RFP_FA8106-16-R-0013_Questions_and_Answers_Version_1.xlsx

Master

ITO, paragraph 5.4, Volume Organization

PWS ITO paragraph 3.2.5, Sub-factor 3: Small Business Participation Plan states: “…As a minimum, the plan shall describe an approach and plan for subcontracting to Small Businesses in order to meet and maintain the 15% annual Small Business Subcontracting Requirement (by % of total contract value) required by the contract per solicitation, Attachment 4, “Small Business Subcontracting Requirements”. This is in addition to the required Small Business Subcontracting Plan (FAR 52.219-9). (PWS paragraph 1.3.15)

PWS 1.3.15, Small Business Participation Plan and Reporting states: “…The Contractor shall have a Small Business Participation Plan to manage subcontractor performance to meet and maintain the 15% (by % of total contract value) annual Small Business requirement required by this PWS. The Contractor may utilize Second-Tier subcontractors in meeting this requirement. This is in addition to the required Small Business Subcontracting Plan/Comprehensive Subcontracting Plan required by FAR 52-219-9 and DFARS 219.702 Where does the Government desire offerors to include their Small Business Subcontracting Plans that are called-out in ITO 3.2.5 and PWS 1.3.15? Documents were updated prior to the posting of the Formal RFP on FBO 9 Dec 16. These requirements are now referenced in ITO Paragraph 3.2.4 f and PWS 2.1.14. Table 2.1 of the ITO, Proposal Organization, requires the location of the response for ITO Paragraph 3.2.4 in Volume I. Small Business Subcontracting Plan required by FAR 52.219-9 is a separate requirement and shall be included in Volume IV.

PSC - 5 ITO ITO, Section 4.0, Past Performance, paragraph 4.3.1, General, Note, states: “…Request each PPI contract (or effort) not exceed 13 pages, although more or less may be submitted, if necessary and relevant to the T-1A COMBS effort.

ITO paragraph 2.2.3, Table 2.1, Volume II, Past Performance (Factor 2), identifies a 13-page limit for each PPI

PWS paragraph 1.6.4, Augmentation of GFP and Parts Manufacturing Authority (PMA), states: “… The Contractor shall ensure Parts Manufacturing Authority (PMA) items are not used for engine life limited components, airframe life limited components, or for critical airframe components designated by the Aircraft Structural Integrity Program (ASIP). The Contractor shall ensure PMA parts meet reliability requirements of engine Time-Between-Overhaul (TBO) and Hot Section Inspections (HSI) and do not negatively affect current airframe or engine maintenance and inspection procedures. For primary and secondary structural parts, the Contractor shall obtain Program Office approval prior to acquiring PMA replacement parts. …”

B. Does the Government intend offerors to include travel expenses within CLIN X003F, PSA (FSR Roving), or does the Government intend either to provide a travel CLIN, or intend travel to be considered an over and above expense? A. PWS updated prior to the posting of the Formal RFP on FBO 9 Dec 16

B. Offerors should include travel expenses within CLIN X003F; there will not be a separate CLIN specifically for PSA travel.

ITO PWS paragraph 1.3.14, Vendor Relationships, states: “The Contractor shall establish and maintain relationships with OEMs and suppliers and shall have access to field service staff, help desks, or other services providing information and advice on solving field problems. The Associate Contractor Agreements (ACA) should address handling of proprietary data, technical data, etc.”

ITO paragraph 3.2.3.b, states: “Provide letters of intent, which sufficiently establish and maintain written agreements with appropriate airframe, engine and parts Original Equipment Manufacturers (OEMs) for engineering support and technical data. The OEM letters of intent must be addressed to the prime contractor. (PWS paragraph 1.3.14)”

CLIN X002, Contractor Operated and Maintained Base Supply (COMBS), states: “The Contractor shall operate and maintain a base supply at each designated MOB to meet performance rates required IAW PWS 1.6.10.1 & 1.6.10.2. The Contractor shall provide all labor, management, overhead, supplies, and storage services necessary to operate the COMBS. The Contractor shall manage and control Government provided spares and support equipment listed in Appendix B, Government Furnished Property (GFP). All GFP, GFE and GSE shall be in FIAR compliant with the guidelines provided in the DoD FIAR Guidance dated April 2016, incorporating all requirements as stated by the Chief Financial Officer (CFO) Act and Office of Management and Budget (OMB) Circular A-123, Appendix A.”

Eval

Pricing Matrix Draft RFP (FA810616R0013_DRAFT_12Sep.pdf) CLIN Structure: The Sub-CLIN Breakout for CLIN X007 within the Draft RFP dated 12 Sep is as follows: X007AA – Over & Above – Program Manager, X007AB – Over & Above – Engineering and X007AC – Over & Above – Mechanic

Evaluation Factors for Award, Section 2.4.6.2, Pricing Methodology, Estimated Quantities Table provides the following Sub-CLIN Breakout for CLIN X007: X007AA – O&A Labor Rate (Fixed), X007AB – O&A Labor Rate (Overtime), X007AC – Material Handling Rate and X007AD – Parts & Material (Not Flying Hrs)

PWS ITO and PWS, Page 12 (ITO) and 9 (PWS) In accordance with PWS 1.3.15 and ITO 3.2.5, the Small Business Subcontracting Plan is in addition to the Small Business Participation Plan. Will the Government consider including the Small Business Subcontracting Plan in Volume IV? Documents were updated prior to the posting of the Formal RFP on FBO 9 Dec 16. These requirements are now referenced in ITO Paragraph 3.2.4 f and PWS 2.1.14. The requirements of ITO paragraph 3.2.4 f. are in addition to the required Small Business Subcontracting Plan (FAR 52.219-9). Table 2.1, Proposal Organization, requires the location of the response for ITO Paragraph 3.2.4 in Volume I. Small Business Subcontracting Plan requirements contained in FAR 52.219-9 and DFARS 252.219-7003 shall be provided with Volume IV.

B. Would a long term procurement history with the OEM of a qualified and applicably rated FAA Part 145 Repair Station be a sufficient substitute for the OEM letter of intent, should the OEM fail or refuse to provide the LOI prior to the Bid deadline?

C. Would the government consider purchasing any parts an OEM claims are proprietary and will not sell to a qualified and applicably rated FAA Part 145 Repair Station and adding them as GFP. A. The government has not had conversations with the Engine OEM regarding this requirement. It is the offeror's responsibility to establish any necessary agreement with the Engine OEM.

B. No, the requirement is to have a letter of intent from the OEM to be included in the proposal

C. No

PWS Both ITO paragraph 3.2.4.f and PWS paragraph 2.1.14 identify the requirement to submit a Small Business Subcontracting Plan, however, we cannot find, within the ITO instructions for Volumes I – Technical, III – Price, or IV – Contract Documentation, where the Government intends Large Business offerors to include their Small Business Plans. Since the Small Business Subcontracting Plans, by their nature, contain pricing information, we assume that this document would be logically provided within either the Price or Contract Documentation volumes. In addition small business plans generally require between 25 and 30 pages to adequately address all the FAR 52.219-9 requirements Does the Government desire offerors to include their Small Business Subcontracting Plans required by ITO 3.2.4.f and PWS 2.1.14, within Volume III – Price, or Volume IV – Contract Documentation? The requirements of ITO paragraph 3.2.4 f. are in addition to the required Small Business Subcontracting Plan (FAR 52.219-9). Table 2.1, Proposal Organization, requires the location of the response for ITO Paragraph 3.2.4 in Volume I. Small Business Subcontracting Plan requirements contained in FAR 52.219-9 and DFARS 252.219-7003 shall be provided with Volume IV.

FRFP - 2 PWS

Also, if the contractors approach/plan for achieving the 15% Small Business requirement is a multi-year schedule would the Performance Evaluation (PWS 6.3) be measured against the contractors proposed plan?

PWS ITO paragraph 2.1.3 identifies a requirement to notify the CO of any potential errors in this solicitation, ITO paragraph 5.2.3 illustrates the requirement to adequately understand the contractual requirements for Price Realism and PWS paragraph 1.2 states that the T-1A is equivalent to a Beechcraft 400. To ensure that the USG receives the appropriate overhaul and properly evaluates for Price Realism, would the USG consider revising the PWS to include the specific aircraft model? Although the specific aircraft model is not identified in the PWS, the term "equivalent to a Beechcraft 400" was provided; however, for clarification purposes, the T-1A is the Beechcraft 400T. The bidders library includes the 1T-1A-6 Tech Order that clearly defines the overhaul/replacement requirements for engines and landing gear.

Sheet1

The current PTT has a picture to represent the interphone panel. In addition, numerous other components are represented as pictures. Refer to 4.2.2 of the SRD, "The PTT shall be a representation of the cockpit to include pilot displays, multi-function display(s), auto-pilot controls, audio controls, navigation, and communication controls (MANDATORY)." There is no mention of one PTT to satisfy both CSO and SUPT/PIT. If there are different components in the aircraft, there should be different components (or representations) in the PTT.)

375 SRD Based on SRD 4.2.2 and 4.2.3 requirements we are confused on the audio requirements since the CSO and SUPT have different audio systems/requirements. Can the same PTT be used for both SUPT and CSO versions? We do not find any information directing separate PTT's, but there is the issue of the audio system difference. There is no AMU-50 in the current CSO PTT, only a photographic representation.

The current PTT has a picture to represent the interphone panel. In addition, numerous other components are represented as pictures. Refer to 4.2.2 of the SRD, "The PTT shall be a representation of the cockpit to include pilot displays, multi-function display(s), auto-pilot controls, audio controls, navigation, and communication controls (MANDATORY)." There is no mention of one PTT to satisfy both CSO and SUPT/PIT. If there are different components in the aircraft, there should be different components (or representations) in the PTT.)

4450 East Adamo, Drive Suite #501 Tampa, FL 33605-5941 Phone: (813) 628-4447, ext 120 Direct Phone: (813) 463-8658 http:www.aerosimulation.com

What document will be used to accept and transfer the aircraft back to the government?

Who is responsible for accepting the aircraft—the QAR?

252.232-7006 (Wide Area Workflow Payments) is based on completion of a CLIN. [There are no procedures contained in the RFP/SOW for determining progress payments.] 52.232-16 Progress Payments (FAR 32.502-4(a) does not apply since payments are based on CLIN completion. [32.501-1 states “progress payments are for accrued costs incurred.” This is a FFP contract; accrual accounting is not required to ascertain/establish progress completion for monthly payments.

RECOMMENDATION: delete FAR 52.232-16 and delete RFP Part I, Section B h).

Originally 5.4 stated: “adequate spares in place at the MOB NLT - (minus) 30 days prior to the first aircraft and OFT/PTT delivery/completion.”

Currently 5.4 states: “initial spares are immediately ordered upon award of each option.” “quantities are identified in the initial spares CLINS for each option.”

Appendix B contains a schedule for Initial Spare kits for aircraft, OFT and PTT by Option year.

CLIN 1013x is the CLIN for Initial Spares, but is not applicable during the base year?

NOTE: The contractor acknowledges that the schedule and quantities are subject to change post-award and all requirements in Appendix B are scheduled “INPUT” dates, not completion dates.

There is a conflict between the SOW 8 requirements and the Appendix B schedule.

Base Period – There is no stated requirement of when the OFT’s and PTT’s have to be in place prior to prototype aircraft delivery.

Question: Is the contractor required to have an OFT and PTT at both Pensacola and Vance 30 days prior to prototype aircraft delivery? The contractor must modify and complete two prototype OFTs (one SUPT and one CSO) and one PTT during base period of performance.

SOW 8 para 2 updated to reflect prototype simulator completion during the base period and will be updated through RFP amendment.

Refer also to question #404.

The updated SOW 4.1 and the updated Q&A contain identical references to DI-MGMT-81861A, para 2.8.2:

Request the Government verify that the following requirements in the updated SOW are what the Government desires and requires:

1. The utilization of Format 6, Paragraph 2.8.2 mandates the use of earned value.

DI-MGMT-81861A, Para 1.4 - The IPMR is used to obtain cost and schedule performance information on contracts requiring compliance with the American National Standards Institute/Electronic Industries Alliance Standard 748 (ANSI/EIA-748), Earned Value Management Systems (EVMS).

Request the Government confirm that Earned Value is the requirement for the T1A AMP.

Earend Value Management is not the requirement for the T-1A AMP. As stated in the SOW, Format 6 is being applied separately as DFARS 252.234-7002 is not applicable. EVM DFARS is Not Applicable to the t-1A AMP.

Additionally DI-MNGT-81861A para 1.4 ends with "where applicable". ANSI/EIA-748 refers to cost and incentive type contracts and agreements not Firm Fixed Price and as such T-1A AMP is not applicable.

Additional references: DFARS Subpart 234.2 and the IPMR Implementation Guide dated January 24, 2013 available at www.acqnotes.com/acqnote/tasks/integrated-program-management-report-ipmr 389 SOW 2. DI-MGMT-81861A, Para 3.7.1.3. – IMS Content Elements The IMS shall have traceability to the Integrated Master Plan (IMP) (if applicable), Organizational Breakdown Structure (OBS), Control Accounts, WBS and Statement of Work. The WBS in the IMS shall be consistent with the Format 1 structure if applicable.

Request the Government confirm that the IMP must be imbedded in the IMS, an Organizational Breakdown Structure must be established and submitted, Control Accounts must be established, SOW traceability must be imbedded in the IMS, and a 3 level Work Breakdown structure is required as a minimum. DI-MGMT-81861A Format 6 (IMS) para 3.7.1.3 lists IMS Content Elements required.

Note that Format 6 is being applied separately which omits references to Formats 1 through 5 and 7.

Additional reference is the IPMR Implementation Guide dated January 24, 2013 available at www.acqnotes.com/acqnote/tasks/integrated-program-management-report-ipmr 390 SOW 3. DI-MGMT-81861A, Para 3.7.1.3.4.1 – Control Accounts Every discrete task/activity, work package, and planning package shall be clearly identified and directly related to a Control Account. Work packages and planning packages shall be individually represented and summarized to and reconciled with the total budget for that control account.

Request the Government confirm that the establishment of Control Accounts is desired and budget reconciliation at the work package and control accounts are required.

Request the Government elaborate on what the expectations are for work package to control account budget reconciliations will be. DI-MGMT-81861A Format 6 (IMS) para 3.7.1.3.4.1 is applicable to the T-1A AMP.

Government expectations are as stated in DI-MGMT-81861A para 3.7.1.3.4.1: "Every discrete task/activity, work package, and planning package shall be clearly identified and directly related to a control account. Work packages and planning packages shall be individually represented and summarized to and reconciled with the total budget for that control account.

The requirement is clearly stated.

Additional reference is the IPMR Implementation Guide dated January 24, 2013 available at www.acqnotes.com/acqnote/tasks/integrated-program-management-report-ipmr 391 SOW 4. DI-MGMT-81861A, Para 3.7.3 – Task / Activity Codes and Data Dictionary This is a list of all contractor defined fields, definitions, and code Structures in the IMS.

Request the Government confirm that task / activity codes and a data dictionary are requirements. DI-MGMT-81861A Format 6 (IMS) para 3.7.3 is applicable to the T-1A AMP.

Additional reference is the IPMR Implementation Guide dated January 24, 2013 available at www.acqnotes.com/acqnote/tasks/integrated-program-management-report-ipmr

Additional reference is the IPMR Implementation Guide dated January 24, 2013 available at www.acqnotes.com/acqnote/tasks/integrated-program-management-report-ipmr 393 SOW 6. Request the Government confirm that the following schedule analysis methods are required.

a. Total Float / Slack - DI-MGMT-81861A, Para 3.7.1.3.5.7

b. Driving Path - DI-MGMT-81861A, Para 3.7.1.3.5.8

c. Critical Path - DI-MGMT-81861A, Para 3.7.1.3.5.9

d. Free Float / Slack - DI-MGMT-81861A, Para 3.7.1.3.5.14

e. Critical Path / Driving Path - DI-MGMT-81861A, Para 3.7.1.3.7.3, Item 6 All DI-MGMT-81861A paragraphs listed in section 3.7 are applicable to the T-1A AMP unless it references any Formats 1 through 5 or 7, then they are ommitted.

All of the referenced DI-MGMT-81861A paragraphs in this question #393 a) through e) are applicable to the T-1A AMP.

Additional reference is the IPMR Implementation Guide dated January 24, 2013 available at www.acqnotes.com/acqnote/tasks/integrated-program-management-report-ipmr

Additional reference is the IPMR Implementation Guide dated January 24, 2013 available at www.acqnotes.com/acqnote/tasks/integrated-program-management-report-ipmr

Additional reference is the IPMR Implementation Guide dated January 24, 2013 available at www.acqnotes.com/acqnote/tasks/integrated-program-management-report-ipmr.

396 SOW 9. Request the Government confirm that the following earned value metrics are required as specified in DI-MGMT-81861A?

a. Schedule Percent Complete – DI-MGMT-81861A, Para 3.7.1.3.5.3

b. Identify the EV BCWP technique if the schedule is used to directly status the EVM tool – DI-MGMT-81861A, Para 3.7.1.3.7.3, Item 4 DI-MGMT-81861A para 3.7.1.3.5.3 and para 3.7.1.3.7.3 are applicable to the T-1A AMP.

Note: Earend Value Management is not the requirement for the T-1A AMP.

Additional reference is the IPMR Implementation Guide dated January 24, 2013 available at www.acqnotes.com/acqnote/tasks/integrated-program-management-report-ipmr