J-18 STI Submission Guidelines for BCOs - Overview.pdf

STI Submission Guidelines

1. Overview

The DoD Information Analysis Center (DoD IAC) collects, enriches, and preserves essential technical research, development, test and evaluation (RDT&E) information in support of the warfighter, both for further technical use and for historical study, to see what has been previously completed and learn from it.

Submit publically released, Controlled Unclassified, and classified materials up to Secret, from

DoD internal sources, contracts, grants, CRADAs, FFRDCs and other DoD-funded entities for which DTIC has rights to disseminate documents. DTIC accepts proprietary and copyrighted materials that meet the above criteria and limits access to those materials as appropriate. DTIC welcomes not only the documents themselves but also their corresponding metadata.

Do NOT submit documents such as financial or contract-related forms, Public Affairs or OPSEC review forms. Do NOT submit material that contains Personally Identifiable information (PII).

An SF 298 is required when submitting documents electronically.

2. Security Classifications

Submit only the following security classifications:

Unclassified

Foreign Unclassified in Confidence

Foreign Restricted

Confidential

Secret

3. Selection Content Criteria

In accordance with DoD Manual 3200.14, Principles and Operational Parameters of the DoD

Scientific and Technical Information Program (STIP): General Processes, submit documents that include, but are not limited to, the examples listed below. Exceptions may be made to items on these lists based on overall evaluation against the selection criteria and, if necessary, a review by committee.

a. General Criteria for Selection

Completeness of Data Reproducibility

Extent of Activity Scientific and Technical Content

Funding Sources Security Classification

Intended Use Special Arrangements

Permanency of Value Specific Projects

Precedents Type of Document http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/320014vol1_2014.pdf http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/320014vol1_2014.pdf

Release Limitations Usefulness

Relevance to DoD Technical Concern

Examples of Document Types Selected, if the General Criteria above is met

Acquisition Life Cycle Documents, e.g.:

°Acquisition Decision Memoranda (ADM)

°Initial Capabilities Document (ICD)

°Capability Development Document (CDD)

°Capability Production Document (CPD)

°Test & Evaluation Master Plans (TEMP)

Planning, Programming & Budgeting

Execution (PPBE) Process Documents, e.g.

°Budget Estimate Submissions (BES)

°Chairman Program Assessments (CPA)

°Defense Planning Guidance (DPG)

°Issue Books

°National Military Strategy Documents (NMSD)

°Program Budget Decisions (PBD)

°Program Decision Memoranda (PDM)

°Program Objective Memoranda (POM)

Annual Reports from the DoD Labs

Bibliographies

Briefings and Briefing Charts (DoD-related with technical materials)

Charts (part of RDT&E report/research) Poster sessions (DoD-related with sufficient detail to describe a research project or experiment)

Command Histories (DoD S&T/RDT&E related)

Security Classification Guides

Command Histories (DoD S&T/RDT&E related)

Specifications and Standards (DoD only)

Conference Proceedings & Papers (DoD-funded or published)

Studies & Analyses (DoD-related)

Dissertations, Theses, and other academic research reports or research papers (DoD-funded or authored by military or DoD civilian personnel)

Journal article manuscripts & published versions

(DoD-funded author’s final manuscripts or DoD-published RDT&E journals)

Research, Development, Test and

Evaluation (RDT&E) Reports

DoD Functional Area Dictionaries/

Glossaries

Tables (as a part of RDT&E report/research)

DoD Manpower Estimates Technical Publications, e.g.:

°Memoranda, Notes, Papers

°Interim & Final Reports

°Reviews & Surveys

Engineering drawings (electronic format only)

Environmental or engineering studies

(DoD/military related)

Test and Evaluation reports, including test plans

Federally Funded Research

& Development Center (FFRDC) Reports

(DoD-funded)

Training Course (DoD-related)

Inspector General (IG) Audits (DoD-

RDT&E related)

SBIR/STTR Reports

Lessons Learned (DoD-related) Mission Area Plans

Monographs (DoD-published, DoD-funded, or DoD-related if DTIC has data rights)

Newsletters (DoD-published with sufficient RDT&E material)

Modernization Planning Documents

b. Do NOT Submit these Document Types

Administrative Papers Memoranda (Inter-Office)

Advertisements Memorandum of Agreements (MOAs)

Blueprints Memorandum of Understandings (MOUs)

Brochures, Catalogs & Posters Notices

Circulars Operating Instructions

Conference Programs and Agendas Orders

Contracting Documents & Materials, e.g.: Parts List

°Requests for Proposal (RFP) Procedures

°Statements of Work Promotional Materials

Correspondence Proposals

Decision Papers Public/Case Laws

Document Declassification Lists Telephone Directories

Forms Trip Reports

Meeting Minutes & Announcements

c. Public Access Journal Articles

A 2013 Office of Science and Technology (OSTP) Public Access Memo requires all federal agencies with more than $100M in annual research and development expenditures, to support increased public access to research results funded by the federal government. This includes results published in peer-reviewed scholarly publications and the digitally formatted scientific data arising from unclassified unlimited research.

DTIC collects DoD-funded journal articles from authors and provides them to the public through a Public Access Search.

"Journal Articles: Managing Preprints, Reprints and Copyrights" [PDF] is an overview defining the different versions of a journal article, as well as which to submit to DTIC. It also discusses the different author copyright management categories.

"Public Access Journal Article Submission" [PDF]

Ensure that all journal articles include a funding acknowledgement when submitting to publishers:

Internal (In-House) example: “This material is based on work supported by the Air Force

Research Laboratory.”

External (Contract/Grant) example: “This material is based on work supported by the

U.S. Army Research Laboratory and the Army Research Office (W911NF-11-1-0071).”

Submit the Author’s Final Peer-reviewed Refereed Manuscript to DTIC at time of acceptance for publication

Include DOI and journal citation metadata

DTIC will embargo for 12-months from publication date before posting the manuscript on our public site.

Submit via the Enterprise Content Management System https://www.dodtechipedia.mil/dodwiki/display/techipedia/Electronic+Document+Submission

Follow the ECMS Instructions as seen here. Pay particular attention to the Document Type and

SubType

Document Type: Choose “Journal Article” if the article was published more than 12 months ago;

choose “OSTP Journal Article” if the article was published within the last 12 months.

Document SubType: Choose “Author Manuscript” if the version you are submitting is the final author’s peer-reviewed refereed manuscript (preferred) or “Journal Article” if it is the publisher’s version.

If you have any questions regarding Public Access and/or require any additional assistance, please contact our Public Access Team at dtic.belvoir.ooa.list.publicaccess@mail.mil.

https://www.dodtechipedia.mil/dodwiki/display/techipedia/Electronic+Document+Submission mailto:dtic.belvoir.ooa.list.publicaccess@mail.mil

Submitting STI Using ECMS

1. Overview

2. How to Register for ECMS

a. Register for DTIC

b. Request User Access

3. Access ECMS

4. How to Submit Unclassified STI

5. How to Submit Classified STI

a. Receive Classified STI for MAC TOs

IAC MAC Contractors have several ways to send Classified STI to the BCO or directly to DTIC o Via the US Postal Service o Via SIPR email address o Via classified drop directly to DTIC

a. Create Unclassified Metadata

Create and submit unclassified metadata in ECMS

Attach the unclassified SF 298 ONLY to the submission (do NOT attach classified STI in ECMS)

b. Classified STI

Insert the SF 298 to the front of the STI (as page 1)

Name the classified STI using the following naming convention: XXXXXXX_STI_Document.pdf where XXXXXXX = AD Number assigned by ECMS to the unclassified citation

Upload CLASSIFIED STI to the designated DTIC SIPR Techspace group

Create and submit unclassified metadata in ECMS

c. How to request access to SIPR Techspace

Request access to the IAC Group on SIPR DoDTechspace via an email to your COR. The COR will notify you once access is granted.

6. How to Review and Approve STI

7. How to Run Reports

8. Points of Contact / Help