J-14 DoD IAC_Success Story_SOP-FINAL.docx
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- Attached to
- DoD Information Analysis Center (DoD IAC) Basic Center of Operations (BCO) Federal contract opportunity
- Solicitation number
- FA8075-20-R-0001
About this file
This document provides a standard operating procedure for submitting success stories to the Department of Defense Information Analysis Centers Program Management Office. It outlines requirements for the content, formatting, and submission of quarterly success stories describing accomplishments under task orders by the IAC prime contractors. Success stories are limited to one page and must include the challenge addressed, approach taken, and value provided to the customer. They are to be submitted electronically to the DoD IAC mailbox and relevant program manager no later than the 15th of the month after the end of each quarter. The purpose of the success stories is to highlight work conducted for inclusion on the public DoD IAC website.
The related federal contract opportunity is a request for proposal for the DoD Information Analysis Center Basic Center of Operations contract. It is being solicited as a 100% small business set-aside. Questions on the RFP are due by November 26, 2019, and offerors may submit proposals before the stated due date. The solicitation provides operating requirements for research and analysis services to support the DoD IAC program.
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Text version
Department of Defense Information Analysis Centers (DoD IAC)
Standard Operating Procedure
Success Story
| DoD IAC Success Story SOP v1.1 (30 SEPT 2018) | Page 4 of 4 | |
| I. | PURPOSE: |
To provide guidance for the preparation and submission of the Department of Defense (DoD) Information Analysis Centers (IAC) Success Stories. These procedures will be used to prepare and distribute the mandatory Success Stories from each IAC prime contractor to the DoD IACs Program Management Office (PMO).
II. BACKGROUND:
The DoD IACs Success Stories are a compilation of information submitted by the IAC contractors for posting on the DoD IACs public website. Each Success Story will detail the Contractor’s most significant accomplishments (drawn from any of its active TOs) for the previous quarter. The DoD IACs PMO requires regular input from the IAC Contractors to the Success Stories. The PMO will review and approve each submission and get final approval from the Public Affairs Officer for final approval to post on the DoD IACs public website.
Electronic submissions (i.e. MS Word format) should be sent to the DoD IACs mailbox at: dtic.belvoir.iac.mbx.dodiacs@mail.mil, and the appropriate DoD IAC Program Management Analyst (PMA)/COR should be copied on the electronic submission.
Each Success Story submission is evaluated by the DoD IAC PMO based on the following requirements:
· Quality
· Accuracy
· Appropriateness (Technology News/Breakthroughs/High Level Organization Support)
· Sensitivity, and
· Applicability to the DoD IACs enterprise as a whole. (Support to USD(R&E) Imperatives (http://www.acq.osd.mil/chieftechnologist/mission/index.html)
Each Success Story submission should be self-contained and should include separate, distinct sections describing the Challenge, Approach taken by the IAC prime contractor, and Value provided to the customer.
Note: Each IAC prime contractor is highly encouraged to submit multiple Success Stories quarterly.
III. APPLICATION:
The requirements stated in this SOP are mandatory and will be applied to all DoD IACs prime contractors effective 30 September 2018.
IV. DoD IAC SUCCESS STORY SUBMISSION STANDARD
1. WRITE FOR THE AUDIENCE – The Scientific & Technical Community. Be brief. Write to the bottom line, results, and implications. Produce condensed and meaningful information; concisely stated facts are best. Anticipate questions (e.g., completion dates, completed solutions to challenges, time/money saved).
2. WRITE ABOUT THE PREVIOUS QUARTER’S ACCOMPLISHMENTS ONLY. Write about accomplishments that have occurred during the reporting period.
3. KEEP YOUR ENTRIES FACTUAL AND TO THE POINT. USE PLAIN LANGUAGE. Limit entries to one page where possible, two pages (front and back) maximum.
4. USE ARIAL 10-POINT FONT FOR BODY, 20-POINT FONT AND 16-POINT FONT FOR IAC SUCCESS STORY AND TITLE (Respectively).
5. USE DATES IF AVAILABLE. Use the day and three-letter initial capital month indicator only (e.g., 3 Jan 02). If the date you cite is outside the current calendar year, use the day, three-character month, and four characters for year (e.g., 3 Jan 2018).
6. USE TITLES, NOT NAMES. Use titles such as OUSD(S&T), AFRL, and JFCOM (J2). Do not use names since people move on and titles generally remain the same.
7. DO NOT TRY TO RESOLVE AN ISSUE OR LEVEL PRAISE WITH THE SUCCESS STORY. The Success Story should never be used as a mechanism to communicate opinions; these items should be communicated via your DoD IACs PMA/COR. Similarly, do not level praise in your Success Story entries. Detail dollar savings, cost avoidance, time saved, etc.
8. DEMONSTRATE VALUE, if you cannot document support for a direct USD(R&E) imperative, then DEMONSTRATE OVERALL VALUE to the DoD IACs Enterprise, the DoD, – and most importantly – to the Warfighter.
V. SUCCESS STORY TEMPLATE
INSERT PICTURE
Find a high resolution picture (at least 300 dpi) associated with your Success Story. Adjust your image dimensions to 4 inches in height by 6.63 inches in width. Note: Your image should be releasable to the public, as these Success Stories will reside on the DoD IAC website
(CS,DS,HDIAC or IAC MAC) Success Story
Title (One brief line of text that describes the nature of the work performed, bold) https://DoDIAC.dtic.mil
| Customer: |
| Organization name only. Do not provide individual names or contact information. |
| Challenge: |
| Provide a few sentences about the challenge faced by the customer. Be sure to include enough detail to paint a clear picture for the reader, but avoid giving too much detail. |
| Approach: |
| Provide a short paragraph talking about the approach taken to tackle the customer’s problem. Please highlight if this particular TO work builds on previous DoD IAC work. (if applicable). |
| Value: |
| Provide a few sentences on the end result and the value the work provided to the customer. Be factual. Use concrete results in terms of time/money saved, effect on the Warfighter. |
Prepared by COMPANY NAME under contract FA8075-XX-D-00XX.
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