the government as set forth in this SOW. All items shall be repaired, overhauled, modified, tested and delivered in accordance with (IAW) the requirements in this SOW and the contract.

This SOW applies to CSD/IDGs, components and subcomponents produced by Oklahoma City Air Logistics Complex (OC-ALC) at TAFB. National Stock Numbers (NSNs) supported by this contract are contained in Table 1. All earlier model inductions shall be overhauled /repaired to the most current configuration model. Any future configurations of these NSNs fielded during the contract performance period shall also be supported by this contract.

Table 1

NSN Noun P/N's in TO 1 1650000792295 Drive, Constant Speed 708754A 2 1650010696588 Drive, Constant Speed 715133E 3 1650011360549 Drive, Constant Speed 700842A 4 1650011482109 Drive, Constant Speed 712645F 5 1650011875519 Drive, Constant Speed 727410C 6 1650012223790 Drive, Constant Speed 727429E 7 1650012289276 Drive, Constant Speed 734556A 8 1650013134227 Drive, Constant Speed 739827B 9 1650014380943 Drive, Constant Speed 711595M

1650015028980 Integrated Drive Generator

(IDG) 714674

6115011416018

Integrated Drive Generator

(IDG) 731114D

12 6150011875386 Wiring Harness 707588A 13 1650012108537 Filter Body 713516A

The contractor’s performance shall include utilizing an Air Force overhaul facility through a workshare Public Private Partnership (PPP), which utilization shall result in maintaining government core capability IAW Title 10 of the U.S. Code (10 USC 2464) and Department of Defense (DoD)/Air Force Instructions. The touch labor for overhaul/repair of CSD/IDGs shall remain 100% organic. No deviation from this allocation of touch labor shall be permitted without written permission from the Contracting Officer.

1.1. BACKGROUND

A CSD is a mechanical gearbox that takes an input shaft rotating at a wide range of speeds, and delivers this power to an output shaft that rotates at a constant speed, despite the varying input.

CSDs are used to drive mechanisms, typically electrical generators that require a constant input speed. An IDG is a single unit that consists of a variable drive transmission with an integral aircraft generator.

Worldwide CSD/IDG availability is consistently below 448 Supply Chain Management Wing established targets, driving backorders. Several root causes contribute to low levels of serviceable CSD/IDG availability worldwide. Low levels of serviceable CSD/IDGs are primarily caused by poor piece part availability, piece part quality challenges, low first-pass yield, piece part configuration management issues, need for technical data improvement, and test support. Improving end item CSD/IDG availability is the primary objective of this PBL.

2. APPLICABLE DOCUMENTS.

The documents listed in Table 2 are applicable to this SOW and attached appendices to the extent specified within. The most current versions of technical data shall be used.

2.1. TECHNICAL DATA

The latest revision of Technical Orders (TOs) listed in this SOW shall be used to accomplish the requirements of the contract. Any recommended changes to a TO shall be submitted for Cognizant Engineering Authority (CEA) approval IAW TO 00-5-1, AF Technical Order System.

TOs listed in this SOW shall be used for part replacement requirements of the contract.

Replacement parts shall conform to the configuration stipulated in the applicable TO. The contractor shall provide support to resolve any TO issues required to meet performance requirements.

In the event of a conflict between the instructions in this SOW and the applicable technical directive, the following order of override precedence applies: 1) This SOW, 2) applicable TO and 3) other directives.

2.1.1. APPLICABLE TECHNICAL ORDERS

Table 2 is a preliminary list of TOs required to perform this contract. The contractor is responsible for ensuring the latest revision is used.

Table 2

TO Number Latest

Revision Date

TITLE

1 9H6-1-113 1 Apr 14 STANDARD PRACTICES FOR SUNDSTRAND CSDs 2 9H6-5-5-3

(B-25H, NKC-

135B, WC-135C)

15 Mar 14 DEPOT OVERHAUL INSTRUCTION

3 9H6-5-5-4

(B-25H, NKC-

135B, WC-135C)

1 Oct 13 ILLUSTRATED PARTS BREAKDOWN

4 9H6-3-38-3

(A10A/C,OA-

10A) 15 Jun 11 DEPOT OVERHAUL INSTRUCTION

5 9H6-3-38-4

(A10A/C,OA-

10A) 1 Dec 13 ILLUSTRATED PARTS BREAKDOWN

6 9H6-3-43-3

(OC 135B, WC-

135W) 1 Apr 14 FIELD MAINTENANCE INSTRUCTIONS WITH

ILLUSTRATED PARTS BREAKDOWN

7 9H6-3-45-3 (B-1) 15 Apr 14 DEPOT OVERHAUL INSTRUCTION

8 9H6-3-45-4 (B-1) 1 Nov 13 ILLUSTRATED PARTS BREAKDOWN

9 9H6-3-39-3

(E-8C, NC-135W,

E-3B/C/G) 15 Feb 13 DEPOT OVERHAUL

10 9H6-3-39-4

(E-8C, NC-135W,

E-3B/C/G) 1 Oct 14 ILLUSTRATED PARTS BREAKDOWN

11 9H6-3-36-13

(F-16 A/B, QF-

16A) 1 Apr 14 DEPOT OVERHAUL INSTRUCTION

12 9H6-3-36-14

(F-16 A/B, QF-

16A) 1 Sep 02 ILLUSTRATED PARTS BREAKDOWN

13 9H6-3-44-3

(F-16C/D, QF-

16C) 15 Apr 14 DEPOT OVERHAUL INSTRUCTION

14 9H6-3-44-4

(F-16C/D, QF-

16C) 1 Dec 13 ILLUSTRATED PARTS BREAKDOWN

15 9H6-5-14-3 (F-15E) 15 Apr 14 DEPOT OVERHAUL INSTRUCTION

16 9H6-5-14-4 (F-15E) 1 Feb 14 ILLUSTRATED PARTS BREAKDOWN

17 9H6-3-36-3 (F-15C/D) 15 Aug 13 DEPOT OVERHAUL INSTRUCTION

18 9H6-3-36-4 (F-15C/D) 15 Jan 13 ILLUSTRATED PARTS BREAKDOWN

19 9H6-5-15-3 (KC-135R/T) 15 Mar 14 DEPOT OVERHAUL INSTRUCTION

20 9H6-5-15-4 1 Oct 14 ILLUSTRATED PARTS BREAKDOWN

(KC-135R/T)

21 00-5-1 01 Oct 14 AF TECH ORDER SYSTEM 22 00-5-3 01 Oct 14 TECHNICAL ORDER LIFE CYCLE MANAGEMENT 23 00-5-15 22 Sep 14 TIME COMPLIANCE TECH ORDER SYSTEM 24 00-35D-54 01 Nov11 MATERIAL DEF REPORT & INVEST SYSTEM 25 00-20-1 15 Jun 13 AEROSPACE EQUIPMENT MAINTENANCE

GENERAL POLICIES AND PROCEDURES

26 00-20-2 01 Nov 12 MAINTENANCE DATA COLLECTION

27 00-20-3 01 Jan 09

MAINTENANCE PROCESSING OF REPARABLE

PROPERTY AND OVERHAUL CYCLE ASSES

CONTROL SYSTEM

28 00-25-113 15 Sep 13

CONSERVATION AND SEGREGATION OF

CRITICAL ALLOY AND PRECIOUS METAL

BEARING PARTS AND SCRAP

2.2. OTHER APPLICABLE DOCUMENTS

Table 3

Air Force Instruction Date Title

AFI 21-118 02 Oct 03

IMPROVING AEROSPACE

EQUIPMENT RELIABILITY&

MAINTAINABILITY

AFI 23-101 08 Aug 13 AIR FORCE MATERIEL

MANAGEMENT

Air Force Materiel Command Instruction Date Title

AFMCI 23-113 14 Dec 10

PRE-AWARD QUALIFICATION OF

NEW OR ADDITONAL PARTS

SOURCES AND THE USE OF THE

SOURCE APPROVAL REQUEST

AFMCI 20-102 11 Jul 13

REQUIREMENTS DEFINITION AND

PURCHASE INSTRUMENT

DEVELOPMENT

AFMCI 24-201 14 Apr 04

AFMC PACKING AND MATERIALS

HANDLINGS POLICIES AND

PROCEDURES

CMXG OI 21-0006 16 Jan 13

NONCONFORMING MATERIAL

REVIEW (NCMR) ACTIONS &

PROCESSING OF AFMC IMT FORM

202 (NONCONFORMING

TECHNICAL ASSISTANCE

REQUEST AND REPLY

OC-ALC I 31-1-0 19 Nov 13 OC-ALC SECURITY PROGRAMS

TINKERAFB I 32-534 11 Mar 09

TINKER AFB CONTRACT

FACILITY/SPACE ASSIGNMENT

AND BASE SUPPORT POLICY

TINKERAFB I 33-110 13 Nov 14 COMMUNICATION AND

INFORMATION

INTERNATIONAL

ORGANIZATION FOR

STANDARDIZATION (ISO)

Date Title

ISO – 9001:2008 15 Nov 08

QUALITY MANAGEMENT

SYSTEMS – REQUIREMENTS –

THIRD EDITION

AMRCMAN 21-1 15 Jan 05 AFMC Technical Order System Procedures

3. REQUIREMENTS

To facilitate the transition from current state availability and current overhaul practices, this PBL will encompass three phases: Phase I (Transition), Phase II (Sustainment), and Phase III (Contract Exit). Detailed explanations of each phase follow in this SOW.

3.1. PHASE I (Transition) REQUIREMENTS

Phase I shall commence at contract start date and end 24 months thereafter. At commencement of Phase I, the contractor shall put in place infrastructure, systems, and personnel necessary to meet the performance requirements of this SOW, but will not be responsible for CSD PBL Requisition Objective (RO) support during the first 90 days of Phase I. The contractor shall be responsible for support of all inductions beginning on day 91. Work in Process and CSDs Awaiting Parts inducted on pre-PBL production control numbers will remain supported by Defense Logistics Agency (DLA) and Air Force (AF) supply until complete.

3.1.1. TRANSITION INTEGRATED PLANNING TEAM (IPT)

The government and the contractor shall establish a Transition IPT no later than fifteen calendar days following the commencement of Phase I. The Transition IPT will monitor the contractor’s progress against the schedule and milestones necessary to meet the performance requirements through the RO Transition period.

3.1.2. CONTRACTOR RESPONSIBILITIES

The following is a list of unique contractor responsibilities necessary to meet the performance requirements of Phase I. During Phase I the contractor shall:

a) Meet the availability requirements IAW Section 3.1.3.

b) Assign a Program Manager (PM) who shall have overall responsibility for meeting contract requirements and conduct Program Management Reviews (PMRs) IAW Section 3.4.1.2.

c) Assign technical representatives to meet performance requirements as deemed necessary by the contractor.

d) Support and participate in the Transition IPT.

e) Establish necessary Information Technology (IT) capabilities necessary to meet contract performance. Capabilities may include but are not limited to:

1. Inventory tracking and reporting capabilities necessary to meet contract performance requirements

2. Parts/component ordering system for the shop floor mechanic to order parts

f) Establish base access as necessary to meet the performance requirements of the contract.

g) Meet security requirements and establish access to government networks and IT systems as required to meet contract performance.

h) Identify and secure warehouse space required to support performance requirements of the contract.

i) Identify and set up shop distribution infrastructure….bins, shelves, etc.

j) Coordinate on all documents such as Memorandums of Agreement (MOAs) as necessary by the contractor and the government to meet contract performance requirements of Phase II.

3.1.3. PHASE I RO AVAILABILITY REQUIREMENTS

In order to facilitate transition from present state availability to 85% RO availability, the contractor shall meet, at a minimum, the RO availability targets set forth in Table 4. The contractor shall provide CSD availability, as calculated by the Readiness Based Leveling (RBL) system (D035E), for each transition performance period. At the conclusion of the transition period the contractor shall meet and maintain RO Sustainment performance requirements per Section 3.2.1.

The government shall provide the RO requirement to the contractor within 15 days of the commencement of Phase I. After receiving the RO target from the government, the contractor shall provide the production requirement for the performance period to 552 CMMXS and the Government PM. The contractor and 552 CMMXS shall collaborate on a production plan to meet the contractor’s production requirement. The production plan shall accommodate level-loading work requirements for 552 CMMXS to the maximum extent possible per the Implementation Agreement (IA).

Performance during the transition period shall be assessed semi-annually (six months), against the RO transition requirements set forth in Table 4. The only exception to semi-annual assessment is during transition period 1. Transition period 1 will only be assessed at the end of the first 12 months. RO availability performance shall be measured and reported by each unique NSN and not aggregated.

Table 4

RO Transition Performance Requirements

Transition Period RO% Target

Period 1 (months 4-12) 40% Period 2 (months 13-18) 60%

Period 3 (months19-24) 85%

3.2. PHASE II (Sustainment) REQUIREMENTS

At completion of Phase I “Transition”, Phase II “Sustainment” begins and the contractor shall provide support necessary to meet the Phase II performance requirements IAW Paragraph 3.2.1.

3.2.1. PHASE II RO SUSTAINMENT REQUIREMENTS

The contractor shall perform such that availability of 85% of RO for each NSN, as calculated by the RBL system (D035E), is achieved for each semi-annual performance period.

The contractor shall provide a recovery plan to the Government PM when contractor’s performance falls below 70% of RO availability for any NSN. Performance to this plan shall be reviewed and discussed at the recurring production meetings and PMRs.

The government shall provide the RO requirement to the contractor NLT 30 days prior to the commencement of each six month performance period. After receiving the RO target from the government, the contractor shall provide the production requirement for the performance period to 552 CMMXS and the Government PM NLT 21 days prior to the commencement of the performance period. The contractor and 552 CMMXS shall collaborate on a production plan to meet the contractor’s production requirement. The production plan shall accommodate level-loading work requirements for 552 CMMXS to the maximum extent possible per the IA.

The contractor and the government shall review and document progress against the collaborated production plan monthly and adjust as necessary to meet requirements. Meeting minutes may be used to assess contractor performance at the semi-annual PMR. The Contracting Officer’s Representative (COR) shall prepare production meeting minutes. The planning and performance cycle is shown in Figure 1, below.

Figure 1

3.3. PHASE III (Contract Exit) REQUIREMENTS

Phase III is a period encompassing the procedures and corresponding timeframes necessary to ensure the orderly and efficient transfer of performance responsibility back to the government upon completion or termination of the contract.

3.3.1. PHASE III COMMENCEMENT

Phase III will commence upon the contractor’s receipt of a termination notice from the government or three months after notification in writing by the Government Contracting Officer of the government’s intent to exit.

3.3.2. EXIT PHASE IPT

Upon notification of the government’s intent to implement the Exit Phase, the government and the contractor shall establish a joint Exit Phase IPT. The Exit Phase IPT shall develop the schedule, milestones, and tasks for an orderly transition of the PBL Contractor program element to government control. The government retains approval authority and may unilaterally establish the membership, schedule, milestones and tasks required for the exit phase; however the Exit Phase shall not exceed the contract period of performance.

3.3.3. CONTRACTOR RESPONSIBILITIES

The following is a list of unique contactor responsibilities necessary for the orderly and efficient exit of the contract. The contractor shall:

a) Continue to meet performance availability requirements set forth in Phase II until all contract requirements are completed.

b) Support and participate in the Exit Phase IPT until successful transition back to full organic support or until the government determines contractor support is no longer required. The Exit Phase shall not exceed the contract period of performance.

c) Support and participate in an end-of-contract review during the last period of performance to discuss progress and achievements made during the contract and any outstanding issues requiring the attention of the government.

3.3.4. UNFILLED REQUISITION OBJECTIVE COMPENSATION

Upon completion of the exit phase, for each NSN in Table 1, the contractor shall financially compensate the government for RO quantities less than 85% IAW the contract.

3.4. PERFORMANCE REQUIREMENTS

In addition to all other requirements of this contract, the contractor shall meet the performance requirements set forth in paragraphs 3.4.1 – 3.4.5.2.

3.4.1. PROGRAM MANAGEMENT SUPPORT

The contractor shall provide a “Management Plan” IAW contract Contract Data Requirements List (CDRL).

3.4.1.1. CONTRACTOR PROGRAM MANAGER

The contractor shall provide a dedicated on-site PM who has the authority and the necessary staff to accomplish the PBL performance requirements. The PM shall be the contractor’s primary point-of-contact to the government. The contractor shall be responsible for program management activities required to meet the performance requirements. Responsibilities of the PM include but are not limited to:

a) Assignment of technical representative to meet performance requirements of this SOW.

b) Resolution of performance issues to meet performance requirements of this SOW.

c) Provide a “Status Report-CS” (Program status and performance) IAW contract CDRL.

d) Participation in PMRs.

3.4.1.2. PROGRAM MANAGEMENT REVIEWS

PMRs shall occur quarterly beginning in Phase I of the contract and transition to semi-annual PMRs after one year. PMRs shall occur no later than 10 working days following the end of each semi-annual performance period. PMR invitees shall include at a minimum the Government PM, Government Contracting Officer, Contractor PM and Production Shop Representative. The following agenda topics shall be discussed:

a) Open action items

b) Status of contract performance requirements

c) Integrated Master Schedule (IMS) review

d) Parts Constraints

e) Production Constraints

f) Data and reporting

g) Quality control

h) Obsolescence / Diminishing Manufacturing Sources and Materiel Shortages (DMSMS) issues

i) Other topics of interest or concern

3.4.2. LOGISTICS SUPPORT

The contractor shall be responsible for logistics support, including supply support and production support activities, necessary to meet the performance requirements set forth in this SOW.

3.4.2.1. SUPPLY SUPPORT

Supply support activities are activities necessary for the delivery of parts required for overhaul/repair of assets by organic depot maintenance. The contractor shall:

a) Provide material support required to meet the performance requirements set forth in this SOW except for the following:

1. Locally manufactured material supplied IAW the Workshare IA.

b) Be responsible for procurement of additional end items required to meet the performance requirements of this SOW except for the following reasons:

1. Added TO overhaul processes/procedures which increase shop production flow days and cause a carcass constraint.

2. Government procurement of additional aircraft or new weapon systems etc. where existing carcass inventory will not support the additional demands.

c) Collaborate with the government for the purpose of sharing information to ensure accurate forecasting to meet performance requirements.

d) Ensure all replacement parts used in the repair/overhaul of assets are procured from a Government CEA approved source of supply. If the contractor elects to utilize a non-approved source, a formal request for source approval shall be submitted by the contractor prior to using a non-approved source of supply per AFMCI 23-113, “Pre- Award Qualification of New or Additional Parts Sources and the Use of the Source Approval Request”. At no time can the contractor utilize a non-approved source of supply without government approval.

e) Package and mark hardware, items, etc. IAW the Contractor’s standard commercial packaging methods adequate to prevent deterioration or physical damage of the item(s).

For those items not assigned a reusable containers, the contractor shall be responsible to package those items IAW standards commercial practice, as defined in ASTMD 3951.

f) Segregate, track, and provide a “Status Report –IAP” (Items Awaiting Parts) report consisting of status of assets removed from work due to parts non-supportability IAW contract CDRL. If required material is unavailable for any reason at the time it is needed for assembly the contractor shall provide an estimated delivery date to OC-ALC. If the estimated material delivery date creates an unreasonable delay as determined by OC- ALC, the contractor will be notified in writing by OC-ALC that the asset will be placed on “non-supportable” status. The contractor will segregate and store the asset at the OC- ALC production facility until all required material is available unless otherwise mutually agreed to by the parties. In cases where material can be cannibalized to prevent an asset from being removed from work, the contractor shall provide a written request IAW SOW paragraph 3.5.15.

g) As required, deliver all CSD/IDG support material to the CSD production shop, Bldg.

2210, to meet the performance requirements of this SOW.

h) Provide Ease-Of Maintenance Kits IAW the Material Support section of the Workshare

IA.

i) Provide an “ Parts Usage Report” consisting of all parts and materials used to support repair/overhaul activities IAW contract CDRL.

j) Provide an “Acceptance Test Report” (ATR) IAW CDRL for all new CSD/IDG’s procured IAW SOW paragraph 3.4.2.1 b. The ATR shall contain End Item Final Acceptance Test data.

3.4.2.2. PRODUCTION SUPPORT

Production support activities are those activities necessary to support the organic production shop in order to meet the performance requirements set forth in this SOW. The contractor shall:

a) Provide a semi-annual production requirement for each NSN to 552 CMMXS and 422 Supply Chain Management Squadron (SCMS).

b) Collaboratively plan production workload with 552 CMMXS IAW with the Public Private Partnership (PPP) IA.

c) Collaborate with 552 CMMXS production management and the Government PM to adjust the production plan as required and IAW the PPP and IA.

d) Resolve production constraints and bottlenecks to facilitate flow and meet production requirements in keeping with this SOW and the IA.

e) Attend and participate in recurring monthly production meetings. These meetings will cover planned vs. actual production, root cause determination for missed production, get well plans, production requirements and schedule, parts constraints, quality control, and other issues as determined by the government. At a minimum the contractor PM’s production POC shall attend.

3.4.3. ENGINEERING/TECHNICAL SUPPORT

Engineering/technical support activities are those activities necessary for the delivery of serviceable assets by organic depot maintenance. While the government retains all engineering and technical authority over CSDs and components, the contractor is encouraged to recommend process and product improvements in keeping with this SOW and the IA. The contractor shall:

a) Establish and maintain an agreement with the end item Original Equipment Manufacturer (OEM), United Technologies Aerospace Systems, to provide adequate technical, engineering, and logistics support required to meet the performance requirements set forth in this SOW for the length of the contract.

b) Provide on-site technical support to meet the production schedule and resolve technical constraints and bottlenecks to facilitate flow and meet production requirements in keeping with this SOW and the IA.

c) Support engineering workaround on Command 202s as required to support production of serviceable assets to meet performance requirements in keeping with this SOW and the

IA.

d) Complete all qualification testing required for Engineering Change Proposals (ECPs) and new part qualifications. The contractor shall submit proposed reductions, changes or deviations in such testing to the Government CEA for review and approval before implementing and adding to the TO.

e) Support and participate in government held Technical Interchange Meetings as required by the government to discuss technical issues requiring the attention of the AF and/or contractor. At a minimum the Contractor PM/technical representative and Government PM/technical representative and any others as determined by the government shall attend.

3.4.4. FOREIGN MILITARY SALES (FMS) AND OTHER SERVICE (OS)

REQUIREMENTS

The AF has FMS and OS (FMS/OS) CSD demand requirements. The contractor shall forecast and plan production to meet FMS/OS demands. The contractor shall provide this production requirement to the OC-ALC production shop during the planning process. FMS/OS demands shall be produced not later than 120 days of the FMS/OS funded order or availability of asset, whichever is later. The Government PM will collaborate with the contractor PM to meet FMS/OS demands.

3.4.5. PERFORMANCE ASSESSMENT

Availability performance shall be assessed on the first business day following the last business day of the performance period. The data source for quantity of serviceable assets shall be the Item Manager Wholesale Requisition Process (IMWRP), D035A. Available shall be defined as serviceable (“A” condition) and ready for issue (RFI) by the AF Supply System in D035A. RO availability performance shall be measured and reported by each unique NSN and not aggregated.

3.4.5.1. RO SUSTAINMENT PRICE ADJUSTMENT

The contractor shall be considered as fully meeting availability requirements only when all NSN RO requirements have been achieved within each performance period. A flying hour price adjustment shall be assessed if performance falls below the applicable availability requirement IAW the contract schedule.

3.4.5.2. RO TRANSITION PRICE ADJUSTMENT

The contractor shall be considered as fully meeting availability requirements only when all NSN RO requirements have been achieved within each performance period. A flying hour price adjustment shall be assessed if performance falls below the availability requirements IAW the contract schedule.

3.5. OTHER REQUIREMENTS

3.5.1. DIMINISHING MANUFACTURING SOURCES AND MATERIAL

SHORTAGES (DMSMS) AND OBSOLESCENCE MANAGEMENT

3.5.1.1. The contractor shall monitor and manage the loss, or the impending loss, of manufacturers or suppliers of components, assemblies, or materials used in manufacturing of items supplied by the contractor. The contractor shall provide a “DMSMS Health Analysis Report” IAW contract CDRL.

The contractor shall identify, notify, and recommend the most effective solution for all obsolescence issues, including recommending Class I changes. The contractor shall provide timely notice to the Government Contracting Officer of any anticipated impacts to cost and/or schedule if a Class I ECP to address the issue is required.

3.5.1.2. For all CSD/IDG items, the contractor shall be responsible for managing obsolescence/DMSMS problems and, notwithstanding any obsolescence/DMSMS problems, the contractor shall remain responsible for meeting the performance requirements of this SOW, unless a Class I ECP to address the issue is required. The contractor’s responsibility to manage obsolescence/DMSMS includes continual and ongoing reviews to identify actual and potential obsolescence/DMSMS problem, including the obsolescence/DMSMS of components, assemblies, subassemblies, piece parts, and material (hereafter referred to for purposes of this section only as "parts and/or material").

3.5.1.3. The contractor is responsible for Class II ECP costs associated with obtaining a replacement if and when any parts and/or material become obsolete or become subject to DMSMS. The costs for which the contractor is responsible include, but are not limited to, the costs of investigating part availability, interchangeability and substitutability, locating part replacement, vendor interface, engineering efforts, testing requirements, internal drawing changes, etc. to the point of redesign. The contractor must demonstrate that all efforts to resolve obsolescence through means other than a Class I ECP have been exhausted. All ECPs due to obsolescence/DMSMS shall be IAW Section 3.5.13. In the event that a part becomes or is going to become obsolete or subject to DMSMS, the contractor shall investigate alternative sources within industry to locate a "form, fit and function" compatible replacement part. In the event a compatible part is identified, contractor shall prepare and submit a Class II change proposal for approval IAW Paragraph 3.5.13. In the event that no compatible part is available, i.e., such that "form, fit, or function" is affected by a contemplated replacement part, contractor shall investigate, but not implement, design alternatives and solutions. The contractor shall prepare and submit a Class I change proposal for approval IAW Paragraph 3.5.13, detailing the recommended engineering design solution and the associated cost and schedule impacts, if any, as might be required in implementing such change. The contractor shall provide the government with obsolescence/DMSMS status briefs at every PMR.

3.5.1.4. For Class I ECPs due to obsolescence/DMSMS, the contractor shall develop and submit as part of the Class I ECP submission, an Obsolescence/DMSMS Management Plan for managing the loss, or impending loss, of manufacturers or suppliers of parts and/or material required for performance of this contract. This plan shall also address DMSMS Management.

At a minimum, the plan shall address the following:

a) Means and approach for providing the government with information regarding obsolescence/DMSMS problems

b) Planned resolution of current obsolescence/DMSMS problems

c) Parts list screening

d) Parts list monitoring

e) Processing Government Industry Data Exchange Program (GIDEP) (www.gidep.org)

DMSMS Alerts

f) Processing Service DMSMS Alerts

g) Communication with and availability of information to the government,

h) means and approach for establishing obsolescence and DMSMS solutions http://www.gidep.org/

i) Plan for conducting DMSMS predictions.

3.5.1.5. In lieu of preparing and submitting an obsolescence/DMSMS Management Plan, the contractor may provide an existing plan or existing written processes and procedures for review, which would then be in effect for the entire term of the contract, unless otherwise agreed to by the Government Contracting Officer for the impacted parts and/or material.

3.5.1.6. The government will advise the contractor of any obsolescence actions in process so that an appropriate Plan of Action and Milestones (POA&M) can be developed to avoid duplication of cost.

3.5.2. COUNTERFEIT RISK MANAGEMENT PLAN

The contractor shall provide a “Counterfeit Prevention Plan” (CPP). The contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the United States Air force (USAF)/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval IAW contract CDRL for Data Item Description (DID) and accomplished for all specified contract items. Contract DID applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by the contract DID also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

3.5.2.1. At a minimum, the CPP shall address:

a) Applicability. The contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

b) Definitions. The contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H).

c) Parts Availability and Use of Parts Brokers. The contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the contractor’s policy and their CPP (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A).

d) Procurement Policies. The contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, and D).

e) Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts.

Using any risk analysis tool acceptable to the government, the contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D).

f) Detection and Avoidance Responsibilities. The contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The contractor shall flow down such requirements and processes to their subcontractors per Office of the Deputy Assistant Secretary of Defense (ODASD) Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012 (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E).

3.5.3. AIR FORCE & DEFENSE LOGISTICS AGENCY INVENTORY DRAWDOWN

The contractor shall draw-down existing AF & DLA inventory of material listed in Government Furnished Property (GFP) Attachment 1.

3.5.3.1. AIR FORCE MATERIAL INVENTORY DRAWDOWN PLAN

The AF has attached a list of GFP items (Non-Reimbursable) that support the overhaul/repair of CSD/IDG at TAFB. The AF managed material NSN and quantities are listed in the GFP attachment 1. Non-Reimbursable Material listed in Attachment 1 identifies AF managed stock on hand, Purchase Request (PR) Due-In, and Contract Due-in quantities. The AF will provide the material listed in Attachment 1 to the contractor in support of CSD/IDG production requirements as Government Furnished Material (GFM) until inventory has been completely drawn down. The 422 SCMS PBL PM will facilitate the transfer of GFM to the contractor’s unique DODAAC via the Commercial Asset

Visibility Air Force (CAV AF) system. Contractor shall request Air Force managed GFM to support production schedule IAW table 5. The contractor shall provide a “GFM Report” on the status of the GFM provided IAW contract CDRL. The contractor shall consider the quantities and dollar value when calculating their proposal cost for submission. The contractor may provide material from other sources when AF material is unavailable to meet the production schedule.

Table 5

AF Managed GFM Request Process

Step # Step Defined Action by

1 Request for GFM asset Contractor: Provides the government POC an AF managed GFM asset request list by NSN, Noun and P/N for the quantity of parts needed.

2 CAV-AF requisition action Government: POC receives contractor’s AF managed GFM asset request list and preforms the requisition action in CAV. The government POC moves the required parts to the contract’s unique

DODAAC

3 Receipt and Inspect GFM assets received Contractor: Inspects AF managed GFM assets received for quantity and condition. Provide government POC with Form 1348. Note: GFM assets that do not meet serviceable condition will be handled IAW the SOW Deficiency Reporting section.

4 Return of GFM asset Contractor: Deliver AF Managed GFM assets to the production shop IAW SOW supply support section. Provides the government POC an AF managed GFM asset list by NSN, noun, and quantity of parts delivered to the CSD production shop in support of the CSD production plan.

5 CAV-AF Receipt action Government: POC receives contractor’s AF managed GFM asset return list and preforms the acceptance/usage action in CAV AF. GFM shall be consumed in the repair/overhaul of CSD/IDGs

3.5.3.2. DLA MATERIAL INVENTORY DRAWDOWN PLAN

The DLA material and material quantities to be drawn down are listed in the Reimbursable Material section of GFP Attachment 1. The reimbursable material is Contractor Furnished Material (CFM). However, the contractor shall provide a “Status Report-DLA” (DLA Parts Drawdown) report on the status of the material drawdown IAW contract CDRL. Drawdown NIINs were generated using existing DLA managed material of stock on hand, Purchase Request (PR) Due-In, and Purchase Orders (PO) Due-in quantities. The contractor shall consider these parts quantities when calculating their proposal for submission. The contractor shall utilize DLA as the first source of supply for items in GFP Attachment 1. The contractor may only provide material from other sources when DLA material is unavailable to meet production schedule. The contractor shall purchase the material and quantity listed in GFP Attachment 1 to support CSD/IDG production requirements until DLA inventory has been completely drawn down to the quantity specified in the GFP Attachment 1 or no requirement for the NIIN exists. Additionally, when the contractor does not meet the estimated draw down inventory quantities in the plan by more than 25 percent per individual NIIN, an explanation will be provided for the Quarterly Reviews detailing the circumstances that caused the deviation(s) and or a corrective action plan if or as needed.

3.5.4. TITLE/OWNERSHIP OF COMPONENT PROPERTY AND EQUIPMENT

Contractor furnished property/equipment includes but is not limited to, jigs, dies, fixtures, molds, patterns, special taps, special gages, special test equipment, work processes/instructions, other special equipment and manufacturing aids and replacement items, now existing or hereafter created. In the event that the contractor provides property/equipment in the course of performing the requirements of this contract, the title or ownership to the property/equipment will be transferred in writing by an authorized representative of the contractor to the government following the terms and conditions as agreed to within the latest IA between the government and the contractor.

3.5.5. ITEM UNIQUE IDENTIFICATION (IUID)

The contractor shall comply with AFI 63-101, MIL-STD-130, and DFARS 252.211-7003 to uniquely identify equipment. When applicable, existing label content may be modified, and brought into compliance with the latest version of MIL-STD-130. IUID marking may be combined with markings specified in equipment drawings.

3.5.6. SECURITY

Government Systems. Other than what is required to perform the requirements of the contract, contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of government systems. All requests for information shall be forwarded to the government PM. The contractor shall not use or disclose the data provided by the U.S. Government for any purpose or in any manner not specifically authorized or required by the contract and this SOW.

Security Clearance. The efforts required for this task are expected to be UNCLASSIFIED and should not require the contractor personnel to obtain a security clearance.

Base/Area Badges. The government will assist contractor personnel in processing the necessary DoD forms to obtain base or area badges for access to government facilities as required.

Automated Information Systems. The contractor shall not divulge any information regarding files, data, processing activities/functions, user ID's, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all government rules, procedures, and standard of conduct. Contractors requiring access to Government Automated Information Systems (AIS) shall have background investigations and security awareness training completed, after contract award but prior to AIS access. When the period of performance is complete and/or contractor personnel leave work on this project they will have 5 working days to terminate all their network user accounts and to return all access cards and base identification badges.

All contractor personnel who will be issued a Common Access Card shall successfully complete all government-required training prior to obtaining access to the network. All contractor personnel shall comply with IA policies and revisions. The contractor shall ensure terminated employees network access is removed within 2 hours of termination notice. The AF Communications Squadron reserves the right to terminate the contractor’s access to the network at any time to preserve the integrity of the local network.

3.5.7. IDENTIFICATION OF CONTRACTOR PERSONNEL

Contractor personnel shall identify themselves as contractor personnel by introducing themselves as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

3.5.8. SAFETY

Safety Provisions: The contractor shall comply with all safety provisions, e.g., technical specifications, technical publications, Federal Occupational Safety and Health Standards (Title 29 CFR. Part 1910). If there is no applicable Occupational Safety and Health Administration standard, use other applicable nationally recognized sources of safety, health, and fire prevention standards referenced in the work requirements of this contract.

Accident Investigation: If the government elects to conduct an investigation of the accident, the contractor shall cooperate fully and assist government personnel until the investigation is completed.

Emergency Procedures: Contractor employees shall follow the direction of government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the contractor to provide guidance and establish procedures for responding to an emergency for their employees. It is the contractors' responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills at no additional cost to the government.

Voluntary Protection Program (VPP): TAFB is in the process of pursuing VPP recognition or has already been recognized under the Occupational Safety and Health Act (OSHA) Voluntary Protection Program. VPP impacts all "applicable contractors" operating on AF Installations.

Applicable contractors are contractors that have completed 1000 hour or more at TAFB within 3 months on the same contract. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The contractor shall follow the safety and health rules of the installation, OSHA and this SOW. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

The contractor shall provide their Total Case Incidence Rate (TCIR), their Days Away Restricted and/or Transfer Case Incident rate (DART) rates and their OSHA Form 300A annually to the Contracting Officer and/or the COR for consolidation and submission as part of the installation's annual VPP Self and Health management report. TCIR and DART rates are due by the 15th of January of each year or by the end of the period of performance of the contract.

The contractor is responsible for compliance with the OSHA (Public law 91-596). The contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the contracting officer 30 work days after contract award. The contractor's Health and Safety plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety and health violations and uncontrolled hazards in the contractor work areas.

The contractor's Safety and Health Plan shall identify the processes and procedures the contractor shall use to track compliance with the Safety and Health Plan, and the process and procedures that shall be used to correct violations.

The contractor's Safety and Health Plan shall demonstrate a management commitment to employee safety and health and shall identify the application of the safety and health plan to subcontractors, if applicable.

The contractor's Safety and Health Plan shall: identify the roles and responsibilities of the following individuals; management, supervisors, employees and safety coordinator.

The contractor's Safety and Health Plan shall, identify applicable safety rules and regulations, and shall include a worksite hazard analysis to include base-line hazard identification and required control measures.

The contractor's Safety and Health Plan shall, include a job site analysis to include hazard of tasks required to control measures, identify employee safety and health training requirements and the documentation process.

3.5.9. QUALITY

The contractor shall establish, document and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system will be IAW contract requirements and adhere to the requirements of ISO 9001.2008, or an equivalent quality system incorporating the following ISO elements: 4.1 Management Responsibility, 4.5 Documentation Control, 4.6 Purchasing, 4.9 Process Control, 4.14 Corrective and Preventive Action, and 4.17 Internal Quality Audits.

3.5.10. TO SYSTEM PUBLICATION IMPROVEMENT REPORT (AFTO FORM 22)

The contractor shall prepare an AFTO Form 22 when an error or improvement changes the meaning of the instructions or information contained in technical directives and will prevent the http://www.osha.gov/dcsp/vpp/index.html adequate performance intended. The contractor shall accomplish and submit AFTO Form 22s IAW TO 00-5-1. Minor discrepancies of non-technical nature such as improper sequence of pages, typographical errors, transportation errors, misspelled words, etc., shall not be reported.

The contractor shall report omissions of pertinent technical data, correction of remanufacture procedures in TOs, or desired changes to TO data shall likewise use the AFTO Form 22.

3.5.11. DEFICIENCY REPORTING

Product Quality Deficiency Reports (PQDR) and Engineering Investigations (EI) shall be administered IAW T.O. 00-35D-54. The government shall utilize the Product Quality Deficiency process to return items that were manufactured, repaired, replaced or overhauled under this contract, for which a quality problem is suspected. The contractor shall support PQDR activities as required to resolve deficiencies.

3.5.12. PRECIOUS METALS RECOVERY PROGRAM

The Government shall be responsible for handling, control and recovery of precious metals IAW AFI 23-101 and TO 00-25-113.

3.5.13. PARTS CONTROL PROGRAM

The contractor shall establish, document, and maintain a parts control program for any end item from the applicable Illustrated Parts Breakdown (IPB) TO or government engineer approved OEM parts list. The contractor shall maintain parts control of items worked under the scope of this contract as identified in the applicable IPB. The contractor shall not supply any item that departs from technical or contractual requirements unless a request for deviation has been approved by the CEA. The contractor shall notify the government CEA in writing of any configuration discrepancies noted between the applicable IPB, engineering drawings, and current configuration of the end item. The contractor shall obtain written authorization from the CEA via the Contracting Officer for configuration deviations prior to implementation.

Authorized deviations are a temporary departure from technical requirements and do not authorize a change to the configuration baseline.

3.5.14. OZONE DEPLETING SUBSTANCES (ODS)

This SOW is not explicitly requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The contractor is authorized to use a suitable substitute for any Class 1 ODS, which may be required by the specifications or Technical Data of this SOW.

The contractor shall immediately identify the substitute by written notification to the Government PM.

3.5.15. CONTRACTOR CANNIBALIZATION REQUESTS

For cannibalization actions…