Attachment_1_PWS.pdf

Solicitation FA8106-16-R-0013

T-1A PWS

Date 8 Dec 16

PERFORMANCE WORK STATEMENT

FOR

CONTRACTOR OPERATED AND MAINTAINED BASE SUPPLY (COMBS)

SERVICES

FOR THE

T-1A TRAINER AIRCRAFT

United States Air Force

Prepared by

AFLCMC/WLZW

TABLE OF CONTENTS

1 SECTION I – DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 INTRODUCTION

1.2 BACKGROUND

2 SECTION II – PROGRAM MANAGEMENT

2.1 Program Management Overview

2.1.1 Management of Contractor Personnel

2.1.2 Access, Clearance, and Identification Requirements

2.1.3 Training Requirements

2.1.4 Meeting Requirements

2.1.5 Safety Management

2.1.6 Environmental & Hazardous Material Management

2.1.7 Quality Management/Control Plan

2.1.8 Facilities and Management

2.1.9 Security Management

2.1.10 Corrosion Control Management

2.1.11 Engine & Aircraft Structural Integrity

2.1.12 Data Reporting Requirements

2.1.13 Vendor Relationships

2.1.14 Small Business Participation Plan and Reporting

2.1.15 Emergency Services

2.1.16 Systems Engineering

2.1.17 Response to Government Inquiries

2.1.18 Reporting requirements

2.2 Key Management Personnel

2.2.1 Program Manager

2.2.2 Field Representatives

2.2.3 COMBS Foreman

3 SECTION III – CONTRACT TRANSITION

3.1 Phase-in Requirements

3.1.1 Phase-in Period

3.1.2 Phase-in Reporting

3.2 Phase-Out Requirements

3.2.1 Phase-Out Period

3.2.2 Accountability of Government Furnished Assets

4 SECTION IV – COMBS SUPPORT

4.1 COMBS OPERATIONS

4.1.1 Host Base Operations

4.1.2 COMBS Facility Security

4.1.3 Hours of Operations

4.1.4 Augmentation of GFP and Parts Manufacturing Authority (PMA)

4.1.5 Maintenance and Replenishment of Parts and Material

4.1.6 Navigation Data

4.1.7 Signal Data Recorder-Reproducer (SDRR) Downloads

4.1.8 Engine Structural Integrity Program (ENSIP)

4.1.9 Cyber Security Requirements

4.1.10 Logistics Support Requirements

4.1.11 Cost Reduction

4.1.12 Parts Exchange

4.1.13 Packaging, Handling, Shipping and Transportation (PHS&T)

4.1.14 Engines & Landing Gear Maintenance

4.1.15 Engine Supply Configuration

4.1.16 Bench Stock

4.1.17 Spare Parts Control

4.1.18 Support Equipment (SE)

4.1.19 Configuration Control

4.1.20 Time Compliance Technical Orders (TCTO)

4.1.21 Technical Order (TO) & Publications

4.1.22 Diminishing Manufacturing Sources and Material Shortage (DMSMS) and Parts Obsolescence

4.1.23 Deficiency Reports (DR)

4.1.24 Depot Maintenance

4.1.25 Contract Field Teams

4.1.26 Modifications

4.1.27 Surge Support

4.1.28 Government Mishap Investigation Support

4.1.29 Studies & Analysis Support

5 SECTION V – OVER & ABOVE (O&A) REQUIREMENTS

5.1 O&A DETERMINATION

5.1.1 Request for Supplies and Services (RSS) - Parts for Flying ops/support

5.1.2 Unscheduled Maintenance and/or Repair - FFP Proposals

6 SECTION VI – SERVICE SUMMARY (SS)

6.1 Service Summary and Performance Requirements

6.1.1 Mission Capability (MC) Rates

6.1.2 Supply Requirement

6.1.3 Gross Effectiveness

6.1.4 Outstanding Requisitions

6.1.5 Non-Mission Capable Aircraft Off-Station

6.1.6 Monthly Summary Report

6.2 SURVEILLANCE SUPPORT

6.3 CONTRACTOR PERFORMANCE EVALUATION

6.4 CONTRACTOR INCENTIVES BASED ON PERFORMANCE

7 SECTION VII – GOVERNMENT FURNISHED PROPERTY AND SERVICES

7.1 GOVERNMENT FURNISHED PROPERTY (GFP)

7.1.1 Financial Improvement and Audit Readiness (FIAR)

7.1.2 Management of Government Property

7.1.3 Inventory Management

7.1.4 Beyond Economical Repair (BER)

7.1.5 Item Unique Identifier (IUID) Requirements

8 SECTION VIII – GOVERNMENT FURNISHED SERVICE

ATTACHMENT A – ACRONYMS

ATTACHMENT B – DEFINITIONS

ATTACHMENT C – APPLICABLE AUTHORITIES/TECHNICAL DIRECTIVES

ATTACHMENT D – ESTIMATED WORKLOAD DATA

ATTACHMENT F – SUPPLEMENTAL DATA

ATTACHMENT G – REQUEST FOR SUPPLY SERVICES (RSS)

ATTACHMENT H – INCENTIVES

ATTACHMENT I – ADP SYSTEM ELEMENTS

ATTACHMENT J – BASE AGREEMENT

1 SECTION I – DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 INTRODUCTION

This Performance Work Statement (PWS) defines services required for Contractor Operated and Maintained Base Supply (COMBS) of the Air Education and Training Command (AETC) fleet of 178 T-1A trainer aircraft. Support requirements include Program Management, Field Service Representative (FSR) Program services, and COMBS support which includes supply of aircraft, engine, support equipment (SE) components, material, and consumables as well as off-aircraft repair, overhaul and replenishment. The effort also requires the Contractor to provide Contractor Field Team, Depot-level maintenance and repair as required and Time Compliance Technical Order (TCTO) modification, procurement, and installation services on an as required basis.

1.2 BACKGROUND

The T-1A Jayhawk is a commercial Beechcraft 400 aircraft manufactured by Raytheon with a Federal Aviation Administration (FAA) Type Certificate. The aircraft is a medium-range, twin-engine jet used for Specialized Undergraduate Pilot Training (SUPT) of students to train for airlift, tanker, and mission aircraft. The aircraft also provides Intermediate Navigator and Combat Systems Officer (CSO) training at Pensacola Naval Air Station (NAS), airmanship orientation to navigators selected for airlift or tanker aircraft, and Pilot Instructor Training (PIT).

The T-1A general support concept includes aircraft maintenance and COMBS support at each MOB. Flight line and “on-equipment” maintenance is provided by USAF, either Government employees or contracted services, and supply support (COMBS) is separately contracted.

T-1A Main Operating Bases (MOBs)

Location (May 2016) *Assigned Aircraft

Randolph Air Force Base (AFB), TX 17

Laughlin AFB, TX 48

Vance AFB, OK 45

Columbus AFB, MS 47

Pensacola Naval Air Station (NAS), FL 21

TABLE 1-1 * Number of aircraft may change due to unforeseen circumstances

NOTE: Guidance for aircraft increases or decreases, refer to Attachment “F”, Aircraft Support Requirements – Reassignment.

2 SECTION II – PROGRAM MANAGEMENT

2.1 PROGRAM MANAGEMENT OVERVIEW

The Contractor shall provide Program Management support meeting the performance requirements of the PWS. The Contractor shall maintain a management system which manages, and executes the COMBS program.

The Contractor shall be responsible for selection, hiring, assignment of duties, reassignment of duties, transfer, supervision, management, control, and termination of Contractor employees in performance of this PWS. The Contractor shall ensure employees identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel.

In addition Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

The Contractor shall ensure on-site personnel are clearly identified as non-Government personnel and wear distinctive, standardized uniforms and badges and present a professional appearance. The Contractor badges shall clearly display both company and employee names. The Contractor shall ensure employees who are required to communicate with Government personnel have the ability to read, write, and speak English. All program documentation shall be done in English. The Contractor shall allow the Program Support Analyst (PSA) or Field Service Representatives (FSRs) to be maintenance troubleshooting observers during flights on T-1A aircraft if determined necessary and authorized by the AETC local Commander.

The Contractor shall ensure all personnel requiring base access obtain the required Government issued Common Access Card (CAC) and comply with vehicle registration requirements at each MOB as required.

Unescorted Restricted Area Access:

The Contractor shall ensure each employee requiring unescorted entrance to restricted areas obtains a favorable National Agency Check with Inquiries (NACI) investigation from the local Security Manager.

Base Network Requirements

The Contractor shall comply with local Security Manager Requirements for personnel needing base network access. The Contractor shall ensure all Contractor personnel requiring access to the base network have a completed NACI and complete all required computer based training (CBT).

The Contractor shall ensure each employee is properly trained for duties assigned. The Contractor shall ensure personnel complete recurring training requirements applicable to assigned base. The Contractor shall ensure employees required to operate vehicles on flight line receive Government flight line training, are certified in accordance with Government directives, and ensure employees are briefed on controlled areas. The Contractor shall maintain a training record for each employee and provide access for Government review upon request.

The Contractor shall support required meetings and teleconferences to discuss program status, review requirements compliance, and resolve open issues.

Program Management Review & System Safety Group

The Contractor shall participate in an annual Program Management Review (PMR) and System Safety Group (SSG). The Contractor shall prepare presentation material reflecting program performance and status, trend analysis, requirement compliance, Reliability and Maintainability (R&M) Program, and resolution of open issues.

System Supportability Reviews (SSR)

The Contractor shall participate in an annual System Supportability Review (SSR). The Contractor shall prepare Presentation Materials IAW Report #9, as defined in Attachment E, and present program performance and status, trend analysis, requirement compliance, and resolution of open issues.

Contract Transition/Re-competition Support Conference

Six (6) months prior to contract expiration, the Contractor shall participate in the Transition Strategy Meeting. Attendees shall include Government T-1A program office representatives, Government Procurement Contracting Officer (PCO), Contractor’s contracting officer, Contractor PM, and technical specialists as required to plan for transition of contract responsibilities. Estimated duration for this conference is ~3 days.

Other Meetings

The Contractor shall participate in bi-weekly teleconferences to discuss program status and issues.

The Contractor shall participate in the Daily Operating Command Maintenance meeting to provide parts updates.

The Contractor shall support unscheduled meetings as directed by the PCO.

The Contractor shall comply with applicable base, local, state, military, and Federal safety, occupational, and fire protection regulations and policies. The Contractor shall support Air Force (AF) mishap investigations IAW Air Force Instruction (AFI) 91-204 and AFI 91-204

AETCSUP.

Voluntary Protection Program

The Air Force participates in OSHA’s Voluntary Protection Program (VPP). Contractors shall be responsible for managing their safety and health program as part of OSHA compliance. The

Contractor on an installation shall be aware of the hazards their employees may encounter while working at the site, recognize hazardous conditions and the sign and symptoms of workplace related illnesses and injuries, are familiar with the hazard controls (including safe working procedures) and the emergency evacuation procedures of the installation. The Contractor shall ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractors (to include applicable contractors), whether regularly involved in routine site operations or engaged in temporary projects such as local or subcontracted repairs, must follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

Subcontractor VPP Compliancy

The Contractor shall ensure any subcontractor accomplishing repairs on behalf of the Contractor shall be required to follow the VPP requirements from the installation the aircraft is assigned. The Contractor shall be responsible for monitoring the subcontractor’s compliancy.

Safety and Health Plan

The Contractor shall submit a Safety and Health Plan to the PCO within 10 days after contract award. The Contractor shall make the plan available to the installation safety office for acceptance prior to contract performance. The Government Contracting Officer Representative (COR) at each location will ensure compliance IAW with Performance Objectives as set forth in Table 2.1.

VPP Reporting Requirements

The Contractor shall submit their TCIR, DART rate and OSHA Form 300A to the PCO by the 15th of January of each year of the contract. The PCO will provide this information to each installation’s designated safety office/VPP OPR.

The Contractor shall comply with all applicable Federal, State, Local laws, Military, and base, regulations, and requirements regarding environmental protection and hazardous material (HAZMAT) handling. The Contractor shall ensure compliance to regulatory requirements for the proper receipt, storage, issuance, inspection, distribution, and disposal of HAZMAT. The Contractor shall participate in the installation Hazardous Material Management Process (HMMP) team and support base HAZMAT compliance IAW AFI 32-7086. Where applicable the Contractor shall manage and track HAZMAT at each COMBS location using the Government provided access to the HAZMAT tracking system. The Contractor shall ensure assigned COMBS personnel complete the Government provided training for the AF HAZMAT system.

The Contractor shall create and maintain a quality management/control plan and quality system compliant with AS9100, Quality Management Systems-Requirements. The Contractor’s Management/Control Plan shall identify the processes and procedures to maintain compliance with VPP safety and health plan. The Contractor shall deliver a Quality http://www.osha.gov/dcsp/vpp/index.html

Management/Control Plan to Government 10 calendar days prior to the end of the ninety (90) day Phase-In period IAW Report #16, as defined in Attachment E.

The Government will provide suitable facilities to house the COMBS, offices, and work space required by the Contractor at each MOB location. Details of these facilities are included in Attachment J, AETC Base Support – Government Furnished Property & Services. All Real Property (RP) will be inspected by the Government for compliance with the Occupational Safety and Health Administration (OSHA) IAW AFI 91-203 Air Force Consolidated Occupational Safety Instruction. The Contractor shall comply with any workarounds identified and implemented as a result of inspections.

The Contractor shall provide management and custodian services for Government provided facilities as outlined in Attachment J, AETC Base Support – Government Furnished Property and Services. The Contractor shall maintain Government provided facilities and return facilities in same condition as received. The Contractor shall utilize and train employees in conservation of Government provided utilities.

The Contractor shall safeguard Government furnished buildings and all classifications of Government property contained therein. All records, files, documents, and work papers provided by the Government or generated by the Contractor in support of the contract are Government property and shall be maintained and disposed of IAW AFI 23-111.

Safeguarding of Information

Information from any secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time shall any data be released to the public with the Contractor name and contract number associated with the data.

Badge Control

The Contractor shall ensure personnel display Government issued Contractor badges at all times. The Contractor shall immediately report lost badges to the base Security Manager.

Key Control

The Contractor shall establish and maintain procedures for key and lock combination control.

The Contractor shall implement methods to ensure Government issued keys and lock combinations are not lost, misplaced or used by unauthorized persons. The Contractor shall not duplicate Government provided keys. The Contractor shall report occurrences of lost or duplicated keys to the Government Contracting Officer Representative (COR) on the day of occurrence. The Contractor shall be responsible for total cost when re-keying and lock replacement is required due to Contractor error.

The Contractor shall implement corrosion control procedures for all T-1A parts and equipment IAW Original Equipment Manufacturer (OEM) instructions and recommendations.

The Contractor shall participate in the engine & aircraft structural integrity programs in conjunction with sustaining engineering Contractor.

The Contractor shall provide data report requirements listed in Attachment E, Reports - Contract Data Deliverables. The Contractor shall submit all reports in a Government approved format as specified in Attachment E.

The Contractor shall establish and maintain a vendor relationship with suppliers and OEMs for airframe, engines, and parts, to ensure the Government requirements are consistently met.

The Contractor shall establish and maintain relationships with OEMs and suppliers and shall have access to field service staff, help desks, or other services providing information and advice on solving field problems. The Associate Contractor Agreements (ACA) should address handling of proprietary data, technical data, etc. Liability for the improper disclosure of any proprietary data contained in or referenced by any agreement shall rest with the parties to the agreement and not the Government. The Contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an associate Contractor. The Contractor shall ensure these agreements are in effect forty-five (45) calendar days prior to full scale performance.

Contractor shall provide the PCO with a copy of the ACA with any OEM/vendor associated with support of the aircraft.

The Contractor shall have a Small Business Participation Plan to manage subcontractor performance to meet and maintain a 15% (by % of total contract value) annual Small Business requirement required by this PWS. The Contractor may utilize Second-Tier subcontractors in meeting this requirement but no lower tiers will be considered. This is in addition to the required Small Business (SB) Subcontracting Plan/Comprehensive Subcontracting Plan required by FAR 52.219-9 and DFARS 252.219-7003. The Contractor shall deliver a Small Business Participation Report to demonstrate the effort in fulfilling the Small Business participation goals IAW Report #13, as defined in Attachment E.

NOTE: Contractor will not be required to report Small Business Participation goals during the phase-in period and will not be held to the Performance Summary requirement during this timeframe.

The Contractor shall be subject to and participate in base developed Operational Plans (OPLANS) involving Contractor controlled resources. The Contractor shall respond to all new requirements directed by base OPLANS when directed by the PCO.

The Contractor shall have a disciplined engineering approach to achieve the specific performance objectives in the PWS Services Summary. The Contractor shall use systems engineering principles to support and maintain operational performance goals, identify and mitigate performance risks, minimize program cost, investigate anomalies, and document support processes for supply chain management. The Contractor shall ensure systems engineering principles are considered and followed for each depot repair, Contract Field Team (CFT) action and configuration change.

Upon request of PCO, Contractor shall provide ad hoc reports/information on questions requiring fewer than eight (8) man-hours for review and development IAW Report #12, as defined in Attachment E.

The Contractor shall prepare and submit responses to PCO letters and develop and submit Rough Order of Magnitude (ROM) estimates when required by the Government. The Contractor shall respond within 30 calendar days to provide an O&A task estimate or formal proposal as directed by the ACO/PCO, unless otherwise negotiated and agreed to by the PCO, Government PMO and the Contractor. The Contractor shall also provide estimates in support of decision making and the planning, prioritization, identification and capture of funding for future efforts. The following are the minimum elements required to be included with Contractor responses to ROMs or Proposals: labor hours, materials, transportation/shipping/packaging, travel costs and scope of work to be accomplished. Refer to PWS, Section 5, for travel requirements relating to Over and Above (O&A) proposals.

Contractor Manpower Reporting

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the COMBS service via a secure data collection site. The Contractor is required to completely fill in all required data fields at https://www.cmra.mil. User manuals for the CMRA are available at the Army CMRA.

Reporting Inputs

Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than (NLT) 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

Reporting Period https://www.cmra.mil/

Contractor is required to input data by 31 October of each year as referenced in 2.1.18.2.

Contract Data Deliverables/Reports

The Contractor shall provide each report identified in the format and timeframe requested as identified in Attachment E. Below is a list of the reports with brief descriptions:

Consolidated Funds Status Report (CFSR) – Report 1

The Contractor shall maintain a weekly read only, with print capability, web-based CFSR. The CFSR database shall provide drop down "read only" capability for all details in each Contract Line Item Number (CLIN) and sub-CLIN, per contract modification. The CFSR report shall include all details in each CLIN and sub-CLIN, per contract modification. Each CLIN and sub- CLIN shall reflect the following: fiscal year, CLIN, name of CLIN, Accounting Classification Reference Number (ACRN), amount obligated, total to date invoiced, committed not invoiced, total to date expensed, percent expended verses obligated, DFAS payment, funding available, modification number, and totals. Formal submission of the CFSR report IAW Report #1 and the Contractor shall chair a monthly CFSR teleconference with the PO to review funds status.

Monthly Summary Report – Report 2

The Contractor shall provide the monthly Total Non-Mission Capable for Supply (TNMCS) by each MOB. Refer to Report #2 for all required elements.

Due in for Maintenance (DIFM) Report – Report 3

The Contractor shall provide a daily DIFM report, used to track all parts turned into COMBS.

Refer to Report #3 for all required elements.

Diminishing Manufacturing Sources, Material Shortages (DMSMS) & Parts Obsolescence Report – Report 4

The Contractor shall provide a quarterly report identifying all parts shortages and obsolescence for the T-1A. Refer to Report #4 for all required elements.

Engine and Landing Gear Status Report – Report 5

The Contractor shall provide a monthly Engine and Landing Gear status report, tracking overhauls and configuration management for all Engines and Landing Gear for T-1A. Refer to Report #5 for all required elements.

Monthly Demand History Report – Report 6

The Contractor shall provide a monthly parts demand history report, identifying all supply transactions. Refer to Report #6 for all required elements.

Monthly Issue History Report – Report 7

The Contractor shall provide a monthly parts issued history report, identifying all supply transactions. Refer to Report #7 for all required elements.

Annual Inventory Report – Report 8

The Contractor shall provide an annual inventory report, will be full physical inventory of each MOB. Refer to Report #8 for all required elements.

Presentation Material – Report 9

The Contractor shall provide, upon request by PO or PCO, presentation material providing program performance and status of COMBS. Refer to Report #9 for all required elements.

Monthly Field Service Representative (FSR) Activity Report – Report 10

The Contractor shall provide a monthly consolidated FSR report, providing an activity log for work accomplished by FSR in support of COMBS. Refer to Report #10 for all required elements.

Monthly PSA Analysis Report – Report 11

The Contractor shall provide a monthly PSA report, providing analysis and finding pertaining to COMBS. Refer to Report #11 for all required elements.

Ad Hoc Reports – Report 12

The Contractor shall provide, upon request of PCO, ad hoc reports, when deemed necessary.

Small Business Participation Plan – Report 13

The Contractor shall provide a quarterly report identifying planned goals, total dollars and description of methods forecasted to meet the small business requirement. Refer to Report #13 for all required elements.

Contract Phase-In Transition Plan – Report 14

The Contractor shall provide a contract transition plan detailing the plan to accomplish contract transition and phase-in. Refer to Report #14 for all required elements.

Contract Phase-Out Transition Plan – Report 15

The Contractor shall provide a contract transition plan detailing the plan to accomplish contract transition and phase-out. Refer to Report #15 for all required elements.

Contractor Quality Management/Control Plan – Report 16

The Contractor shall provide quality management/control plan compliant with AS9100. Refer to Report #16 for all required elements.

2.2 KEY MANAGEMENT PERSONNEL

The Contractor shall provide names and contact information for key personnel to the Procurement Contracting Officer (PCO) and Contractor Officer Representatives (COR) at least thirty (30) calendar days prior to full contract performance. Updates shall be provided within seven (7) calendar days when changes are made throughout contract performance. The Contractor shall develop, deliver, and maintain an organizational chart identifying key personnel with a line of responsibility between the organizational elements. The following personnel have been identified as key personnel:

a) Program Manager

b) Field Representatives

1. Program Support Analyst (PSA)

2. Site FSRs

c) COMBS Site Foreman

The Contractor shall designate a single Point of Contact (POC) as contract Program Manager (PM) as the key person responsible for the overall management and performance of the T-1A PWS. The Contractor designee shall act as POC for all contractual and operational matters and shall have authority to act on behalf of the Contractor on all matters relating to the performance of this contract. The Contractor shall provide the contact information to the PCO within ten (10) working days of contract award IAW Report #14, as defined in Attachment E.

The Contract PM shall have qualifications and experience applicable to Program Management, Supply Chain Management, and Aircraft Maintenance practices with no fewer than ten (10) years of experience working in the aviation logistics field.

NOTE: The Contractor shall identify an alternate POC in the event the PM is not available.

The Contractor shall provide one PSA to be permanently located at Randolph AFB.

Additionally, the Contractor shall provide a minimum of one Site FSR at each MOB. The PSA and Site FSRs are considered key personnel.

PSA Minimum Experience Requirements

The PSA will have the following minimum qualifications:

a) A&P license

b) 10 years maintenance experience on small multi-engine jet aircraft with at least five years specifically on T-1A or Beechcraft 400A aircraft.

c) Working knowledge of the interaction of maintenance and supply to include how maintenance and supply issues affect mission capable (MC) rates, to include knowledge on performance metrics such as Non-Mission Capable Maintenance (NMCM), Non- Mission Capable Supply (NMCS), and Non-Mission Capable Both (NMCB)

d) Analytical capabilities such as, but not limited to, forecast issues/problems with maintenance capabilities and parts availability

e) Availability to travel as identified in paragraph 2.2.2.2, (e)

f) Prior experience in providing on-the-job training (OJT) in maintenance environment and other contracted FSRs

PSA Support Requirements

The Contractor shall develop and administer a product improvement program to ensure the safest, most reliable and economical operation of the T-1A COMBS and equipment end item.

The Contractor shall analyze and track equipment failures and identify the need for product improvement as well as assist the Government in determining scheduled inspection and predictive maintenance requirements.

The PSA shall provide support and/or perform duties listed below:

a) Technical review of technical data, service documentation, preliminary Time Compliance Technical Order (TCTO), and preliminary changes to organizational manuals

b) Review updated vendor commercial maintenance manuals (paragraph 4.1.8) as they are updated and provide AFTO Form 22 (Technical Manual Change Recommendation) to the Government where information in the commercial manual impacts processes described in the T-1A TOs

c) Participation in validation/verification of TCTOs and changes to organizational-level manuals

d) Analysis of all maintenance difficulties and recommendations of changes to operation, maintenance, inspection, and training requirements to improve the method of operation and maintenance

e) At least four (4) times per year, at each operating location, PSA shall travel to collect data and provide training on maintenance best practices. As required, PSA shall provide on the job training to T-1A aircraft maintenance technicians, the Government will participate in determining which training and which base. Potential training requirements (and identification of potential reliability improvements not related to training/best practices) will be identified by the Contractor by investigating: varying usage rates between locations not explained by flying hours; over and above variances between bases; mean time between failure variances between locations. IMDS data shall be used to assist in this trend analysis when appropriate. PSA shall develop a hands-on, informal on-the-job training (OJT) syllabus of more than one (1) work shift

f) Assistance in Government accident investigations, service reporting, and deficiency report investigations

g) Participation in test, functional check and operational flights of T-1A aircraft when authorized by the Functional Area Commander (FAC)

h) Instruction and On-the-Job Training (OJT) in the operation and maintenance of the T-1A aircraft, avionics, propulsion and support equipment systems after mission priorities are met

i) Submit Monthly PSA Analysis Report IAW Report #11, as defined in Attachment E, electronically

Site FSR Support Requirements

The Site FSRs shall have a minimum of ten years maintenance experience on small, multi-engine jet aircraft. The Contractor Site FSRs shall provide engine, air frame, and avionics technical guidance for the maintenance and operation of the T-1A aircraft and supporting systems. Site FSR Requirements include the following:

a) OEM & Supplier Information Access. The Site FSRs shall have access to technical data and instructional materials from each supplier.

b) Resolution of equipment or system problems

c) Resolution of unusual field problems

d) Interpretation of technical data

e) Incorporation of modifications

f) Training within mission constraints

g) Participation in T-1A accident investigations

h) Support during emergency conditions

i) Equipment system fault reporting and fault isolation

j) Removal and installation of all components of the aircraft

k) Use and handling of equipment, special tools, and test equipment

l) Interface with contract maintenance, civil service and United States Air Force (USAF) military personnel performing T-1A on-equipment maintenance

m) Submit Site FSR consolidated monthly report IAW Report #10, as defined in Attachment E

Service Hours

The Contractor shall schedule Site FSR duty hours commensurate with T-1A maintenance support requirements. The Contractor shall provide FSR services at each MOB for a minimum of 40 hours per week. The Contractor Site FSR shall be available on-call after hours to provide assistance when required.

NOTE: Normal duty will be five (5) days per week, to coincide with scheduled maintenance (normally daytime shift but periodically evening or night shift).

Temporary Duty

The Site FSR shall support temporary duty assignments away from MOB as requested by the PCO. If travel is required, travel costs will be submitted through the Over and Above (O&A) travel CLIN.

The Contractor shall have a COMBS Foreman on site for each MOB. The COMBS Foreman duties and/or responsibilities will be designated by the Contractor.

3 SECTION III – CONTRACT TRANSITION

3.1 PHASE-IN REQUIREMENTS

The Successor Contractor shall plan and execute an orderly transition from the incumbent Contractor. The Successor Contractor shall be responsible for work requirements and work in progress following completion of the ninety (90) calendar day phase-in/transition period with no disruption to mission support. The Successor Contractor shall provide a transition plan to the Government for orderly transition IAW Report #14, as defined in Attachment E. The plan shall include at a minimum:

a) Coordination of transition activities with the Incumbent Contractor and labor unions.

The Contractor shall not solicit incumbent personnel for employment during duty hours unless interview arrangements are made through the COR at the MOB. The Contractor shall also include their plan to notify the Government as milestones are accomplished

b) Develop and/or implement management controls and processes to manage program requirements and operation of COMBS facilities

c) Document as part of the IMS, major transition objectives, milestone schedule and critical tasks to ensure activities are accomplished within the stated transition period

d) Personnel training, badging, and certification requirements

e) Prepare and implement Information Technology (IT) computer systems, support services, and security to accomplish objectives (Supply Chain Management System)

f) Coordinate with installation managers and local Air Force Instruction (AFI) to assume responsibility for all Installation-Provided Property (IPP)

g) Participate in the Post Award Conference and Contract Requirements Review for T-1A COMBS operations*

h) Item Unique Identifier (IUID) compliant per MIL-STD-130N and DFARS 252.211-7003

NOTE: *If no transition is required only “g” must be completed

a) The Contractor shall ensure the phase in requirements and schedules are accomplished within the ninety (90) calendar day transition period. During the phase-in period, the Contractor shall prepare to assume full responsibility for all areas of operation in accordance with the terms and conditions of this Contract. The Contractor shall take all necessary actions to execute an orderly transition from the existing contract to ensure there is no gap in service to the end-user. During the phase-in period the Contractor shall, at a minimum: Identify a single POC for the Government during the phase-in period to coordinate all phase-in tasks. The Program Management Office shall be available from 0800 Central Time to 1700 Central Time

b) Obtain required certifications and clearances, including personnel National Agency Check with Inquiries (NACI) background checks

c) Deliver Contractor’s Safety and Health Plan to PCO within 10 days of contract award

d) The Government will ensure successor Contractor access to all MOBs upon completion of all access requirements. Contractor personnel will be permitted access to observe all operations. Familiarization visit(s) shall not interfere with the continued operation and production efforts of the current contract personnel. Access shall be limited to the following categories of personnel:

1. Contractor supervisory personnel

2. Contractor COMBS supervisor and supply clerk

3. Contractor foreman level personnel will be permitted access to observe operations, workflow, priorities, scheduling, equipment handling, storage, parts safety, security, etc.

The Contractor shall submit bi-weekly progress reports of actions accomplished during the phase-in period, which includes updates to the milestone schedule submitted as part of the Integrated Master Schedule (IMS) IAW Report #14 in Attachment E. The progress reports shall identify any issues, provide Contractor initiated mitigation plans, and identify any Government assistance required. The progress report shall contain status of the below listed requirements:

a) Joint Phase-in Inventory - The Contractor shall complete a joint phase-in inventory and the related reconciliations in accordance with DLM 4000.25-2 of each COMBS facility and all Government Furnished Property (GFP)/Government Furnished Equipment (GFE) in preparation of transfer of responsibility. This inventory shall be completed no later than 60 calendar days after contract award. Inventory shall be accomplished with the incumbent Contractor and a designated Government representative. The results of the joint inventory shall be provided to the Government ten (10) days after inventory completion. Any inventory discrepancies shall be submitted to the PCO for resolution IAW Report #14, as defined in Attachment E.

b) Facility preparation - required actions to assume COMBS responsibilities

c) Personnel actions:

1. Hiring, badging, background checks, locality training

2. The Contractor shall familiarize all Contractor personnel with equipment operations, workflow, to include work in progress, reporting, priorities, forms, documents, scheduling, storage, safety, security, and quality control procedures

3. The Contractor shall ensure all Contractor personnel complete initial host base training and briefing requirements within thirty (30) calendar days from effective hiring date

3.2 PHASE-OUT REQUIREMENTS

At the end of this contract, the current Contractor shall submit a phase-out plan IAW Report #15, as defined in Attachment E. The transition plan shall be provided to the PCO within ninety (90) calendar days prior to end of contract Period of Performance (PoP). The Contractor's phase-out actions shall not disrupt, or adversely impact, contract requirements.

At a minimum the incumbent Contractor Shall:

a) Conduct a final joint inventory of GFP/GFE and reconciliations with Government representatives IAW FAR 52.245-1 and DLM 4000.25-2 and be in DoD Financial Improvement Audit Readiness (FIAR) compliance. Effort will include inventory verification, validation, reconciliation and audit assistance, cataloging of parts, material, Support Equipment (SE), tools and test equipment for all of T-1A COMBS GFP.

b) Allow successor Contractor access to facilities to familiarize supervisors, key personnel and staff with equipment, reporting, work scheduling, and procedures. However, such access will not interfere with the production efforts of incumbent Contractor personnel.

To preclude such interference, arrangements for access to the Government facilities will be made with the PCO. Access will be limited to the following categories of personnel:

c) Contractor supervisory and clerical personnel

d) Contractor equivalent of a Government supply clerk

e) Contactor foreman level personnel will be permitted access to observe operations, workflow, priorities, scheduling, equipment handling, storage, parts safety, security, etc.

f) Provide transactional history, sourcing data (repair vendors), part number historical technical data (suitable substitutes, cross referencing) encompassing the PoP.

g) Due In For Maintenance (DIFM)/Due Out To Maintenance (DOTM) and Work In Process (WIP) reports IAW Report #3, as defined in Attachment E

h) Current backorder listing with valid Estimated Delivery Dates (EDDs)

i) The Contractor shall return all non-consumed consumable GFP IAW FAR 52.245-1

j) The Contractor shall return all repairable GFP in serviceable condition.

k) The incumbent Contractor will cooperate to the extent required to permit an orderly transition to the Successor Contractor

l) The Successor Contractor shall be permitted to post a recruitment notice at each facility

The Contractor shall replace, replenish, and return all Government Property, on or before the end of the contract period of performance as detailed below:

a) The incumbent Contractor shall account for all Contractor Acquired Property (CAP), all GFP, and GFE during the contract PoP

b) The Contractor shall provide a serviceable replacement for any GFP shortages at Contactor’s cost to return to full GFP inventory levels. If time precludes a serviceable replacement, the incumbent Contract shall provide a valid Purchase Order (PO)

c) The end of the contract period of performance may occur at any time during or after the contract ordering period. The contract period of performance will end when the Government determines that no additional work will be ordered/performed and an actual date for the end of the contract period of performance can be specified. The Government will provide at least thirty (30) calendar days’ notice of its intent to end the period of performance, unless ended due to the termination of the contract

4 SECTION IV – COMBS SUPPORT

4.1 COMBS OPERATIONS

The Contractor shall operate and maintain a base supply at each designated MOB to meet performance rates required in paragraph 6.1.1 & 6.1.3. The Contractor shall provide all labor, management, overhead, administrative supplies, and storage services necessary to operate the COMBS. The Contractor shall manage and control Government provided spares, support equipment listed in Attachment 2 of the Contract, and Government Furnished Property (GFP).

All GFP, GFE, and GSE shall be FIAR compliant.

The Contractor shall coordinate with the host base operations and maintenance supervision activity within the transition period of performance (PoP) to ensure a common understanding of local policies and COMBS facility custodial requirements. Contractor shall provide the written agreement or written acknowledgement of host base policies to the T-1A Program Office. Any violations incurred at any of the host base operations and maintenance locations shall be addressed directly to the PCO.

Provide physical security within the COMBS facility to ensure the control and safeguarding of Government and Contractor property by controlling entry into storage areas, keeping records of property entering and leaving the facility, and securing COMBS spaces when not occupied by the Contractor’s employees.

The Contractor shall provide COMBS supply services during flying and maintenance operations at each site. The Contractor shall provide on-call supply services with a less than one (1) hour response time on weekends and federal holidays. The Contractor shall provide expanded COMBS support for operational surges when directed by PCO.

Normal AETC flying and maintenance operations:

Monday-Friday 2 shifts (8 hours per shift)

Saturday – Sunday No flying, maintenance may work (On-call)

Federal Holidays No flying, maintenance may work (On-call)

The Contractor shall provide mission essential services per DFARS 237.76, if deemed necessary by the Functional Commander/Functional Director (FC/FD) who is responsible for determining whether or not mission essential contractor services are required during periods of crisis. The designation of services as essential contractor services will not apply to an entire contract but will apply only to those service functions that have been specifically identified as essential contractor services by the functional commander or civilian equivalent. Requests for such services will be coordinated through and approved by the PCO.

The Contractor shall augment the GFP with all spares (including avionics), repair parts, time-change items, bench stock consumables, hazardous items, tools, and support equipment necessary to meet logistics support requirements in paragraph 4.1.10. The Contractor shall ensure all issued parts are FAA certified and bear a FAA Serviceable Tag or a Certificate of Conformity (COC).

The Contractor shall take the initiative to source parts. The Contractor shall ensure Parts Manufacturing Authority (PMA) items are not used for engine life limited components, airframe life limited components, or for critical airframe components designated by the Aircraft Structural Integrity Program (ASIP). The Contractor shall ensure PMA parts meet reliability requirements of engine Time-Between-Overhaul (TBO) and Hot Section Inspections (HSI) and do not negatively affect current airframe or engine maintenance and inspection procedures.

The Contractor shall obtain Program Management Office (PMO) approval prior to acquiring PMA replacement parts. The PMO will obtain OEM or PMO Chief Engineer approval.

The Contractor shall be responsible for all repair, overhaul, replacement, and replenishment of GFP and GFE. The Contractor shall provide repair of reparables and replenishment of non-reparables and replenishment of consumable material as required by T-1A technical manuals (e.g. coatings, paints, tapes, corrosion prevention/treatment materials, lubricants, adhesives, etc.). The Contractor shall maintain and repair Government furnished common and peculiar support equipment, and material handling equipment as identified in Attachment 2 of the Contract. The Contractor shall use certified FAA repair stations for repair and overhaul of parts. The Government will not provide facilities and/or equipment needed for repair processes.

NOTE: The Government will provide the following off-equipment maintenance: intermediate battery maintenance, charging, and storage; storage and issue of fire suppression bottle squibs and flare guns; and wheel and tire teardown, buildup and inspection.

The Contractor shall provide required T-1A navigation database subscription updates necessary to maintain continued airworthiness in U.S. airspace, every 28 days. The Contractor shall utilize Contractor Furnished Equipment (CFE) computers and digital media compatible with the T-1A aircraft.

The Contractor shall maintain GFE computers used to download SDRR data. Download operation described in 1T-1A-2-3-31JG-30-1. Base personnel will provide SDRR data to the COMBS facility, digital media used in this process shall be provided/replenished by the Contractor. The Contractor shall provide the SDRR download data to the POC for the T-1A Aircraft Structural Integrity office at Tinker AFB, OK, via digital media (currently using CD/DVD) sent through mail/delivery service with signature receipt.

The Contractor shall provide engine usage data in excel format showing cycle count on all five fracture critical parts for each engine to Tinker AFB IAW Report #5. as defined in Attachment E. The Contractor shall ensure the Government has the latest version, in electronic format, of the Pratt & Whitney JT15D-5B Commercial Maintenance Manual (Manual Part Number 3038522). Updates will be provided to the Government no less than thirty (30) calendar days after an updated version has been posted.

The Contractor shall maintain physical security of all COMBS possessed GFE and CFE computers. The Contractor shall store computer equipment in a locked program facility during non-duty hours, have latest anti-virus installed (where possible), have password protection for using the computer (where possible). The Contractor shall maintain data integrity, including virus scan, on any data prior to uploading to aircraft (e.g., navigation data). Computers/laptops used on aircraft shall only be used for this intended purpose in supporting T-1A aircraft directly (i.e., administrative tasks carried out on other equipment). In any case where flash media is required to interface with the aircraft, or support equipment, for the purpose of moving data on/off equipment, the Contractor shall acquire media on the Federal Information Process Standard (FIPS) 140-2 approved products listing. At contract phase-in, the Contractor shall replace the media currently in use.

Automated Data Processing (ADP) Reporting System

The Contractor shall provide a web-hosted, automated database system to support the material management, inventory control, and supply processes necessary to meet the T-1A mission requirements. This system shall provide on-line, real-time access to inventory data on all COMBS inventory under cognizance of the Contractor to identify GFP and CFE. The ADP shall contain an online Users Guide and Data Dictionary.

The Contractor shall provide the Government access to the Contractor’s automated database system. The Contractor shall deploy and support the system, establishing local area networks (LANs) and / or a wide area network (WAN) between the Contractors various supply and management facilities to capture and track inventory, spares, and supply support data. The Contractor shall provide Government personnel, as designated by the Program Office, on-line, read-only access to the ADP, to include the ability to generate custom on-line reports as required, run required on-line reports detailed IAW Attachment I, and export all data into the current Microsoft EXCEL from the on-line interface. In addition, the Contractor shall provide authorized Government personnel with training on the ADP. The Contractor shall provide the Government notice of any ADP system changes or updates.

Inventory Configuration Control

The Contractor shall:

a) Manage and maintain configuration of all material, spares, and equipment in COMBS services supply chain IAW the technical manuals listed in Attachment C of this PWS or in coordination with the cognizant engineering discipline as identified by the PCO

b) Maintain Title 14 Code of Federal Regulation (CFR) Part 25 type certification and configuration control of the T-1A aircraft parts and engines, except when authorized by the Government, through use of…